Hse consultancy services for sabs (36-Month contract, multiple provinces)

The document does not specify a scoring split or minimum qualifying score. The scope requires compliance with OHS Act, ISO 45001, ISO 14001, NOSA CMB253, and QCTO/SETA accreditation. The service provider must deliver across multiple provinces and use an Approved Inspection Authority (AIA) for statutory surveys. B-BBEE Level 1 is stated as a requirement.

Establish a fully functional, QCTO/SETA-ready HSE e-Learning Academy within a maximum 12-month period.

• Develop learning content (manuals, presentations, videos, assessments) for specified courses.
• Set up and configure a Learning Management System (LMS) to host content and manage learner records (third party allowed).
• Ensure content, assessments, and facilitator qualifications meet SETA/QCTO accreditation; prepare accreditation documentation.
• Train SABS personnel on managing and administering the Academy.

Deliver courses across categories with unit standards as listed:

• First Aid & Emergency Response: First Aid Level 1 (119567), Level 2 (120496), Level 3 (254135), CPR & AED (254129), Emergency Evacuation (242825), Emergency Preparedness (244547).
• Legal & Management Systems: OHS Act for Managers (242668), OHS Act Awareness (9964), HSE Representative (12455/376981), H&S Committee (259620), Incident Investigation (115087), HIRA Baseline & Task-Based (244383).
• Working at Height & Fall Protection: Ladder Safety (229998), Scaffolding Safety (229998), Working at Heights (229995), Fall Arrest & Rescue (229995 Advanced).
• Lifting Machinery, Cranes, Rigging & Forklifts: Forklift Safety (258958), Overhead Crane (253644), Rigging & Slinging (253638), Lifting Tackle Inspection (253638), Lifting Plans & Critical Lift Management.
• Hazardous Chemicals & Substances: HCS Identification & Handling (115093), SDS Interpretation (115093), Chemical Spill Prevention.
• Waste & Environmental Management: Hazardous Waste (123257), General Waste (123257), Environmental Awareness (113852), Apply Environmental Principles (113852).
• Occupational Health & Ergonomics: Ergonomics (9965), Manual Handling (9965), Noise-Induced Hearing Loss (229940), Thermal Stress, Indoor Air Quality.
• High-Risk Operational Controls: Electrical Safety & LOTO (252250), Confined Space Entry (15034), Trenching & Excavation, SWP Development, Permit to Work, Contractor Management HSE File.
• Behavioural Safety & General: SABS HSE Induction, Behavioural-Based Safety, Fatigue Management.

Build a custom HSE Management System on SABS SharePoint as the single source of truth for all HSE documentation.

• Create site hierarchy for all regions and departments.
• Configure user roles and permissions for role-based access control.
• Implement Document Control System per ISO 45001:2018 and ISO 14001:2026 clause 7.5, with version control, review/approval workflows, availability at points of use, control of external documents, protection/retention, and obsolete document control.
• Develop digital templates for HIRA, SWPs, audit checklists, inspection forms, incident reports, appointment letters (aligning with NOSA CMB253).
• Convert and migrate existing HSE documentation from shared drives to the new system; migrate legacy data; link training records to HSE content.

Develop and implement a mobile auditing and inspection system for tablets (Android and iOS) with offline capability.

• Allow auditors to complete checklists digitally, capture photographic evidence, tag non-conformances by type, assign priority (Critical, High, Medium, Low), and record GPS and department details.
• Generate automated inspection reports with findings, compliance rating, detailed non-conformances with photos, prioritised action plan, trend analysis.
• Integrate with SABS facilities management system to auto-log non-conformances as work orders (with description, photos, location, priority) and track status.
• Provide real-time dashboard showing open vs closed non-conformances, trends by department/region/category, facilities work order status, average closure times.
• Integrate with SharePoint HSE Management System.
• Train HSE auditors, inspectors, and representatives on using the mobile system.

