Frequently Asked Questions — Systems Engineering Consultant – Africa2Moon Project RFQ in Western Cape

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: Signed SBD 1 form M, (pricing schedule), Signed and completed SBD 4 form M (=> R 2 000), Signed and completed SBD 6.1 form M (=> R 2 000), CIDB requirement ( If applicable)

Question 2

How will bids be evaluated?

Accepted Answer

Mandatory returnable documents: Signed SBD 1; Signed and completed SBD 3.1 (pricing schedule); Signed and completed SBD 4 (Declaration of Interest); Signed and completed SBD 6.1 (Preference Points Claim). Valid B-BBEE certificate or sworn affidavit for EMEs/QSEs (optional but required to claim preference points). CSD registration mandatory — no award possible without it. Quotations at or above R2,000 (VAT inclusive) require all relevant SBD documentation. B-BBEE status level verification certificate or sworn affidavit must be submitted to qualify for preference points. Foreign-based suppliers must complete additional questionnaire if applicable.

Question 3

What are the technical specifications?

Accepted Answer

SARAO executes all its projects and contracts by applying the Systems Engineering discipline. In support of the above responsibility, knowledge and expertise in practical Systems Engineering across a wide range of specialist technical and engineering disciplines is required. Due to current resource constraints and immediate project needs, provision of a Systems Engineer who will deliver specialised technical services to SARAO in support of the on-going work on the Africa2Moon project is required. This request is for the offered Systems Engineer to work with the Africa2Moon team. South African Radio Astronomy Observatory (SARAO), Address: Liesbeek House, River Park, Gloucester Road, Mowbray, Cape Town, 7700 Tel: +27 (0) 21 506 7300 21 February 3. SUPPLY SPECIFICATIONS SARAO invites the submission of quotations for the appointment of a Systems Engineer with relevant radio-frequency (RF), space-system and verification experience to provide 300 hours of specialised systems-engineering support to the Africa2Moon project as per the following: 3.1. Deliverables and requirements The consultant will provide focused systems-engineering support to maintain technical continuity and advance the Africa2Moon payload through its current development and verification activities. The scope may include the following, as directed by the Africa2Moon Project Manager:  Assist with overall planning and coordination of the technical aspects of the project.  Reviewing, refining and managing the Africa2Moon payload requirements baseline, including requirements allocation, traceability, assumptions and system and subsystem design-to specifications.  Reviewing and updating the functional and physical architecture of the Africa2Moon payload, including interfaces between the BALLS antenna units, lander, power, communications, mechanical and thermal elements, and maintaining relevant interface control documentation.  Supporting engineering analyses and risk assessments relevant to payload performance, RF compatibility, electromagnetic interference, mechanical integration, thermal survivability, deployment and lunar environmental constraints.  Preparing or reviewing verification planning and test documentation, including verification matrices, test instructions, acceptance test procedures and qualification test procedures, with traceability to approved requirements.  Reviewing available structural, electronics, RF, electromagnetic-compatibility and endurance-test evidence; recording findings; and supporting the preparation of acceptance or qualification test reports where required.  Maintaining sound configuration management for the Africa2Moon technical baseline, including product structures, controlled technical documents and the status of requirements, interfaces, risks and verification evidence.  Supporting the management of baseline changes, engineering change proposals, change notices, non-conformances, waivers and concessions, where applicable.  Providing systems-engineering advice to the Africa2Moon Project Manager and technical team, including focused inputs to technical plans, work breakdown structures, statements of work, schedules, design reviews and engineering decisions. Because the assignment requires close interaction with the Africa2Moon team and continuity with work already undertaken on the project, the bidder must propose one named Systems Engineer for the full 300-hour assignment. The proposed resource must be experienced in systems engineering for RF, digital signal processing, control and monitoring, radio- South African Radio Astronomy Observatory (SARAO), Address: Liesbeek House, River Park, Gloucester Road, Mowbray, Cape Town, 7700 Tel: +27 (0) 21 506 7300 21 February astronomy, satellite or space-related systems and must be able to become productive without a material project-familiarisation period. NOTE: The quotation must identify the single resource proposed for the assignment. Substitution will require SARAO's prior written approval and any substitute must meet the same requirements and provide equivalent continuity of project knowledge. Given the interrelated nature of the payload and the limited 300-hour allocation, the successful service provider must demonstrate that the proposed resource has:  Specialisation and practical experience in systems engineering.  A proven track record in the design and development of RF, digital signal processing, radio-astronomy, satellite, space, avionics or comparable multidisciplinary electronic systems.  Practical experience in the integration, test and verification of multidisciplinary systems incorporating RF, digital/electronic and mechanical elements.  Experience in requirements management, architectural design, interface definition, verification planning, technical baseline establishment and engineering change control. Key notes for bidder’s attention;  Timelines: The commencement date and kick-off meeting will be confirmed following award. The 300 hours…

