Supply, delivery and offloading of safety nets (upper nets) with debris netting for steel bulk waste containers – 12-Month as-when-required contract

Closing date and time: 2 October 2026 at 10:00 (online submission via e-tender portal).

Compulsory briefing session: None (indicated as N/A).

Bid validity period: 90 days after closing date.

Delivery lead time: 14 days after receipt of purchase order.

Supply Chain Management enquiries:

• Contact: Josia Masenya
• Role: SCM Official
• Email: [email protected]
• Telephone: (012) 358 0658

Technical enquiries:

• Contact: Alfred Mbave
• Role: Project Manager / Technical Official
• Email: [email protected]
• Telephone: 012 358 3876

Submission channel: City of Tshwane e-tender portal (online).

Delivery address for goods: Waste Management Depot, 1 Von Wielligh Street, Pretoria West.

Municipality postal address: Tshwane House, 320 Madiba Street, Pretoria, 0001.

Submission method: Online via City of Tshwane e-tender portal (no physical tender box deposits).

Closing: 2 October 2026 at 10:00.

Returnable documents (all must be completed, signed in black ink, and submitted):

• MBD 1 (Invitation to Bid): signed offer cover page with bidder details.
• MBD 4 (Declaration of Interest): discloses state employment and business interests of directors/shareholders.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points with supporting evidence.
• MBD 7.2 (Contract Form – Rendering of Services): contract form for successful bidder.
• MBD 8 (Declaration of Past SCM Practices): declares no abuse of SCM system, fraud, corruption, or contract neglect.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Company registration certificate (CIPC).
• Tax clearance certificate or SARS TCS PIN (or valid CSD number).
• B-BBEE certificate or sworn affidavit (for EME/QSE).
• Municipal account statement (company) not older than 3 months, not in arrears >90 days (or lease agreement/councillor letter for informal settlements).
• Municipal account statements for all South African-based directors/major shareholders (same requirements).
• CSD summary report.
• Audited financial statements for most recent 3 years (or since establishment if younger); required for tenders above R10 million. If not legally required to audit, submit proof.
• Joint venture agreement signed by all parties (if bidding as JV), plus all above documents for each JV partner.
• Minimum three contactable reference letters.
• Pricing schedule: all items must be quoted; incomplete schedule leads to disqualification. Corrections must be crossed out in ink and initialled; no correction fluid (Tippex) allowed.

Disqualification risks:

• Late submission (after closing time).
• Any returnable form unsigned, incomplete, or completed in pencil/other ink.
• Use of correction fluid on pricing schedule.
• Failure to attend compulsory briefing session (none scheduled for this tender).
• Non-compliant tax status, invalid CSD, municipal accounts in arrears >90 days.
• Failure to declare interests (MBD 4).
• Less than three contactable reference letters.
• Listing on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters.

Evaluation stages:

Stage 1 – Administrative compliance: Verification of all returnable documents (CSD registration, tax compliance, municipal accounts, MBD forms, financial statements, JV agreement if applicable, reference letters, pricing schedule completeness).

Stage 2 – Mandatory requirements: Submission of at least three contactable reference letters.

Stage 3 – Preferential points (80/20 system per PPPFA Regulations 2022):

• Price: 80 points (lowest acceptable tender scores 80).
• Specific goals: 20 points allocated as follows:

• B-BBEE status level: Level 1 = 8 pts, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.

• EME or QSE: 2 points (valid sworn affidavit or CIPC B-BBEE certificate).

• At least 51% women-owned: 2 points (ID copies + proof of ownership).

• At least 51% owned by people with disability: 2 points (medical certificate + proof of ownership).

• At least 51% youth-owned: 2 points (ID copies + proof of ownership).

• Local economic participation: City of Tshwane = 4 pts, Gauteng = 2 pts, National = 1 pt (municipal account statement or lease agreement).

Evidence must be submitted with bid; failure to provide proof results in zero points for that goal.

Minimum qualifying score: Not explicitly stated; administrative and mandatory stages are pass/fail.

Scope: Supply, delivery and offloading of safety nets (upper nets) underlined by debris netting (shade cloth) for steel bulk waste containers, as and when required, for a 12-month period.

