Terrain mobile crane & operator services – duvha power station tender (mpumalanga)

Eskom Representative

Name: Ngimphiwe Mathenjwa

Telephone: +27 13 690 0987

Email: [email protected]

Procurement Manager

Name: Mandla Mkhonza

Fraud reporting: 0800 11 2722

Email: [email protected]

Eskom requires electronic submission only via the Eskom E-tendering site on the Tender Bulletin. No hard copies, no zipped/condensed files. Each document up to 500 MB; total upload limited to 4 GB. Upload under the relevant folders: Technical, Commercial, Financial, Other. Price list must be in PDF. The latest submitted version supersedes any earlier submission; ensure submission status is "complete". Late tenders are not accepted.

Returnable forms (all must be completed, signed and submitted at closing unless marked non-disqualifiable):

• Annexure A (Authorisation Form): certifies the signatory's authority to bid.
• Annexure B (Acknowledgement Form): acknowledges receipt of tender documents and requirements.
• Annexure C (Tenderer's Particulars): provides bidder details.
• Annexure D (Integrity Pact Declaration): binds bidder to ethical conduct.
• Annexure E (CPA for Local Goods/Services): required if applicable.
• Annexure F (CPA(IG) for Foreign Goods/Services): not applicable (marked N/A).
• Annexure G1–G4 (SBD 6.2 and local content declarations): not applicable (marked N/A).
• Annexure H (SBD 1 Invitation to Bid): signed and submitted by all.
• Annexure I (SBD 6.1 Preference Points Claim): for PPPFA scoring.
• Annexure J (SBD 4 Bidders Disclosure): declares interests.
• Tax Evaluation Questionnaire: to determine if a company/CC/trust is a personal service provider for PAYE.
• E-tendering Help Manual acknowledgement: confirms self-training on the system.
• Declaration of Shareholding (Tender Schedule T2.2a No 8): lists all shareholders/beneficiaries and any Eskom connections.

Non-disqualifiable returnables may be requested after closing; bidder has 5 working days to provide. Failure results in disqualification.

Specific goals evidence (B-BBEE certificate, ownership proof, certified IDs) must be at closing to score those points; otherwise zero.

Evaluation follows the PPPFA 90/10 or 80/20 system; prices are scored out of 90 (80/20) or 80 (90/10) depending on the applicable preference point system, and specific goals (B-BBEE) out of 10 or 20.

Stages:

1. Eligibility screening (disqualifying): no restrictions with Eskom/SOC, no sanctioned nationality, single tender only, no conflict of interest, authorised signatory, not restricted by Treasury or on Tender Defaulters list.
2. Mandatory technical criteria (disqualifying): certified copies of crane inspection (every 6 months per OHSA/DMR18), load test (annual), roadworthiness (licensed per National Traffic Act), and driver's licence with valid LMO (renewed every 2 years).
3. Qualitative technical evaluation (functionality): minimum weighted final score of 80 points to pass. Criteria: Completed similar projects (40), Crane Fleet Compliance (30), Personnel Competency (30).
4. Price evaluation: inclusive of VAT, corrected for arithmetic errors, excludes contingencies, NPV comparison, unconditional discounts counted.
5. Preference points for B-BBEE status per the points table (Level 1: 10/20, Level 2: 9/18, Level 3: 6/14, Level 4: 5/12, Level 5: 4/8, Level 6: 3/6, Level 7: 2/4, Level 8: 1/2, Non-compliant: 0).
6. Award to highest combined score. Contractual requirements (CSD, SHEQ) are assessed post-ranking; failure may lead to disqualification.

Provision of terrain mobile crane and operator services on an as-and-when-required basis at Duvha Power Station, Mpumalanga for five years.

Service is to supply mobile cranes (terrain type) with qualified operators, riggers and support for lifting operations during maintenance and projects.

Cranes must comply with:

• Certificate of inspection every 6 months (OHSA 1993, DMR 18)
• Certificate of load test annually
• Certificate of roadworthiness, licensed per National Traffic Act 1996
• Operator must have legal driver's licence and LMO (lifting machine operator) licence renewed every 2 years

Quality requirements (Category 2):

• Must comply with ISO 9001 either via valid certification (Option 1) or documented QMS evidence (Option 2).
• Provide draft Contract Quality Plan specific to scope.
• Provide draft/example of Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work.
• Complete Form A and other quality returnables.

Safety requirements (at tender submission):

• Signed acknowledgement of Eskom OHS legal requirements (Annexure B)
• Health and Safety Plan addressing scope OHS risks
• Detailed costing for OHS (not lump sum)
• Baseline OHS Risk Assessment including transportation risks
• Valid Letter of Good Standing (COIDA)
• OHS policy signed by CEO (compliant with OHS Act Section 7)
• Proof of company registration as Lifting Machinery Entity (LME) with Department of Labour
• Copy of valid Lifting Machine Inspector (LMI) certificate
• OHS competency certificates: Manager/Supervisor 16(2) legal liability (3 days), Machinery Operator, Rigger

Payment terms: Eskom pays within 30 days of receipt of undisputed invoices for contracts valued below R50 000 000 (incl. VAT); within 60 days for contracts valued above R50 000 000 (incl. VAT).

Prices to be quoted inclusive of VAT.

No bid bond or performance guarantee was indicated.

Costing for OHS must be broken down, not a lump sum.

Eskom may negotiate with preferred bidders if prices are not market-related.

Mandatory contractual requirement (prior to award): CSD registration (CSD number/CSD report).

Tax compliance: Certified copy of tax clearance certificate required from foreign tenderers (with SA footprint, not CSD-registered) and local tenderers not providing a SARS e-filing PIN for verification.

Foreign suppliers with no SA footprint: complete SBD 1, no tax proof required.

Employment Equity Act compliance (designated employers) – proof of EE report submission required.

B-BBEE: To claim preference points, submit a valid B-BBEE certificate (SANAS accredited), sworn/CIPC affidavit, proof of ownership/shareholding (CIPC), certified ID copies of shareholders, and proof of disability if applicable.

Environmental: Provide ISO 14001:2015 Environmental Policy or Statement of Commitment.

Financial due diligence: Annual financial statements (audited or reviewed/compiled as applicable) including director's report, auditor's/reviewer's report, financial statements, notes; public interest score and ITA34C for non-audited entities; for unincorporated JV/SPV, each partner submits its own statements.

Qualitative technical criteria weights: Completed similar projects (40%), Crane Fleet Compliance Assessment (30%), Personnel Competency (30%). Minimum weighted final score: 80 points. Mandatory technical criteria (disqualifying): crane inspection (6-monthly), load test (annual), roadworthiness, operator LMO licence. Prices scored out of 80 or 90; specific goals (B-BBEE) out of 10 or 20. No objective criteria, no reverse e-auction. Contractual requirements (CSD, SHEQ) assessed post-ranking and must be met before award.