Daily services:

• Notify SABS immediately of reportable incidents by phone; complete initial incident report within 24 hours.
• Ensure operators complete pre-use checklists for forklifts, cranes, lifting tackle, mobile equipment.
• Inspect hazardous waste storage areas daily; report leaks, spills, overfilled containers immediately.
• Supervisors must visually check ladders and scaffolding in use each day.

Weekly services:

• Conduct toolbox talks/safety meetings; document attendance and topics.
• A competent person must inspect all erected scaffolding and produce a signed inspection report.
• Inspect all portable electrical tools and equipment.
• Check chemical storage areas for compatibility, containment integrity, and labelling.

Monthly services:

• Conduct formal OHS site monitoring and inspections across all regions; produce Monthly Compliance Dashboard and OHS Monitoring Report with Action Plan per region.
• Produce Environmental Monitoring Report with Action Plan.
• Produce Fire & Emergency Equipment Monitoring Dashboard and Report.
• Produce Lifting Equipment and Machinery Monitoring Dashboard and Report.
• Produce report on status of legal appointments and HSE training matrix.
• HSE representatives must complete monthly inspection checklists; reports forwarded for corrective action.
• Conduct waste audits at Secunda, Netfa, and Groenkloof; produce reports and action plans.
• Develop/maintain HCS inventory for all departments, including volumes and quantities.
• Update shared drive with documents assessed.
• Update portable electrical equipment register, ladder register, lifting tackle register (with colour-coding verification).
• Verify PPE issuance records, condition, and compliance.
• Conduct quarterly first aid kit surveys nationally.
• Verify SDS legal compliance.
• Attend HSE Committee meetings, document minutes and actions.
• Compile monthly incident statistics including DIFR.
• Evaluate compliance and calculate Monthly Audit Rating Score (MARS).
• Verify colour-coding of plant, equipment, pipelines.
• Update HSE Performance Experience Board with star grading, DIFR, incident stats.
• Track survey action plans and report progress monthly.

Quarterly services:

• Conduct comprehensive site inspection at Groenkloof headquarters.
• Audit all departments at Groenkloof quarterly.
• Conduct formal HSE audits of regional sites (East London, Cape Town, NETFA, CSIR, Secunda, Richards Bay, Newcastle, Durban, PE) monthly (as per text).
• Review/update HSE procedures.
• Audit high-risk lifting plans; verify SWL/WLL markings and operator competency.
• Conduct visual inspection of all cranes and lifting equipment.
• Review scaffolding register, near-miss reporting system, emergency equipment register.
• Conduct internal HSE audit against NOSA CMB253.
• Conduct legal compliance audit against OHS Act.
• Review contractor HSE performance and compliance.
• Produce quarterly stormwater discharge monitoring report.
• Facilitate management review meeting with top management; document decisions.
• Conduct formal HSE System Review with CEO and Top Management.
• Promote off-the-job HSE incident reporting.
• Audit rigging gear colour-coding and inspection status.

Bi-annual services:

• Conduct HSE emergency drills nationally (fire, environmental, first aid, working at height rescue); produce reports, attendance registers, and photos.
• Competent person must inspect all lifting machinery and produce certification reports.
• Distribute HSE gifts (1 per year, not exceeding R150 per employee).
• Conduct national HSE event/workshop (max R25,000 per event excluding VAT).
• Conduct working at heights training/refresher.
• Conduct formal bi-annual internal audit of entire HSE management system.
• Review employee suggestion scheme.

Annual services:

• Provide national annual HSE plan by 31 January each year.
• Conduct full HSE audit against OHS Act, ISO 45001, ISO 14001, NOSA CMB253.
• Conduct annual SOP, Risk Assessment, and Toolbox Talk training.
• Survey all hazardous chemical spill kits and provide training.
• Supply 3 hazardous chemical spill kits per year.
• Conduct annual e-learning and practical assessment for Ladder Safety and Working at Height.
• Review forklift and crane operator licences and competency.
• Conduct annual environmental monitoring for all sites per legislation and bylaws.
• Conduct annual water sampling and testing at all sites.
• Conduct annual national first aid kit survey.
• Develop, review, and update Hygiene Survey Action Plans.
• Maintain signage surveys nationally.
• Update HSE training matrix per department.
• Review SDS legal compliance.
• Review baseline OHS risk assessment.
• Revise issue-based and on-the-job risk assessments with control measures.
• Review/update PPE requirement surveys.
• Conduct aspect and impact assessments (site-specific) nationally.
• Conduct formal risk assessments for all hazardous chemical substances.
• Facilitate annual management review meeting.
• Update HSE Performance Experience Board.
• Compile annual consolidated statistics.
• Compile annual Cost of Risk report.
• Compile annual HSE report for external communication.