Delivery location: Waste Management Depot, 1 Von Wielligh Street, Pretoria West. Bidder liable for incidents during transportation.

Contract period: 12 months.

Categories and specifications:

Category A – Safety nets for 4 m³, 6 m³, 11 m³, 12 m³ steel bulk waste containers (skip bins):

• Size: 3 m × 6 m (upper net underlined by debris net).
• Material: High-strength polypropylene.
• Border: Elastic cord.
• UV protection: Yes.
• Mesh shape: Diamond.
• Mesh size: Upper net 10 cm, debris net 1.5 cm.
• Mesh rope diameter: Upper net 4.5–6 mm, debris net 2 mm.
• Border rope diameter: Upper net 8–14 mm, debris net 6 mm.
• Rope type: Upper net 3-strand twist, debris net single endless warp knitting.
• Braided type: Upper net knotted, debris net knotless.

Category B – Safety nets for 20 m³, 22 m³ steel bulk waste containers (hook lift bins):

• Size: 4 m × 7 m (upper net underlined by debris net).
• All other material specifications identical to Category A.

Quality requirements:

• SABS compliance mandatory; certificates must be provided on request.
• City may request sample delivery at bidder’s cost to Waste Management Depot for evaluation; SABS testing costs borne by bidder.
• Guarantee period for quality and workmanship: 12 months (less than 12 months disqualifies).
• Delivery timeframe: Within 14 days of purchase order.
• Record keeping: Supplier must record all nets supplied by date, time, serial number, and order; provide records to City on request.
• Performance clause per Section 21 of General Conditions of Contract.
• Quantities not guaranteed; City reserves right to increase/decrease.

Experience and qualification requirements:

• Minimum three contactable reference letters (mandatory for Stage 2).
• Audited financial statements for latest three years (or since establishment) required for tenders above R10 million; otherwise proof of exemption from audit requirement.
• No specific key personnel qualifications, professional registrations, or minimum years of experience stated.
• Joint venture partners must each meet all administrative and financial requirements.

Quality assurance:

• Safety nets must be SABS compliant; certificates to be furnished on request.
• City may request sample delivery at bidder’s cost to Waste Management Depot for evaluation against specifications.
• If City sends sample for SABS testing, costs borne by bidder.
• Guarantee period: 12 months for quality and workmanship; bids offering less are disqualified.
• Supplier must remedy any defects to Waste Management Division’s satisfaction immediately upon notification.
• Specifications complement but do not replace General and Special Conditions of Contract.

Pricing schedule comprises six line items, each priced per unit (quantity 1 for tender comparison):

1. Category A – 4 m³ skip bins (3m×6m)
2. Category A – 6 m³ skip bins (3m×6m)
3. Category A – 11 m³ skip bins (3m×6m)
4. Category A – 12 m³ skip bins (3m×6m)
5. Category B – 20 m³ hook-lift bins (4m×7m)
6. Category B – 22 m³ hook-lift bins (4m×7m)

All prices exclude VAT; VAT 15% added to subtotal. City reserves right to adjust quantities. Incomplete pricing schedule leads to disqualification. Corrections must be initialled; correction fluid prohibited. Market analysis clause allows City to negotiate market-related price with top-ranked bidders sequentially; failure to agree may lead to cancellation.

Pricing format: Schedule of rates – unit price per net (quantity 1 for pricing purposes) for each of 6 items (4 Category A, 2 Category B), excluding VAT. VAT 15% added to total.

Pricing schedule items:

1. Safety nets for 4 m³ skip bins (3m×6m)
2. Safety nets for 6 m³ skip bins (3m×6m)
3. Safety nets for 11 m³ skip bins (3m×6m)
4. Safety nets for 12 m³ skip bins (3m×6m)
5. Safety nets for 20 m³ hook lift bins (4m×7m)
6. Safety nets for 22 m³ hook lift bins (4m×7m)

Quantities adjustable; City reserves right to increase/decrease subject to budget.

Market analysis clause: City may test price viability; if tenderer cannot confirm delivery at quoted price, disqualified. City may negotiate market-related price with highest-scoring bidder, then second, then third; may cancel if no agreement.

