Catering services & kitchen/tuck shop lease – tompi seleka college of agriculture, limpopo (3-Year tender)

{"closingDate":"06/10/2026","closingTime":"11H00","briefingSession":"{"date":null,"time":"10h00","venue":"E : 22/09/2026","is_compulsory":false}"}

Compulsory briefing session: Date 22/09/2026, Time 10h00, Venue: 67/69 Biccard Street, Polokwane, Limpopo, in the foyer of the Agrivillage. Bidders must attend the compulsory site briefing as per scheduled date and time.

{"name":null,"email":"[email protected]","phone":"015 294 3361","department":"LIMPOPO DEPT OF AGRICULTURE AND RURAL DEVELOPMENT","address":"A COLLEGE OF AGRICULTURE FOR A PERIOD OF THREE (3) YEARS."}

Required documents: Invitation to Bid (SBD 1) - must be fully completed and signed; Pricing Schedule (SBD) - must be fully completed and signed; Bidders Disclosure (SBD 4) - must be fully completed and signed; Preference Point Claim form - must be submitted if claiming points; Health certificate; Company registration documents; Business plan; Tax compliance status; CSD registration proof. Bidders must return the complete set of documents with all required information.

Must be registered on the Central Supplier Database (CSD) and provide CSD summary report.

Must be tax compliant and provide SARS Tax Compliance Status PIN or CSD number.

Must not be listed as a tender defaulter or restricted.

Must attend the compulsory briefing session; failure results in disqualification.

Must submit a certified copy of the Letter of Acceptability certificate at closing date.

Must provide proof of being a border of Limpopo Province (e.g., utility bill, title deed, or lease).

Must provide entity registration documents (Close Corporation, Partnership, Company, Trust, or Sole Proprietor).

Must provide certified ID copies for all members/directors/trustees/owner.

Must provide proof of financial capacity (e.g., bank letter with overdraft amount, not older than 3 months).

Must provide catering management experience references with contact details and contract values.

Must provide B-BBEE certificate or sworn affidavit for points.

Must be in business and registered with CSD.

Must not be in the service of the state.

Must not have a conflict of interest.

Must not have been convicted of fraud or corruption.

Must not be restricted from tendering.

For

Rendering of catering services (leasing of kitchen and tuck shop) at

Tompi seleka college of agriculture for a period of three (3) years

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 http://www.ldard.gov.za

To appoint a suitable service provider to render catering services at Tompi Seleka

Agricultural College for a period of thirty-six (36) months/ 3 years.

2.1 The department has two colleges of agriculture, and catering service is needed for the

continuity for the colleges learning environment.

2.2 The colleges are on a regular basis training learners including Diploma students, learners

placed on learnership program, and short courses for farmers.

2.3 The department and colleges also provide in-service training, induction courses,

meetings and workshops for the departmental staff from time to time at the colleges which

will also require catering.

2.4 There is a need for a 3-year contract to render catering services to learners, farmers staff

and college community with a need for minor groceries and lunch shopping services, (i.e.

tuck-shop services).

3. Provision of maintenance: movables / non-movables

3.1 Maintenance of non-movables (government property):

The successful bidder will be responsible to take reasonable care of the following:

Windows Gas Installations

Doors and doors handle Lights

Stoves Ceiling

Shelves / Cupboard Sink

Cold storage and refrigerator Walls

Cleaning of receiving bays and toilets Cleaning of staff and students dining h

Cleaning of Kitchen Stores Cleaning of serving points equipment

Cleaning of gullies Cleaning of dumping site

Nb: modification of the building structure by succesful bidder

Is not allowed

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 Fax: (015) 294 4504 Website: http://www.lda.gov.za

3.2 Provision and maintenance of movables:

a) The successful bidder will also be responsible for the provision and maintenance of all

appliances, equipment, utensils, furniture and immovable shelves and cabinets keeping

them in a state they found them.

b) The Department will not procure appliances, equipment, utensils, furniture, and

immovable shelves according to the need of the service provider but is expecting

him/her to use the available materials and equipment.

c) The kitchen building and any other movable equipment within the kitchen remains the

government’s property and must be accessible at all times when a need arise for

verification purposes.

d) The Department reserves the right to lease the kitchen to other parties during events

held in the college premises.

4. Telecommunication

The successful bidder should provide his/her own line of communication for external

communication.

5. Kitchen and tuck shop square meters

5.1 . Kitchen and tuck shop square meters - tompi seleka

a) Kitchen – 294 200 square metres

b) Dining Hall – 612 770 square metres

c) Tuck shop next to dining hall 45 260 square metres

d) Tuck shop next to Leap 75 360 square metres

6. Catering regulations

6.1 The successful Service provider should ensure that all staff under his/her control shall

comply with all applicable catering regulations.