Every 2 years services:

• Develop, review, and update HSE organograms nationally.
• Review and coordinate all legal appointments nationally.
• Develop SABS aspect and impact profile (Environmental).
• Develop/maintain Health and Safety Hazard and Risk Profile.
• Review and update emergency plans and processes.
• Write, review, and amend new emergency plans.
• Review and update Management of Change system.

Surveys (First-Year Approved Inspection Authority - AIA):

• All statutory surveys must be conducted twice during the contract period by an AIA as required by OHS Act.
• Surveys to be conducted once within first year: national greenhouse survey (per National Greenhouse Gas Reporting Regulations Annexure 1), carbon tax assessment (per Schedule 2 of Carbon Tax Act), heat/cold stress survey, noise survey (dosimetry and area monitoring), illumination survey (SANS 10114), ventilation survey, chemical risk assessment, chemical compatibility survey, stack emissions survey, dust survey, water sampling and testing (chemical, biological, physical parameters), ergonomic survey, asbestos survey (with register and management plan), soil sampling and testing, stormwater sampling and testing.
• For each survey, deliver: comprehensive survey report, AIA certificate, risk register update, action plan with responsible persons and deadlines, trend analysis (annual comparative), chemical risk assessment report (for each hazardous chemical substance), and track all findings monthly until closure.

Establish HSE e-Learning Academy within 12 months.

• Submit detailed project plan with clear milestones.
• Create pedagogically sound learning materials.
• Set up LMS (can be third party) to host content and manage learner records.
• Ensure content, assessments, and facilitator qualifications meet QCTO/SETA accreditation; prepare documentation.
• Train SABS personnel to administer the Academy.

B-BBEE minimum level: 1.

Compliance with legislation and standards:

• OHS Act and applicable regulations.
• ISO 45001:2018 and ISO 14001:2026 (as referenced in document control requirements).
• NOSA CMB253 (for appointment letters, internal audits, and surveys).
• QCTO and/or SETA accreditation for training content and facilitators.
• SANS 10114 for illumination surveys.

Required registrations/certifications:

• Approved Inspection Authority (AIA) for conducting statutory surveys.

Other requirements:

• Ability to deliver services across multiple provinces (Gauteng, Mpumalanga, KwaZulu-Natal, Eastern Cape, Western Cape).

Deliver HSE services across daily, weekly, monthly, quarterly, bi-annual, annual, and every-2-years cycles as detailed in the technical specifications, covering incident reporting, inspections, audits, training, emergency drills, risk assessments, and monitoring/reporting.

Conduct emergency drills nationally (fire, environmental, first aid, working at height) bi-annually.

• Conduct formal internal HSE audits against NOSA CMB253.
• Conduct full HSE audits annually against OHS Act, ISO 45001, ISO 14001, NOSA CMB253.
• Provide legal compliance audits against OHS Act quarterly.
• Conduct annual training (SOP, Risk Assessment, Toolbox Talk).
• Conduct working-at-height training/refresher bi-annually.

Include environmental management in HSE scope: waste management, environmental monitoring, aspect and impact assessments, water/stormwater/soil sampling, and compliance with environmental legislation.

Specific surveys include greenhouse gas, carbon tax, dust, stack emissions, water, soil, stormwater, asbestos, and noise.

Annual environmental monitoring for all sites per legislation and local bylaws.

Develop environmental aspect and impact profile (every 2 years).