Wall mural design and painting services at SENTECH head office, auckland park

The bidding document is SBD 4 (Bidder's Disclosure). Bidders must complete and sign it. Failure to disclose accurate information may lead to disqualification.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. False declarations may result in bid rejection or legal action.

SBD 4 (Bidder's Disclosure) must be completed and signed. It requires disclosure of any relationship with state employees or the procuring institution, and any interest in related enterprises.

Closing date: 06 November 2026 at 12h00

Compulsory site briefing: none (N/A)

Quotations contact:

• Name: Noluthando Nkata
• Role: Administrator
• Telephone: 083 642 2332
• Email: [email protected]

Submission address: [email protected]

Submission method: email

Submission email: [email protected]

Closing time: 12h00 on 06 November 2026

Requirements:

• Quotation must be on company letterhead.
• Must be fully completed and signed in black ink.
• Must be received by the closing date and time.

Returnable documents:

• Form of Offer and Acceptance: states the total price inclusive of VAT and confirms acceptance of RFQ terms; must be signed by an authorised representative.
• Schedule of Deviations: any deviations from the RFQ must be listed here.
• Valid B-BBEE certificate (for preference points).

Disqualification risks:

• Failure to meet all administrative responsiveness criteria.
• Quotation not received by the closing time.
• Quotation not on company letterhead or signed in black ink.

Evaluation stages:

• Stage 1: Administrative responsiveness check (must pass all criteria in RFQ Data section 1).
• Stage 2: Functional evaluation (must score at least 15/25 to qualify).
• Stage 3: Price and preference points (80/20 system).

Functional criteria (maximum 25 points):

• Previous experience: 5 contactable references for completed wall mural painting work. Scoring: 0–1 reference letters = 0 points; 2–4 letters = 15 points; 5 or more letters = 25 points.

Minimum qualifying score: 15/25.

Preference points (maximum 20 points) — based on B-BBEE certificate ownership percentages:

• Black ownership: 8 points (at least 51%), 3 points (25.1–50%), 1 point (5–25%), 0 points (below 5%).
• Women ownership: 10 points (at least 51%), 6 points (25.1–50%), 2 points (5–25%), 0 points (below 5%).
• Disability: 2 points (doctor's note confirming disability).

Price points: 80 points using the standard 80/20 formula (lowest acceptable price scores maximum).

Award: highest total points recommended, unless compelling reasons otherwise.

Scope: Render wall mural service at Sentech Head Office.

No further specifications provided.

Prices must be quoted in South African Rands (ZAR), inclusive of VAT.

Prices are firm; no price adjustments without written approval from Sentech.

Sentech may negotiate market-related prices and discounts; if not agreed, Sentech may cancel the bid.

Registration on the Sentech Supplier Database is required.

Tax compliance status required.

Valid B-BBEE certificate required to claim preference points.

After acceptance, the service provider must, within two days of receiving the signed contract, contact the employer's agent to arrange delivery of any required securities, bonds, guarantees, proof of insurance, or other documentation. Failure to do so constitutes repudiation of the agreement.

The agreement comes into effect on the date the service provider receives a fully completed original copy of the contract, including the Schedule of Deviations (if any).

Additional evaluation criteria:

• Evaluation is in three stages: administrative, functional, and price/preference.
• Only bidders meeting minimum functional score (15/25) proceed to pricing.
• Preference points are awarded as per the 80/20 system.
• The bidder with the highest total points is recommended for award.

Wall mural service at SENTECH Head Office, including surface preparation, artistic execution, and protective finishing. The contractor provides all materials, labour, scaffolding, and tools.

Returnable forms — all must be completed, signed and submitted with the quotation:

• SBD 1 (Invitation to Bid): signed as the offer cover page with bidder details.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the institution. False declaration disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points.
• SBD 8 (Declaration of Past Supply Chain Management Practices): confirms no previous improper SCM conduct.
• SBD 9 (Certificate of Independent Bid Determination): certifies price set independently, no collusion.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.

Submission method and closing time follow the tender record (RFQ closing 6 November 2026 at 10:00).

Bidders must be CSD registered with a valid SARS tax clearance.

Evaluation likely 80/20 or 90/10 preference point system (PPPFA) — no split stated in the source.

No minimum qualifying score stated.

Bidders must provide qualified painters.

All rates must include labour, materials, profit, mark-ups, and transportation.

Design and execution of a wall mural at SENTECH Head Office.

Contractor supplies all materials, labour, scaffolding, and tools.

Site preparation:

• Assess wall condition; remove old paint/wallpaper; fix cracks; clean surfaces.
• Apply plaster primer and render the wall flat to prevent paint peeling.

Design application:

• Sketch/trace the approved design onto the prepared surface using charcoal or paint.
• Obtain written approval for final design, colour scheme, and samples from the architect or client before proceeding.

Painting/execution:

• Apply base coats and detailed painting using approved pigments (e.g., acrylic, oil-based).
• Work must be done by qualified painters.
• Check for consistent tone and quality.

Protective coating:

• Apply UV-resistant varnish or sealant after paint has fully cured.

Site cleaning:

• Daily removal of rubble and materials; keep area clean until project completion.

Safety measures:

• Install scaffolding, protective sheets on floors, and provide PPE for workers.

Work area:

• 3.3 m (H) x 8 m (W) plus 2.2 m (H) x 6.5 m (W).
• Mural painting/branding area: 40 m².

Pricing components (schedule of rates with quantities):

• Preliminaries (lump sum items):
• Scaffolding for high-level work (up to 2 m) — 1 sum.
• Document preparation (safety file) — 1 sum.
• Protective coverings for floors and adjacent areas — 1 sum.
• Allowance for portable toilet supply and maintenance — 1 sum.
• Surface preparation (cleaning, filling cracks, priming) — 40 m².
• Mural painting/building branding (detailed/complex design) — 40 m².
• Application of base coat/primer, protective coating (UV-resistant varnish/sealant) — quantities not stated.

All rates include labour, materials, profit, mark-ups, and transportation. VAT at 15% added to total.

Pricing schedule items:

• Preliminaries including scaffolding for high-level work (up to 2 m) — lump sum.
• Document preparation (safety file) — lump sum.
• Protective coverings for floors and adjacent areas — lump sum.
• Allowance for portable toilet supply and maintenance — lump sum.
• Surface preparation (cleaning, filling cracks, priming) — 40 m².
• Mural painting / building branding (detailed/complex design) — 40 m².
• Application of base coat/primer.
• Protective coating (UV-resistant varnish/sealant).

All rates must include labour, materials, profit, mark-ups, and transportation.

VAT at 15% must be added.

Bidders must provide a safety file.

Poor workmanship must be rectified at the bidder's own cost.

Damages to Sentech property during execution are at the bidder's account to rectify.

CSD registration required.

Valid SARS tax clearance required.

Qualified painters must be used.

Safety file required from the successful bidder.

Safety measures during execution:

• Provide and install scaffolding for high-level work (up to 2 m).
• Protect floors and adjacent areas with coverings.
• Provide PPE for workers.
• Ensure site cleaning is done daily, removing rubble and materials.

No additional evaluation criteria beyond those in the main sections.