Feasibility study for sekhukhune district flea market facility (once-off)

Closing date: 17 November 2026

Closing time: 11:00

Briefing session: not compulsory (the document indicates no briefing session is scheduled; fields for briefing date/time/venue are blank).

Site inspection: not applicable (marked N/A).

Bidding procedure enquiries:

• Contact: Voster Masemola
• Department: Supply Chain Management
• Telephone: 013 262 7656 / +27 (13) 262 7656/7301
• Email: [email protected]

Technical enquiries:

• Contact: Cleopas Nchabeleng
• Department: Planning and Economic Development
• Telephone: 083 345 7579
• Email: [email protected]

Submission address:

AB Sikhosana Fire Station reception area

Groblersdal

0470

Postal address for proposals:

The Municipal Manager

Sekhukhune District Municipality

Private Bag X8611

Groblersdal

Submission method: physical delivery into the bid box at AB Sikhosana Fire Station offices of Sekhukhune District Municipality, next to Groblersdal WTW. The bid box is open 24/7.

• Bid documents submitted at Bareki Mall offices will not be considered.
• Proposals must be clearly marked "SEKHUKHUNE DISTRICT MUNICIPALITY FEASIBILITY STUDY ON FLEA MARKET FACILITY".
• Late, faxed or emailed proposals will not be considered.
• Amendments to proposals will be considered only if received before the closing date.
• Bids must be submitted on the official forms provided, not retyped.
• The bid is valid for 90 days.

Returnable documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid, Part A & B): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality; a false declaration disqualifies the bid.
• MBD 5 (Declaration for Procurement Above R10 million VAT included): required where the tender exceeds R10 million; discloses financial and municipal debt status.
• MBD 6.1 (Preference Points Claim Form): claims preference points under the PPPFA 2022.
• MBD 7.2 (Contract Form – Rendering of Services): formal contract to be signed by both parties.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses prior SCM abuses, fraud convictions, or contract terminations.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion or disclosure to competitors.
• Schedule 1A (Compulsory Enterprise Questionnaire): enterprise information.
• Schedule 1B (Authority for Signatory / Letter of authorised signatories): authorises the signatory to bind the bidder.
• Form of Offer: properly signed.
• Bidder Municipal Services Account Verification Consent Form: authorises verification of outstanding municipal services payments.
• Original certified copy of identity documents for directors (not older than three months).
• Copy of company registration documents or CK1 for close corporations.
• Valid tax clearance certificate or SARS PIN.
• Compliant CSD registration / CSD summary report.
• Certificate of Authority for Joint Venture (compulsory where applicable).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time, regardless of reason.
• False declarations on any MBD form.
• Bids from persons in the service of the state.

Evaluation stages:

• Stage 1: Evaluation of returnable documents and completeness.
• Stage 2: Functionality – scored out of 100, minimum qualifying score of 60. Bidders scoring below 60 are not progressed.
• Stage 3: Preferential Procurement (80/20 system) – 80 points for price, 20 points for specific goals.

Functionality criteria (total 100 points):

• Company experience in feasibility studies (40 points):
• No experience: 0 points
• 1–2 studies: 10 points
• 2–5 studies: 20 points
• 5–7 studies: 30 points
• 7–10 studies: 40 points
• Evidence: appointment letters or other authentic proof.
• Experience and qualifications of key staff (40 points):
• No experience: 0 points
• 1 feasibility study and national diploma in economics: 15 points
• 2 feasibility studies and BCom in Economics: 30 points
• 3 feasibility studies and Master of Commerce in Economics: 40 points
• Evidence: signed and stamped reference letters and certified copies of certificates (less than 3 months old).
• Methodology and workplan (20 points):
• Overall approach and understanding of TORs (5 points): Excellent – 5, Good – 3, Satisfactory – 2, Unsatisfactory – 0.
• Methodology for different deliverables (10 points): Excellent – 10, Good – 6, Satisfactory – 3, Unsatisfactory – 0.
• Clear workplan (5 points): Excellent – 5, Good – 3, Satisfactory – 2, Unsatisfactory – 0.
• Evidence: project proposal.

