{"closingDate":"14 October 2026","closingTime":"10H00AM","briefingSession":"{"date":"14 October 2026","time":"10H00AM","venue":"MICROSOFT TEAMS","is_compulsory":true}"}

Non-compulsory briefing session on 05 October 2026 at 10h00 via Microsoft Teams.

{"name":"Vhukhudo Letshokota","email":"[email protected]","phone":null,"department":"Supply Chain Management","address":"RDING THE BIDDING PROCEDURE MAY BE DIRECTED TO"}

Returnable Documents: 3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached.

Mandatory documents required: Full Technical Proposal with supporting documents (hard copy mandatory, USB optional), completed and signed Invitation to Bid (SBD1), Pricing Schedule (SBD 3.3), Bidders Disclosure (SBD 4), Preference Point Claim form (SBD 6.1), copy of full Company Registration documents, copies of South African IDs for Directors, Company Profile, valid proof of registration with I-ECS or I-ECNS licence issued by ICASA, and Joint Venture/Consortium agreement/Trust Deed (if applicable) with certified copies of shareholders certificates, company registration, and ID documents of Directors or Members.

Bidders must submit: full technical proposal (hard copy mandatory, USB optional), completed and signed SBD1, SBD 3.3 pricing schedule, SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), full company registration documents, certified copies of South African IDs for directors, company profile, and valid proof of registration with ICASA for I-ECS or I-ECNS licence (or both). Bidders must be registered on the Central Supplier Database (CSD) and provide a SARS Tax Compliance Status PIN or CSD number. Bids will be disqualified if the bidder or any director is in the service of the state, or if listed on the Register for Tender Defaulters or List of Restricted Suppliers. Joint ventures/consortia must submit a signed agreement and all required documents for all parties. Bidders must not have participated in collusive practices and must disclose any relationship with GPL employees. Subcontracting is limited to 25% of total contract deliverables without GPL approval.

1.1 The Gauteng Provincial Legislature (GPL) is the organ of state empowered by the Constitution

of the Republic of South Africa to make Laws for the Gauteng province, Oversee the work of

the Provincial Executive, foster Cooperative Governance among all spheres of government in

Gauteng, and foster Public Participation into legislative oversight. The GPL operates two

offices, one in Johannesburg and another in Cape Town.

1.2 The GPL requires uninterrupted Internet Services to ensure seamless service continuity. The

successful bidder will be required to commence implementation activities approximately 120

calendar days before 1 March 2027 to allow for the installation, configuration, testing,

commissioning and acceptance of all required infrastructure and services. The implementation

period shall include a transition period of approximately one (1) month immediately preceding

1 March 2027 (i.e., 1st February 2027) to facilitate an orderly migration and verification of

services without disrupting the GPL's business operations.

1.3 The successful bidder must therefore demonstrate the capacity to mobilise resources and

achieve full operations during the transition period inclusive of the period 1 – 28 February 2027,

into the 1st of March 2027 up to the remainder of the contract duration.

2.1 The purpose of this Terms of Reference is to invite suitably qualified and experienced Internet

Service Providers to submit proposals for the provision, implementation, management,

monitoring, and support of a secure, resilient, high-performance managed Internet and wide

area network solution for the Gauteng Provincial Legislature (GPL).

3. Objectives

3.1 The objectives of this assignment are to:

3.1.1 Appoint a competent service provider capable of providing Internet access, with a perimeter

protection that includes but not limited to an outsourced firewall, intrusion prevention solution,

webcasting, web filtering as well as anti-virus, maintenance of DNS Records and ensuring

that unwanted traffic is detected, blocked and connectivity to Azure cloud computing Services

is guaranteed.

4.1 The successful service provider will be required to perform, but not be limited to, the following:

4.1.1 Background Information: Location Requirements

The GPL has a complement of 600 users with high consumption of services hosted online

from Microsoft Office and Azure Services, including Mobility. Members and Staff, especially

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members of the Legislature, as well as researchers and relevant personnel, must have

optimum access to the internet and email services to perform their duties in a timely and

professional manner.

4.1.2 GPL is hosted in Two (2) physical locations and other platforms:

Sites and Address Access Redundancy Termination

Platforms

Main 43 Rissik Street 400 Mbps 400 Mbps Main Building

Building Johannesburg, 2000

Azure Cloud 100 Mbps 100 Mbps Main Building

Chamber 43 Rissik Street 100Mbps 100Mbps Europe/Africa Azure

Johannesburg, 2000 Data Centres

Public Wi-fi 43 Rissik Street 100Mbps 100Mbps Chamber sittings

Johannesburg, 2000

Cape Town 124 Corner Adderley & 100 Mbps 100 Mbps Main Building

Church Street, 11th Floor

Constitution House

Cape Town, 8001

4.2 Internet Access Requirements

4.2.1 Provide 400 Mbps secured Internet access through Double Fibre connectivity with traffic

going through the MPLS/SD-WAN/SASE cloud and use of advanced perimeter protection

services to filter internet and email traffic. (This link must be monitored by the service provider

on a 99.9% uptime SLA). This must also include a backup link of a similar size.

4.2.2 An additional 100 Mbps link will be required and reserved for Azure and O365 Connectivity.

(This link must be monitored by the service provider on a 99.9% uptime SLA).

4.2.3 An additional 100 Mbps link will be required for the Chamber link. (This link must be monitored

by the service provider on a 99.9% uptime SLA).

4.2.4 An additional 100 Mbps link will be required and reserved for Public WIFI. (This link must be

monitored by the service provider on a 99.9% uptime SLA).

4.2.5 The equipment and software must be continuously upgraded to the latest version for the

duration of the contract at no cost to GPL.

4.2.6 Cloud Security – Z- Scaler:

4.2.6.1 The GPL currently uses Z-Scaler as a cloud proxy solution to provide Internet connection for

all GPL sites through Z-Scaler Cloud-Based Proxy service with SLA 99.9% Up-time.

4.2.6.2 The Service provider must ensure every link provided to the GPL must terminate at the Z-

Scaler cloud proxy to ensure data is managed at a central point.

4.3 Mobile Data Solution

4.3.1 The service provider must be able to supply a mobile data sim solution with the following

capabilities:

4.3.1.1 Shared data bundle that supports MTN and Vodacom Sims (The Sim Card must have the

ability to automatically switch between Service Providers) – 3Tbyte.

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4.3.1.2 Sims are locked to the Z-Scaler Cloud Point of Presence (POP) data centre limiting Internet

access to users with the Z-Scaler Client connector – 660 Sim cards (additional 60 Sim cards

are a contingency).

4.3.1.3 Unlimited Internet break out port to ensure fast Internet speeds.

4.3.1.4 Cost-effective in a bundle and out of bundle data rates.

4.3.1.5 Management Reports

4.3.2 Service required from 31 January 2027.

4.4 Multi-Protocol Label Switching (MPLS), Cloud, and Service Level Agreement

(SLA)

4.4.1 To provide uninterrupted high-speed access to Microsoft Office 365 applications and Azure

connections

4.4.2 To provide 100 Mbps MPLS/SD-WAN/SASE connection for Cape Town offices terminating

at the GPL Main Building. (This link must be monitored by the service provider on a 99.9%

uptime SLA)

4.4.3 To provide 100 Mbps Internet access that should break out to Microsoft Office and Azure

platforms from the GPL Cape Town office. (This link must be monitored by the service

provider on a 99.9% uptime SLA)

4.4.4 The solution furthermore must cater for the infrastructure to allow for additional money-saving

and value-added services including Z-Scaler Private Access (Professional suite) (which will

branch off from the security system) and Video Conferencing.

