Sekhukhune district municipality: supply, delivery, and installation of 7 prefabricated mobile office containers and guardhouses

Closing date: 22 October 2026

Closing time: 11:00

Compulsory Briefing Session: Not specified (indicated as 'Y' for compulsory, but no date/time/venue provided).

Site Inspection: Not applicable.

SCM Enquiries:

• Contact Person: Voster Masemola
• Role: Supply Chain Management
• Telephone: +27 (13) 262 7656
• Email: [email protected]

Technical Enquiries:

• Contact Person: Kgaki Boshigo
• Role: Corporate Services
• Telephone: 013 262 7470
• Email: [email protected]

Submission Address:

Bid documents must be submitted in the bid box at the AB Sikhosana Fire Station offices of Sekhukhune District Municipality, located next to Groblersdal WTW. The bid box is open 24 hours a day, 7 days a week. Bid documents submitted at Bareki Mall offices will not be considered.

Bids must be submitted by the closing date and time. Late bids will not be considered.

All bids must be submitted on the official forms provided.

Returnable documents:

• Original Certified Copy of Identity Documents for Directors (not older than three months)
• Copy of Company Registration Documents or CK1 for Close Corporations
• Valid Tax Clearance Certificate Issued by SARS or SARS PIN
• Compliant CSD Registration/CSD Summary Report
• Invitation to Bid, Part A & B (MBD1)
• Pricing Schedule
• Declaration of Interest (MBD4)
• Preference Points Claim Form (MBD6.1)
• Contract Form - Rendering of Services (MBD7.2)
• Declaration of Bidder’s Past Supply Chain Management Practices (MBD8)
• Certificate of Independent Bid Determination (MBD9)
• Schedule 1A: Compulsory Enterprise Questionnaire
• Schedule 1B: Authority for Signatory / Letter of authorized signatories
• Form of offer to be properly signed
• Bidder Municipal Services Account Verification Consent Form

For bids less than R10 million:

• Municipal rates for the bidder and directors (not overdue for more than 90 days) or proof of lease agreement.
• Proof from Local Authority/Municipality and Affidavit under oath, or proof of no municipal rates payable if registered in a rural area.
• Consent forms to verify outstanding municipal services.

For bids exceeding R10 million:

• Audited annual financial statements for the past three years (or since establishment if less than three years old).
• For Joint Ventures, Lead Partner's audited annual financial statements for the past three years.
• Certificate certifying no undisputed municipal services payments overdue for more than 30 days.
• Municipal rates for bidder and directors (not overdue for more than 90 days) or proof of lease agreement.
• Proof from Local Authority/Municipality and Affidavit under oath, or proof of no municipal rates payable if registered in a rural area.
• Particulars of contracts awarded by an organ of state in the past five years, including non-compliance or disputes.
• Statement on whether any portion of goods/services are sourced from outside the Republic and expected payment transfers abroad.

The bid will be evaluated using the 80/20 preference point system as per the amended PPPFA Regulations, 2022.

Stage 1: Evaluation of returnable documents and completeness.

Stage 2: Preferential point system (80/20), with 80 points for price and 20 points for specific goals.

Specific Goals and Points Allocation (80/20 system):

• HDI Specific Goals: 20 points
• Not having voting rights prior 1994: 12 points
• Woman – ownership of more than 50%: 2 points
• Disability ownership of more than 50%: 2 points
• HDI youth: 2 points
• Locality within SDM jurisdiction: 2 points

Total points for Specific Goals: 20 points

Supply, Delivery, and Installation of 07 Prefabricated Portable Mobile Office Multi-Slice Containers and 07 Guardhouses at specified offices.

Container Specifications:

• 5 x Mobile prefabricated office containers (3m² each) with 3 offices (3m² each) and 2 flushing toilets (SABS certified, ceramic, male & female) and a small kitchen (2m² with 2-door cabinet & single sink).
• 2 x Mobile prefabricated office containers with corridor (3m² each) comprising 6 offices (3m² each), 2 flushing toilets (SABS certified, ceramic, male and female), and a small kitchen (2m² with 2-door cabinet & single sink).
• 7 x Security Guard rooms (2m² each) for various locations: Maklerekeng depot, Marishane plant, Ephraim Mogale fire station, Fetakgomo fire station, Nebo stores, Mabotsha pump station, and Hlogotlou depot.

General Construction Details:

• Floorboard: 18mm shutter board, ctx 108 treated.
• Roof & Ceiling: IBR zink panels, Cranked. 0.5mm AZ150. Polyurethane panel. Light steel 3.5m wide 40mm frame roofs for buildings.
• Doors: Framed pre-painted galvanized 40mm thick capping, riveted to the panel. Features include rubber buffers, heavy-duty aluminium hinges, outward opening, and a complete 5-lever lock.
• Windows: Aluminium top hung frames (900mm x 900mm and 600mm x 600mm). Burglar proofing on all opening windows.
• Electrical: Wiring per SANS 10142-1:2008, 1x20 way distribution board. Ceiling-mounted, waterproof fluorescent lights.
• Fire Properties: Panels must conform to DIN 4102 B2 fire rating.
• Air-Conditioning: 12 000 BTU, with thermostat, remote controlled, with both cooling and heating functions.
• Basin: White porcelain, amber wash hand basin with pedestal (2 units).
• Kitchen sink: Steel single basin fitted sink (1 unit).
• Veranda/door canopies (2 units).
• Steps & handrails attached to doors (2 units).

