Repairs to maphumulo post office building after break-ins and vandalism

Compulsory site visit: 21 October 2026 at 12:00, Main Street, Maphumulo, KZN.

Clarification questions deadline: 28 October 2026.

Closing date and time: 29 October 2026 at 11:00.

Compulsory site visit: 21 October 2026 at 12:00, Main Street, Maphumulo, KZN. Attendance is compulsory.

Enquiries:

• Contact: Lungisa Mgidlana
• Role: Procurement Specialist (Acting Procurement Officer)
• Telephone: 012 845 2622
• Email: [email protected]

Address: South African Post Office Limited, Supply Chain Management, Cnr James Drive and Moreleta Street, Silverton, Pretoria.

Submission email: [email protected]

Submission method: email to [email protected]

Closing time: 29 October 2026 at 11:00

Late bids are not accepted.

Proposals must be submitted on official forms, not re-typed.

All documents and correspondence must be in English.

Pricing must be in South African Rands (ZAR).

Amendments (erasures or correction fluid) must be initialled.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder details and offer cover page.
• SBD 4 (Bidder's Disclosure): declares any state employment or connections; false disclosure disqualifies.
• Confidentiality and Non-Disclosure Agreement: binds bidder to keep SAPO information confidential.
• Certificate of Acquaintance with Bid Documents: confirms bidder has read all bid documents.
• Latest CSD report / MAAA number.
• BOQ/Pricing Schedule (Annexure F1): completed in full.
• CIDB certificate: grade 2GB and 1SQ, valid on closing date.
• COIDA registration proof: valid on closing date.
• Annexure BR: client reference letter completed by a client.
• B-BBEE certificate or sworn affidavit (for specific goals).
• List of directors and shareholders on company letterhead with ID copies, CIPC certificate and share certificates.

Disqualification risks:

• Missing or unsigned returnable documents.
• Incomplete pricing schedule.
• Submission after closing time.
• Non-compliance with specifications.
• Incorrect or misleading information.

Evaluation phases:

• Phase 0: Compulsory site visit.
• Phase 1: Gatekeeping criteria (disqualifying if not met).
• Phase 2: Bid conditions (outstanding documents may be requested once; failure to resubmit disqualifies).
• Phase 3: Commercial – price (80) and specific goals (20).

Gatekeeping (disqualifying):

• Completed BOQ/Pricing Schedule (Annexure F1).
• Valid CIDB grade 2GB and 1SQ (or active CRS number) on closing date.

Bid conditions:

• Demonstrated experience in building repairs (at least one Annexure BR).
• COIDA registration valid on closing date.
• CSD registration; government employees on CSD are disqualified.
• Completed SBD 1 and SBD 4.
• Tax compliance verified via CSD MAAA number; 7 working days allowed.
• Not on National Treasury restricted suppliers list.

Specific goals (20 points, not disqualifying if not submitted – zero points):

• ≥51% Black owned: 10 points.
• ≥51% Youth owned: 5 points.
• ≥51% Women owned: 3 points.
• ≥1% owned by disabled persons: 2 points.

Evidence: SANAS-accredited B-BBEE certificate, or sworn affidavit (EMEs/QSEs), or DTI B-BBEE certificate.

Price (80 points): benchmarked against lowest quote.

Scope of work – repairs to the Maphumulo Post Office building after break-ins and vandalism:

• Supply and install razor wire on the perimeter fence.
• Replace stolen and vandalised electrical wiring and lights.
• Replace damaged roof and ceilings.
• Break open and repair damaged windows and doors.
• Replace stolen or damaged water pipes, taps and wash-hand basins.
• Cut rough grass and overgrown trees.

Site: Maphumulo Post Office, Main Street, Maphumulo, KZN.

All bait boxes and dispensers remain SAPO property after installation.

Bidders must demonstrate experience in building repairs.

Submit at least one Annexure BR client reference letter completed by a client confirming successful provision of building repair services.

All materials must comply with applicable South African building regulations and standards, including Local Municipal Bye-Laws and regulations of the Local Supply Authority.

Pricing schedule (Annexure F1) must be completed fully and correctly.

Rates include all labour, equipment, materials, consumables, insurance and VAT at 15%.

Pricing in ZAR; incomplete pricing is non-responsive.

No price corrections after closing.

Similar products acceptable if specifications met.

Payment: 30 days from statement date; no upfront payment.

Pricing format: Bill of Quantities (Annexure F1).

Rates must include all labour, equipment, materials, consumables and insurance.

Rates must include VAT at 15%.

Pricing must be in South African Rands (ZAR).

Incomplete pricing renders the bid non-responsive.

Prices will not be corrected after closing.

Payment: contract price inclusive of VAT, payable 30 days from statement date. SAPO does not make upfront payments.

CSD registration: mandatory; register at www.csd.gov.za if not registered.

Tax compliance: must be tax compliant; CSD MAAA number enables verification.

CIDB: minimum grade 2GB and 1SQ, active and valid on closing date.

COIDA: registered and in good standing; certificate valid on closing date.

B-BBEE: SANAS-accredited certificate, or sworn affidavit (EMEs/QSEs), or DTI certificate.

Restricted suppliers: disqualified if on National Treasury list.

State employees: disqualified if CSD indicates government employment.

Legislative compliance: Occupational Health and Safety Act, 1993; Local Municipal Bye-Laws.

Specific goals: ≥51% Black owned (10 pts), ≥51% Youth owned (5 pts), ≥51% Women owned (3 pts), ≥1% disabled owned (2 pts).

Evidence: SANAS-accredited B-BBEE certificate, sworn affidavit (EMEs/QSEs), or DTI certificate.

Consolidated certificate required for JV/consortium to score points.

Expired certificates not accepted; must be valid on closing date.

Compliance with the Occupational Health and Safety Act, 1993 required.

COIDA registration in good standing; certificate valid on closing date.

If using a consultant or third party, certificate must show certificate/CF registration number and be valid on closing date.

SAPO may not allocate all requirements to one bidder.

Successful bidder must commit to continuous improvement.

SAPO may reject non-compliant bids, cancel RFQ, negotiate with preferred bidders, split awards, or award to next highest bidder.

No canvassing of SAPO staff.

Validity period 120 days from closing.

Bidders bear all costs.

All bait boxes and dispensers remain SAPO property.

Mandatory: CIDB grade 2GB and 1SQ active; COIDA registration; CSD registration; tax compliance; SBD1 and SBD4; experience in building repairs.

Disqualifying: government employees on CSD, restricted suppliers, non-compliance with gatekeeping criteria.

Phased evaluation: Phase 0 compulsory site visit; Phase 1 gatekeeping; Phase 2 bid conditions; Phase 3 commercial (price 80, specific goals 20).

Price benchmarked against lowest quote.

Specific goals points as per ownership table.

Zero points for specific goals if not submitted, but not disqualified.