4.4.5 The underlying MPLS/SD-WAN/SASE (Multi-Protocol Label Switching, Software Defined -

Wide Area Network, Secure Access Service Edge) technology, must allow

sophisticated/Advanced traffic management policies to be assigned to different traffic types

traversing the GPL Main network, ensuring total autonomy and security between separate

VPN (Virtual Network Private) layers.

4.4.6 QoS (Quality of Service) parameters must be applied to the different traffic types so that

Internet browsing is not interrupted.

4.4.7 These required services must be covered by a specific SLA with uptime, jitter, latency, and

packet loss guarantee.

4.4.8 The solution must be scalable and flexible in terms of rapid growth data consumption and

deployment and to the evolution of ICT industry Standards.

4.4.9 A properly defined SLA’s (Service Level Agreement) will assist the GPL in assessing service

delivery and reporting of the Line Uptimes.

4.4.10 The MPLS/SD-WAN/SASE network must allow seamless secure integration of 3rd parties,

through any 3rd party Virtual Routing and Forwarding (VRF) and Demilitarized Zone (DMZ).

4.4.11 The network deployed must be capable of running multimedia services such as voice and

video (for services such as MS Teams etc).

4.4.12 Detailed Firewall Reporting and Monitoring from Zscaler: The reporting structure must

provide high levels of transparency into the internet line utilization and the individuals

responsible for the utilization of specific internet protocols. (e.g., Web sites browsed, and

HTTP bandwidth used per user or for the organization as a whole).

4.4.13 The Service Provider will be required to provide once-off training and skills transfer to

designated Administrators that will have been appointed by GPL and any other training

deemed necessary.

4.4.14 The Service provider must be able to have a global footprint with the ability to route traffic

around the world.

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4.4.15 The Service Provider must stipulate any other additional capabilities that their solution can

offer. Preference will be given for a single application with multiple features that will

complement the total solution and enhance the functionality of all communications, be it

video, voice, and data.

4.5 Zero Trust Remote Application Access from Z-scaler

4.5.1 The Service provider must be able to cater for the Z-Scaler Private Access (Professional

Suite) solution which terminates at the Z-Scaler Cloud Proxy solution with a base of 660

Users.

4.5.2 The Service provider must be able to provide the most optimal coverage of service to GPL

users throughout the Gauteng province.

4.5.3 Implementation of Public Wi-Fi. As the GPL increases its campaigns and public outreach,

the institution is having to cater for more public events. This comes with a need for the

institution to have Public Wi-Fi (i.e., access points provided must be Wi-Fi 6 capable) in the

following rooms:

4.5.3.1 Committee Room A (1st Floor) (2 X Access Points)

4.5.3.2 Committee Rooms B and C (Ground Floor) (2 X Access Points)

4.5.3.3 Auditorium (1st Floor) (2 X Access Points)

4.5.3.4 Chamber (1st Floor) (4 X Access Points)

4.5.3.5 New Members Lounge (2 X Access Points)

4.5.3.6 Public Forum (4 x Access Points)

4.5.3.7 City Hall (12 x Access Points)

5. Deliverables

5.1 The service provider must deliver the following outputs:

5.2.1 Submit draft project plan for consideration and approval by the GPL before implementation.

5.2.2 Install, maintain, and refresh all infrastructure as referred to in the Scope of Work (Main

Building, Cape Town, Chamber, Azure and Public WIFI) at their own cost through the contract

period.

5.2.3 Conclude the initial infrastructure rollout within a period of one hundred and twenty (120)

calendar days from the date of accepting the appointment letter from the GPL. The stated

number of days may be amended with the express approval of the GPL.

5.2.4 Provide confirmation of connectivity between the GPL (includes its satellite office) and its

data centre as well as maintain the required internet link uptime as per SLA requirements

throughout the contract duration.

5.2.5 Prepare and present the project closeout report for the initial infrastructure build period to the

GPL for consideration by end of January 2027.

5.2.6 Prepare and submit monthly firewall, firewall user-access, APN, cyber security, bandwidth

utilization reports the GPL ICT personal.

5.2.7 Attend and present reports and participate in monthly compliance meetings and quarterly

contract performance management and firewall review meetings.

5.2.8 present to the GPL a handover report at the end of their contract which will enable a smooth

transition to the next ISP.

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6. Duration and timeframes

6.1 The period of the assignment will be 5 years (60 Months) commencing from the day after the

completion of infrastructure installation. The service provider must note that the contract will

effectively begin on the 1st March 2027 as per the detailed scope and general conditions.

7. Reporting and governance

7.1 The service provider will report to ICT Manager (ICT Operations Business Unit).

7.2 Progress reports must be submitted monthly and quarterly.

7.3 All deliverables are subject to review and approval by the institution.

8 general conditions

8.1 The Gauteng Provincial Legislature (GPL) reserves to establish a panel of service providers

instead of appointing a single service provider.

8.2 The GPL is not bound to accept the lowest-priced bid or any bid received.

8.3 Late submissions will not be accepted and will automatically be disqualified from further

consideration.

8.4 The GPL reserves the right to verify all information provided by bidders, including references,

and past experience.

8.5 Any false, inaccurate, or misleading information provided by a bidder may result in immediate

disqualification and may lead to further action in accordance with applicable legislation.

8.6 Bidders must comply with all applicable legislation, regulations, and policies, including Supply

Chain Management (SCM), CIPC and SARS requirements.

8.7 All costs incurred by bidders in the preparation and submission of proposals will be for the

bidder’s own account, and the GPL will not be held liable for any such costs.

8.8 The GPL reserves the right to cancel this bid process at any stage, should it be deemed

necessary and in the best interest of the institution.

8.9 The ISP must have either the Individual Electronic Communications Service (I-ECS) or

Individual Electronic Communications Network Service (I-ECNS) licence issued by the

Independent Communications Authority of South Africa (ICASA) or both.

8.10 The term of the contract will be calculated from the date of completion of the installation of the

infrastructure.

8.11 The GPL is not expected to incur upfront costs for the infrastructure layout.

8.12 The draft project plan submitted for consideration and approval by the GPL before

implementation will remain draft until fully approved by the GPL.

9. Competency and experience requirements

9.1 Service providers must demonstrate:

9.1.1 The Service provider must have a minimum of 5 years of Experience in providing Medium-

sized businesses with internet connectivity with contactable references. Reference with

similar-sized environments i.e., multiple sites, Cloud computing environment, hosted services

etc are required. The Service provider must be able to cover all aspects of the Scope of Work.

9.1.2 The ISP must have either the Individual Electronic Communications Service (I-ECS) or

Individual Electronic Communications Network Service (I-ECNS) licence issued by the

Independent Communications Authority of South Africa (ICASA) or both.

9.1.3 The Service providers with Large Member or Backbone Member status from the Valid Internet

Service Provider Association will be advantaged.

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9.1.4 Appropriately qualified personnel with relevant certifications Institutional capacity to deliver

within required timeframes.

Scope of work includes: providing 400 Mbps secured Internet access via double fibre connectivity with MPLS/SD-WAN/SASE and advanced perimeter protection, with backup link; additional 100 Mbps links for Azure/O365, Chamber, and Public WiFi; continuous equipment and software upgrades at no cost; use of Z-Scaler cloud proxy for all links; mobile data SIM solution with shared data bundle supporting MTN and Vodacom, 660 SIM cards locked to Z-Scaler POP; MPLS/SD-WAN/SASE connections for Cape Town; QoS parameters; scalable and flexible solution; seamless integration of third parties; support for multimedia services; detailed firewall reporting; once-off training and skills transfer; global footprint; Z-Scaler Private Access for 660 users; implementation of Public Wi-Fi with specified access points in various rooms. Deliverables include: submit draft project plan, install and maintain infrastructure at own cost, conclude initial rollout within 120 days, provide connectivity confirmation, maintain uptime as per SLA, submit monthly reports, attend monthly compliance meetings, and provide handover report at end of contract.

