Supply and delivery of personal protective equipment (PPE) at chief dawid stuurman international airport – 5-Year contract

Closing date: 11 September 2026 at 11h00. No other dates (briefings, site visits, clarification deadlines) are stated.

Procurement Specialist Nhlanhla Mdamba: [email protected], copy [email protected]. Include the reference number and description of the tender in the subject line. This applies to clarifications before and after bid closure.

Bids must be submitted via the eTender portal. The full Invitation to Bid (SBD 1) must be completed, signed and returned; bids without it are non-responsive. The Declaration of Interest (SBD 4) must be completed and signed by each party; bids without it are non-responsive. The Preference Points Claim (SBD 6.1) must be completed and returned. Bids must be concise, in plain English, and structured in the prescribed format. Information not in the relevant part may not be considered. Additional information requested during evaluation must be submitted within 7 working days. No additional information will be accepted unless requested.

Format of Bids: Bidders must complete all necessary bid documents and undertakings. Proposals should be concise, written in plain English and simply presented. If applicable, proposals must be structured in the prescribed format. Declaration of Interest: Each party must complete and return the Declaration of Interest. Bids without a complete and signed Declaration of Interest will be deemed non-responsive. Invitation to Bid: Bidders must complete, sign and return the full Invitation to Bid document. Bids without it will be deemed non-responsive.

Evaluation is in three stages. Stage 1: Administrative requirements — valid Tax PIN, valid B-BBEE certificate or sworn affidavit, CIPC, latest CSD full report, and completed SBD forms. Non-compliance may lead to rejection or a seven-day period to submit supplementary information. Stage 2: Mandatory requirements — bidder must be based in Port Elizabeth and submit proof of locality (detailed lease agreement, rental agreement, or municipal invoice/statement); failure results in automatic disqualification. Stage 3: Price and ATNS Specific Goals — 80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals: 51% Black Owned Suppliers (10 points), 30% Black Woman Owned Suppliers (10 points). Bidders must claim points in SBD 6.1 and provide proof: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders. ATNS evaluates bids under Preferential Procurement Regulations, 2022.

Supply and deliver personal protective equipment (PPE) at ATNS – Chief Dawid Stuurman International Airport, as and when required, for five years. The catalogue includes: safety shoes (EN ISO 20345: S3, steel toe, anti-slip SRC, sizes UK 4–13); reflective work jackets and trousers (50mm reflective tape, 65/35 polycotton twill, royal blue); dustcoats; denim work trousers and jackets (93% cotton, 5% polyester, 2% viscose); general purpose gumboots (EN ISO 20347:2012, PVC, oil/acid resistant); raincoats and high viz rain jackets/trousers (polyester PVC, reflective tape, high viz colours); nitrile and nylon PU palm gloves; nomadic hiking hats (UPF 30+); leather gloves; indoor/outdoor spectacles; anti-fog goggles; reflective vests; denim chef bib aprons; pinafores; gel SPF 50; men's and ladies' down jackets. All apparel and footwear must comply with SANS and SABS requirements. Retro-reflective garments must meet EN471 Class 2 minimum, with lime green for normal operations and bright orange for emergency departments. Bidders must submit product catalogues and physical samples to regional offices for quality and compliance inspection before final contract appointment.

Any budget amount indicated is a guide only; bidders must submit a fair and reasonable costing. All costs related to the assignment must be included in the pricing schedule in the prescribed formats. Bids without a price or with an incomplete price are non-responsive. A pricing schedule omitting any specified element (fees, reimbursable costs) may be considered non-responsive.

Central Supplier Database (CSD): registration required before bid submission; submit proof of registration or application. No award to unregistered bidders. SARS Tax Compliance: submit SARS PIN or printed TCS, or CSD number if no TCS available. Each party in consortia/joint ventures must submit separate proof. Bids without any of these are non-responsive. B-BBEE: valid B-BBEE certificate or sworn affidavit required; claim specific goals in SBD 6.1. CIPC documents, shareholder certificates and ID copies of shareholders required to verify specific goals. Declaration of Interest (SBD 4) and Invitation to Bid (SBD 1) must be completed and signed. Registration certificates and accreditation with OEMs or professional bodies: proof required, otherwise non-responsive.

