Supply, delivery and offloading of construction materials for the construction of tzaneen dam over 12 months

Compulsory tender briefing: 13 November 2026 at 11h00, physical session at Tzaneen Dam (Doornhoek), entrance via Deer Park Road, DWS Construction North Offices, Tzaneen; attendance register or Microsoft Teams proof of attendance is required and non-attendance disqualifies the bid.

Tender queries cut-off: 18 November 2026 at 12h00 (one consolidated written email only, to the stipulated address).

DBSA response to queries: 20 November 2026 at 16h30.

Tender submission link request deadline: 24 November 2026 at 16h30.

Closing: 27 November 2026 at 23h55, online via Microsoft OneDrive.

Procurement and tender enquiries:

• Contact: Nokuthula Sangweni
• Role: Procurement & Tender Officer
• Email: [email protected]
• Telephone: not stated (refer to T1.1)

Technical enquiries:

• Contact: not stated (refer to T1.1)
• Role: not stated
• Email: not stated (refer to T1.1)
• Telephone: not stated (refer to T1.1)

Employer address:

• Development Bank of Southern Africa Limited
• 1258 Lever Road
• Headway Hill
• Midrand
• Gauteng
• 1685
• Telephone: (011) 313 3911

Submission address: Microsoft OneDrive Tender Submission Link, issued on request to the stipulated T1.1 email address.

Delivery site:

• Tzaneen Dam (Doornhoek)
• Entrance via Deer Park Road
• DWS Construction North Offices
• Tzaneen, Limpopo

Submission channel: online via Microsoft OneDrive. Bidders must request the Tender Submission Link by 24 November 2026 at 16h30, emailed only to the address stipulated in T1.1; requests after this date are not accepted.

Closing: 27 November 2026 at 23h55, uploaded through the issued OneDrive link; the upload confirmation email is proof of submission.

File format: one compressed or zipped folder containing correctly named files only (no folders); documents cannot be edited or deleted after upload; split excessively large files into the stipulated components.

Submission order: Envelope 1 — Volume 1, Volume 2, Supporting Evidence for Volume 2 with index, B-BBEE certificate; Envelope 2 — Volume 3, Price Schedule/BoQ. A two-envelope system is not required, but this order must be followed.

Offer form: use the official Form of Offer and Acceptance (C1.1); unsigned or unpriced offers are invalid; sign in non-erasable ink; price every Price Schedule/BoQ item; no correction fluid.

Late, telegraphic, telephonic, telex, facsimile or emailed tenders are not accepted; bids not in the designated link are not considered.

Returnable forms (one line each):

• SBD 1 (Invitation to Bid): completed and signed bidder and cover form.
• SBD 4 (Bidder's Disclosure): declares state-employment connections and past supply chain conduct.
• SBD 6.1 (B-BBEE): claims preference points; consolidated certificate required for joint ventures.
• SBD 6.2 (Local Production and Content): declaration for designated sectors, listed as returnable T2.1.19.
• SBD 7 (Contract Form): successful bidder must complete and sign the written contract.
• Certificate of Authority for Signatory: board resolution authorising the person who signs the bid.
• Declaration of Default and Termination.
• Tender Brief Attendance: signed register or Microsoft Teams proof of attendance.

Also returnable: Joint Venture/Consortium Disclosure, Service Provider Code of Conduct, RFP Declaration Form, Enterprise Questionnaire, Certificate of Acquaintance, CSD and CIDB registration proof, Tax Requirement, registration certificates and identity documents, COIDA, UIF, Financial Standing/Bank Rating, Record of Addenda.

Evaluation method: three stages under CIDB Method 1 — Stage 1 Responsiveness, Stage 2 Financial Offer and Preference, Stage 3 Risk Analysis and Other Objective Criteria.

Stage 1 pre-qualifiers (failure causes immediate disqualification):

• Attendance at the compulsory site tender briefing.
• Completed and signed Declaration of Default and Termination.
• Form of Offer signed and priced (price in figures or words).
• At least two similar projects (supply and delivery of construction materials) completed in the last five years, each valued at R10 million or more; evidence: appointment letter, contract or purchase order on the client's letterhead (dated and signed) plus a reference letter (dated and signed); the award value is taken from these documents or another signed supporting document, with the completion certificate value prevailing if figures differ.
• Bank rating letter of Grade A or B, bank-stamped, not older than three months, confirming liquidity for a project above R45 million (lead joint venture partner's letter is used).

Clarification responses are due within 48 hours of any DBSA communication: adherence to the Standard Conditions of Tender (no deviations, qualifications or alternatives); returnable documents completed and signed; CSD registration summary report; SARS Tax Pin; two years of audited financial statements or statements signed off by an accountant.