8.1 The Gauteng Provincial Legislature (GPL) reserves to establish a panel of service providers

instead of appointing a single service provider.

8.2 The GPL is not bound to accept the lowest-priced bid or any bid received.

8.3 Late submissions will not be accepted and will automatically be disqualified from further

consideration.

8.4 The GPL reserves the right to verify all information provided by bidders, including references,

and past experience.

8.5 Any false, inaccurate, or misleading information provided by a bidder may result in immediate

disqualification and may lead to further action in accordance with applicable legislation.

8.6 Bidders must comply with all applicable legislation, regulations, and policies, including Supply

Chain Management (SCM), CIPC and SARS requirements.

8.7 All costs incurred by bidders in the preparation and submission of proposals will be for the

bidder’s own account, and the GPL will not be held liable for any such costs.

8.8 The GPL reserves the right to cancel this bid process at any stage, should it be deemed

necessary and in the best interest of the institution.

8.9 The ISP must have either the Individual Electronic Communications Service (I-ECS) or

Individual Electronic Communications Network Service (I-ECNS) licence issued by the

Independent Communications Authority of South Africa (ICASA) or both.

8.10 The term of the contract will be calculated from the date of completion of the installation of the

infrastructure.

8.11 The GPL is not expected to incur upfront costs for the infrastructure layout.

8.12 The draft project plan submitted for consideration and approval by the GPL before

implementation will remain draft until fully approved by the GPL.

9.1 Service providers must demonstrate:

9.1.1 The Service provider must have a minimum of 5 years of Experience in providing Medium-

sized businesses with internet connectivity with contactable references. Reference with

similar-sized environments i.e., multiple sites, Cloud computing environment, hosted services

etc are required. The Service provider must be able to cover all aspects of the Scope of Work.

9.1.2 The ISP must have either the Individual Electronic Communications Service (I-ECS) or

Individual Electronic Communications Network Service (I-ECNS) licence issued by the

Independent Communications Authority of South Africa (ICASA) or both.

9.1.3 The Service providers with Large Member or Backbone Member status from the Valid Internet

1 Relevant Experience and Client References: 10

Submit at least three (3) signed reference letters for similar Three (3) reference letters 3

who will be responsible for the overall implementation of the minimum qualification and professional

the project and will serve as the primary interface between certification or demonstrates experience in leading

the Service Provider and the GPL throughout the fewer than three (3) similar enterprise projects.

implementation phase. The bidder shall submit the Submits all the required documentary evidence. The 3

following documentary evidence: proposed Project Manager possesses the required

qualification and professional certification and

A. Curriculum Vitae (CV): Minimum of 3 similar enterprise demonstrates successful leadership of a minimum of

projects they lead/implemented with contactable three (3) similar enterprise projects, supported by

references. contactable references.

B. Copies of relevant qualifications: minimum of a Junior Submits all the required documentary evidence. The 4

degree in any relevant telecommunications, networking, proposed Project Manager possesses the required

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1 Demonstrated Experience: (B,C,D,E and F) but lacks sufficient

offices, one in Johannesburg and another in Cape Town.

1.2 The GPL requires uninterrupted Internet Services to ensure seamless service continuity. The

successful bidder will be required to commence implementation activities approximately 120

calendar days before 1 March 2027 to allow for the installation, configuration, testing,

commissioning and acceptance of all required infrastructure and services. The implementation

period shall include a transition period of approximately one (1) month immediately preceding

1 March 2027 (i.e., 1st February 2027) to facilitate an orderly migration and verification of

services without disrupting the GPL's business operations.

1.3 The successful bidder must therefore demonstrate the capacity to mobilise resources and

achieve full operations during the transition period inclusive of the period 1 – 28 February 2027,

into the 1st of March 2027 up to the remainder of the contract duration.

2. Purpose

2.1 The purpose of this Terms of Reference is to invite suitably qualified and experienced Internet

reference must include:

(a) Client Name Four (4) reference letters 4

(b) Reference person's name

(c) Designation and contact details

(d) Nature of services provided Five (5) reference letters 5

(e) Contract/project value

2. Draft Project Plan: 15

A draft project plan demonstrating how the initial A project plan is submitted covering the minimum (A, 3

infrastructure rollout will be completed within maximum of B, G and H components) required implementation

120 calendar days, including but not limited to the following activities but lacks sufficient detail in scheduling,

components: governance, resources or risk management.

(a) milestones,

(b) deliverables, A detailed project plan is submitted addressing most 4

(c) dependencies, implementation activities (A,B,C,D,E,F) with only

(d) resources, minor omissions (2 omitted components) and

(e) governance arrangements, demonstrates that implementation can be completed

(f) risk management plan, within the required timeframe.

(g) testing, A comprehensive, logical and realistic project plan is 5

(h) cutover and acceptance activities. submitted that clearly demonstrates successful

implementation within the required timeframe and

includes all (A,B,C,D,E,F,G and H components)

required project management components.

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computer science or a related field conferred by an RSA qualification and professional certification and

university, if foreign supported by the SAQA verification demonstrates successful leadership of a minimum of

certificate. four (4) similar enterprise projects, supported by

shortlisted ISPs, the bidder must of successful implementation on

demonstrate its implementation similar projects.

methodology for delivering a The methodology addresses most 4

similar enterprise Internet of the required elements

Services project, including: (A,B,C,D,E,F,G and H) with only

(a) project governance, minor omissions and demonstrates

(b) planning, successful application on similar

(c) implementation, projects.

(d) migration, The methodology comprehensively 5

(e) testing, addresses all required elements,

(f) cutover, (A,B,C,D,E,F,G,H,I) demonstrates

(g) risk management, a clear understanding of the GPL's

(h) communication, requirements, is supported by

(i) transition to operations convincing evidence of successful

and project close-out. implementation on similar projects

and adequately responds to

documents

1.1 Hard Copy (Mandatory)

1.2 USB with information replica of the bid

proposal? Non-mandatory

2. Invitation to bid (SBD1): completed and signed Yes

3. Pricing Schedule (Firm Pricing) SBD 3.3 Yes

4. Bidders Disclosure (SBD 4) Original completed Yes

and signed.

5. Preference Point Claim form (SBD 6.1) Original Yes

completed and signed.

6. Copy of full Company Registration documents? Yes

7. Copies of South African IDs’ for Directors? Yes

3.2.5 Bid documents may be couriered by a registered mail and deposited in the tender box

situated at the address as stipulated on the cover page of this document between 08:00am

to 17:00pm, Monday to Sunday (including Public Holidays). Bidders must allow sufficient time

to access the tender box in the GPL through the visitor’s entrance and other security

checkpoints.

3.2.6 Pricing Structure

a) Bidders are requested to indicate their price in all elements listed on the pricing schedule.

b) Pricing on the pricing schedule is for comparative purposes.

c) Prices must remain fixed for the duration of the contract

d) The total costs must be inclusive of all costs such as delivery, labour rates, Transfer of

skills etc.

3.3 Bid validity period

3.3.1 This bid and all proposals (costs included) shall remain binding and valid for a period of 120

days calculated from the closing date of the Bid. The GPL reserves the right to notify bidders

in writing to extend the above validity period if deemed necessary and in the interest of the

Name & surname: ______________________designation/rank: __________________

Persal/employee no/service number: ___________________

PLACE and DATE: _________________________

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Sbd 3.3

Pricing schedule 3.3

(Professional Services)

Name of bidder: .........................................................BID NO.: ..........................

