Renovation of ablution blocks a, b and c and the laundry building at golden gate highlands national park

Advertisement: 12 October 2026

Compulsory site briefing: 19 October 2026 at 10:00, Golden Gate Highlands National Park, Free State Conference Room

Closing: 26 October 2026 at 16:00

Bid validity: 84 days from the closing date

Compulsory site briefing

• Date and time: 19 October 2026 at 10:00.
• Venue: Golden Gate Highlands National Park, Free State Conference Room.
• Attendance is compulsory.

Enquiries

• Contact: Vuyiswa Makhathini
• Role: bidding procedure enquiries
• Telephone: 058 255 1019
• Email: [email protected]

Submission

• Bid response email: [email protected]

Restriction

• Bidders may not contact any SANParks staff about this RFQ other than the officials named in SBD 1 or the contact above.

Submission

• Method: email only, to [email protected]. Quotations sent to any other email address will not be considered.
• Closing: 26 October 2026 at 16:00. Late bids are not accepted for consideration.
• Bid validity: 84 days from the closing date.
• Bids must be submitted on the official forms supplied; the forms may not be retyped.
• No alternative offers or options will be accepted.
• Only the officials identified under SBD 1 or the enquiry contact may be approached; bidders may not contact any other SANParks staff about this RFQ.

Returnable documents — complete, sign and submit

• SBD 1 (Invitation to Bid): bidder particulars and signed offer cover page. Non-submission disqualifies.
• Pricing schedule in the RFQ: unit and total prices against every item. Non-submission disqualifies.
• SBD 4 (Declaration of Interest): discloses state employment or relationships between the bidder's principals and the procuring institution. Non-submission disqualifies.
• SBD 6.1 (Preference Claim) with an original or certified B-BBEE status level verification certificate or a B-BBEE sworn affidavit. Non-submission does not disqualify but forfeits preference points.
• Proof of registration on National Treasury's Central Supplier Database. Non-submission does not disqualify, but CSD registration is a condition of award.
• Valid COID registration or Letter of Good Standing, proof of CIDB grading and the Compulsory Enterprise Questionnaire (all mandatory).

Cure period

• Where an administrative criterion is not met, SANParks may at its sole discretion allow 7 calendar days to submit or supplement the outstanding documents before disqualifying the bidder.

Returnable documents — complete, sign and submit

• SBD 1 (Invitation to Bid): signed offer cover page with bidder particulars. Non-submission disqualifies.
• Pricing schedule in the RFQ document: unit and total prices for every item. Non-submission disqualifies.
• SBD 4 (Declaration of Interest): discloses state employment or relationships between the bidder's principals and the procuring institution. Non-submission disqualifies.
• SBD 6.1 (Preference Claim Certificate) with an original or certified B-BBEE status level verification certificate or B-BBEE sworn affidavit. Non-submission forfeits preference points but does not disqualify.
• Proof of registration on the National Treasury Central Supplier Database. Non-submission does not disqualify, but CSD registration is a condition of award.

Cure period

• SANParks may at its sole discretion grant 7 calendar days to submit or supplement outstanding administrative information before disqualifying the bidder.

Evaluation order

1. Mandatory compliance screening — failure disqualifies and the bid is not evaluated on price or preference.
2. Functionality.
3. Price and preference points.

Functionality

• Criterion: reference letters evidencing the bidder's experience.
• Weighting: 100; maximum 5 points.
• 0 points: no reference letters submitted.
• 3 points: 1 letter for renovation of ablution blocks, public facilities, buildings or similar infrastructure.
• 4 points: 2 such letters.
• 5 points: 3 such letters.
• Minimum qualifying score: 60% of functionality. Quotations below 60% are eliminated from further consideration.
• A letter is disregarded unless it is on the client's company letterhead, states the duration of the contract or service, is signed by the client, and rates the level of service (for example poor, good or excellent).

Price and preference

• System: 80/20 under the Preferential Procurement Regulations.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• A bidder who submits no proof for specific goals is treated as not claiming those points.

Scope

Renovation of the ablution block and laundry building at Golden Gate Highlands National Park, Clarens, Free State, covering ablution blocks A, B and C and the laundry building.

