Arc HVAC repairs & maintenance panel – 5-Year contract, mpumalanga/mpumalanga & limpopo (arc) – tender ARC/2025/09/21

{"closingDate":"21 September 2026","closingTime":"11h00"}

{"name":null,"email":"[email protected]","phone":"+27 13 753 7157","department":"s & mechanical ventilation","address":"ampuses/sites you can render services to."}

7.1 The service provider shall furnish the ARC with the Certificate of Compliance

(COC) for all new installations including electrical work in compliance

Regulation 7(1) of the Electrical Installation Regulations, 2009 and

Occupational Health and Safety Act of 1993.

7.2 The successful service providers will have to conduct a risk assessment of the

work area and submit such to the ARC prior to the commencement of the work.

7.3 Generated waste should be removed from site after completion of the

assignment and disposed of in accordance with environmental regulations.

7.4 The successful service providers will have to provide a guarantee/warranty

supported by a confirmatory letter. Service providers failing to do so will be

disqualified.

7.5 The ARC reserves the right to make use of another contractor should there be

a disagreement on pricing.

7.6 The ARC may inspect the premises of your company unannounced and

premises of your clients, failure to verify these premises may render to

disqualification of your bid.

7.7 Compliance to Occupational Health and Safety Act, National Building

Regulations, South African National Standard and any other related legislation

under South African law.

7.8 The successful service provider will be required to sign a five (5) year

performance-based contract with the ARC.

7.9 The successful service provider will be required to submit a complete safety file

(SF) as per the ARC checklist that will be provided prior to any commencement

of work. No work will commence until such time that the requisite

documentations have been submitted.

7.10 Should a service provider intend to sub-contract part of the work, the

information regarding the percentage of the work needs to be included in the

proposal and details of the sub-contractor must be included in the proposal.

7.11 Each service provider shall ensure supervision by a competent qualified

person during the execution of the work that shall be on-site until completion of

the work.

7.12 ARC shall not be held liable for injuries to employees or subcontracted

employees of the company and / or damages to service provider’s property

used in the execution of the work.

7.13 Only good quality parts and materials that comply with SABS requirements

may be used in the execution of the work. ARC reserves the right to inspect

material prior to installation and may refuse usage of the material should it be

found not to comply with requirements.

7.14 Leave workspace clean after completion of work.

7.15 Service providers shall implement measures for the prevention of damages,

losses, etc. to ARC property and employees during the execution of the work.

9.1 The successful service providers will have to conduct a risk assessment of the

work area and submit such to the ARC prior to the commencement of the work.

9.2 Generated waste should be removed from site after completion of the

assignment and disposed of in accordance with environmental regulations.

9.3 The successful service providers will have to provide a guarantee/warranty

supported by a confirmatory letter. Service providers failing to do so will be

disqualified.

9.4 The ARC reserves the right to make use of another contractor should there be

a disagreement on pricing.

9.5 The ARC may inspect the premises of your company unannounced and the

premises of your clients, failure to verify these premises may render to

disqualification of your bid.

9.6 Compliance to Occupational Health and Safety Act, National Building

Regulations, South African National Standard and any other related legislation

under South African law.

9.7 The successful service provider will be required to sign a five (5) year

performance-based contract with the ARC.

9.8 The successful service provider will be required to submit a complete safety file

(SF) as per the ARC checklist that will be provided prior to any commencement

of work. No work will commence until such time that the requisite

documentations have been submitted.

9.9 Should a service provider intend to sub-contract part of the work, the

information regarding the percentage of the work needs to be included in the

proposal and details of the sub-contractor must be included in the proposal.

9.10 Each service provider shall ensure supervision by a competent qualified

person during the execution of the work that shall be on-site until completion of

the work.

9.11 ARC shall not be held liable for injuries to employees or subcontracted

employees of the company and / or damages to service provider’s property

used in the execution of the work.

9.12 Only good quality parts and materials that comply with SABS requirements

may be used in the execution of the work. ARC reserves the right to inspect

material prior to installation and may refuse usage of the material should it be

found not to comply with requirements.

9.13 Leave workspace clean after completion of work.

9.14 Service providers should implement measures for the prevention of

damages, losses, etc. to ARC property and employees during the execution of

the work.