Closing time : closing date :

Offer to be valid for 7 days from the closing date of bid.

8. Are the rates quoted firm for the full period of contract? *YES/NO

4.3 Mobile Data Solution

4.3.1 The service provider must be able to supply a mobile data sim solution with the following

capabilities:

4.3.1.1 Shared data bundle that supports MTN and Vodacom Sims (The Sim Card must have the

ability to automatically switch between Service Providers) – 3Tbyte.

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4.3.1.2 Sims are locked to the Z-Scaler Cloud Point of Presence (POP) data centre limiting Internet

access to users with the Z-Scaler Client connector – 660 Sim cards (additional 60 Sim cards

are a contingency).

4.3.1.3 Unlimited Internet break out port to ensure fast Internet speeds.

4.3.1.4 Cost-effective in a bundle and out of bundle data rates.

4.3.1.5 Management Reports

4.3.2 Service required from 31 January 2027.

4.4 Multi-Protocol Label Switching (MPLS), Cloud, and Service Level Agreement

(SLA)

4.4.1 To provide uninterrupted high-speed access to Microsoft Office 365 applications and Azure

connections

4.4.2 To provide 100 Mbps MPLS/SD-WAN/SASE connection for Cape Town offices terminating

at the GPL Main Building. (This link must be monitored by the service provider on a 99.9%

uptime SLA)

4.4.3 To provide 100 Mbps Internet access that should break out to Microsoft Office and Azure

platforms from the GPL Cape Town office. (This link must be monitored by the service

provider on a 99.9% uptime SLA)

4.4.4 The solution furthermore must cater for the infrastructure to allow for additional money-saving

and value-added services including Z-Scaler Private Access (Professional suite) (which will

branch off from the security system) and Video Conferencing.

4.4.5 The underlying MPLS/SD-WAN/SASE (Multi-Protocol Label Switching, Software Defined -

Wide Area Network, Secure Access Service Edge) technology, must allow

sophisticated/Advanced traffic management policies to be assigned to different traffic types

traversing the GPL Main network, ensuring total autonomy and security between separate

VPN (Virtual Network Private) layers.

4.4.6 QoS (Quality of Service) parameters must be applied to the different traffic types so that

certifications: (e.g. PMP®, or PRINCE2® Practitioner, or Submits all the required documentary evidence. The 5

IPMA) proposed Project Manager possesses the required

qualification and professional certification and

demonstrates successful leadership of a minimum of

five (5) similar enterprise projects, supported by

contactable references.

Total points 80

Cut off points 60

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10.2.4 Presentation (20)

10.2.4.1 Bidders that score a minimum of 60 points and above in Phase 2 will be given an

opportunity to make a PowerPoint presentation.

10.2.4.2 The presentation must be aligned with the criteria as outlined below. The Tender

Evaluation Committee (TEC) will interview bidders following the presentation should any

clarity be required on the Proposal.

10.2.4.3 Presentations will be evaluated on the criteria below, out of a total of 20 points.

Presentation functional description score weight

These are documents required for this bidding. Should the bidder fail to submit the following documents, the bid may be disqualified: Item Description Mandatory Submitted Yes No

Full Technical Proposal with supporting Yes documents 1.1 Hard Copy (Mandatory) 1.2 USB with information replica of the bid proposal? Non-mandatory

Invitation to bid (SBD1): completed and signed Yes

Pricing Schedule (Firm Pricing) SBD 3.3 Yes

Bidders Disclosure (SBD 4) Original completed Yes and signed.

Preference Point Claim form (SBD 6.1) Original Yes completed and signed.

Copy of full Company Registration documents? Yes

Copies of South African IDs’ for Directors? Yes

Company Profile Yes

Did you submit a valid proof of registration with the Yes Individual Electronic Communications Service (I- ECS) or Individual Electronic Communications Network Service (I-ECNS) licence issued by the Independent Communications Authority of South Africa (ICASA) or both

Joint Venture / Consortium agreement / Trust Yes Deed (if applicable)

Did you submit all documents for all parties of the Joint Venture/Consortium/Trust Deed? All documents listed below

Certified copies of shareholders

Certified copy of Company Registration documents

Certified copy of ID documents of the Directors or Members Service Provider’s Name: ....................................................... Completed by: ........................................................................ Signature: .............................................................................. of 32 of 32 SECTION 2 INVITATION TO BID (SBD 1) YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE GAUTENG PROVINCIAL LEGISLATURE (GPL) BID NUMBER: GPL 005/2027 CLOSING 14 October 2026 CLOSING DATE: TIME:11H00 DESCRIPTION APPOINTMENT OF INTERNET SERVICE PROVIDER FOR GAUTENG PROVINCIAL LEGISLATURE FOR 5 YEARS. SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS CELLPHONE NO.TELEPHONE NO. VAT REGISTRATIONEMAIL ADDRESS NUMBER COMPLIANCE MAAA- TAX PINSTATUS ARE YOU THE ACCREDITED REPRESENTATIVE IN ARE YOU A FOREIGN BASED SUPPLIER SOUTH AFRICA FOR THE GOODS/SERVICES/WORKS FOR THE GOODS/SERVICES /WORKS OFFERED? SUBMIT PROOF IF YES OFFERED? SUBMIT PROOF IF YES YES NO YES NO QUESTIONNAIRE FOR FOREIGN BIDDERS IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT, REGISTER AS PER 2.3 BELOW. YES NO IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? DOES THE ENTITY HAVE A BRANCH IN THE RSA? QUESTIONNAIRE FOR FOREIGN BIDDERS IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT, REGISTER AS PER 2.3 BELOW. YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? TERMS AND CONDITIONS FOR BIDDING

BID SUBMISSION: of 32 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED – (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE GPL WILL NOT AWARD CONTRACTS TO PROVIDE GOODS AND/OR SERVICES TO A MEMBER OF GPL OR CABINET, A MEMBER OF A PROVINCIAL LEGISLATURE OR MEMBER OF A PROVINCIAL EXECUTIVE COUNCIL, A MUNICIPAL COUNCILLOR, 1.5. BIDS WILL NOT BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE WHOSE PARTICIPATION IN BIDDING FOR THE CONTRACT MAY RESULT IN A CONFLICT OF INTEREST, OR ORGAN OF STATE IN WHICH ANY OF THE MENTIONED PERSONS IS A DIRECTOR OR HAS CONTROLLING OR OTHER SUBSTANTIAL INTEREST.

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE GPL TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.3 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................. DATE:.................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... of 32 SECTION 3 NOTICE & INSTRUCTIONS TO BIDDERS 3.1 DOCUMENTS 3.1.1. The bidder must specify the name, position, address and contact details (email address and telephone number) of the person responsible for leading the bid process and to whom all correspondence relating to the bid should be directed. 3.1.2. The bid submission must be signed by a duly authorised representative of the bidder who has the authority to enter into legally binding contracts on behalf of the bidder. Proof of authority must be submitted e.g. company resolution. 3.1.3. If any part of this bid is not duly filled in and signed, it may invalidate the bid. 3.1.4. Where alterations have been made to any part of the bid, the bidder must sign next to the corrections made (Correction ink/Tippex is not allowed). 3.1.5. The bidder must initial all the pages of this bid to acknowledge acceptance of understanding. The signed bid document must be returned with the proposal. 3.2 SUBMISSION OF BID PROPOSAL 3.2.1 This bid must be submitted in accordance with the format, times and place as prescribed in the bid document. 3.2.2 This Bid document, proposal and all other relevant documentation requested must be submitted in one sealed envelope or sealed box. For Financial proposal and any other document where bidders’ costs are displayed or referenced, please place this in a separate envelope. 3.2.3 Bids must be clearly marked on the front as follows: Bid No: GPL005/2027 3.2.4 Bids must be clearly marked on the back as follows: Bidders Name & Bidders Address Bidders Contact Numbers 3.2.5 Bid documents may be couriered by a registered mail and deposited in the tender box situated at the address as stipulated on the cover page of this document between 08:00am to 17:00pm, Monday to Sunday (including Public Holidays). Bidders must allow sufficient time to access the tender box in the GPL through the visitor’s entrance and other security checkpoints. 3.2.6 Pricing Structure

Bidders are requested to indicate their price in all elements listed on the pricing schedule.