Minimum qualifying score: 60/100 for functionality.

Sekhukhune District Municipality requires a professional service provider to develop a once-off feasibility study for a Flea Market facility for non-perishable goods (crafts, clothing, etc.).

The facility is intended to be located in Jane Furse or an alternative area if Jane Furse is not feasible, provided the alternative site is not more than 100 km drive from most potential users.

Scope of work:

• Assess market demand for Arts and Crafts from the district and neighbouring regions, and the expected trade benefits.
• Consider environmental aspects and impacts of establishing the facility (e.g., pollution).
• Identify political, economic and other risks (e.g., business environment, international embargo, access to international markets) and propose mitigation strategies.
• Identify inputs (human resources, logistics, infrastructure) related to upfront and ongoing costs.
• Attach a list of persons consulted/interviewed and a bibliography of documents consulted.
• Discuss the draft feasibility study with relevant public and private sector stakeholders and revise as necessary.
• Assess competition on the proposed and alternative sites.
• Evaluate present and future potential of establishing the facility.
• Conduct a survey of Arts and Crafts MSMEs and Cooperatives to establish the available number.
• Provide future growth direction.
• Identify competitors and determine feasibility despite competition.
• Determine risks of running the facility and mitigating measures.
• If feasible, determine the organisational structure that can run the facility.

Key deliverables (within 3 months):

• Inception Report
• Status Quo Analysis Report including survey of Arts and Crafts MSMEs and Cooperatives
• Draft feasibility study report
• Stakeholder Engagement Report
• Final report and presentation to Council

Payments are made per deliverable at rates agreed in the Service Level Agreement.

Consultant profile required: organisation profile, details of previous similar jobs with contact person's name and numbers, time estimates for milestones, and methodology to deliver the assignment.

Consultants will work in close collaboration with SDM staff, local municipalities, service providers and identified stakeholders.

Contact person for the assignment: Cleopas Nchabeleng, Manager: LED, 083 345 7579, [email protected]

Bidders must submit a methodology and workplan as part of the proposal. This is scored out of 20 points:

• Overall approach and understanding of the TORs – 5 points
• Methodology for the different deliverables – 10 points
• Clear workplan – 5 points

Ratings: Excellent, Good, Satisfactory, Unsatisfactory as per the functionality table.

The methodology must detail how each deliverable will be achieved. A project proposal must be attached.

Company experience in feasibility studies (40 points) – scored based on number of studies conducted, with evidence required (appointment letters or other authentic proof).

Key staff experience and qualifications (40 points) – scored based on involvement in similar projects and relevant qualifications. Evidence required: signed and stamped reference letters and certified copies of certificates (less than 3 months old).

Specific scoring bands:

• 0 studies: 0 points
• 1–2 studies: 10 points
• 2–5 studies: 20 points
• 5–7 studies: 30 points
• 7–10 studies: 40 points

Staff experience:

• No experience: 0 points
• 1 feasibility study and national diploma in economics: 15 points
• 2 feasibility studies and BCom in Economics: 30 points
• 3 feasibility studies and Master of Commerce in Economics: 40 points

Bidders must submit a priced bid inclusive of VAT. Payment is per deliverable at rates to be agreed in the Service Level Agreement.

For bids less than R10 million, bidders must provide municipal rates proof (not overdue more than 90 days) or lease agreement, or rural affidavit; and a consent form for verification of outstanding municipal services.

For bids exceeding R10 million, additional requirements apply: audited financial statements, certificate of no overdue municipal debts (30 days), and declaration on foreign sourcing.

No bill of quantities or schedule of rates is provided; the pricing schedule is a standard MBD 3.1 form (not separately detailed in the document).

Pricing format: The bid price must be quoted inclusive of VAT.

Payment terms: Payment is made per deliverable, at rates agreed in the Service Level Agreement, within 30 days after receipt of invoice (per standard MBD 7.2).

Bid security / bonds / guarantees: Not specified in the document.

Turnover thresholds: Not specified.