Returnable Documents: The following documents are required for bid evaluation purposes: Certified copy of Identity Documents of Shareholders / Directors / Members; Company Registration Documents; Original or certified copy of the BBBEE Certificate (Level 1 to 4 only) or sworn affidavit; Valid tax compliance status PIN; Completed and signed SBD forms; Proof of CIDB registration; Financial proposal for price; Proof of CSD registration; Three completion letters with contactable referees/three completion certificates; Valid and certified copy of South African Refrigeration and Air Conditioning Contractors Association; Letter of Good standing obtainable from Department of Labour/COIDA; Valid and certified copy of the Wireman’s license obtainable from the Department of Labour.

Bidders must submit a valid and certified Wireman's license, a valid and certified SARACCA membership certificate, and a letter of good standing from the Department of Labour. They must have a valid Tax PIN from SARS, a CSD report not older than three months, and a CIDB registration of EB or ME grade 1 and above. Bidders must submit a certified copy of their company registration documents and complete all Standard Bidding Documents (SBD forms). They must provide three contactable completion letters or certificates for similar work done in the past 36 months. Bidders must have a physical footprint within a 200km radius of the sites they wish to service. Bidders must also submit a valid B-BBEE certificate (Level 1-4 only) or a sworn affidavit to qualify for specific goals points. The ARC may inspect the premises of the company and its clients unannounced.

“YES”. Completion of this

column is COMPULSORY.

Failure to do so will disqualify

your tender/bid

1.1 Repair & maintenance HVAC and related equipment and systems

including but not limited to the following:

1.1.1 Air conditioning units & mechanical ventilation

1.1.2 Wet walls (for agricultural tunnels/greenhouses)

1.1.3 Refrigeration & cold rooms

1.1.4 Humidifiers

1.1.5 Air curtains

1.1.6 Freezers/chillers

1.1.7 Central and non-central heating systems

1.1.8 Extractor fans

1.1.9 Compressed air & gas

1.1.10 Other related equipment and systems

1.2 Ensure that work of a technical nature is performed by "Competent"

persons as defined by the Occupational Health and Safety Act who

are experienced and skilled in maintaining facilities which are the

subject matter of this agreement and who are employed and

supervised by the Service Provider

1.3 Provide call-out service twenty-four (24) hours a day, seven (7) days

per week. The call-out service must be carried out at the cost as

provided for in the pricing schedule. The Service Providers’ staff

must be equipped with adequate communication equipment and

necessary tools to perform the work and to ensure a minimum delay

Bidders shall provide one referral letter from a company for which similar services

have been rendered/ provided for.

20. Broadbased black economic empowerment (BBBEE)

In terms of the Preferential Procurement Policy Framework Act (PPPFA), Act , the 80 / 20 principle shall be applicable to this bid and points shall be

allocated as indicated under functionality. Sound evidence for points claimed must

be attached so that points can be allocated.

BBBEE status level points will be awarded to service providers who will submit

certified copy of BBBEE certificates or original BBBEE certificates from SANAS

accredited agencies and IRBA registered auditors or BBBEE letters from an auditor

or accountant.

Joint Ventures / Consortium / Partnerships must submit a BBBEE document as

indicated above for that particular entity e.g. JV or Consortium otherwise no BBBEE

points shall be awarded.

No BBBEE points shall be awarded to a tenderer who fails to comply with the

above.

21. Acceptance of submissions

No submission shall be deemed to have been accepted, unless and until a formal

order has been commissioned and executed. Submissions shall remain open for

acceptance by the ARC for a period of 180 (one hundred and eighty) days from the

date on which they are returnable in terms of this Bid.

22. Amplification of submissions

The ARC may, after the opening of submissions, call on the prospective Bidder to

amplify in writing any matter which is not clear in the prospective Bidder’s

submission and such amplification shall form part of the original submission. In the

event of the prospective Bidder failing to supply such information, the submission

will be liable to rejection.

23. Cost of proposal

Bidders shall bear all costs associated with the preparation and submission of their

proposals, the ARC will in no case be responsible or liable for those costs,

regardless of the conduct or outcome of the Bid.

24. Bid documents

This document in its entirety serves as the complete Bid document. Proposals

offering only part of the requirements will be rejected. The Bidder is expected to

examine all corresponding instructions, forms, terms and specifications contained

in this document. Failure to comply with these documents will be at the Bidder’s

risk and may affect the evaluation of their proposal.