Pricing on the pricing schedule is for comparative purposes.

Prices must remain fixed for the duration of the contract

The total costs must be inclusive of all costs such as delivery, labour rates, Transfer of skills etc. 3.3 BID VALIDITY PERIOD 3.3.1 This bid and all proposals (costs included) shall remain binding and valid for a period of 120 days calculated from the closing date of the Bid. The GPL reserves the right to notify bidders in writing to extend the above validity period if deemed necessary and in the interest of the GPL. of 32 3.4 JOINT VENTURES OR CONSORTIUM 3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached. 3.4.2 A trust, consortium or joint venture will qualify for points for specific goals in accordance with the applicable Preferential Procurement Policy, provided that the entity submits the required consolidated documentation for purposes of evaluation and scoring of the specific goals. 3.5 DISCOUNTS 3.5.1 When calculating comparative prices, the GPL will consider any discounts which have been offered unconditionally. A discount which has been offered conditionally will be implemented when payment is effected despite not being considered for evaluation purposes. 3.6 GENERAL CONDITIONS 3.6.1 The GPL may request bidders to provide additional information with regards to the bid proposal at any given stage during the evaluation process. 3.6.2 All proposals in response to this bid, whether successful or unsuccessful, will become the property of the GPL. 3.6.3 Any costs incurred by the bidders in preparing and submitting their response will be the sole responsibility of the bidder. 3.6.4 The GPL reserves the right to invite short-listed bidders to make a presentation to GPL’s bids evaluation committee to further clarity or substantiate their submissions. 3.6.5 The GPL reserves the right, for purposes of promoting the values of competitiveness and fairness, not to award the bid to the highest scoring bidder if such bidder has been awarded a bid by GPL or has performed services for GPL during the last 12 months prior to the closing date of the bid. 3.6.6 The GPL reserves the right to re-appoint or extend the service of the service provider where there is a natural continuation of assignments. 3.6.7 The successful bidder/s will enter into a stipulated contract with GPL for the provision of the required service. 3.6.8 The successful bidders, their employees and their sub-contractors must comply with GPL security clearance requirements. 3.6.9 The successful bidders must be willing to sign confidentiality or non-disclosure agreement. 3.6.10 In the event where the order was wrongly printed, the service provider must be able to exchange goods or cancel the order as per the GPL’s request. 3.6.11 The GPL may, at its discretion, require the removal and replacement of any of the bidder’s personnel who do not perform adequately from its premises. 3.7 CENTRAL SUPPLIER DATABASE REQUIREMENTS 3.7.1 Bidders should register on the Central Supplier Database (CSD) to upload information namely, (Business Registration/Directorship/Membership/Identity Numbers/B-BBEE Information and Banking Information for verification purposes) 3.8 AWARD OF BID 3.8.1 The award of this bid by the Secretary to the GPL shall constitute a binding contract, and such award shall be confirmed by means of an appointment/award letter. The successful bidder must in return provide a written response on their letterhead of the acceptance of the award. of 32 3.9 SUBCONTRACTING 3.9.1 The bidder awarded a contract may only enter into a subcontracting arrangement with the approval of the GPL. The bidder may not subcontract more than 25% of the total contract deliverables. 3.9.2 A bidder awarded a contract in relation to a designated sector, may not subcontract such that the local production and content of the overall value of the contract is reduced to below the stipulated minimum threshold. 3.10 FRONTING 3.10.1 The GPL supports the spirit of broad based black economic empowerment and recognizes that real empowerment can only be achieved through individuals and businesses conducting themselves in accordance with the Constitution and in an honest, fair, equitable, transparent and legally compliant manner. Against this background the GPL condemns any form of fronting. 3.10.2 The GPL, in ensuring that bidders conduct themselves in an honest manner will, as part of the bid evaluation processes, conduct or initiate the necessary enquiries/investigations to determine the accuracy of the representation made in bid documents. 3.10.3 Should any of the fronting indicators as contained in the Guidelines on Complex Structures and Transactions and Fronting, issued by the Department of Trade, Industry and Competition (the dtic), be established during such enquiry / investigation, the onus will be on the bidder / contractor to prove that fronting does not exist. Failure to do so within a period of 14 days from date of notification may invalidate the bid/contract and may also result in the restriction of the bidder /contractor to conduct business with the public sector for a period not exceeding ten years, in addition to any other remedies the GPL may have against the bidder / contractor concerned. 3.11 SECURITY AND OCCUPANCY 3.11.1 Where applicable, All the areas covered by this contract fall within areas defined in the relevant Security and Access Acts as “Restricted Areas” and all of the provisions of these Acts will apply to this contract. 3.11.2 Where applicable, all buildings involved in this contract are subject to stringent access control for all personnel and for materials delivered to and removed from the site. 3.11.3 If any person is rejected for security reasons, a bidder will be required to replace them on their list. If the Bidder is ultimately unable to offer personnel with satisfactory security clearance, his Bid may be rejected on such grounds. 3.11.4 Any person rejected by the SAPS for failing to meet the security requirements, inclusive of security clearance, wandering away from an escort or from the immediate contract area, or any misconduct on the site will immediately, without any recourse by the Contractor, be removed from site and refused re-entry to site. This refusal to site shall be in addition to any legal action the SAPS may institute. 3.11.5 Following the formal acceptance of the Bid, the successful bidder shall be required to submit the requested information and/or documentation to the GPL within forty-eight (48) hours of being requested to do so

Full names of each of the persons intended to be utilised on site, including supervisory staff.

Position in firm plus service to be performed. of 32

A copy of the Identification Document (ID), certified as a true copy of the original by the South African Police Service (SAPS). The certified copy submitted must be the original certified document and not a photocopy or scanned copy thereof.

Business address. 3.11.6 Bidders are recommended to have such documentation, both for their own staff and for their Sub-contractors, if applicable, available prior to the closing date of Bids so as to minimise delays in security clearance of personnel once the Bid is awarded. 3.11.7 Any time lost due to delays in submitting the called for list of personnel required entering site, the rejection of personnel on the list, or the subsequent removal and banning from site of personnel will not be accepted as motivation for extension of the contract period. 3.11.8 Such clearance shall remain valid for a period not exceeding 12 months and shall only apply for one project at a time. 3.12 SAFEGUARDING OF DOCUMENTS 3.12.1 All documents will be individually numbered on issue and records kept as to what documents have been issued to whom. 3.12.2 All documents issued to sub-contractors or suppliers must be signed for, and such sub- contractors and suppliers must also accept responsibility for the safeguarding of such documents while they are in their possession. 3.12.3 All documentation shall be strictly handled as set out in the SSA Minimum Information Security Standards (MISS), a copy of which shall be provided to the successful contractor at the time of site hand over. 3.12.4 It will be the main contractor's responsibility to familiarise themselves with the MISS document and make sure his personnel and sub-contractors are advised accordingly. 3.13 BID CANCELLATION 3.13.1 The GPL may amend or cancel this Bid before the award should it deem it necessary but not limited to

due to changed circumstances there is no longer need for the goods and services specified in the invitation.

funds are no longer available to cover the total envisaged expenditure

no acceptable bid is received; or

there is a material irregularity in the bidding process

there is material change of scope after the tender has closed. 3.14 DELIVERY ADHERENCE 3.14.1 Delivery of services must be made in accordance with the instructions appearing on the official Purchase Order issued by GPL and/or Contract/SLA of 32 SECTION 4 BID DECLARATION

Points Allocation: 3 points

B-BBEE Details: bidders must be willing to sign confidentiality or non-disclosure agreement.