Payment terms: Within 30 days of receipt of invoice accompanied by delivery note (per MBD 7.2).

Bid security / performance bond: Not specified.

Retention: Not specified.

Financial capacity: Audited financial statements for latest 3 years required for tenders above R10 million (with MBD 5). If not legally required to audit, submit proof.

Service Level Agreement: Successful bidder must enter into SLA with Municipality upon appointment.

Mandatory eligibility:

• Registered on Central Supplier Database (CSD) with valid CSD number.
• Tax compliance: SARS TCS PIN or valid CSD tax status.
• Company registration certificate (CIPC).
• Municipal account statement (bidder company) not older than 3 months, not in arrears >90 days; or signed lease agreement; or councillor letter for informal settlements/rural areas.
• Municipal account statements for all South African-based directors/major shareholders (same requirements).
• B-BBEE certificate (SANAS accredited) or sworn affidavit (EME/QSE) or CIPC B-BBEE certificate – required to claim preference points.
• Completed and signed MBD forms: MBD 1, MBD 4, MBD 6.1, MBD 7.2, MBD 8, MBD 9 (all in black ink, no correction fluid).
• Audited financial statements for most recent 3 years (or since establishment) – applicable for tenders above R10 million. If not required by law to audit, submit proof.
• Joint venture agreement signed by all parties (if applicable), with all above documents for each partner.
• Minimum three contactable reference letters.
• Not in service of the state; not listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters.
• Declaration of interest in other related companies (MBD 4 question 3.14).
• Signatory must be authorised (director/member/trustee per CIPC) or provide delegation of authority letter.
• Pricing schedule: all items quoted, corrections initialled, no correction fluid.
• SABS compliance for safety nets; guarantee period 12 months.

Health and safety aspects:

• Nets protect workers, pedestrians and motorists by preventing waste spillage during transport.
• Supplier held liable for any incidents during transportation of nets to depot.
• No explicit OHS plan, safety officer, or HSE certification requirements stated in document.
• Compliance with SABS standards implies adherence to relevant safety norms for net construction.

Contract period: 12 months from appointment.

Guarantee: 12-month quality and workmanship guarantee; shorter guarantee disqualifies.

Delivery: Within 14 days of purchase order; failure allows City to issue notice to remedy, then cancel order.

Performance: Governed by Section 21 of General Conditions of Contract.

Service Level Agreement: Successful bidder must conclude SLA with Municipality.

Contract documents: MBD 1, tax clearance, pricing schedule, technical specifications, preference claims, declarations (interest, past SCM, independent bid), special conditions, General Conditions of Contract.

Market analysis: City may verify price viability; if tenderer cannot confirm delivery at quoted price, disqualified. City may negotiate market-related price with highest, then second, then third ranked bidder; may cancel if no agreement.

Liability: Supplier liable for incidents during transportation.

Record keeping: Supplier must record all deliveries (date, time, serial number, order) and provide records on request.

Payment: Within 30 days of invoice with delivery note.

Joint ventures: Must remain unchanged for contract duration unless City approves change.

Three-stage evaluation:

1. Administrative compliance: All returnable documents submitted and valid (CSD, tax, municipal accounts, MBD forms, financial statements, JV agreement if applicable, pricing schedule complete and correctly completed).
2. Mandatory requirements: At least three contactable reference letters.
3. Preferential points (80/20): 80 points for price (lowest acceptable tender scores 80); 20 points for specific goals:

• B-BBEE level: Level 1=8, 2=7, 3=6, 4=5, 5=4, 6=3, 7=2, 8=1, non-compliant=0.
• EME/QSE: 2 points (sworn affidavit or CIPC certificate).
• ≥51% women-owned: 2 points (ID + ownership proof).
• ≥51% disability-owned: 2 points (medical certificate + ownership proof).
• ≥51% youth-owned: 2 points (ID + ownership proof).
• Local economic participation: City of Tshwane=4, Gauteng=2, National=1 (municipal account/lease).

Proof must accompany bid; missing evidence yields zero points for that goal. No minimum overall score stated; Stages 1 and 2 are pass/fail gates.