Renewal of 28 advanced electronic signature licenses for signing hub

The procurement is for the renewal of 28 licenses of advanced electronic signature for the Signing Hub, issued by the Department of Planning, Monitoring and Evaluation.

Closing date: 20 November 2026 at 11:00

Briefing/site visit: none (N/A)

Bidding procedure enquiries: contact person indicated on the bid documents (not specified in the document).

Technical enquiries: contact person indicated on the bid documents (not specified in the document).

Submission address for RFQs: email to the requester (sender of the RFQ).

Submission address for RFPs/tenders: sealed envelope with reference number into the tender box at 330 Grosvenor Street, Hatfield, Pretoria.

Submission method: quotations must be emailed to the requester before the closing date and time.

Returnable documents (all must be completed, signed and submitted):

• CSD registration report, not older than 30 days.
• SBD 1 (Invitation to Bid): bidder details and signed offer.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• Valid B-BBEE Status Level Verification Certificate (original or certified copy, SANAS logo) or, for EMEs/QMEs, a sworn affidavit or CIPC confirmation of turnover.
• SBD 6.2 (Declaration for Local Production and Content) if applicable.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Late bids are not accepted.
• Bids not on official forms or not in the prescribed manner are rejected.
• Failure to provide or comply with any required particulars may render the bid invalid.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Evaluation stages:

1. Administrative compliance: only bids meeting all administrative and tax compliance requirements proceed.
2. Functional evaluation: bidders must meet the minimum functional requirements in the specifications/ToR.
3. Price and preference points under the PPPFA.

Preference point system: 80/20 (as indicated on SBD 1). If all bids exceed R50,000,000, the 90/10 system applies.

Specific goals (maximum 20 points under 80/20):

• Black ownership ≥51%: 5 points; <51%: 1 point.
• Black ownership with disabilities: 3 points.
• Black women ownership ≥30%: 2 points.
• Black youth ownership ≥30%: 3 points.
• Black military veteran ownership: 2 points.
• Supplier situated in the local municipality of the project/event: 3 points.
• SMME with profit less than R10 million per year: 2 points.

Points are claimed via SBD 6.1; failure to submit proof means points are not claimed.

Renewal of 28 licenses of advanced electronic signature for the Signing Hub.

No further technical specifications are provided in the document.

Quoted prices must be inclusive of VAT and firm for at least 30 days from the closing date (for RFQs).

Prices dependent on exchange rate must state the exchange rate used.

No price escalation or scope creep unless specifically allowed in the ToR/specifications.

The department pays valid invoices within 30 calendar days.

CSD registration: mandatory; all suppliers must be registered on the Central Supplier Database (www.csd.gov.za) and provide a CSD report not older than 30 days.

Tax compliance: bidders must be tax compliant and provide a SARS tax pin or CSD number; each party in a consortium/JV/subcontract must submit separate proof.

B-BBEE: valid B-BBEE certificate (SANAS logo) or sworn affidavit for EMEs/QMEs required to claim preference points.

State employment: bids from persons in the service of the state, or companies with directors who are, will not be considered.

Tender defaulters: bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Vetting: the department may verify citizenship, criminal records, qualifications, government employment status, and other information.