Stack sampling of air emissions at jcpz crematoria and zoo – RFQ JCPZ/RFQ/CEM02/2026

Closing date: 05 November 2026 at 12:00

Validity period: 30 days from the closing date

Advertisement date: 28 October 2026

Compulsory site meeting: none

Enquiries

• Contact: Azola Mantjati
• Email: [email protected]
• Telephone: 073 891 6933

Submission address

Quotation Boxes, entrance of JCPZ House

40 De Korte Street

Braamfontein

Submission method: sealed envelope deposited in the quotation boxes at the entrance of JCPZ House, 40 De Korte Street, Braamfontein, between 08:00 and 12:00 on the closing date only.

Envelope marking: clearly marked "RFQ FOR - JCPZ/RFQ/CEM02/2026" plus the description.

Closing time: 05 November 2026 at 12:00. Late submissions are not accepted.

Returnable forms – all must be completed, signed and submitted:

• MBD 1 (Invitation to Bid): supplier details, bid price, and declarations as the cover page.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, valid for 30 days from closing.
• MBD 4 (Declaration of Interest): disclose any relationship with state employees or the procuring institution.
• MBD 6.1 (Preference Points Claim): claim preference points for specific goals.
• MBD 8 (Declaration of Past SCM Practices): confirm no history of abuse or restriction.
• MBD 9 (Certificate of Independent Bid Determination): certify no collusion.
• Formal quotation attached immediately after the first page.

Mandatory documents: completed Bill of Quantities (BoQ), valid COIDA letter of good standing, company proof of address or director's proof of residence (municipal statement not older than 3 months, not in arrears more than 90 days, or lease agreement), shareholder certificate or CK document, ID copies of owners, CSD registration proof. If a joint venture, a signed JV agreement with mandatory documents for each party.

Correction fluid is strictly prohibited – corrections must be initialled.

No goods, work or service may be prepared or delivered before an official order is received.

Fronting will result in contract cancellation, blacklisting and reporting to authorities.

The entire tender document as issued must be completed.

Functionality: pre-qualification stage, minimum threshold of 70 points out of 100 to proceed.

Functionality points:

• Key personnel qualifications and experience (20 points): degree in Chemistry, Chemical Engineering or Environmental Health, with demonstrated experience in air emission testing. Submit CVs and certified copies of qualifications.
• Company experience (10 points): signed reference letters from clients (1–3 letters = 3/10, 4–6 = 5/10, 7+ = 10/10) covering stack emission testing, AEL compliance reporting and regulatory submissions.
• Regulatory requirements (30 points): current calibration certificates for gas velocity/pressure/temperature/volume instruments, ISO/IEC 17025 certification (assay laboratory), and SANAS accreditation (calibration laboratory).
• Valid certificates (20 points): Working at Heights, Stack Monitoring Training, Employer's Liability Insurance (high risk work), and HIRA training certificate.
• Methodology (20 points): detailed proposed methodology, project deliverables, and high-level work plan with milestones and resources.

Price and specific goals (after functionality):

• Price: 80 points.
• Specific goal 1: 51% or more women owned – 10 points.
• Specific goal 2: locality within the City of Johannesburg – 10 points.

Preference point system: 80/20 (Preferential Procurement Regulations 2022).

Scope: appointment of a service provider for stack sampling of air emissions at JCPZ Crematoria and Zoo, on an as-and-when-required basis for 36 months.

Facilities and stacks:

• Braamfontein Crematorium: 4 stacks
• Lenasia Crematorium: 3 stacks
• Johannesburg Zoo: 1 stack

The facilities are Listed Activities under Section 21 of the National Environmental Management: Air Quality Act, Subcategory 8.2 (Crematoria and Veterinary Waste Incineration), with emissions regulated under Atmospheric Emission Licences and Minimum Emission Standards per Government Notice 893.

Stack emission testing requirements:

• Sampling per Annexure A of Government Notice 893, methods approved by the National Air Quality Officer, and AEL conditions.
• Standard reference conditions: 273 K, 101.3 kPa, 11% oxygen, dry gas basis.
• Minimum three measurements averaged over at least 60 minutes.
• Report pollutant concentration (mg/Nm3), total volumetric flow (Nm3/unit time), and mass flow (kg/unit time).

Laboratory analysis:

• Laboratories must be accredited to ISO/IEC 17025.
• Valid SANAS accreditation certificates required.
• Valid calibration certificates for gas velocity, pressure, temperature and volume measuring instruments.

Reporting:

• Comprehensive emission monitoring report within 14 working days of completing sampling.
• Report must include methodology, sampling date/time and operating conditions, raw data sheets, laboratory analysis certificates, calibration certificates, compliance assessment against Minimum Emission Standards, professional interpretation, and recommendations for non-compliance.
• Reports signed off by a competent, suitably qualified professional.

Data ownership: all data, reports and documentation generated are the sole property of JCPZ; confidentiality applies without prior written consent.

Additional rate items: after-hours/weekend testing (per test), additional analytes (per analyte).