Specific Goals: 51% Black Owned Suppliers – 10 points; 30% Black Woman Owned Suppliers (Section 2(1)(d)(i) of the PPPFA) – 10 points; Total 20 points. Bidders must indicate how they claim points in SBD 6.1. To verify claims, bidders must submit CSD Report, CIPC documents, shareholder certificates, and ID copies of shareholders. ATNS evaluates bids based on Preferential Procurement Regulations, 2022.

PPE must provide thermal protection, wind proofing, waterproofing and durability to mitigate operational hazards. Safety shoes must meet EN ISO 20345: S3 with steel toe (200 joule), water penetration resistance, anti-slip SRC. Gumboots must meet EN ISO 20347:2012 with oil- and acid-resistant sole. High visibility garments must meet EN471 Class 2, with lime green for normal operations and bright orange for emergency departments. The company logo/name must be embossed at the back of jackets or tabards, visible from a distance, in black unless corporate colours dictate otherwise. Designation may be embossed at the bottom of the back in black Arial font. A retro-reflective shirt may be worn instead of a jacket, with no other garment over it.

ATNS values include economic, social, and environmental sustainability. PPE items include recycled black PVC upper gumboots and materials such as 93% cotton, 5% polyester, 2% viscose. Gel SPF 50 protects against daily environmental challenges. No further environmental or sustainability requirements are stated.

ATNS accepts no liability for accuracy of representations; bidders rely on their own judgment. ATNS may vary scope and terms, with written notice. The successful tenderer must accept standard terms including retention for non-satisfactory completion, breach, confidentiality, and adequate professional indemnity insurance. ATNS may withdraw from commitments if circumstances dictate. All designs and documentation submitted are confidential. ATNS may reject, withdraw or cancel any proposals, negotiate with one or more bidders, and accept the most advantageous bid. A contract is only concluded when reduced to writing and signed by both parties. ATNS may enter one contract for all functions or multiple contracts with different bidders. The process may be postponed or cancelled at ATNS's sole discretion before contract award. Bids may be rejected for proven corruption, fraud, abuse of SCM system, or failure to perform on previous contracts; such actions are communicated to National Treasury. The General Conditions of Contract must be accepted. The bidder warrants it can conclude the agreement to ATNS's satisfaction. Waiver of a breach does not prejudice remedies for continuing breaches. On termination, the bidder must hand over all documentation and deliverables without right of retention. Amendments must be in writing and signed. The bidder must give immediate written notice if unable to deliver within the delivery period or against quoted price/specifications; ATNS may implement GCC remedies. Copyright of all documentation belongs to ATNS; the successful bidder may not disclose without written approval; this survives termination. The bid and all information must be held in strict confidence, with limited copies. The Service Provider must comply with POPIA, ensure security and confidentiality of personal information, process only with authorization, and notify ATNS of any breach. The Service Provider is liable for claims, damages, and fines from wrongful processing, and indemnifies ATNS against civil or criminal action, administrative fines, or penalties. By submitting, the bidder consents to use of personal information, confirms it is voluntarily supplied, and acknowledges rights to access, rectify, object, and complain to the Information Regulator.

Stage 1 Administrative Requirements: Valid Tax Pin Status, Valid BBB-EE Certificate or Sworn Affidavit, CIPC, Latest Central Supplier Database (CSD) Full Report, Duly completed and signed SBD Forms (SBD1, SBD 4, SBD 6.1). Non-compliance may lead to rejection or a seven-day period to submit supplementary information. Stage 2 Mandatory Requirements: The bidder must be based in Port Elizabeth and must submit proof of locality such as a detailed lease agreement, rental agreement, or municipal invoice/statement. Failure to submit proof results in automatic disqualification. Central Supplier Database: All suppliers must be registered on the National Treasury CSD before submitting a bid; proof of registration or application must be submitted. No bid will be awarded to a bidder not registered on the CSD. SARS Tax Clearance: Bidders must ensure tax compliance, submit their SARS PIN or printed TCS, or provide CSD number if no TCS available. Each party in consortia/joint ventures must submit separate proof. Bids without any of these will be deemed non-responsive. Registration Certificates and Accreditation with OEMs or Professional Bodies: Bids without proof will be deemed non-responsive.

The bid will be evaluated using the 80/20-point system. Price is allocated 80 points and Specific Goals 20 points. The applicable preference point system will be determined based on the value of the lowest acceptable tender, aligning with procurement regulations thresholds.