Question 4

What financial requirements apply to bidders?

Accepted Answer

Payment Terms: Payment terms: Invoices must be submitted monthly in arrears and accompanied by a detailed timesheet and a brief record of work completed, certified by the Africa2Moon Project Manager. No advance payments will be made, and total invoiced time may not exceed 300 hours without prior written authorisation. A confidentiality agreement will be signed by the rele

Question 5

What compliance and legal requirements must bidders meet?

Accepted Answer

tax compliance status system pin code from the South African Revenue Service (SARS) Central Supplier Database (CSD) Signed SBD 1 form M (pricing schedule) Signed and completed SBD 4 form M (=> R 2 000) Signed and completed SBD 6.1 form M (=> R 2 000) CIDB requirement ( If applicable) B-BBEE Minimum Level: 8 Points Allocation: 80 points B-BBEE Details: ay, Cape Town, 7700 Tel: +27 (0) 21 506 7300 21 February FRAUD ARLET The NRF would never offer payment or any other consideration in return for the favourable consideration of a bid. Please report any suspected acts of fraud or corruption to the following toll-free number: 0800 701 701 or SMS 39772. SUPPLIER INFORMATION Name of Bidder Name: Street Address: Telephone Number Code Number Cell Phone Number Code Number Facsimile Number Code Number E-Mail Address VAT Registration Number Tax Tax Central Supplier Complianc Compliance OR MAAA Database No. e Status System PIN B-BBEE Status B-BBEE Status Tick Applicable Box. Tick Applicable Box. Level Verification Level Sworn ❑ Yes ❑No ❑ Yes ❑No Certificate Affidavit [A B-BBEE status level verification certificate/sworn affidavit (for EMEs & QSEs) must be submitted in order to qualify for preference points for B-BBEE – also refer to the SBD 6.1] Are you the accredited Are you a foreign- ❑ Yes ❑No representative in South based supplier for ❑ Yes ❑No [If yes Africa for the the [If yes, answer the enclose goods/services/works goods/services/wor questionnaire below] proof] offered? ks offered? Is the entity a resident of the Republic of South Africa (RSA)? ❑ Yes ❑No Does the entity have a branch in the RSA? ❑ Yes ❑No Does the entity have a permanent establishment in the RSA? ❑ Yes ❑No Does the entity have any source of income in the RSA? ❑ Yes ❑No Is the entity liable in the RSA for any form of taxation? ❑ Yes ❑No If the answer is “No” to all of the above, then it is not a requirement to register for a tax compliance status system pin code from the South African Revenue Service (SARS). South African Radio Astronomy Observatory (SARAO), Address: Liesbeek House, River Park, Gloucester Road, Mow

Question 6

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"07 October 2026","closingTime":"12:00PM"}

Question 7

Who should be contacted for queries about this tender?

Accepted Answer

{"name":"Tumelo Mothupi Contact person: Carla Mitchell","email":"tmothupi@sarao.ac.za","phone":"011 268 3423","department":"of the National Research Foundation (NRF) that houses and operates South","address":"chnical enquiries may be directed"}

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