3.6.10 In the event where the order was wrongly printed, the service provider must be able to

exchange goods or cancel the order as per the GPL’s request.

3.6.11 The GPL may, at its discretion, require the removal and replacement of any of the bidder’s

personnel who do not perform adequately from its premises.

3.7 Central supplier database requirements

3.7.1 Bidders should register on the Central Supplier Database (CSD) to upload information namely,

(Business Registration/Directorship/Membership/Identity Numbers/B-BBEE Information and

Banking Information for verification purposes)

3.8 Award of bid

3.8.1 The award of this bid by the Secretary to the GPL shall constitute a binding contract, and such

award shall be confirmed by means of an appointment/award letter. The successful bidder

must in return provide a written response on their letterhead of the acceptance of the award.

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3.9 Subcontracting

3.9.1 The bidder awarded a contract may only enter into a subcontracting arrangement with the

approval of the GPL. The bidder may not subcontract more than 25% of the total contract

deliverables.

3.9.2 A bidder awarded a contract in relation to a designated sector, may not subcontract such that

the local production and content of the overall value of the contract is reduced to below the

stipulated minimum threshold.

3.10 Fronting

3.10.1 The GPL supports the spirit of broad based black economic empowerment and recognizes

that real empowerment can only be achieved through individuals and businesses conducting

themselves in accordance with the Constitution and in an honest, fair, equitable, transparent

and legally compliant manner. Against this background the GPL condemns any fo

3.1 Documents

3.1.1. The bidder must specify the name, position, address and contact details (email address and

telephone number) of the person responsible for leading the bid process and to whom all

correspondence relating to the bid should be directed.

3.1.2. The bid submission must be signed by a duly authorised representative of the bidder who

has the authority to enter into legally binding contracts on behalf of the bidder. Proof of

authority must be submitted e.g. company resolution.

3.1.3. If any part of this bid is not duly filled in and signed, it may invalidate the bid.

3.1.4. Where alterations have been made to any part of the bid, the bidder must sign next to the

corrections made (Correction ink/Tippex is not allowed).

3.1.5. The bidder must initial all the pages of this bid to acknowledge acceptance of understanding.

delays in security clearance of personnel once the Bid is awarded.

3.11.7 Any time lost due to delays in submitting the called for list of personnel required entering site,

the rejection of personnel on the list, or the subsequent removal and banning from site of

personnel will not be accepted as motivation for extension of the contract period.

3.11.8 Such clearance shall remain valid for a period not exceeding 12 months and shall only apply

for one project at a time.

3.12 Safeguarding of documents

3.12.1 All documents will be individually numbered on issue and records kept as to what documents

have been issued to whom.

3.12.2 All documents issued to sub-contractors or suppliers must be signed for, and such sub-

contractors and suppliers must also accept responsibility for the safeguarding of such

documents while they are in their possession.

3.12.3 All documentation shall be strictly handled as set out in the SSA Minimum Information

Security Standards (MISS), a copy of which shall be provided to the successful contractor at

the time of site hand over.

3.12.4 It will be the main contractor's responsibility to familiarise themselves with the MISS

document and make sure his personnel and sub-contractors are advised accordingly.

3.13 Bid cancellation

3.13.1 The GPL may amend or cancel this Bid before the award should it deem it necessary but not

limited to:

a) due to changed circumstances there is no longer need for the goods and services

specified in the invitation.

b) funds are no longer available to cover the total envisaged expenditure

c) no acceptable bid is received; or

d) there is a material irregularity in the bidding process

e) there is material change of scope after the tender has closed.

3.14 Delivery adherence

3.14.1 Delivery of services must be made in accordance with the instructions appearing on the

official Purchase Order issued by GPL and/or Contract/SLA

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Section 4

1. The information furnished is true and correct.
2. In the event of a contract being awarded as a result of points claimed, the contractor may be

required to furnish documentary proof to the satisfaction of GPL that the claims are correct.

3. If the claims are found to be incorrect, GPL may, in addition to any other remedy it may have –:

a) recover all costs, losses or damages it has incurred or suffered as a result of that person’s

conduct.

b) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation.

4. Impose a financial penalty more severe than the theoretical financial preference associated with

the claim which was made in the Bid.

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5. I hereby undertake to render services described in the attached Bidding documents to GPL in

accordance with the requirements and task directives / proposals specifications stipulated in this

document, that he/she does not have any objection to taking the oath, and that he/she considers it

to be binding on his/her conscience, and which was sworn to and signed before me at

____________________ on this the ________ day of _____________ 2026, and that the

administering oath complied with the regulations contained in Government Gazette No. R July 1972, as amended.

________________ (Sign – SERVICE PROVIDER)

________________________________ (Name – SERVICE PROVIDER)

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3.4 Joint ventures or consortium

3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached.

3.4.2 A trust, consortium or joint venture will qualify for points for specific goals in accordance with

the applicable Preferential Procurement Policy, provided that the entity submits the required

consolidated documentation for purposes of evaluation and scoring of the specific goals.

3.5 Discounts

3.5.1 When calculating comparative prices, the GPL will consider any discounts which have been

offered unconditionally. A discount which has been offered conditionally will be implemented

when payment is effected despite not being considered for evaluation purposes.

3.6 General conditions

3.6.1 The GPL may request bidders to provide additional information with regards to the bid

proposal at any given stage during the evaluation process.

3.6.2 All proposals in response to this bid, whether successful or unsuccessful, will become the

property of the GPL.

3.6.3 Any costs incurred by the bidders in preparing and submitting their response will be the sole

responsibility of the bidder.

3.6.4 The GPL reserves the right to invite short-listed bidders to make a presentation to GPL’s bids

evaluation committee to further clarity or substantiate their submissions.

3.6.5 The GPL reserves the right, for purposes of promoting the values of competitiveness and

fairness, not to award the bid to the highest scoring bidder if such bidder has been awarded

a bid by GPL or has performed services for GPL during the last 12 months prior to the closing

date of the bid.

3.6.6 The GPL reserves the right to re-appoint or extend the service of the service provider where

there is a natural continuation of assignments.

3.6.7 The successful bidder/s will enter into a stipulated contract with GPL for the provision of the

required service.

3.6.8 The successful bidders, their employees and their sub-contractors must comply with GPL

security clearance requirements.

3.6.9 The successful bidders must be willing to sign confidentiality or non-disclosure agreement.

3.6.10 In the event where the order was wrongly printed, the service provider must be able to

exchange goods or cancel the order as per the GPL’s request.

3.6.11 The GPL may, at its discretion, require the removal and replacement of any of the bidder’s

personnel who do not perform adequately from its premises.

3.7 Central supplier database requirements

3.7.1 Bidders should register on the Central Supplier Database (CSD) to upload information namely,

(Business Registration/Directorship/Membership/Identity Numbers/B-BBEE Information and

Banking Information for verification purposes)

3.8 Award of bid

3.8.1 The award of this bid by the Secretary to the GPL shall constitute a binding contract, and such

award shall be confirmed by means of an appointment/award letter. The successful bidder

must in return provide a written response on their letterhead of the acceptance of the award.