Ablution C (approximately 120m2)

• Interior painting in tusk tusk.
• Replace shower curtains with aluminium shower doors, 780mm x 2.1m, 4 showers.
• Replace 3 close-coupled toilets and 1 paraplegic toilet.
• Replace 8 basin pillar taps and 16 x 15mm shower taps.
• Replace 7 meranti doors and varnish 6 benches.
• Renew electrical installation: DB board, lights and plugs; replace the 150L electrical geyser and bath taps; replace all old lights with LED.
• Paint 90m2 of ceiling with white ceiling paint.
• Dig a new 120m sewage line and repair existing plumbing.
• Replace 2 x two-plate stove hobs.

Ablution B (approximately 120m2)

• Interior painting in tusk tusk.
• Replace shower curtains with aluminium shower doors, 780mm x 2.1m, 4 showers.
• Paint 200m2 of roof in heritage green and 200m2 of exterior in safari trails.
• Replace 6 meranti doors and varnish 6 benches.
• Paint 90m2 of ceiling with white ceiling paint.
• Replace 16 basin pillar taps and 16 x 15mm shower taps.
• Replace 12 facial boards, 125mm x 3m.
• Replace all old lights with LED.

Ablution A (approximately 120m2)

• Interior painting in tusk tusk.
• Replace shower curtains with aluminium shower doors, 780mm x 2.1m, 4 showers.
• Paint 200m2 of roof in heritage green and 200m2 of exterior in safari trails.
• Replace 6 meranti doors and varnish 6 benches.
• Paint 90m2 of ceiling with white ceiling paint.
• Replace 16 basin pillar taps and 16 x 15mm shower taps.
• Replace 12 facial boards, 125mm x 3m.
• Replace all old lights with LED.

Laundry building (approximately 80m2)

• Roof and exterior painting in heritage green and safari trails.
• Replace 3 meranti doors and varnish 4 wooden windows, 900mm x 900mm.
• Replace 8 facial boards, 125mm x 3m.
• Install a 4-arm rotary washing line with 26m of hanging space, mild steel, 3m diameter.

General

• The contractor must remove all rubble and leave every area housekept after completion.
• No alternative offers or options will be accepted.
• Work is to start immediately after a purchase order is issued.

Experience evidence

• Reference letters evidencing renovation of ablution blocks, public facilities, buildings or similar infrastructure.
• Scoring: 5 points for 3 letters, 4 points for 2 letters, 3 points for 1 letter, 0 points for none.
• A letter is disregarded unless it is on the client's company letterhead and demonstrates the relevant experience, states the duration of the contract or service, is signed by the client, and rates the level of service (for example poor, good or excellent).
• Minimum qualifying score: 60% on functionality; bids below this are eliminated.

Pricing schedule

• Bidders quote a unit price in Rand and a price in Rand, excluding VAT, against the measurement and size of each item.
• Item 1 — Ablution C, 1 x 120m2.
• Item 2 — Ablution B, 1 x 120m2.
• Item 3 — Ablution A, 1 x 120m2.
• Item 4 — Laundry building roof and exterior, 1 x 80m2.
• The schedule totals price excl. VAT, VAT at 15% (VAT-registered vendors only) and total incl. VAT.
• No alternative offers or options will be accepted.
• Only bidders who have quoted on all items will be recommended for award.

Pricing

• Bidders must complete the pricing schedule in the RFQ, quoting a unit price in Rand and a price in Rand, excluding VAT, against each item's measurement and size.
• The schedule totals price excl. VAT, VAT at 15% (VAT-registered vendors only) and total incl. VAT.
• No alternative offers or options will be accepted.
• SANParks will recommend award to a bidder who has quoted on all items required by the RFQ.

Payment

• Payment is made within 30 days of receipt of invoice, in accordance with the PFMA.

Other

• Bid validity is 84 days from the closing date.
• Service must commence immediately after a purchase order is issued.

Mandatory requirements — failure disqualifies, and the bid is not evaluated on price or preference

• Valid COID registration or Letter of Good Standing.
• CIDB grading of 1GB or higher, with proof of registration submitted together with the bid.
• Completed Compulsory Enterprise Questionnaire.
• Bidders must indicate compliance or non-compliance and support the response with evidence.

Tax and registration

• SARS Tax Compliance Status PIN; where no TCS PIN is available but the bidder is registered on the Central Supplier Database, a CSD number must be supplied. A printed TCS certificate may accompany the bid.
• Registration on National Treasury's CSD is required for the bidder to be eligible for award.
• Consortia, joint ventures and subcontractors: each party submits its own TCS certificate or PIN and CSD number.
• No bid will be considered from persons in the service of the state, companies with such directors, or close corporations with such members.
• Proof of authority to sign (for example a company resolution) must be submitted.

