Appointment of up to two recruitment agencies for the provision of temporary staff on an ad hoc basis

BANKSETA (Banking Sector Education and Training Authority) is a Schedule 3A public entity established under the Skills Development Act of 1998. It has a staff complement of 94, a head office in Centurion, and offices in Free State, Limpopo, Eastern Cape and KwaZulu-Natal, with plans to open in Western Cape, North West and Mpumalanga.

This tender appoints a panel of up to two recruitment agencies to supply temporary staff on an ad hoc basis. Assignments range from 1 day to 4 months, triggered by sick leave, maternity/paternity leave, or fixed-term project work (which may be longer). The provider must send CVs within 2 days of a request.

Closing date: 30 November 2026 at 11:00

Briefing session (non-compulsory, virtual): 12 November 2026 at 11:00. Bidders wishing to attend must notify BANKSETA in writing within 5 days after the advertising date (by 7 November 2026) via email to [email protected] and [email protected].

Clarification deadline: written questions must be received by 19 November 2026 at 16:30. Responses will be published on the BANKSETA website under the tender.

Tender evaluation, bidder verification and due diligence: 14 December 2026.

Clarification presentations (if required): 14 December 2026.

Provisional contract award and contract signature: 18 December 2026.

Enquiries (SCM):

• Name: Mr Jackie Kwinika
• Role: Specialist: Supply Chain Management Unit
• Email: [email protected] (copy [email protected])

Escalation contacts:

• Email: [email protected]
• Email: [email protected]

Fraud hotline: 0800 204 661

• Email: [email protected]

Submission address:

BANKSETA Offices, Reception Area

Eco Origin Office Park (Gate 1)

Block C2, 349 Witch-Hazel Avenue

Eco Park Estate, Highveld

Centurion, 0144

Submission method: physical delivery only — fax, telex and email submissions are not accepted.

Envelope structure (each envelope clearly marked with the tender description, bid number BS/2026/RFB576 and bidder name):

• Envelope 1: Original submission, marked "Original".
• Envelope 2: One hard copy of the original plus one soft copy (preferably on a memory stick).
• Envelope 3: Pricing schedule (Annexure A), SBD 1, and the BANKSETA Preference Points Claim Document.

Submission address: BANKSETA Offices, Reception Area, Eco Origin Office Park (use Gate 1), Block C2, 349 Witch-Hazel Avenue, Eco Park Estate, Highveld, Centurion, 0144. Allow at least 30 minutes for security clearance.

Returnable documents (all must be completed, signed and submitted):

• Proposal (response document) and pricing schedule — Annexure A (mandatory format; failure to comply disqualifies).
• SBD 1 (Invitation to Bid) — cover page with bidder details and signed offer.
• SBD 4 (Declaration of Interest) — discloses any state employment or connections to the procuring institution.
• SBD 6.1 (Preference Points Claim Form) — claims preference points under the BANKSETA goals; B-BBEE level points are not allocated.
• BANKSETA Preference Points Claim Document — completed to claim specific goal points.
• CSD report (Central Supplier Database).
• Valid letter of good standing from the Department of Employment and Labour.
• Valid membership certificate from a South African recruitment services professional body (e.g. APSO).
• Special Conditions of Contract — signed on the last page.
• Joint Venture: each partner must submit all documents plus a signed JV agreement and a joint preference points claim.

Disqualification risks:

• Any mandatory form omitted or unsigned.
• Pricing schedule not completed in the prescribed Annexure A format.
• Discrepancies between the original, copy and soft copy.
• Late submission — received after the closing time.
• Bidders must sign the submission register when depositing the bid.

Evaluation is in three phases:

1. Compliance/eligibility — bids failing any mandatory requirement are disqualified.
2. Technical/functionality — minimum threshold 70% (70 weighting). Bids below 70% are excluded from price evaluation, except that BANKSETA may, as an objective fall-back, consider bids scoring 65% or above if no bid reaches 70%.
3. Price and preference points — highest combined score wins.

Technical/functionality scoring (total 100):

• Track record (company experience): weight 50. Points based on number of reference letters from organs of state (PFMA/MFMA entities) for recruitment services rendered within the last 5 years: 0 letters = 0, 1 = 1, 2 = 2, 3 = 3, 4 = 4, 5 or more = 5.
• Experience of Account Manager/Person assigned: weight 35. Based on years of temporary staffing experience: <1 year = 0, 1–2 = 1, 2–3 = 2, 3–4 = 3, 4–5 = 4, 5+ = 5. Only one CV evaluated; if more than one submitted, the CV with the highest relevant experience is used.
• Implementation plan (timeframe for placement within 5 days of request): weight 15. More than 5 days = 0 points; less than 5 days = 5 points.