Functionality stage: indicated as not applicable (no criteria or points set).

Stage 2: 80/20 preference point system — Price 80, Specific Goals 20; the 90/10 system applies where unclear, determined by the lowest acceptable tender. Submit a SANAS B-BBEE certificate or sworn affidavit; no submission scores 0 preference points; joint ventures submit a consolidated certificate.

Stage 3: compliant tax status at recommendation, active CSD registration, no misrepresentation, not listed on the Register of Tender Defaulters, completed Enterprise Questionnaire with no conflicts of interest, no fraud or corruption convictions, no removal from a state contract for non-performance, financial health assessment, reasonableness of tendered rates (distorted rates may be disqualified), PEP and Procure checks, and document authenticity verification within 48 hours on request.

Additional conditions: one bidder may be awarded per RFP; cumulative order book caps of R60 million (CIDB 6) and R120 million (CIDB 7) apply (CIDB 8–9 not applicable); no award to a bidder with five active awards carrying outstanding value; unrealistic price offers may be disqualified; the scope may be awarded in full or in part; failure to follow pricing instructions makes the offer non-compliant.

A bid is invalid if submitted on the wrong offer form, in erasable ink, unsigned or unpriced, without a legible tenderer name, or with unpriced Bill of Quantities items.

Tender validity: 90 calendar days from closing.

Procurement: supply, deliver and offload various construction materials and associated items on an as-and-when required basis for the construction of Tzaneen Dam.

Contract period: twelve (12) months.

Contract model: NEC3 Supply Contract.

Client: Department of Water and Sanitation; implementing agent: Development Bank of Southern Africa.

Delivery location: Tzaneen Dam (Doornhoek), entrance via Deer Park Road, DWS Construction North Offices, Tzaneen, Limpopo (approximate coordinates 23°47'58.10"S, 30°9'59.05"E).

Quantities in the Price Schedule are estimates for pricing and evaluation only; they are not a firm order and do not constitute acceptance of the goods.

Mandatory subcontracting: at least 10% of the contract value must be subcontracted to local SMMEs from the project locality (ward or village, then local municipality, district, then province); subcontractors must be local and competent, and the lead tenderer remains liable for subcontractor non-performance; signed subcontracting agreements showing percentages and rand values are required after appointment.

Construction Guarantee: submit with the tender a letter of intent from an approved insurer or financial institution undertaking to provide the Construction Guarantee (format in Part T2.2).

Pricing: rates and prices are fixed for the contract duration, adjustable only as provided in the conditions of contract.

Payment: the supplier submits a tax invoice to the purchaser following a payment certificate from the Service Manager (NEC3 core clause 51.1); the amount due equals the payment certificate.

Bank rating: Grade A or B, bank-stamped, not older than three months, confirming liquidity for a project above R45 million.

Tender validity: 90 calendar days from the closing time.

Mandatory subcontracting: minimum 10% of contract value to local SMMEs.

Bid bond / performance guarantee: not used; the Construction Guarantee letter of intent above applies instead.

CSD registration: mandatory registration on the National Treasury Central Supplier Database with a summary report; provide a CSD number where no tax compliance status document is available; each joint venture party must submit separate CSD and tax proof.

Tax: valid SARS Tax Compliance Status PIN or printed TCS; compliant tax status is re-checked at recommendation.

B-BBEE: SANAS-accredited B-BBEE certificate or sworn affidavit (accounting officer) to claim preference points; consolidated certificate for joint ventures; no submission scores 0 preference points. Notify the DBSA of any B-BBEE status change within seven days and submit an updated certificate within thirty days; a drop to Level 4 may allow re-negotiation or termination.

CIDB: CIDB registration (or ability to register before evaluation) with proof of CSD and CIDB registration submitted as a returnable; the specific grade and class are stated as not applicable in this tender.

Company registration: CIPC registration certificates, agreements and identity documents (T2.1.13).

Occupational health: Workmen's Compensation (COIDA) registration (T2.1.14) and UIF registration certificate (T2.1.15).

Authority: Certificate of Authority for Signatory supported by a board resolution; a notarised joint venture agreement if bidding as a joint venture.

Other returnables: Enterprise Questionnaire, RFP Declaration Form, Service Provider Code of Conduct, Certificate of Acquaintance, Declaration of Default and Termination, Record of Addenda, SBD 4 (Bidder's Disclosure), SBD 6.1 (B-BBEE claim), SBD 6.2 (local production and content).

General: not listed on the Register of Tender Defaulters, no fraud or corruption convictions, and no conflict of interest involving state employees.

The quantities stated in the Price Schedule are estimates for pricing and evaluation only; they do not constitute acceptance of the quality of the goods.