Panel of general building maintenance service providers for saws offices, radar sites and air quality monitoring stations in all nine provinces

Closing date: 27 November 2026

Closing time: 11:00

Bid validity: 90 days from the closing date

Written enquiries deadline: no later than 5 days before the closing date

Compulsory briefing session: none specified

Enquiries

• Department: SCM Acquisition Department, South African Weather Service
• Email: [email protected]
• Channel: written enquiries only

Submission

• Method: electronic via eTender platform
• Website: https://www.etenders.gov.za/

Submission method: electronic submission only via the eTender platform at https://www.etenders.gov.za/

Bids not submitted through the e-Tender platform will be disqualified.

All documents issued with the bid, together with any additional documentation, must be completed and submitted before the closing time.

Late responses will not be considered.

Bidders should initial all pages of their bid.

Returnable documents:

• Invitation to Bid: Annexure A — supplier information and signed bid offer.
• General Conditions of Contract: Annexure B — standard contract terms that apply to the award.
• Bidder's Disclosure: Annexure C — declaration of interest and connections to state employees.
• Preference points claim form: Annexure F — claims B-BBEE preference points under the Preferential Procurement Regulations 2022.
• Specifications / Terms of Reference: Annexure H, with the bidder's Technical / Functional Proposal response.
• POPIA supplier consent form: Annexure i — consent to processing of personal information.
• Any other documentation issued with the bid.

SAWS may reject a bid not submitted in the prescribed format or with incomplete standard bidding documents.

Eligibility screening: CSD registration, valid SARS Tax Compliance Status PIN or certificate, B-BBEE status level, no director or member in the service of the state, tax matters in order, valid operational premises with required infrastructure and accreditation.

Preference points: a B-BBEE status level verification certificate or sworn affidavit for EMEs and QSEs must be submitted to qualify for preference points claimed; the claim form is Annexure F.

Technical evaluation: response to the Specifications / Terms of Reference (Annexure H) submitted as a Technical / Functional Proposal.

Shortlist stage: shortlisted bidders may be required to make a final presentation to the evaluation committee.

Due diligence: site visit to verify premises, capacity, employees and administration office; reference letter verification; OEM accreditation verification where applicable.

Award: SAWS may award the bid in totality to one bidder or partially to more than one bidder; SAWS is not bound to accept any offer.

Minimum qualifying score: not stated.

Preference point system (80/20 or 90/10): not stated.

Requirement: appointment of a panel of general building maintenance service providers.

Scope: general building maintenance.

Sites: SAWS regional offices, radar sites and air quality monitoring stations.

Geographic coverage: all nine provinces.

Detailed specification, quantities and service levels: see Annexure H (Specifications / Terms of Reference); not detailed in the extracted invitation text.

Payment terms: payment within 30 days from receipt of an invoice.

Performance security: due within 30 days of notification of contract award; amount and form as specified in the Special Conditions of Contract (amount not stated in the invitation).

Bid validity: 90 days from the closing date.

Financial stability: SAWS may request the bidder's latest audited financial statements before award; failure to provide them may result in rejection.

Bid preparation and submission costs: borne by the bidder.

CSD registration: required; a CSD number must be provided.

Tax compliance: a SARS Tax Compliance Status PIN or printed Tax Compliance Status certificate must be submitted; where no PIN is available but the bidder is CSD-registered, the CSD number suffices.

Consortia, joint ventures and subcontractors: each party must submit a separate TCS certificate, PIN or CSD number.

State employment restriction: no bids from persons in the service of the state, or from companies with directors or close corporations with members in the service of the state.

B-BBEE: a B-BBEE status level verification certificate or sworn affidavit for EMEs and QSEs must be submitted to qualify for preference points claimed.

POPIA: POPIA supplier consent form (Annexure i) must be submitted.

Premises: the bidder must have duly approved operational premises with the necessary infrastructure and relevant accreditation by the relevant body.

Foreign suppliers: must complete the foreign supplier questionnaire in Annexure A.

CIDB grade: not stated.

Local content requirement: not stated.

Contract form: the successful bidder must complete and sign a written contract form (SBD 7).

Payment: within 30 days from receipt of an invoice.

Performance security: due within 30 days of notification of contract award; amount as specified in the Special Conditions of Contract (amount not stated in the invitation).

Service level agreement: successful bidders must conclude an SLA with SAWS on award and provide a scorecard measuring service delivery, quality and value-add.

Due diligence site visit: conducted at the bidder's premises before award to verify bid information and capacity.

Final presentation: SAWS may request a presentation only from shortlisted bidders.

Subcontracting: proof of the subcontracting agreement between the main tenderer and the subcontractor must be submitted.

Joint ventures, consortia, trusts and partnerships: a signed teaming agreement must be submitted.

Financial statements: SAWS may request the latest audited financial statements before award; failure to provide them may result in rejection.

Bid validity: 90 days from the closing date.

Governing terms: the General Conditions of Contract apply; the Special Conditions of Contract prevail in case of conflict.

Preference points: Annexure F preference points claim form in terms of the Preferential Procurement Regulations 2022; a B-BBEE status level verification certificate or sworn affidavit for EMEs and QSEs must be submitted to qualify for preference points claimed.

Technical / functional proposal: the bidder's response to Annexure H (Specifications / Terms of Reference) is evaluated.

Shortlist presentation: shortlisted bidders may be required to present their service offering to the evaluation committee.

Due diligence: site visit to verify firm existence, proposed capacity, employees and administration office; reference letter verification; OEM accreditation verification where OEM authorisation is required.

Award options: the bid may be awarded in totality to one bidder or partially to more than one bidder.

Minimum qualifying score and 80/20 or 90/10 split: not stated.