6.2 Kitchen Content: Catering items within the kitchen/tuck shop will be the responsibility of

the operator. The College or Government will take no responsibility for any burglary, theft

or damage of any items in the Kitchen/tuck shop.

6.3 All items belonging to the Service Provider should be within the structure of the Kitchen

at all times.

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 Fax: (015) 294 4504 Website: http://www.lda.gov.za

7. Enviromental health standards:

7.1 The following Acts apply:

a) The Foodstuffs, Cosmetics and Disinfectants Act

b) Occupational Health & Safety Act

c) Health Act

d) Occupational Health & Safety Act

e) Meat safety Act , 200 (Act no. )

7.2 Control and monitoring by the Department:

a) Environmental health officers will do routine inspections for hygiene and Act compliance

on a regular basis.

b) The College’s Student affairs will carry out spot checks from time to time.

c) The College’s Student affairs shall have the responsibility to monitor the service

rendered by the Kitchen operator and the compliance to the specifications of the

contract and shall have access to the Kitchen.

d) The successful Service Provider should adhere to the institution waste management

plan.

e) Food preparation done on the premises has to meet Environmental Health standards

and regulations according to Occupational Health & Safety Act

f) Sanitary conditions within and around the kitchen should meet with the Environmental

Health standards.

g) The successful Service Providers should always be in possession of a valid Health

Certificate and Certificate of acceptability issued by a competent authority with

jurisdiction in the area where the relevant services are provided.

8. Catering and general provisioning

(a) Food items and prescripts

All the item prescripts as indicated from the menu circle should be adhered to.

Serving times should also be adhered to as indicated.

(b) Food Specifications

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 Fax: (015) 294 4504 Website: http://www.lda.gov.za

Food specification as indicated should be adhered to as follows:

i) An apple, banana orange and other variety of fruits to be served also considering season

should be of Medium size not small

ii) Size of Pap to be served should amount to the minimum 500g in both porridge and mabele

iii) Two Medium piece in both Chicken and beef should be served when meat is served it

should be taken into consideration that some people eat beef only and some eat chicken only,

so there should be a prior arrangement as to quantity of either kind meat to be served.

(c) Quality of food

(i) Maize meal (type of maize required is “super maize meal” of any brand)

(ii) Juice should be 50% concentrated mixed fruit with water. An amount of minimum 250ml

should be served

N.B: Refer to Annexure A & B for catering specification.

9. Tuck-shop

9.1 Compliance to: Food items and prescripts and food Specifications

9.2 No alcohol or medicines re to be kept or sold on the premises except pain reliefs.

9.3 Specifications for foodstuff and goods to be sold in the tuck shop:

Specified bid amount according to approved Limpopo Provincial Treasury (LPT) and

Departmental approved Tariff lists to be paid to the Tompi Seleka College for monthly

rental of the premises: R 1 247,00 per Tuckshop and R6 235,00 per Kitchen (subject

to increase on annual tariffs rate as per departmental tariff manual).

9.4 Serving and operating times are as follows:

Catering service tuck shop service

Breakfast (06H30 - 07H30) 07H00 – 20H00

Lunch (13H00 – 14H00)

Dinner (18H30 – 19H30)

9.5 Stock at the Tuck Shop should be available at all times

• The minimum specifications to adhere to are as per Annexure C attached.

10. Documentation

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 Fax: (015) 294 4504 Website: http://www.lda.gov.za

The bidders are expected to submit the following documents:

10.1 Mandatory requirements

Failure to submit or fully complete the following mandatory requirements shall

disqualify your bid:

(a) Properly signed and fully completed bid document

(b) Health certificate from relevant authority

(c) Letter of acceptability from relevant authority

(d) Joint Venture agreement in case if bidding as joint venture

NB: In case the issuing authority combines the health Certificate and Certificate of

acceptability, the issued certificate must indicate both purposes.

10.2 Non-Mandatory requirements

a) Company profile including track record with special attention to be given to the

following:

• Indicate the related work done, commissioned and contact details.
• Postal and street address of office.

b) Certified copy/ies of ID documents for all members if CC, partners in a partnership,

directors of private/public company, trustees of a trust, owner if a sole proprietor (not

copy of the certified copy and must not be older than three months)

c) Entity Registration documents – Close Corporation/ Partnership/ Company/ Sole

Proprietor

d) Central supplier database (CSD) summary report and for both entities in case of Joint

venture.

e) Submission of business plan with tender application

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 Fax: (015) 294 4504 Website: http://www.lda.gov.za

a) The quality of food ingredients, beverages and provisions shall be of good standard

meeting accredited National and or International food and beverage handling

standards.

b) LDARD will provide the required space for food storage, preparation, pantry, dining,

equipment for re‐heating and furniture in the dining area

c) The successful Service Provider will source food ingredients, service staff, labour and

any other requirements at their own cost.

