Change management & od services tender – gauteng (36 months) – RFP

Bidding procedure enquiries:

• Contact: Tender Administration
• Email: [email protected]
• Telephone: 012 426 9506

Technical enquiries:

• Contact: Mbongiseni Ntuli
• Email: [email protected]
• Telephone: 012 426 9533

Submission address:

SANC Reception

Cecilia Makiwane Building

602 Pretorius Street

Arcadia, Pretoria, 0083

Invoice submissions (for payment):

• Email: [email protected]

Submission method: physical deposit into the tender box at SANC Reception, Cecilia Makiwane Building, 602 Pretorius Street, Arcadia, Pretoria, 0083, before or on 30 October 2026 at 12H00.

Envelope 01 (technical and administrative documentation): one original set only.

Envelope 02 (pricing documentation): completed Pricing Schedule and/or formal quotation, one original set. Also submit the bid (technical and price proposals) on a USB flash drive.

Returnable forms (complete, sign and submit):

• Invitation to Bid (SBD 1): bidder details and signed offer cover page.
• Bidder's Disclosure (SBD 4): discloses any interest in other companies and any relationship with state employees; false disclosure disqualifies.
• Central Supplier Database report: print from https://secure.csd.gov.za/ and attach.
• Preference Points Claim Form (SBD 6.1): claim B-BBEE preference points; supporting documents (ID, B-BBEE certificate, CIPC disclosure, medical report for disability) must be submitted.
• Pricing Schedule (SBD 3.2): complete and sign; may add other applicable costs.
• Detailed price quotation on company letterhead.
• Bid proposal: detailed proposal in line with the specifications/terms of reference.
• Proof of authority (e.g., company resolution) for the signatory.

Disqualification risks:

• Late bids are not accepted.
• Bids not on official forms or re-typed.
• Failure to provide or comply with tax compliance particulars may render the bid invalid.
• Not registered on CSD at closing time leads to disqualification at evaluation.
• Failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• Listed on Register for Tender Defaulters or List of Restricted Suppliers.
• False or incorrect CSD information may cancel the bid or contract.

Evaluation under the 80/20 Preference Point System (PPPFA, Preferential Procurement Regulations 2022).

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price scoring formula (80/20): Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Specific goals (points claimed by bidder, verified by SANC):

• Black Ownership: 100% black ownership = 8 points; 51%-99% = fewer points; less than 51% = fewer points.
• Black Women Ownership: 100% black women ownership = points; 30%-99% = fewer; less than 30% = fewer.
• Black Youth Ownership: 100% black youth ownership = points; 30%-99% = fewer; less than 30% = fewer.
• Disability Ownership: 20% or more owners with disability = points; less than 20% = fewer; 0% = fewer.

Failure to submit proof/documentation for specific goals means no preference points are claimed for those goals.

Mandatory compliance checks before evaluation:

• CSD registration (disqualification if not registered at closing time).
• SARS Tax Compliance Status (TCS) PIN or CSD number.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• No bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

The South African Nursing Council requires the appointment of a change management service provider to deliver strategic change management, organisational development, organisational design, workforce planning and business process improvement services for a period of 36 months.

Scope of work (as per pricing schedule categories):

• Organisational Design: organisational structure reviews, redesign, functional reviews, establishment management, work-study investigations, organisational effectiveness assessments.
• Business Process Improvement: analyse current processes, conduct business process re-engineering, recommend improvements, develop future-state processes, facilitate implementation.
• Workforce Planning: workforce plans, human resource plans, manpower planning, workforce budgeting, workforce planning databases, establishment reporting.
• Organisational Development: develop/review OD framework, policies, strategies; organisational effectiveness assessments; team effectiveness interventions; team building; employee engagement surveys; climate and culture surveys; Employee Value Proposition initiatives; monthly progress reports to OD governance structures; quarterly executive reports; facilitate Change Management Committee and Job Evaluation Committee.
• Change Management: develop and implement enterprise-wide change management strategy; frameworks, methodologies, governance structures; change impact assessments; change readiness assessments; stakeholder engagement and communication plans; change adoption plans; benefits realisation plans.
• Job Evaluation: facilitate job profiling, job analysis, job evaluation, job grading, review of job descriptions.
• General: leadership coaching, drive organisational transformation initiatives, knowledge transfer, communication and awareness initiatives.

Deliverables include monthly progress reports and quarterly executive reports.

Service delivery location: South African Nursing Council, Cecilia Makiwane Building, 602 Pretorius Street, Arcadia, Pretoria, 0083.

Pricing format: complete the supplied Pricing Schedule (SBD 3.2 – Non-Firm Prices) and submit a detailed price quotation on company letterhead.

Pricing must be for the full 36-month contract period, clearly distinguishing Year 1, Year 2 and Year 3 costs, including estimated annual increases, taking into account the R/$ exchange rate, unit rates and applicable taxes.

Price escalation for Year 2 to Year 3 will be considered and approved by SANC based on the Consumer Price Index (CPI) (as indicated in the document).

Offer validity: 120 days from the closing date of the bid.

Payment terms: SANC undertakes to pay validated invoices in full within 30 days from invoice date or agreed payment intervals. Invoices must be original, accompanied by an inspection certificate and/or proof of delivery. No payment for outstanding deliverables or unproductive/duplicated time.

No bid security, guarantee or retention is specified in the document.

CSD registration: mandatory. Register on the Central Supplier Database (www.csd.gov.za). If not registered at closing time, the bid is disqualified. Submit a CSD report printed from https://secure.csd.gov.za/.

Tax compliance: submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no TCS PIN, provide a CSD number. For consortia/JVs/subcontractors, each party must submit a separate TCS PIN/CSD number.

B-BBEE: submit a valid B-BBEE certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points. The preference points claimed will be verified using identity documents, B-BBEE certificate, CIPC disclosure certificate, and medical report for disability ownership.

Foreign suppliers: complete the questionnaire to bidding foreign suppliers. If the entity is not a resident, has no branch, no permanent establishment, no source of income, and is not liable for taxation in RSA, then a TCS PIN is not required, but CSD registration still applies.

No bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Declaration that CSD information is correct and up to date (Section B) must be signed.

Proof of authority (e.g., company resolution) must be submitted for the signatory.