Lease of cradock ems base: 36-Month accommodation with municipal services and electricity

No compulsory briefing or site inspection (document states "NO BRIEFING").

Bidding procedure enquiries:

• Contact: Mrs. P Williams
• Role: SCM contact
• Telephone: 045 839 2190
• Email: [email protected]

Technical information enquiries:

• Contact: Mrs. S. Dyan
• Role: Technical contact
• Telephone: 045 838 1356
• Email: [email protected]

Submission address: online via www.etenders.gov.za

Service delivery address: Cradock EMS Base, Cradock, Eastern Cape (implied by specification).

Submission method: online via www.etenders.gov.za (no physical documents accepted).

Closing date and time: 12 October 2026 at 11:00.

Returnable forms and documents (all must be completed, signed and submitted with the bid):

• SBD 1 (Invitation to Bid): completed and signed.
• SBD 3.1 (Pricing Schedule): completed and signed, inclusive of VAT, valid for 120 days from closing date.
• SBD 4 (Declaration of Interest): completed and signed.
• SBD 6.1 (Preference Points Claim): completed and signed.
• Latest CSD report attached.
• Letter from an accredited financial institution confirming financial stability, or audited financial statements not older than 3 months.
• JV or Consortium Agreement (if applicable) with CSD reports for all members.
• Written quotation on company letterhead or quotation book, with company stamp, clear unit prices and total price, signed.
• All prescribed bid forms completed, signed and every page initialled.
• Part 5 Schedule J (Financial Particulars) completed accordingly.
• Proof of valid CSD registration with the bid commodity listed on CSD.
• Registration on LOGIS with active banking details.

Disqualification risks: any mandatory form omitted or unsigned; bid received after closing time; failure to meet any Stage 1 administrative compliance requirement.

Two-stage evaluation:

Stage 1 – Administrative Compliance / Pre-Qualification (pass/fail):

• SBD 1 completed and signed.
• SBD 3.1 completed and signed.
• SBD 4 completed and signed.
• SBD 6.1 completed and signed.
• Latest CSD report attached.
• Bank confirmation letter or audited financial statements (≤3 months old) confirming financial stability.
• JV/Consortium Agreement with CSD reports for all parties (if applicable).

Failure to comply with any Stage 1 requirement invalidates the bid; it will not be evaluated further.

Stage 2 – Price and Preference Points (80/20 system per Preferential Procurement Regulations 2017):

• 80 points for price (lowest acceptable price scores highest).
• 20 points for specific goals (B-BBEE status level).

No minimum qualifying score stated beyond Stage 1 pass.

Scope: Accommodation, electricity and municipal services for Cradock EMS Base for 36 months.

Office space:

• 1 x Office for Area Manager (~15 m²)
• 1 x Office for Shift Leader (~15 m²)
• 1 x Office for Fleet Manager (~15 m²)

Rest room: 1 x rest room accommodating ~10 staff members at a time.

Toilets: 1 x female toilet; 1 x male toilet.

Kitchen: 1 x kitchen.

Store rooms: 2 x store rooms (~16 m² each).

Wash bay: area equipped to wash ambulances with paving or concrete; dirty utility for cleaning equipment and linen.

Secured parking area: fully fenced to accommodate at least 5 ambulances, 1 rescue vehicle, 1 PTV, 1 response vehicle; sufficient secure parking for staff on duty; well-lit grounds for night safety.

Municipal services and electricity must be included in the offering.

Service Level Agreement will be concluded stipulating exact deliverables and payment terms.

Performance measured via periodic checks, service complaints, user satisfaction surveys, service reviews, inspections and audits.

Records of all services must be retained for the contract period and handed to DoH on termination.

Health and safety compliance required: adherence to DoH safety, fire, emergency and security procedures; immediate reporting of incidents/accidents involving provider personnel.

Pricing format: completed SBD 3.1 pricing schedule (professional services) with all line items priced; prices must be inclusive of VAT and all taxes.

Bid validity: 120 calendar days from closing date.

Financial capacity evidence: letter from accredited financial institution confirming financial assistance once bid is awarded, OR audited financial statements not older than 3 months.

Registration on LOGIS with active banking details required.

No bid security, performance bond, retention or guarantee percentages specified in the document.

Payment terms: to be stipulated in the Service Level Agreement; DoH may withhold disputed amounts until resolution.

Mandatory eligibility and compliance:

• CSD registration (valid, with bid commodity listed).
• Tax compliance: SARS Tax Compliance Status (TCS) PIN or CSD number; verified via CSD/SARS before award.
• B-BBEE: valid B-BBEE status level verification certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs) to claim preference points; certificate/affidavit must be submitted.
• CIDB: not applicable (non-construction accommodation services).
• CIPC registration: implied via CSD and company documents.
• LOGIS registration with active banking details.
• Authority to sign: resolution of directors or equivalent proof of signatory authority.
• Consortium/JV: if applicable, signed agreement binding all members, lead member nominated, CSD reports for all members attached.
• All prescribed bid forms completed, signed and every page initialled.
• Written quotation on letterhead/quotation book with company stamp, unit prices, total price and signature.
• Part 5 Schedule J (Financial Particulars) completed.
• Compliance with General Conditions of Contract (GCC) and any special conditions.