d) The serving crockery, cutlery etc. will be provided by the Service Provider.

e) The successful Service Provider will be responsible for removal of the garbage and

keeping the assigned premises clean.

f) LDARD shall have the right to visit and inspect the kitchen without warning to the

Service Provider. Any lapses regarding cleanliness, hygiene and quality of raw material

used for cooking and food shall contribute to poor evaluation of the vendor.

g) The Service Provider will bear cost of cleaning materials and will ensure use of quality

cleaning materials.

h) The Contractor’s employees shall be provided with uniforms, which should be worn at

all times

i) The Contractor shall be ready and capable to provide Ad Hoc Catering Services for

special Events and activities

j) The Contractor is not entitled to sublet the premises to another contractor otherwise the

contract will be terminated

12. Evaluation and selection criteria

LDARD has set selection criteria that a bidder needs to meet in order to be evaluated and

selected as a successful bidder. The minimum standards consist of the following:

Criteria Requirements

Bidders must submit all documents as outlined in paragraph 12 and

Pre-qualifying (Table 1) below.

criteria Only bidders that comply with ALL these criteria will be evaluated on

disqualify your bid:

(a) Properly signed and fully completed bid document

(b) Health certificate from relevant authority

(c) Letter of acceptability from relevant authority

(d) Joint Venture agreement in case if bidding as joint venture

NB: In case the issuing authority combines the health Certificate and Certificate of

acceptability, the issued certificate must indicate both purposes.

10.2 Non-Mandatory requirements

a) Company profile including track record with special attention to be given to the

following:

• Indicate the related work done, commissioned and contact details.
• Postal and street address of office.

b) Certified copy/ies of ID documents for all members if CC, partners in a partnership,

directors of private/public company, trustees of a trust, owner if a sole proprietor (not

copy of the certified copy and must not be older than three months)

c) Entity Registration documents – Close Corporation/ Partnership/ Company/ Sole

) experienc or Detailed experience of the indicated/ or not relevant to 0

e bidder/company relating to similar Catering

/Client list work and track record (please Experience in Catering

reference attach appointment letters or services from 1 – 24 months

1 25

s & values orders or reference letters to verify with total amount of the

with contact details and values of contract

the contracts) Experience in Catering

services from 25 – 48 months 2

with total amount of the

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 Fax: (015) 294 4504 Website: http://www.lda.gov.za

contract

services from 72 months and

above with total amount of the

contract

b PROVEN Companies experience in Less than R500 000 0

) CAPACIT executing high value contract R500 001 – R1 000 000 1

Y (Catering Management R1 000 001 – R 4 000 000 2

Experience) R 4 000 001 – R6 000 000 3

(Please attach appointment letters R 6 000 001 – R8 000 000 4

or orders or reference letters to Above R 8 000 000

verify with contact details and 5

values of the contracts

c) Financial Bidders are required to submit of No submission of information

capacity by providing Less than R1 000 000 1

• proof of overdraft facility in the R1000 001 – R2000 000 2

name of business (Bank letter R2000 001 – R3000 000 3

must be signed and not older

R3000 001 – r4000 000 4

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 Fax: (015) 294 4504 Website: http://www.lda.gov.za

than one month). NB [only R4000 001 and more

overdraft amount will be

considered on the letter], or

• Proof of company capability to

self-fund (i.e. stamped bank

statement not older than one

month).

Or 5

• Letter of intent from NCR

(National Credit Regulator)

accredited financial institutions

to provide funding (letter must

be signed and not be older

than three months)

d Key Verification of Professional Attach Certificates and CV of

personnel Qualification and experience in 1 Chef)

food services for key staff Attach Certificates and CV of

2 (Chef)Attach Curriculum and 2 Chefs

Certified copies of Certificates). Attach Certificates and CV of

Certification should not be more 3 20 3 Chefs

than 6 months old.

inspection on inspected on site to verify capability and resources to perform the

site contract.

1 Black People ownership > 51% 5 CSD Report and copy of

company registration document

2 Women Ownership > 51% 6 Identity Document

3 Persons with Disability Ownership 3 Latest three (3) months valid

51% medical report from the

registered medical practitioner

and CSD Report

4 Youth Ownership >51% 6 ID Document

Total points 20

b. The points scored by a tenderer in respect of the specific goals above must be added

to the points scored for price and the total must be rounded off to the nearest two

decimal places.

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 Fax: (015) 294 4504 Website: http://www.lda.gov.za

c. Only the tender with the highest number of points scored may be selected for an

award.