Locations for installation:

• Maklerekeng Depot
• Marishane Plant
• Penge Pump Station
• Nebo Stores
• Ephraim Mogale Fire Station
• Fetakgomo Fire Station
• Practiseer Regional Office

No specific experience or qualification requirements are detailed in the provided text beyond the general requirement to be a registered business and comply with standard procurement regulations.

The Pricing Schedule must be completed and submitted.

Specifications for items to be priced:

• Mobile prefabricated office containers (5 units): 3 offices (3m² each), 2 flushing toilets (SABS certified, ceramic, male & female), 1 small kitchen (2m² with 2-door cabinet & single sink).
• Mobile prefabricated office containers with corridor (2 units): 6 offices (3m² each), 2 flushing toilets (SABS certified, ceramic, male & female), 1 small kitchen (2m² with 2-door cabinet & single sink).
• Security Guard rooms (7 units): 2m² each.

Detailed specifications for floorboard, roof & ceiling, doors, windows, electrical, fire properties, air-conditioning, basins, kitchen sink, verandas/canopies, and steps/handrails are provided.

Pricing Schedule must be completed and submitted.

For bids less than R10 million:

• Bidders must furnish municipal rates for themselves and their directors, not overdue for more than 90 days, or provide proof of lease agreement including landlord's rates.
• If registered in a rural area where rates are not paid, attach proof from Local Authority/Municipality and an Affidavit under oath, or proof of no municipal rates payable.
• Bidders must submit consent forms authorizing verification of outstanding municipal services payments (water, electricity, taxes).

For bids exceeding R10 million:

• Bidders must furnish audited annual financial statements for the past three years (or since establishment if less than three years old).
• For Joint Ventures, the Lead Partner must provide audited annual financial statements for the past three years.
• A certificate signed by the bidder certifying that the bidder and its directors have no undisputed commitments for municipal services overdue for more than 30 days.
• Municipal rates for the bidder and directors (not overdue for more than 90 days) or proof of lease agreement including landlord's rates.
• If registered in a rural area where rates are not paid, attach proof from Local Authority/Municipality and an Affidavit under oath, or proof of no municipal rates payable.
• Particulars of any contracts awarded by an organ of state during the past five years, including material non-compliance or disputes.
• A statement indicating whether any portion of the goods or services are expected to be sourced from outside the Republic and, if so, what portion and whether any portion of payment is expected to be transferred out of the Republic.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number or summary report.

Bidders must provide proof of tax compliance status via a SARS Tax Compliance Status (TCS) PIN or a valid TCS Certificate.

For foreign suppliers, a pre-award questionnaire must be completed.

If the answer to all questions in the foreign supplier questionnaire is 'NO', registration for a TCS PIN is not required.

For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

Bidders must complete and sign the Declaration of Interest (MBD4).

Bidders must complete and sign the Preference Points Claim Form (MBD6.1).

Bidders must complete and sign the Contract Form - Rendering of Services (MBD7.2).

Bidders must complete and sign the Declaration of Bidder’s Past Supply Chain Management Practices (MBD8).

Bidders must complete and sign the Certificate of Independent Bid Determination (MBD9).

Bidders must complete Schedule 1A: Compulsory Enterprise Questionnaire.

Bidders must complete Schedule 1B: Authority of Signatory.

For bids less than R10 million, bidders must provide municipal rates information and consent forms for verification of municipal services.

For bids exceeding R10 million, bidders must provide audited financial statements, details of past contracts, and information on sourcing from outside the Republic.

Panels must conform to DIN 4102 B2 fire rating.

Windows will have burglar proofing.

(Note: Detailed health and safety requirements are not explicitly stated beyond fire rating and burglar proofing for windows. The content extracted under this section appears to be boilerplate from other forms and does not provide specific H&S information for this tender.)

The successful bidder will be required to sign a written contract form (MBD7).

It is the policy of Sekhukhune District Municipality that all bidders must complete and submit a consent form authorizing the verification of any outstanding municipal services payments (water, electricity, taxes) prior to contract award.

For bids exceeding R10 million, bidders must provide:

• A certificate signed by the bidder certifying that the bidder and any of its directors have no undisputed commitments for municipal services towards a municipality or other service provider in respect of which payment is overdue for more than 30 days.
• Particulars of any contracts awarded to the bidder by an organ of state during the past five years, including particulars of any material non-compliance or dispute concerning the execution of such contract.
• A statement indicating whether any portion of the goods or services are expected to be sourced from outside the Republic and, if so, what portion and whether any portion of payment from the Municipality is expected to be transferred out of the Republic.

The contract will be formed upon acceptance of the offer and acceptance form.

The tenderer must, within two weeks after receiving a completed copy of the agreement, contact the employer’s agent to arrange the delivery of any bonds, guarantees, proof of insurance, and any other required documentation.

Failure to fulfil any obligations will constitute a repudiation of the agreement.