B-BBEE and preference evidence (claimed on SBD 6.1)

• Local presence — 10 points: bidders operating within Thabo Mofutsanyane District Municipality, where the park is located; bidders outside this zoning score 0. Evidence: municipal rates bill in the name of the company or its directors, not older than 3 months; or a local municipality confirmation of business address, not older than 3 months; or a signed valid lease with proof of the latest rental payment, not older than 3 months. A tenant must add a landlord consent linking the business to the address.
• Black ownership — 10 points: 90% to 100% = 10 points; 70% to 89% = 8 points; 51% to 69% = 6 points; 0% to 50% = 0 points. Evidence: original or certified B-BBEE certificate with SANAS accreditation, or a certified copy of an affidavit.
• No proof means the preference points are treated as unclaimed.

Disqualification risks

• Late submission, or delivery to any email address other than [email protected].
• Omitting or leaving unsigned any returnable form whose non-submission results in disqualification (SBD 1, pricing schedule, SBD 4).
• Failing a mandatory requirement (COID, CIDB 1GB, Compulsory Enterprise Questionnaire).
• Scoring below 60% on functionality.
• Contacting SANParks staff other than the designated officials.

Preference points are claimed on SBD 6.1 for specific goals, out of 20 points.

Local presence — 10 points

• Bidders operating within Thabo Mofutsanyane District Municipality, where Golden Gate Highlands National Park falls, may claim; bidders outside this zoning score 0.
• Evidence: municipal rates bill in the name of the bidder company or its directors, not older than 3 months; or a local municipality confirmation of business address, not older than 3 months; or a signed valid lease agreement with proof of the latest rental payment, not older than 3 months.
• The rates bill must show where the business operates; a tenant must submit the municipal bill plus landlord consent tying the business to the address.

Black ownership of at least 51% — 10 points

• 90% to 100% black ownership: 10 points.
• 70% to 89%: 8 points.
• 51% to 69%: 6 points.
• 0% to 50%: 0 points.
• Evidence: original or certified copy of a B-BBEE certificate with SANAS accreditation, or a certified copy of an affidavit. EMEs and QSEs may submit a sworn affidavit.

Consequence

• Failure to submit the required proof means the preference points are treated as not claimed.

Contracting

• The successful bidder must complete and sign the written contract form (SBD 7).
• The contract incorporates the RFQ, tax compliance verification, pricing schedules, approved terms of reference, preference claims for specific goals, the declaration of interest, special conditions of contract, the general conditions of contract and the purchase order.
• Bid prices and rates must cover all obligations under the contract; calculation and pricing errors are at the bidder's risk.
• No alternative offers or options will be accepted.

Timing and payment

• Service must start immediately after a purchase order is issued.
• Payment is made within 30 days of receipt of invoice, in accordance with the PFMA.

Award

• SANParks will recommend a bidder who has priced all items required by the RFQ, provided the administrative documents are submitted and all terms and conditions are met.

Privacy

• SANParks applies the Protection of Personal Information Act (in force from 1 July 2021) to personal information collected in this process.

Mandatory requirements — failure disqualifies and the bid is not evaluated on price or preference

• Valid COID registration or Letter of Good Standing.
• CIDB grading of 1GB or higher; proof of the grading registration must be submitted with the bid documents.
• Completed Compulsory Enterprise Questionnaire.
• Bidders must indicate their compliance or non-compliance and support it with evidence.

Evaluation approach

• Bids are evaluated on functionality first, then on price and preference points in terms of the PPPFA.

Mandatory screening

• Bidders must state compliance or non-compliance and support it with evidence.
• Failing a mandatory requirement removes the bid from the price and preference phase.

Functionality

• Criterion: reference letters (bidder experience).
• Weighting: 100; maximum 5 points.
• 0 points for no letters; 3 points for 1 letter; 4 points for 2 letters; 5 points for 3 letters, each demonstrating renovation of ablution blocks, public facilities, buildings or similar infrastructure.
• Minimum qualifying score: 60%; bids scoring below 60% are eliminated.
• Letters are accepted only if on the client's letterhead, showing the contract or service duration, signed by the client, and rating the level of service.

Preference

• System: 80/20.
• Price: 80 points; specific goals: 20 points; total 100 points.