Bids less than R10 million:

• Bidders must provide municipal rates proof for the bidder and its directors, in respect of which payment is not overdue for more than 90 days, or proof of lease agreement including rates for the landlord.
• If the company or director is registered in a rural area where rates are not paid, attach proof from the local authority/municipality and an affidavit under oath, or proof that no municipal rates are payable.
• Must complete and submit the consent form authorising verification of any outstanding municipal services payments (water, electricity, taxes) prior to award.

Bids exceeding R10 million:

• If required by law to prepare annual financial statements for auditing, submit audited annual financial statements for the past three years (or since establishment if established during the past three years).
• For joint ventures, submit the lead partner's audited annual financial statements for the past three years.
• Submit a certificate certifying that the bidder and its directors have no undisputed commitments for municipal services overdue for more than 30 days.
• Provide municipal rates proof for bidder and directors, not overdue for more than 90 days, or lease agreement including rates; for rural areas, provide local authority proof and affidavit.
• Provide particulars of any contracts awarded to the bidder by an organ of state during the past five years, including any material non-compliance or dispute.
• Provide a statement on whether any portion of goods/services will be sourced from outside the Republic, and whether any payment will be transferred out of the Republic.

Bid validity: 90 days.

Tax compliance:

• Must provide a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate with the bid.
• If no TCS is available, the bidder must provide a CSD number, provided they are registered on the Central Supplier Database.
• For consortia, joint ventures or sub-contractors, each party must submit a separate TCS certificate / PIN / CSD number.
• Registration on CSD is required (CSD summary report to be submitted).

B-BBEE / preference points:

• Preference points are claimed via MBD 6.1 under the 80/20 system.
• Specific goals and points (20 points total):
• Not having voting rights prior to 1994: 6 points
• Woman ownership of more than 50%: 2 points
• Disability ownership of more than 50%: 2 points
• HDI youth: 2 points
• Locality within SDM jurisdiction: 2 points
• Total: 20 points (the document also lists 10/20 split for HDI specific goals; the 80/20 column shows 20 points allocated).

Company registration:

• Must be registered with CIPC (copy of company registration or CK1 for CC).
• Directors' identity documents must be certified copies not older than 3 months.

Other declarations:

• MBD 4 (Declaration of Interest) – discloses state employment/connections.
• MBD 8 (Past SCM Practices) – discloses any prior SCM abuse, fraud conviction in the last 5 years, or contract termination.
• MBD 9 (Certificate of Independent Bid Determination) – certifies no collusive bidding.
• Schedule 1A (Compulsory Enterprise Questionnaire) and Schedule 1B (Authority for Signatory) required.

No bids will be considered from persons in the service of the state.

No specific health and safety (OHS) requirements are stated in the tender document. The scope mentions considering environmental aspects, but no formal HSE plan or compliance is required for this feasibility study.

The feasibility study must consider environmental aspects and impacts related to establishing a flea market facility, from an environmental conservation point of view, e.g., environmental pollution. The consultant must identify any environmental risks and propose mitigation strategies. No separate environmental impact assessment is required for the study itself.

Contract form: MBD 7.2 (Contract Form – Rendering of Services) must be signed in duplicate by both the service provider and the purchaser. The successful bidder will be required to fill in and sign the written contract form.

Payment terms: Payment within 30 days after receipt of invoice, per the contract form.

Other conditions:

• A consent form must be submitted authorising verification of outstanding municipal services payments (water, electricity, taxes) prior to award.
• For bids exceeding R10 million, the bidder must provide audited financial statements, a certificate of no overdue municipal services debts (over 30 days), particulars of any state contracts in the past five years, and a statement on foreign sourcing.
• Bids are subject to the municipality's policy on municipal services verification.
• The bid is valid for 90 days from closing date.
• No specific penalty or liquidated damages clauses were found in the document.

Additional evaluation criteria from the extended section:

• The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals.
• Functionality is scored out of 100, with a minimum qualifying score of 60.
• Specific goals (20 points):
• Not having voting rights prior to 1994: 6 points
• Woman ownership >50%: 2 points
• Disability ownership >50%: 2 points
• HDI youth: 2 points
• Locality within SDM jurisdiction: 2 points

Note: The document also lists a 90/10 column in the preference table, but the 80/20 system is explicitly stated as applicable for this tender (value up to R50 million).