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3.9 Subcontracting

3.9.1 The bidder awarded a contract may only enter into a subcontracting arrangement with the

approval of the GPL. The bidder may not subcontract more than 25% of the total contract

deliverables.

3.9.2 A bidder awarded a contract in relation to a designated sector, may not subcontract such that

the local production and content of the overall value of the contract is reduced to below the

stipulated minimum threshold.

3.10 Fronting

3.10.1 The GPL supports the spirit of broad based black economic empowerment and recognizes

that real empowerment can only be achieved through individuals and businesses conducting

themselves in accordance with the Constitution and in an honest, fair, equitable, transparent

and legally compliant manner. Against this background the GPL condemns any form of

fronting.

3.10.2 The GPL, in ensuring that bidders conduct themselves in an honest manner will, as part of

the bid evaluation processes, conduct or initiate the necessary enquiries/investigations to

determine the accuracy of the representation made in bid documents.

3.10.3 Should any of the fronting indicators as contained in the Guidelines on Complex Structures

and Transactions and Fronting, issued by the Department of Trade, Industry and Competition

(the dtic), be established during such enquiry / investigation, the onus will be on the bidder /

contractor to prove that fronting does not exist. Failure to do so within a period of 14 days

from date of notification may invalidate the bid/contract and may also result in the restriction

of the bidder /contractor to conduct business with the public sector for a period not exceeding

ten years, in addition to any other remedies the GPL may have against the bidder / contractor

concerned.

3.11 Security and occupancy

3.11.1 Where applicable, All the areas covered by this contract fall within areas defined in the

relevant Security and Access Acts as “Restricted Areas” and all of the provisions of these

------------------------------------------------------------------ ............... .............. R...............

------------------------------------------------------------------ ............... ............. R..............

------------------------------------------------------------------ ............... ............ R..............

Total:r.................................

** ” all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

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5.2 Other expenses, for example accommodation (specify, e.g. Three star hotel, bed and breakfast,

telephone cost, reproduction cost, etc.). On basis of these particulars, certified invoices will be

checked for correctness. Proof of the expenses must accompany invoices.

5.1 Name of company/firm...............................................................................

5.2 Company registration number: .....................................................................

5.3 Type of company/ firm [tick applicable box]

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

5.4 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

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i) The information furnished is true and correct.

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process.

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct.

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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Terms of reference section 5

3.1 The objectives of this assignment are to:

3.1.1 Appoint a competent service provider capable of providing Internet access, with a perimeter

protection that includes but not limited to an outsourced firewall, intrusion prevention solution,

webcasting, web filtering as well as anti-virus, maintenance of DNS Records and ensuring

that unwanted traffic is detected, blocked and connectivity to Azure cloud computing Services

is guaranteed.

4. Scope of work

4.1 The successful service provider will be required to perform, but not be limited to, the following:

4.1.1 Background Information: Location Requirements

The GPL has a complement of 600 users with high consumption of services hosted online

from Microsoft Office and Azure Services, including Mobility. Members and Staff, especially

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members of the Legislature, as well as researchers and relevant personnel, must have

optimum access to the internet and email services to perform their duties in a timely and

professional manner.

4.1.2 GPL is hosted in Two (2) physical locations and other platforms:

4.4.7 These required services must be covered by a specific SLA with uptime, jitter, latency, and

packet loss guarantee.

4.4.8 The solution must be scalable and flexible in terms of rapid growth data consumption and

deployment and to the evolution of ICT industry Standards.

4.4.9 A properly defined SLA’s (Service Level Agreement) will assist the GPL in assessing service

delivery and reporting of the Line Uptimes.

4.4.10 The MPLS/SD-WAN/SASE network must allow seamless secure integration of 3rd parties,

through any 3rd party Virtual Routing and Forwarding (VRF) and Demilitarized Zone (DMZ).

4.4.11 The network deployed must be capable of running multimedia services such as voice and

video (for services such as MS Teams etc).

4.4.12 Detailed Firewall Reporting and Monitoring from Zscaler: The reporting structure must

provide high levels of transparency into the internet line utilization and the individuals

responsible for the utilization of specific internet protocols. (e.g., Web sites browsed, and

HTTP bandwidth used per user or for the organization as a whole).

4.4.13 The Service Provider will be required to provide once-off training and skills transfer to

designated Administrators that will have been appointed by GPL and any other training

deemed necessary.

4.4.14 The Service provider must be able to have a global footprint with the ability to route traffic

around the world.

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4.4.15 The Service Provider must stipulate any other additional capabilities that their solution can

offer. Preference will be given for a single application with multiple features that will

complement the total solution and enhance the functionality of all communications, be it

video, voice, and data.

4.5 Zero Trust Remote Application Access from Z-scaler

4.5.1 The Service provider must be able to cater for the Z-Scaler Private Access (Professional

Suite) solution which terminates at the Z-Scaler Cloud Proxy solution with a base of 660

Bids must be submitted in one sealed envelope, with financial proposal in a separate envelope. Bids must be clearly marked with bid number and bidder details. Bid validity period is 120 days from closing date. Joint ventures/consortia must submit a signed agreement. Discounts offered unconditionally will be considered in price evaluation. GPL may request additional information, invite presentations, and may not award to highest scoring bidder if they have been awarded a bid or performed services for GPL in the last 12 months. Successful bidders must comply with GPL security clearance requirements and sign confidentiality agreements. Subcontracting limited to 25% of total contract deliverables without approval. GPL condemns fronting and will investigate. Security and occupancy requirements apply, including personnel security clearance. GPL may cancel the bid under certain circumstances.

Bidders must be registered on the Central Supplier Database (CSD). Bidders must comply with tax obligations and provide a SARS Tax Compliance Status PIN or CSD number. Bidders must not be persons in the service of the state or have directors who are, where participation may result in a conflict of interest. Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.

10.1 Proposals will be evaluated in strict accordance with the Preferential Procurement Policy

Framework Act (PPPFA) and the GPL’s Supply Chain Management policy, utilizing the 80/20

preference point system. based on:

10.1.1 Functionality / Technical evaluation

10.1.2 Price and Specific Goals

10.2 The GPL reserves the right to verify that the selected service provider possesses the

necessary resources, qualifications, experience, and technical capacity required to

successfully execute the project, strictly based on the objective evidence provided in the

bid submission. All proposals received will be evaluated in a fair, transparent, competitive,

and cost-effective manner, in accordance with the prescribed evaluation criteria and approved

evaluation process. The evaluation process shall be conducted in the following sequential

phases:

10.2.1 Phase 1: Administrative Compliance (Pre-qualification)

10.2.1.1 Proposals will be evaluated to determine compliance with all mandatory administrative

and statutory requirements, including but not limited to:

10.2.1.1.1 Signed and completed standard bidding documents.

10.2.1.1.2 Company registration documents

10.2.1.1.3 Any other mandatory documentation specified in the bid (e.g., affiliation

certificates, qualifications, etc.)

10.2.2 Failure to comply with mandatory requirements may result in disqualification and the

proposal will not proceed to the next phase.

10.2.3 Phase 2: Functionality / Technical Evaluation

10.2.3.1 Proposals that pass the administrative compliance phase will be evaluated on

functionality against predetermined technical criteria and weightings. This may

include:

10.2.3.1.1 Relevant experience and record of accomplishment

10.2.3.1.2 Technical approach and methodology

10.2.3.1.3 Qualifications and experience of key personnel

10.2.3.1.4 Capacity and resources to deliver the project.

10.2.3.2 Only bidders who achieve the minimum qualifying threshold of 70 on

functionality will proceed to the next phase.