25. Documents comprising the proposal

In preparing the technical and price components of the submissions all references

to descriptive material and brochures should be included in the appropriate

response paragraph, although material documents themselves may be provided

as annexes to the proposal / response. Bidders are requested to focus on the

provision of relevant information and to limit the amount of marketing and

“boilerplate” material. The successful Bidder’s proposal may be incorporated in

whole or in part in the final contract. Any information that the Bidder considers

proprietary should be marked as such.

26. Information

Information that the Bidder considers proprietary, if any, should be clearly marked

“proprietary” next to the relevant part of the text and it will be treated as such

accordingly.

27. Period of validity

Proposals shall remain valid for one hundred and eighty (180) days after the date

of proposal submission. A proposal valid for a shorter period may be rejected by

the ARC on the grounds that it is non-responsive.

In exceptional circumstances, the ARC may solicit the Bidder’s consent to an

extension of the period of validity. The request and the responses thereto shall be

made in writing.

28. Format and signing of proposals

The Bidder shall prepare four copies of the proposal, clearly marking one “Original

Proposal” and one “Copy of Proposal” as appropriate. In the event of any

discrepancies between them, the original shall govern. The two proposals shall be

signed by the Bidder or a person, or persons duly authorised to bind the Bidder to

the contract.

29. Interlineations

A proposal shall contain no interlineations, erasures, or overwriting except, as

necessary to correct errors made by the Bidder, in which case such corrections

shall be initiated by the person or persons signing the proposal.

30. Payment

The successful Bidder shall be paid upon submission of an invoice for each

transaction of satisfactory work detailed in the scope.

31. Diligence exercise

The ARC reserves the right to perform due diligence exercise for the purpose of

appointing a credible tenderer.

32. Price and pricing structure

(To be inserted or deposited into the Financial Proposal Envelope)

o Bidders shall indicate the basis on which the services will be charged.

• Where a Bidder lacks in-house expertise and may have to outsource certain

services, the detail and basis of charges of any such service that may be required

must be outlined.

• The Bidder shall reflect service discounts that they will offer throughout the contract

duration.

• Bidder’s submissions must reflect the detailed breakdown of the bid price as

follows:

• Prices must be for the entire period of the tender including price escalation.

o Prices must include VAT, if it is applicable and all other costs related to the

execution of the required services.

The Agricultural Research Council (ARC) is a Research Science and Technology institution of excellence in South Africa, which operates

within the National System of Innovation. The ARC has a mandate for innovative and creative agricultural research, technology development

and transfer aimed at the advancement of South African agriculture. Its operations are overseen by the ARC Council which is appointed by

and accountable to the Minister for Agriculture, Land Reform and Rural Development.

The Agricultural Research Council (ARC) invites suitably qualified and experienced service providers to assist with the repair and maintenance

service of its heating, ventilation and air conditioning systems/HVAC. A maximum of ten (10) service providers will be appointed per

cluster/site.

the HVAC repairs & maintenance.

19. Track record

(Professional Services)

Name of bidder: ..................................................................... Bid NO.: ARC/22/08/2025/1

CLOSING TIME 11:00 CLOSING DATE: 21 September 2026.

Offer to be valid for 180 days from the closing date of bid.

Item Description Bid Price in RSA Currency ** (All Applicable Taxes Included)

No

1. The accompanying information must be used for the formulation

of proposals.

2. Bidders are required to indicate a ceiling price based on the total

estimated time for completion of all phases and including all

expenses inclusive of all applicable taxes for the project.

R...................................................

3. Persons who will be involved in the project and

Rates applicable (certified invoices must be

Rendered in terms hereof)

4. Person and position hourly rate

Daily rate

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5. Phases according to which the project will be

Completed, cost per phase and man-days to be

Spent

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---------------------------------------------------------R------------------- days

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5.1 Travel expenses (specify, for example rate/km and total km, class of air travel, etc).

Only actual costs are recoverable. Proof of the expenses incurred must

accompany certified invoices.

Description of expense to be incurred rate quantity

Amount

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Total: r..........................................................

all applicable taxes” includes value- added tax, pay as you earn, income

tax, unemployment insurance fund contributions and skills development

levies.

5.2 Other expenses, for example accommodation (specify, e.g. Three-star hotel,

bed and breakfast, telephone cost, reproduction cost, etc.). On basis of these

particulars, certified invoices will be checked for correctness. Proof of the

expenses must accompany invoices.

Description of expense to be incurred rate quantity

Amount

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Total: r..........................................................

6. Period required for commencement with project after acceptance of bid

....................................................

7. Estimated man-days for completion of project

....................................................

