Heritage impact assessment services for strategic municipal properties, pretoria (Q42-2026/27)

Technical enquiries:

• Name: Johannah Maenetsa
• Email: [email protected]
• Telephone: (012) 358 7389

Supply Chain enquiries:

• Name: Josia Masenya
• Email: [email protected]
• Telephone: (012) 358 0658

Department: Group Property Management

Procuring entity address:

Tshwane House, Supply Chain Management

320 Madiba Street

Pretoria, 0001

GPS: 25.74431°S, 28.19464°E

Submission method: online via the City of Tshwane e-tender portal. Do not deposit bids in the tender box.

Closing: 11 November 2026 at 10:00. Late bids are not considered.

Bid documents must be completed in black ink, not re-typed or scanned. Corrections must be crossed out and initialled; correction fluid (Tippex) invalidates the item or the whole quotation.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): signs the bid and records supplier details.
• MBD 4 (Declaration of Interest): discloses any state employment or connection to the municipality; failure to declare interest disqualifies the bid.
• MBD 6.1 (Preference Points Claim): claims specific goal preference points under the 80/20 system.
• MBD 7.2 (Contract Form – Rendering of Services): binding offer to render services; to be signed in duplicate.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declares past SCM practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.

Other returnable documents: company registration certificate, tax clearance certificate or unique PIN, B-BBEE certificate, rates and taxes statement, CSD summary report.

Bids valid for 90 days after closing.

All quoted items must be priced; incomplete pricing schedules are disqualified.

Evaluation stages:

1. Administrative compliance – all returnable documents must be submitted and valid.
2. Mandatory requirements – bidders must have ASAPA CRM accreditation (see compliance requirements).
3. Functionality – scored out of 100. Minimum qualifying score: 70/100. Bids below 70 are not evaluated further.
4. Preferential points – 80/20 system (80 price, 20 specific goals).

Functionality scoring (weight 25 each):

• Company experience: 5+ years = 5, 3-5 = 4, 2-3 = 3, 1-2 = 2, <1 = 1.
• Relevant project experience: 10+ references = 5, 7-9 = 4, 4-6 = 3, 2-3 = 2, 1 = 1. References must include project name, duration, value, location, client details and a short description.
• Professional team and staff expertise (Lead Archaeologist CV with certified qualifications): 10+ years = 5, 5-10 = 4, 3-5 = 3, 1-3 = 2, <1 = 1.
• Methodology and project approach: detailed, aligned to scope with risk management = 5; generic = 3; inadequate = 1.

Price formula (80/20): Ps = 80(1 − (Pt−Pmin)/Pmin).

Specific goals (max 20 points):

• B-BBEE level: Level 1 = 8, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0. EME/QSE = 2 points.
• 51% women-owned = 2, 51% disability-owned = 2, 51% youth-owned = 2, local economic participation: City of Tshwane = 4, Gauteng = 2, National = 1.

The contract is awarded to the bidder scoring the highest total points.

The City of Tshwane requires Heritage Impact Assessments (HIAs) for three property groups, in line with the National Heritage Resources Act.

Property 1: Portion 103 of Farm Prinshof 349-JR (Melgisedek), 3 Annie Botha Avenue. Extent: 24 648 m². Objective: mitigation measures for redevelopment of existing structures, and demolition guidelines/certificate if structural integrity is compromised.

Property 2: Erven 2010, 2013, 2014, 2017, 2018, 2021, 2022, 2025, 2026, 2029, 2030, 2033, 2034, 2037, 2038 and 2983 Pretoria (Margaretha and De Waal Street site), addresses on Margaretha and De Waal Streets. Extent: 1.0846 ha. Objective: confirm heritage significance of existing structures; if none, provide demolition guidelines and certificate.

Property 3: Erf 275 Pretoria (Ficus Tree at Melrose House Museum), 275 Jeff Masemola Street. Extent: 2 552 m². Objective: mitigation measures for removal of the Ficus Tree affecting structural integrity of existing buildings.

Scope components:

• Site investigations and fieldwork to identify heritage resources (archaeological, historical, architectural, cultural) and environmental sensitivities (wetlands, protected vegetation, drainage).
• Screening and desktop analyses using spatial data and databases (SAHRIS, BGIS, SANBI).
• Stakeholder engagement with SAHRA, GDARD and local interest groups where applicable.
• Prepare detailed reports with mapping, delineation figures, impact statements, and mitigation/management recommendations to support rezoning, development or disposal.
• Submit assessments in a format compliant with city procedures and national regulations.

Subcontracting: The appointed professional heritage practitioner leads a team of sub-consultants. Bidders must disclose all subcontractors, their scope, B-BBEE status and personnel qualifications.

The assessment must be led by a Principal Heritage Specialist registered with ASAPA with CRM accreditation.

The pricing schedule requires bidders to quote a proposed rate per hour and proposed project hours for each item across the three properties. Items are: HIA, mitigation measures in development, demolition certificate (if applicable), and mitigation for uprooting/removal of the Ficus tree. Totals must be calculated excluding and including VAT. All items must be quoted; incomplete schedules are disqualified. Prices must be in South African Rand. The City reserves the right to adjust quantities subject to budget availability. Any additional services must be identified in the Inception Report.

Pricing schedule: bidders must quote per item in the pricing schedule using proposed rate per hour and proposed project hours, for each property and service (HIA, mitigation measures, demolition certificate if applicable, tree removal mitigation). All items must be quoted; incomplete schedules are disqualified.

Prices must be stated excluding VAT, with VAT and total including VAT.

The City reserves the right to increase or decrease quantities subject to budget availability.

Any additional services discovered during the project must be identified in the Inception Report.

Bids remain valid for 90 days after closing.

Professional fees: rates should be based on statutory hourly rates under SACNASP (Natural Scientific Professions Act, 2003) and the Architectural Profession Act, 2000 guidelines.

Market analysis: The City may verify that prices are viable; if a bidder cannot deliver at its quoted price, it is disqualified. The City may negotiate a market-related price with the highest-scoring bidder, then the second, then the third, and may cancel if no agreement.

Audited financial statements for the most recent 3 years (or from date of establishment if younger) are required for tenders above R10 million, or proof of exemption.

Mandatory eligibility:

• Registration on the Central Supplier Database (CSD) is compulsory; a CSD number must be supplied.
• Tax compliance: valid SARS Tax Compliance Status PIN or CSD number. Tax status must be compliant before award. Joint ventures/consortia: each party must submit its own TCS/PIN/CSD.
• Municipal rates and taxes: bidders and all owners/members/directors/major shareholders must not be in arrears for more than 90 days. Provide a municipal account statement not older than 3 months, or a signed lease agreement, or a letter from the local councillor for areas where rates are not payable.
• ASAPA registration: Professional Archaeologist registered with the Association of Southern African Professional Archaeologists (ASAPA) with Cultural Resource Management (CRM) accreditation is mandatory. Provide certified copies of registrations for all responsible team members, valid and in good standing at submission. If one professional covers multiple disciplines, provide written justification of expertise in each.
• No bids from persons in the service of the state.

B-bbee:

• Submit a valid B-BBEE certificate (or sworn affidavit for EME/QSE, or CIPC B-BBEE certificate) to claim preference points.
• Points claimed for specific goals require certified proof (e.g., identity documents, medical certificates, proof of ownership).
• Subcontractors' B-BBEE status must be disclosed.

CSD summary report and company registration certificate required.

Audited financial statements (3 years) required for tenders above R10m (with MBD 5).