Price and preference points (80/20 system):

• Price: maximum 80 points, calculated using the formula Ps = 80(1 − (Pt − Pmin)/Pmin).
• Preference points (BANKSETA goals): maximum 20 points, allocated as follows:
• Black ownership (51% or more): 7 points.
• Women ownership (33% or more, South African citizens): 4 points.
• Youth ownership (33% or more, persons 35 years or younger at closing date): 4 points.
• Persons with disabilities (10% or more ownership OR 5% or more permanent employment of persons with disabilities): 2 points.
• Small and medium businesses, co-operatives and NGOs (annual turnover up to R10 million, 100% South African owned): 3 points.
• An entity may claim points under multiple categories using the same shareholders (e.g. a black female youth with disability).
• Points are rounded to two decimals. In the event of a tie, the bidder with the highest preference points wins.

False information in preference claims may lead to disqualification, cancellation of award, and referral to National Treasury.

BANKSETA seeks to appoint a panel of up to two recruitment agencies to supply temporary staff on an ad hoc basis.

Positions covered (not limited to):

• Receptionists
• Administrators / data capturers
• Specialists in various departments
• IT officers

Assignment duration: from 1 day to 4 months, triggered by sick leave, paternity/maternity leave, or fixed-term project work (which may exceed 4 months).

Service requirements:

• Provider must send CVs within 2 days of receiving a job specification and request.
• BANKSETA will interview candidates and select the most suitable person.
• Provider must submit an implementation plan showing the timeframe for placing personnel, covering: receiving job orders, reference checks, CV preparation and shortlisting, follow-up on CVs, and arranging interviews.

Contract duration: 2 years.

Implementation plan (weight 15 in technical evaluation) must cover:

• Receiving job orders/requests from BANKSETA.
• Reference checks on candidates.
• CV preparation and shortlisting.
• Follow-up on submitted CVs.
• Arranging interviews between BANKSETA and candidates.

Placement must occur within 5 days of receiving a request; plans showing less than 5 days score higher.

Reference letters (for track record) must be on client letterhead, signed and dated, not older than 5 years from closing, and include client contact details.

Track record (weight 50):

• Reference letters must be from organs of state (PFMA/MFMA entities) for recruitment of permanent or temporary staff, rendered within the last 5 years.
• Points: 0 letters = 0, 1 = 1, 2 = 2, 3 = 3, 4 = 4, 5 or more = 5.

Account Manager / Person Assigned (weight 35):

• Submit one CV demonstrating years of experience in temporary staffing.
• Points: <1 year = 0, 1–2 = 1, 2–3 = 2, 3–4 = 3, 4–5 = 4, 5+ = 5.
• If more than one CV is submitted, only the CV with the highest relevant experience is evaluated.

Pricing must be completed on Annexure A in full; failure to comply disqualifies the bid.

• Prices fixed for each year of the contract; no adjustments after signature.
• All pricing elements must be disclosed; the pricing document is assumed complete.
• VAT shown separately.
• Total bid price required.
• Pricing assumptions, excluded costs and estimated costs must be documented.

Pricing schedule is submitted in Envelope 3 together with SBD 1 and the BANKSETA Preference Points Claim Document.

Pricing must be submitted on the prescribed Annexure A pricing schedule. Failure to use the exact format disqualifies the bid.

Pricing rules:

• Prices are fixed for each year of the contract; no adjustments after contract signature.
• All pricing elements must be disclosed; the pricing document is assumed to be complete and to cover all costs.
• VAT must be shown separately.
• A total bid price must be provided.
• Pricing assumptions, excluded costs and estimated costs must be clearly documented.

No bid security, performance bond or retention is specified in the document.

Mandatory eligibility (failure disqualifies):

• Registration on the Central Supplier Database (CSD) with a compliant tax status. BANKSETA will verify CSD status before award.
• Not listed as restricted from doing business with the public sector.
• Directors and management must not be employees of the state, unless permission to do business with the state is held.
• Valid letter of good standing from the Department of Employment and Labour.
• Membership of a South African recruitment services professional body (e.g. APSO) with a valid membership certificate.
• Valid tax compliance status (TCS PIN or CSD number).

B-bbee:

• BANKSETA does not allocate points for B-BBEE level contributor status.
• Preference points are instead claimed under BANKSETA-specific goals (black ownership, women ownership, youth ownership, disability, and SME/NGO status) via the BANKSETA Preference Points Claim Document.
• Evidence required for claims: ID copies, CSD report, naturalisation records for non-South-African-born owners, and for disability claims, legally verifiable proof.

Joint Ventures:

• Each JV partner must submit a valid CSD report showing tax status.
• A signed Joint Venture Agreement must be attached.
• A joint BANKSETA Preference Points Claim Document must be submitted.

Three-phase evaluation:

1. Compliance/eligibility — mandatory documents and conditions; failure disqualifies.
2. Technical/functionality — minimum threshold 70%; fall-back to 65% if no bid reaches 70%.
3. Price and preference points — 80/20 system; highest combined score wins.

Technical criteria weights: track record 50, account manager experience 35, implementation plan 15.

Price formula: Ps = 80(1 − (Pt − Pmin)/Pmin).

Preference points: 20 points across BANKSETA goals (black ownership 7, women 4, youth 4, disability 2, SME/NGO 3).

Tie-break: highest preference points score wins.