Submit a detailed methodology covering project deliverables and a high-level work plan indicating deliverables, dates/milestones, and resources.

Methodology is scored out of 20 points in functionality evaluation. Minimum functionality threshold is 70/100.

Key personnel: degree in Chemistry, Chemical Engineering, or Environmental Health, with demonstrated experience and track record in air emission testing. Submit CVs and certified copies of qualifications.

Company experience: proven experience in stack emission testing, AEL compliance reporting and regulatory submissions, evidenced by signed client reference letters stating dates, duration, amount and description of work.

Object of the services is to ensure compliance with Atmospheric Emission Licence conditions and Minimum Emission Standards.

Sampling must follow approved methodologies (Annexure A of GN 893 or NAQO-approved methods).

Laboratories must be accredited to ISO/IEC 17025 and hold valid SANAS accreditation.

All instruments must be maintained and calibrated; calibration certificates must be submitted.

Three representative measurements averaged over a minimum of 60 minutes are required.

Emission monitoring reports must be comprehensive and signed off by a suitably qualified professional.

Pricing is on a schedule of rates (BoQ) with firm, VAT-inclusive rates.

Rates include all labour, equipment, calibration, transport, PPE, consumables, reporting and administrative costs.

Quantities estimated and not guaranteed.

Rates adjustable annually in line with CPI with JCPZ written approval.

Single call-out/mobilisation fee per instruction; no duplicate mobilisation fees; travel per km where applicable.

Schedule items: stack emission testing (per stack), PM sampling (per stack), CO sampling (per stack), NO2 sampling (per stack), Hg sampling (per stack), laboratory analysis (per analyte), call-out/mobilisation fee (each), transport per km, after-hours/weekend testing (each), additional analyte (per analyte).

Pricing format: firm prices, inclusive of VAT, based on a schedule of rates (BoQ).

All rates must include labour, equipment, calibration, transport, PPE, consumables, reporting and administrative costs.

Quantities are estimated and not guaranteed.

Rates subject to annual adjustment in line with CPI, with written approval by JCPZ.

Single call-out/mobilisation fee per written instruction. Duplicate mobilisation fees for the same instruction are not permitted. Travel outside defined service areas may be charged per kilometre.

No bid security, bond or guarantee requirements stated.

Offer remains binding for the validity period of 30 days from closing.

CSD registration: mandatory – provide CSD vendor number with the quotation.

Tax compliance: provide SARS Tax Compliance Status (TCS) PIN or CSD number. In joint ventures/consortia/subcontracting, each party must submit a separate TCS PIN/CSD number.

COIDA: valid letter of good standing from the Department of Labour.

B-BBEE: not used for preference points – no B-BBEE level or certificate specified as a requirement.

CIDB grading: not applicable.

CIPC-related: provide company shareholder certificate or CK document reflecting percentage ownership, ID copies of owners.

Persons in the service of the state are not eligible to bid.

Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters.

Joint ventures: a valid signed JV agreement is required, covering contributions, participation percentages, management, dispute resolution and flexibility.

Compliance with applicable OHS legislation and JCPZ SHEQ requirements is mandatory.

Required submissions: valid Public Liability Insurance, valid Employer's Liability Insurance, Working at Heights certification (where applicable), Hazard Identification and Risk Assessment (HIRA) training certification, Legal Liability training certification (where applicable), Material Safety Data Sheets (MSDS) for all chemical reagents, and a comprehensive SHE File aligned with JCPZ requirements.

The facilities are listed activities under Section 21 of the National Environmental Management: Air Quality Act, Subcategory 8.2 (Crematoria and Veterinary Waste Incineration).

Periodic stack emission testing is required to demonstrate compliance with Minimum Emission Standards as prescribed in Government Notice 893.

Contract term: 36 months, on an as-and-when-required basis.

Work only commences upon an official order from JCPZ; no work before the order.

Default and penalties: if the supplier fails to execute the contract, delays, or performs poorly, JCPZ may (after notice) terminate the contract, impose a monetary penalty for losses, appoint the second-best supplier to complete the work, and/or report poor performance to the CIDB where construction-related.

Misrepresentation or fraud can lead to immediate action without a remedial notice.

JCPZ may block suppliers from doing business for at least one financial year for abuse of the SCM system, corruption, fraud, or under-performance.

Data generated under the contract remains the sole property of JCPZ; confidentiality obligations apply.

No goods or services may be prepared or delivered before an official order is received.

JCPZ reserves the right not to accept the lowest or any quotation, and to accept any quotation in whole or part.

Quotations must be submitted only on the closing date between 08:00 and 12:00.

The closing and opening of quotations is open to all service providers who submitted.

All rates must be firm and inclusive of VAT.

The use of correction fluid leads to disqualification; corrections must be initialled.

Functionality (100 points) with a minimum threshold of 70 points to proceed to price and specific goals evaluation.

Specific goals: 51% or more women owned (10 points) and locality within the City of Johannesburg (10 points).