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Functionality evaluation criteria

A key score of 0-5 will be applied where:

0 = Poor; 1= below average; 2 = average; 3 = Satisfactory; 4 = Very Good and 5= Excellent

Criterion description score weight

1 Relevant Experience and Client References: 10

Submit at least three (3) signed reference letters for similar Three (3) reference letters 3

Internet Services projects completed in the past. Each

reference must include:

(a) Client Name Four (4) reference letters 4

(b) Reference person's name

(c) Designation and contact details

(d) Nature of services provided Five (5) reference letters 5

(e) Contract/project value

2. Draft Project Plan: 15

A draft project plan demonstrating how the initial A project plan is submitted covering the minimum (A, 3

infrastructure rollout will be completed within maximum of B, G and H components) required implementation

120 calendar days, including but not limited to the following activities but lacks sufficient detail in scheduling,

components: governance, resources or risk management.

(a) milestones,

(b) deliverables, A detailed project plan is submitted addressing most 4

(c) dependencies, implementation activities (A,B,C,D,E,F) with only

(d) resources, minor omissions (2 omitted components) and

(e) governance arrangements, demonstrates that implementation can be completed

(f) risk management plan, within the required timeframe.

(g) testing, A comprehensive, logical and realistic project plan is 5

(h) cutover and acceptance activities. submitted that clearly demonstrates successful

implementation within the required timeframe and

includes all (A,B,C,D,E,F,G and H components)

required project management components.

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Functionality evaluation criteria

A key score of 0-5 will be applied where:

0 = Poor; 1= below average; 2 = average; 3 = Satisfactory; 4 = Very Good and 5= Excellent

Criterion description score weight

3 Network Infrastructure and Service Capability: The bidder submits: 40

Bid/proposal should include documentary evidence 3

• Infrastructure update and refresh schedule (3a);

demonstrating the bidder's capability to:

• Confirmation of link monitoring and SLA

commitments (3c);

a) Maintain and refresh infrastructure:

• Sample firewall report showing bandwidth

Required evidence Infrastructure update and refresh

utilisation, cyber-attacks and administrator logons

schedule.

(3d); and

b) Maintain connectivity between GPL sites and its data

• Azure & Microsoft 365 solution diagram (3b-i). centre:

Meets all requirements for Score 3, plus submits: 4 Required evidence:

• SD-WAN and Zscaler management reports (3b-ii); i. Azure & O365 Solution Diagram.

ii. SDWAN and Zscaler Management Reports.

• ISP Africa and undersea peering map (3b-iii); and

iii. ISP Africa and Undersea Peering Map.

• Zscaler Zero Trust Remote Access solution

iv. Z-Scaler Zero Trust Remote Application. overview (3b-iv).

v. Overview GPL Design. Meets all requirements for Score 4, plus submits: 5

vi. Public Wi-Fi.

• Overall GPL network design illustrating c) Provide SLA commitments:

connectivity between GPL sites, the data centre, Required evidence: Confirmation letter of link

cloud services and security components (3b-v); monitoring.

and d) Deliver the required monthly operational, firewall, cyber

• Public Wi-Fi solution design demonstrating secure security and bandwidth utilisation reports.

user access and network segregation (3b-vi). Required evidence: Sample firewall reports

displaying bandwidth utilisation, cyber-attacks, and

administrator logons to the firewalls.

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Functionality evaluation criteria

A key score of 0-5 will be applied where:

0 = Poor; 1= below average; 2 = average; 3 = Satisfactory; 4 = Very Good and 5= Excellent

Criterion description score weight

4 Industry membership: The bidder submits a valid ISPA membership 3 5

The bidder shall submit documentary proof of its current certificate in any other recognised membership

(valid) membership status with the Internet Service category. List of other categories:

Providers' Association (ISPA).

(a) ISPA Small Member, or

(b) ISPA Medium Member

The bidder submits a valid ISPA Large Member 4

certificate, demonstrating significant network

infrastructure and operational capability.

The bidder submits a valid ISPA Backbone Member 5

certificate, demonstrating ownership or operation of a

national backbone network and advanced network

5 Proposed Project Lead/Project Manager: Does not submit the required documentary evidence, 0 10

The bidder shall nominate a dedicated Project Manager or the proposed Project Manager does not possess

who will be responsible for the overall implementation of the minimum qualification and professional

the project and will serve as the primary interface between certification or demonstrates experience in leading

the Service Provider and the GPL throughout the fewer than three (3) similar enterprise projects.

implementation phase. The bidder shall submit the Submits all the required documentary evidence. The 3

following documentary evidence: proposed Project Manager possesses the required

qualification and professional certification and

A. Curriculum Vitae (CV): Minimum of 3 similar enterprise demonstrates successful leadership of a minimum of

projects they lead/implemented with contactable three (3) similar enterprise projects, supported by

references. contactable references.

B. Copies of relevant qualifications: minimum of a Junior Submits all the required documentary evidence. The 4

degree in any relevant telecommunications, networking, proposed Project Manager possesses the required

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Functionality evaluation criteria

A key score of 0-5 will be applied where:

0 = Poor; 1= below average; 2 = average; 3 = Satisfactory; 4 = Very Good and 5= Excellent

Criterion description score weight

computer science or a related field conferred by an RSA qualification and professional certification and

university, if foreign supported by the SAQA verification demonstrates successful leadership of a minimum of

certificate. four (4) similar enterprise projects, supported by

C. Copies of relevant project management professional contactable references.

certifications: (e.g. PMP®, or PRINCE2® Practitioner, or Submits all the required documentary evidence. The 5

IPMA) proposed Project Manager possesses the required

qualification and professional certification and

demonstrates successful leadership of a minimum of

five (5) similar enterprise projects, supported by

contactable references.

Total points 80

Cut off points 60

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10.2.4 Presentation (20)

10.2.4.1 Bidders that score a minimum of 60 points and above in Phase 2 will be given an

opportunity to make a PowerPoint presentation.

10.2.4.2 The presentation must be aligned with the criteria as outlined below. The Tender

Evaluation Committee (TEC) will interview bidders following the presentation should any

clarity be required on the Proposal.

10.2.4.3 Presentations will be evaluated on the criteria below, out of a total of 20 points.

Presentation functional description score weight

Criteria

Presentation: Service Delivery The methodology addresses the 3 20

Methodology and minimum required elements

1 Demonstrated Experience: (B,C,D,E and F) but lacks sufficient

During the presentation for detail or provides limited evidence

shortlisted ISPs, the bidder must of successful implementation on

demonstrate its implementation similar projects.

methodology for delivering a The methodology addresses most 4

similar enterprise Internet of the required elements

Services project, including: (A,B,C,D,E,F,G and H) with only

(a) project governance, minor omissions and demonstrates

(b) planning, successful application on similar

(c) implementation, projects.

(d) migration, The methodology comprehensively 5

(e) testing, addresses all required elements,

(f) cutover, (A,B,C,D,E,F,G,H,I) demonstrates

(g) risk management, a clear understanding of the GPL's

(h) communication, requirements, is supported by

(i) transition to operations convincing evidence of successful

and project close-out. implementation on similar projects

and adequately responds to

The bidder must demonstrate questions from the Evaluation

where the methodology has Committee.

previously been successfully

applied.

10.2.5 Phase 3: Price and Specific Goals (80/20)

10.2.5.1 Only bidders that score a minimum score of 70 points and above out of 100 points on

Functionality will qualify for this phase which will determine the bidder (s) to be

recommended for approval by the delegated authority. The 80/20 Preference points

system will be applied using the below formula to calculate price: