Application support for opentext extended ecm for engineering – 12-Month RFQ in gauteng

SCM enquiries

• Contact: Nompumezo Sobhekwa
• Telephone: 011 688 1656
• Email: [email protected]

End-user enquiries

• Contact: Timothy Oyomno
• Telephone: 011 688 6622
• Email: [email protected]

Institution address

Johannesburg Water SOC Ltd

Turbine Hall

65 Ntemi Piliso Street

Newtown

Marshalltown

Johannesburg 2107

PO Box 61542

Marshalltown

Johannesburg 2107

Telephone: +27(0) 11 688 1400

Fax: +27(0) 11 688 1528

Submission channel: e-Tender Portal at https://www.etenders.gov.za/

Quote format: PDF only on company letterhead; Microsoft Word, Excel and picture files are not accepted

Pricing: total quotation value must include all applicable taxes; failure to include all applicable taxes leads to disqualification

Validity: offer valid for 60 days from closing date

Late bids: quotations received after the closing date and time will not be accepted

Returnable forms and documents:

• MBD 3.1 Pricing Schedule - Firm Prices: complete and sign the firm-price schedule
• MBD 4 Declaration of Interest: disclose state employment or connections to the institution
• MBD 6.1 Preference Points Claim Form: claim specific-goal points under PPPFA 2022
• MBD 8 Declaration of Past Supply Chain Management Practices: declare no abuse, fraud or blacklisting
• MBD 9 Certificate of Independent Bid Determination: certify the bid was prepared independently without collusion
• Original valid tax clearance certificate or valid SARS PIN
• Valid B-BBEE certificate or compliant sworn affidavit
• Municipal rates and taxes statement or valid lease agreement, not older than 3 months and not in arrears for more than 90 days
• Proof of CSD registration / MAAA supplier number
• Company registration documents with ID copies of directors and shareholders
• Joint venture agreement, where applicable, signed by all parties

Scoring system: 80/20 preference point system under PPPFA 2022

Price: 80 points

Specific goals: 20 points

Total: 100 points

Specific goal stated: business owned by 51% or more by Black people

Proof for specific goals: valid B-BBEE certificate issued by a SANAS-accredited verification agency, or DTI/CIPC B-BBEE certificate for exempted micro enterprises, or sworn affidavit sworn under oath

Failure to submit proof means no specific-goal points are claimed

The institution may require substantiation of any preference claim before or after adjudication

Scope: application support for the OpenText Extended Enterprise Content Management system for engineering for 12 months

Accreditation: proof that the tenderer is the original software developer, or a letter from the original software developer proving accredited OpenText Partner status

Experience: completed reference letters or templates for a minimum of two completed projects for business or government clients where OpenText extended ECM application support was successfully rendered

Support item 1: telephone support including business hours, non-business hours, weekends and public holidays - 180 estimated hours per year, 15 hours per month

Support item 2: quarterly systems health check, system fine-tuning and optimisation, patch management and related services - 96 estimated hours per year, 8 hours per month

Total: 276 estimated hours per year (23 hours per month), excluding VAT

Experience: completed reference letters or templates for a minimum of two completed projects from business or government clients to whom application support for OpenText extended ECM was successfully rendered

Accreditation: proof that the tenderer is the original software developer, or a letter from the original software developer proving accredited OpenText Partner status

Pricing schedule: MBD 3.1 Pricing Schedule - Firm Prices (purchases)

Price type: firm prices only; non-firm prices, including prices subject to exchange-rate variation, will not be considered

VAT: 15%

Grand total: bid price in RSA currency including all applicable taxes

Validity: offer valid for 60 days from closing date

Delivery costs: all delivery costs must be included in the bid price

CSD registration: proof of CSD registration / MAAA supplier number, compulsory

Tax status: original valid tax clearance certificate or valid SARS PIN, compulsory

B-BBEE: valid B-BBEE certificate or compliant sworn affidavit; a non-compliant affidavit is scored zero, compulsory

Municipal accounts: municipal rates and taxes statement not older than 90 days and not in arrears, or valid lease agreement not older than 3 months, compulsory

Company registration: company registration documents with ID copies of directors and shareholders, compulsory

State employment: no bid from persons in the service of the state

Blacklisting: no bid from bidders blacklisted by National Treasury or any national authority due to non-performance

Forms: MBD 4, MBD 6.1, MBD 8 and MBD 9 must be duly completed and signed

Scoring system: 80/20 preference point system under PPPFA 2022

Price: 80 points

Specific goals: 20 points

Total: 100 points

Specific goal: business owned by 51% or more by Black people

Proof: valid B-BBEE certificate issued by a SANAS-accredited verification agency, or DTI/CIPC B-BBEE certificate for exempted micro enterprises, or sworn affidavit sworn under oath

No proof means no specific-goal points are claimed

The institution may require substantiation of any preference claim