Servicing and maintenance of lv and mv electrical systems and compliance – tsitsikamma section, garden route national park (60 months)

Advertisement date: 05 November 2026

Compulsory site meeting: 17 November 2026 at 10:00 AM

Site: Technical Services Stores, Stormsriver Mouth

10-minute grace period; meeting officially closes at 10:10. No late entry allowed.

Closing date: 23 November 2026 at 11:00 AM

Bid validity period: 90 days from closing date

Bidding procedure enquiries:

• Contact: Meagan van Neel
• Telephone: 042 281 1607
• Email: [email protected]

Technical enquiries:

• Contact: Siyanda Myataza
• Telephone: 042 281 1607
• Email: [email protected]

Submission email: [email protected]

Service delivery location: Tsitsikamma Section, Garden Route National Park

Submission method: email only

Submission email: [email protected]

Closing time: 23 November 2026 at 11:00 AM

Bids sent to any other email address will not be considered.

Late bids will not be accepted for consideration.

No alternative offers or options will be accepted.

Bids must be submitted on the official forms provided, not re-typed.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Pricing schedule: completed pricing in the RFQ document.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at SANParks.
• SBD 6.1 (Preference Claim Certificate): claims preference points for specific goals, accompanied by a B-BBEE certificate or sworn affidavit.
• Proof of CSD registration.

Non-submission of SBD 1, pricing schedule, or SBD 4 results in disqualification. Non-submission of SBD 6.1 does not automatically disqualify but may affect preference points.

A 7-calendar-day grace period may be granted to supplement missing documents before disqualification.

Bidders must not contact any SANParks staff other than the indicated officials.

Evaluation phases:

1. Mandatory requirements (pass/fail):

• Valid CIDB grading 1EBE & 1EP or higher.
• Valid COIDA Letter of Good Standing.
• Registration with the Electrical Contracting Board of South Africa (ECB).
• Registration with the Department of Employment and Labour.
• Wireman's Licence personnel available.
• At least one Registered Installation Electrician or Master Installation Electrician.
• MV operating experience on systems up to 11kV.
• Proof of Public Liability Insurance.
• Proof of COIDA registration.
• Valid Letter of Good Standing.
• At least three references for similar work completed within the last five years.

2. Preference point system: 80/20 system (price 80 points, specific goals 20 points).

Specific goals: 20 points for local suppliers adjacent to SANParks operations (within 650km from Tsitsikamma National Park). Proof required: municipal rates bill (not older than 3 months), local municipality confirmation, or signed lease agreement with proof of latest rental payment.

Failure to submit proof for specific goals means no preference points are claimed.

Bidders must not be persons in the service of the state, or companies with directors who are state employees.

Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Scope: Servicing and maintenance of LV and MV electrical systems, backup generators, transformers, and electrical compliance within Tsitsikamma Section of Garden Route National Park.

Contract period: 60 months from date of appointment.

MV systems (up to 11kV):

• Inspection, maintenance and repair of MV distribution networks, Ring Main Units, MV switchgear, overhead lines, underground cables, terminations and joints, protection equipment, earthing systems, substations, surge protection devices.
• Services: quarterly inspections, thermal imaging, insulation resistance testing, earthing resistance testing, cable fault identification and repair, MV switching, replacement of damaged components, cleaning, updating single-line diagrams.

LV installations:

• Maintenance and repairs of main and sub-distribution boards, distribution kiosks, circuit breakers, contactors, control panels, building wiring, power outlets, lighting systems, street lighting, flood lights, emergency lighting, reticulation systems.
• Services: preventative maintenance, fault finding, replacement of defective components, load balancing, tightening connections, thermal imaging, safety inspections, voltage and load testing.

Emergency breakdown services:

• 24-hour, 7-days-per-week availability.
• Attendance within 4 hours for critical failures (MV power interruptions, generator failures, transformer failures, main distribution board failures, safety-related faults).
• Attendance within 24 hours for non-critical failures.

Backup generator maintenance:

• Monthly inspections, quarterly servicing (oil, filters, functional testing), annual major service (engine, alternator, load bank testing).

Transformer maintenance:

• Visual inspections, oil level/leak checks, thermographic inspections, cleaning, tightening terminals.
• Annual testing: oil dielectric strength, oil condition, insulation resistance, winding resistance, earth resistance.

Certificates of Compliance (CoCs):

• Contractor must be registered with Department of Employment and Labour and authorised to issue CoCs.
• Inspection and testing per SANS 10142.
• CoCs to be submitted to SANParks within 5 working days of completion of testing.

Reporting:

• Monthly reports: work completed, breakdown incidents, materials used, outstanding defects, safety incidents, recommendations.
• Annual condition assessment report: condition of transformers, generators, substations, MV/LV infrastructure, asset replacement recommendations, risk assessment.

Applicable standards: SANS 10142-1, SANS 10199, SANS 10313, OHS Act, IEC, NRS, Eskom Distribution Standards, municipal and supply authority requirements.

Deliverables: maintenance schedules, service reports, inspection reports, test certificates, transformer test results, generator service records, electrical drawing updates, CoCs, annual condition assessment reports.

Quality requirements include quarterly inspections, thermal imaging, insulation resistance testing, earthing resistance testing, cable fault identification, and regular servicing of generators and transformers. All work must comply with SANS 10142-1, SANS 10199, SANS 10313, and other applicable standards. CoCs must be issued within 5 working days of testing. Monthly and annual condition assessment reports are required.

Pricing must be submitted inclusive of VAT, covering establishment costs, call-out fee (3-hour response), labour rates (skilled, semi-skilled, general worker) for normal, after-hours, and weekend/public holiday times, travelling cost per km (max 200km one-way), and percentage mark-up on SABS-approved materials. Annual escalation: CPI from year 2. Payment within 30 days of invoice.

Pricing format: Schedule of rates, inclusive of VAT.

Items to price:

• Establishment costs
• Call-out fee (3-hour response time)
• Labour rates per hour (skilled, semi-skilled, general worker) for normal time, after hours, and weekends/public holidays
• Travelling cost per km (maximum 200km per one-way trip)
• Percentage mark-up on SABS-approved material and parts (supplier quotation to be provided as proof)

Annual escalation: CPI from year 2.

Payment: within 30 days of receipt of invoice, in accordance with PFMA.

No alternative offers or options accepted.

CSD registration: Mandatory. Bidders must be registered on the Central Supplier Database and provide proof. A bidder must be registered on CSD to be eligible for award.

Tax compliance: Bidders must submit a SARS TCS PIN or CSD number. If no TCS PIN, provide CSD number. Each party in a consortium/JV/sub-contractor must submit separate TCS certificate/PIN/CSD number.

B-BBEE: A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

CIDB grading: Valid CIDB grading 1EBE & 1EP or higher (mandatory).

COIDA: Valid COIDA Letter of Good Standing (mandatory).

Electrical Contracting Board of South Africa (ECB) registration.

Department of Employment and Labour registration.

Wireman's Licence personnel.

At least one Registered Installation Electrician or Master Installation Electrician.

Public Liability Insurance proof.

COIDA registration proof.

Letter of Good Standing.

Occupational Health & Safety File (OHS Plan, OHS Policy, Baseline Risk Assessment, Applicable Appointments) to be submitted by successful bidder prior to commencement.

Bidders must not be persons in the service of the state, or companies with directors who are state employees.

Bidders must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.

Contractor must comply with the Occupational Health and Safety Act, Construction Regulations, Electrical Installation Regulations, SANParks Environmental Management requirements, Lock-Out and Tag-Out procedures, Permit-to-Work requirements, and Hazard Identification and Risk Assessment procedures. A valid COIDA Letter of Good Standing is mandatory. An OHS File (OHS Plan, OHS Policy, Baseline Risk Assessment, Applicable Appointments) must be submitted by the successful bidder prior to commencement.

Contractor must comply with SANParks Environmental Management requirements. Work is within a national park, so environmental protection and conservation are priorities.

Contract period: 60 months from date of appointment. The successful bidder will be required to sign a written contract form (SBD 7.2). Payment within 30 days of receipt of invoice. Annual escalation based on CPI from year 2. No alternative offers accepted.

Mandatory requirements include valid CIDB grading 1EBE & 1EP or higher and a valid COIDA Letter of Good Standing. The preference point system is 80/20 (price 80 points, specific goals 20 points). Specific goals: 20 points for local suppliers within 650km of Tsitsikamma National Park, with proof as described.