8. Are the rates quoted firm for the full period of contract?

*Yes/no

9. If not firm for the full period, provide details of the basis on which adjustments

will be applied for, for example consumer price index.

....................................................

....................................................

*[Delete if not applicable]

Any enquiries regarding bidding procedures may be directed to the –

Agricultural research council – nelspruit office

Department: Supply Chain Management

Contact Person: Mr Bheki Khoza / Mr Sibusiso Mazibuko

Tel: (013) 753 7157 / 013 753 7046/013 753 7000

E-mail address: [email protected] / mazibukos@arc,agric.za

Any enquiries regarding technical information may be directed to:

Department: Facilities Management

Contact Person: Mr. Andries Nkuna

Tel: (013) 753 7000

E-mail address: [email protected]

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation

to bid. In line with the principles of transparency, accountability, impartiality, and

ethics as enshrined in the Constitution of the Republic of South Africa and further

expressed in various pieces of legislation, it is required for the bidder to make this

declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List

of Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling interest in the

enterprise, in table below.

Full Name Identity Number Name of State

institution

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

2.2 Do you, or any person connected with the bidder, have a relationship with any

person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest in the enterprise have any interest in

any other related enterprise whether or not they are bidding for this contract?

Yes/no

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

regard the following information shall be provided:

• Where a Tenderer lacks in-house expertise and may have to outsource certain

services, the detail and basis of charges of any such service that may be required

must be outlined.

• The tenderer shall reflect service discounts that they will offer throughout the

contract duration.

• Tenderers submissions must reflect the detailed breakdown of the tender price as

per the costing structure or bill of quantities.

• Prices must include VAT, if it is applicable and all other costs related to the

execution of the required services.

• The tenderer agrees not to change the price with VAT or any other Tax

subsequent to submitting the tender. This includes subsequent VAT registration.

• All prices quoted are to be in SA Rand and inclusive of Value Added Tax (VAT).
• No change in the prices submitted shall be considered after receipt of response

to the Tender submission within the validity period of the tender.

• Bidders shall ensure that the bid price is for the duration of the project, including

escalations.

order to use this provision, taxpayers will need to register with SARS as eFilers

through the website www.sars.gov.za.

Sbd 3.3

Pricing schedule

(Professional Services)

Name of bidder: ..................................................................... Bid NO.: ARC/22/08/2025/1

CLOSING TIME 11:00 CLOSING DATE: 21 September 2026.

Offer to be valid for 180 days from the closing date of bid.

Item Description Bid Price in RSA Currency ** (All Applicable Taxes Included)

No

Rates applicable (certified invoices must be

Rendered in terms hereof)

....................................................

8. Are the rates quoted firm for the full period of contract?

*Yes/no

4.3 Letter of good standing obtainable from the Department of labor 1 4.4 CIDB EB or ME grade 1 and above 1 4.5 Valid Tax PIN number from SARS 1 4.6 CSD report not older than three (3) months 1 4.7 Complete and sign all the Standard Bidding Documents (SBD 1 Forms) 4.8 Certified copy of company registration documents such as CK 1 certificate for Close Corporations 4.9 Minimum contactable completion letters/certificates on a 3 company letterhead for HVAC and related equipment and systems repairs & maintenance. The completion letters/certificates should entail the following: (a) company name, (b) contact person, (c) telephone number, (d) type of work completed, (e) period of completion and (f) value of the project for the past 36 months or more No appointment letters and purchase orders (PO) will be accepted NB: BIDDERS WILL BE DISQUALIFIED SHOULD THEY FAIL TO COMPLY WITH THE ABOVE

ACCEPTABLE TENDER/QUOTATION 5.1 Only acceptable tenders/quotations may be evaluated further based on preference points. 5.2 An acceptable tender/quotation is the one which complies in all respects with the specification and conditions of the tender/RFQ as set out in the document. This means that a tender/an RFQ must first be evaluated based on the specification, tender/RFQ conditions and functionality criteria (if applicable) before the preference points system

B-BBEE Minimum Level: 1

B-BBEE Details: .......................

Telephone number code...............NUMBER.............................................

Cellphone number ...............................................................................

Facsimile number

Code ............. Number..............................................

E-mail address ...............................................................................

VAT registration number

................................................................................

Has an original and valid tax clearance certificate been submitted?

(Sbd 2)

YES or NO

Has a b-bbee status level verification certificate been submitted?

(Sbd 6.1)

YES or NO

If yes, who was the certificate issued by?