Step 4: Inspection of bidders on site

The inspection will be done physically on the bidder’s premises (at address provided) as

indicated in the bid document without prior notification. The Bidders will be inspected on the

following:

a) Physical structure or business where business activities take place with proper signage

b) Main business activities

c) Relatedness of the main business activities to the bid under review

d) Machinery/equipment used to produce the required product

e) Payroll of the business to check number of employees employed by the business on

temporary and full-time basis

f) Registration documents and accredited certificates

g) Size of business (Meal’s preparation capacity, number of people it can cater for)

14.1 The department reserves the right to: -

a) To accept part of a tender rather than the whole tender.

b) To carry out site inspections, product evaluations or explanatory meetings in order to

verify the nature and quality of the services offered by the bidder(s), whether before or

after adjudication of the Bid.

c) To cancel and/or terminate the tender process at any stage, including after the Closing

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Sbd 3.2

Pricing schedule – non-firm prices

(Purchases)

Note: price adjustments will be allowed at the periods and times specified in the

using the average monthly exchange rates as issued by your commercial bank for the periods

indicated hereunder: (Proof from bank required)

Rates for the period: prices will

represented on the submission.

Pricing Schedule – SBD YES Must be fully completed and signed the supplied

3.2 pro forma document.

Minimum functionality/qualifying score: 70

Tax compliance status pin

tax compliance status)

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tax compliance status Must be compliant

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd registration number

Csd number

Csd number must be provided

CSD Report and copy of

CSD Report

Central supplier database (csd), a csd

Central supplier database (CSD) summary report and for both entities in case of Joint

central supplier database (CSD) Must be registered

Joint Venture agreement in case if bidding as joint venture

appointment letters or services from 1 – 24 months

appointment letters R 6 000 001 – R8 000 000 4

c) Tax compliance status.

disqualification.

Invitation to Bid – SBD 1 YES Must be fully completed and signed the supplied

Pricing Schedule – SBD YES Must be fully completed and signed the supplied

SBD 4 pro forma document. (Must declare if they have

complete separate SBD 4

Form – SBD 6.1 document will lead to Disqualification. Non

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Points Allocation: 90 points

B-BBEE Details: .............

Signature Date

.................................... ......................................................

Position Name of bidder

2 Joint venture or Consortium means an association of persons for the purpose

of combining their expertise, property, capital, efforts, skill and knowledge

in an activity for the execution of a contract.

Sbd 6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the

General conditions, definitions and directives applicable in

Respect of the tender and preferential procurement

Regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included)

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 80/20 preference point

system.

b) 80/20 preference point system will be applicable in this tender. The lowest/ highest

acceptable tender will be used to determine the accurate system once tenders are

received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC 100

Goals

1.5 Failure on the part of a tenderer to submit p

Bidders must comply with the Occupational Health & Safety Act. Environmental health officers will do routine inspections for hygiene and Act compliance. Bidders must submit a health certificate issued by the relevant health authority.

• Required by: ................................................

• At: .................................................

• Brand and model ................................................

• Country of origin .................................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) .................................................

• Period required for delivery .................................................

• Delivery: *Firm/not firm

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

*Delete if not applicable

Sbd 3.2

4.3. Name of

company/firm...............................................................................

4.4. Company registration number:

.....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions

as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Terms of reference

For

Rendering of catering services (leasing of kitchen and tuck shop) at

Tompi seleka college of agriculture for a period of three (3) years

67/69 Biccard Street, POLOKWANE, 0699, Private Bag X9487, Polokwane, 0700

Tel: (015) 294 3000 http://www.ldard.gov.za

1. Purpose

rental of the premises: R 1 247,00 per Tuckshop and R6 235,00 per Kitchen (subject

to increase on annual tariffs rate as per departmental tariff manual).

14.7 The service provider must have an insurance such as a public liability and

product liability active during the duration of the contract.

The bid will be awarded to one (1) service provider for Tompi Seleka College. The department may verify the nature and quality of the services offered by the bidder(s), whether before or after award. Specified bid amount according to approved Limpopo Provincial Treasury (LPT) and Departmental approved Tariff lists to be paid to the Tompi Seleka College for monthly tuck-shop services.

Mandatory requirements: (a) Health certificate from relevant authority; (b) Company registration documents (Close Corporation/Partnership/Company/Sole Proprietor); (c) Submission of business plan with tender application; (d) Bidders must be registered on the Central Supplier Database (CSD); (e) Tax compliance status must be compliant; (f) Bidders must attend the compulsory site briefing as per scheduled date and time. Non-mandatory requirements: Company profile including track record with related work done, commissioned and contact details; directors/trustees/sole proprietor details; health certificate issued by Health authority.

Functionality criteria include Catering Management Experience with client list, work and track record, contact details and values of contracts. Points for experience: 1–24 months (25 points), 25–48 months (2 points). Bidders must submit proof of residence in Limpopo Province (utility bill, title deed, or lease) – 10 points. Only the tender with the highest number of points may be selected for award. The lowest acceptable tender will be used to determine the accurate system once tenders are received. Price points calculated as per the formula for tenders above a million using 80/20 or 90/10 preference point system.