An accounting officer as contemplated in the close corporation

Act (cca)................................ ............

A verification agency accredited by the south african

Accreditation system (sanas); or......................

A registered auditor ............................................

[Tick applicable box]

(A b-bbee status level verification certificate must be submitted in

Order to qualify for preference points for b-bbee)

Are you the accredited representative

IN SOUTH AFRICA FOR THE GOODS / SERVICES / WORKS OFFERED? YES or

NO

[If yes enclose proof]

Signature of bidder .................................................................................

Date.................................................................................

Capacity under which this bid is

Signed...............................................................

Total bid price..................................

Total number of items offered .........

Any enquiries regarding the bidding pro

HDI Requirement: 51%

8.1 The service provider warrants that the goods supplied under the contract are

new, unused, of the most recent or current models, and that they incorporate

all recent improvements in design and material unless provided otherwise in

the contract.

8.2 The service provider further warrants that all goods supplied under this

contract shall have no defect, arising from design, materials or workmanships

(except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the service provider, that may

develop under normal use of the supplied goods in the conditions prevailing in

the country of final destination.

8.3 If the service provider, having been notified, fails to remedy the defect/s, the

purchaser may proceed to take such remedial action as may be necessary, at

the supplier’s risk and expense and without prejudice to any other rights

which the purchaser may have against the service provider under the

contract.

10.1 The service provider warrants that the goods supplied under the contract

are new, unused, of the most recent or current models, and that they

incorporate all recent improvements in design and material unless provided

otherwise in the contract. The service provider further warrants that all goods

supplied under this contract shall have no defect, arising from design,

materials or workmanships (except when the design and/or material is required

by the purchaser’s specifications) or from any act or omission of the service

provider, that may develop under normal use of the supplied goods in the

conditions prevailing in the country of final destination.

10.2 If the service provider, having been notified, fails to remedy the defect/s,

the purchaser may proceed to take such remedial action as may be necessary,

at the supplier’s risk and expense and without prejudice to any other rights

which the purchaser may have against the service provider under the contract.

Terms and conditions of the tender

11. Lodging of submissions

Tenderers are requested to submit two (2) complete documents through e-

Submission on e-Tenders (one original proposal and one original for financial

proposal). Tenderer’s name and tender number to be submitted through e-

Submission on e-Tenders, by no later than 11:00 (eleven o’clock) on 21

September 2026.

Submissions not received on time and date specified will not be

considered.

12. Compliance with general conditions of contract

No alteration, variation or amendment of the Contract (of which this Tender

represents the offer) shall be permitted unless otherwise agreed to in writing.

Should the prospective provider, in the case of non-compliance, wish to make any

amendments to the conditions stipulated by the ARC in this Tender, which shall

form the offer element of a Contract and if it is accepted by the ARC, then such

proposed amendments shall be clearly stipulated by the prospective provider and

where possible stating the increase or decrease in the cost involved by such

proposals. The ARC reserves the right to reject such submissions.

Misrepresentation of facts will result in disqualification and cancellation of

the Contract.

13. Arc liability

The ARC does not bind itself to accept the lowest or any tender proposal, nor to

assign any reason for the rejection of a tender proposal, nor shall it be

responsible for or pay any expenses or losses that may be incurred by the

prospective provider in the preparation and delivery of its submission.

14. Submission acceptance

No submission shall be deemed to have been accepted, unless and until a formal

appointment letter is issued to the successful tenderer. Submissions shall remain

open for acceptance by the ARC for a period of 180 (one hundred and eighty)

days from the date on which they are returnable in terms of this Tender.

15. Prices

Tenderers shall indicate the basis on which the services will be charged. In this

regard the following information shall be provided:

• Where a Tenderer lacks in-house expertise and may have to outsource certain

services, the detail and basis of charges of any such service that may be required

must be outlined.

• The tenderer shall reflect service discounts that they will offer throughout the

contract duration.

• Tenderers submissions must reflect the detailed breakdown of the tender price as

per the costing structure or bill of quantities.

• Prices must include VAT, if it is applicable and all other costs related to the

execution of the required services.

• The tenderer agrees not to change the price with VAT or any other Tax

subsequent to submitting the tender. This includes subsequent VAT registration.

• All prices quoted are to be in SA Rand and inclusive of Value Added Tax (VAT).
• No change in the prices submitted shall be considered after receipt of response

to the Tender submission within the validity period of the tender.

• Bidders shall ensure that the bid price is for the duration of the project, including

escalations.

16. Terms of engagement

• The successful bidder shall not take more than three (3) months from date of Bid

award unless otherwise indicated and agreed between the successful Bidder and

the ARC.

• The Service Provider shall be available for consultation with the ARC

representative.

• The Service Provider shall manage as confidential all data, information and insights

gained in execution of work for the ARC.

• ARC retains the right to negotiate with the successful Bidder for partial execution

of the proposal.

• ARC retains the right to enter into non-exclusive agreements with Service

Providers that do not restrict procurement of goods and services from other Service

Providers.

• ARC retains the right to require the Service Provider to obtain permission in writing

from the ARC prior to replacement of individuals proposed for execution of this Bid.

• Service Providers to accept professional liability for services rendered, including

those rendered under sub-contract to the service provider

17. Contents of submission

Proposals shall include all relevant information about the Bidder, which is thought

appropriate to assist the ARC to assess its capabilities, capacity, outputs, value

adding abilities, competitive advantage, etc.

The proposals presented are to be comprehensive and should describe the

methodology to be followed in doing the following:

• The Breakdown of the complete specification with associated costs.

• All SBD (Standard Bidding Documents) must be completed and signed.

The proposals presented are to be as comprehensive as possible and ARC

reserves the right to request the Bidder to provide more details.

Bidders shall adhere to the conditions stipulated in the General Conditions of

Contract as prescribed by the National Treasury.

Bidders must ensure that the complete bid document is submitted with all additional

required information and any other documents that the bidder wishes to supply to

substantiate or clarify specific aspects in the proposal.

Failure to submit the bid document and / or any required documentation may

result in disqualification.

18. Approach and methodology

Bidders should propose a comprehensive approach and methodology regarding

the HVAC repairs & maintenance.

• ARC retains the right to require the Service Provider to obtain permission in writing

from the ARC prior to replacement of individuals proposed for execution of this Bid.

• Service Providers to accept professional liability for services rendered, including

those rendered under sub-contract to the service provider

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Total: r..........................................................

all applicable taxes” includes value- added tax, pay as you earn, income

tax, unemployment insurance fund contributions and skills development

levies.

5.2 Other expenses, for example accommodation (specify, e.g. Three-star hotel,

bed and breakfast, telephone cost, reproduction cost, etc.). On basis of these

particulars, certified invoices will be checked for correctness. Proof of the

expenses must accompany invoices.

Compulsory Requirements: Valid and certified copy of the Wireman’s license obtainable from the Department of Labor; Valid and certified copy of South African Refrigeration and Air Conditioning Contractors Association (SARACCA) membership certificate; Letter of good standing obtainable from the Department of Labor; CIDB EB or ME grade 1 and above; Valid Tax PIN number from SARS; CSD report not older than three (3) months; Complete and sign all the Standard Bidding Documents (SBD Forms); Certified copy of company registration documents such as CK certificate for Close Corporations; Minimum contactable completion letters/certificates on a company letterhead for HVAC and related equipment and systems repairs & maintenance. The completion letters/certificates should entail: (a) company name, (b) contact person, (c) telephone number, (d) type of work completed, (e) period of completion and (f) value of the project for the past 36 months or more. No appointment letters and purchase orders (PO) will be accepted. Bidders will be disqualified should they fail to comply with the above requirements.

Acceptable Tender/Quotation: Only acceptable tenders/quotations may be evaluated further based on preference points. An acceptable tender/quotation is the one which complies in all respects with the specification and conditions of the tender/RFQ as set out in the document. This means that a tender/an RFQ must first be evaluated based on the specification, tender/RFQ conditions and functionality criteria (if applicable) before the preference points system. Evaluation Criteria: All bidders will be evaluated according to the following: Compliance with compulsory requirements of the tender; PPPFA (price and points for Specific Goals points); The 80/20 principle will apply in terms of the Preferential Procurement Policy Framework Act. All price quotations will be evaluated by applying the 80/20 principle as prescribed by the PPPFA and its Regulations. The lowest acceptable price will score 80 points; the 20 specific goals points will be allocated as follows: Ownership by HDI’s 51%+ (6 points), Ownership by Women 51%+ (4 points), Ownership by Youth 51%+ (4 points), Ownership by PwD 51%+ (2 points), BEE status Level 1-4 (2 points), RDP goals Any goal/s (2 points). NB: Functionality is not applicable to this tender.