Panel of compliance, governance & assurance service providers (5-year term)

Closing date and time: 11 November 2026 at 11:00 CAT.

Clarification queries deadline: 20 October 2026 at 17:00 CAT (queries must be submitted using the Form of Questionnaire (Appendix A) and emailed to [email protected] with copy to [email protected]).

Consolidated responses to clarifications issued by: 27 October 2026 at 17:00 CAT.

No compulsory briefing or site visit is mentioned.

Enquiries before bid closure:

• Contact: Siyabonga Ncube
• Role: Specialist: Demand Management
• Email: [email protected]
• Copy to: [email protected]

Enquiries after bid closure:

• Contact: Andy Ngubane
• Role: Specialist: Acquisition Management
• Email: [email protected]
• Copy to: [email protected]

Submission address (hard copy):

ATNS Company Limited

Eastgate Office Park, Block C

South Boulevard Road

Bruma, 2298

South Africa

Service delivery address: not separately specified; services rendered across ATNS’s 21 aerodromes nationally.

Submission method: Two parcels required.

Parcel A – Administrative and Mandatory (Phase 1 and 2 evaluation): Volume 1A (general instructions and administrative requirements, excluding SBD 3.3 and SBD 6.1).

Parcel B – Price and Specific Goals (only submitted when an RFQ is issued per the engagement model): SBD 3.3 (Pricing Schedule – Professional Services), SBD 6.1 (Preference Points Claim Form), Central Supplier Database (CSD) Report, CIPC documents, shareholder certificates, ID copies of shareholders, valid B‑BBEE certificate or sworn affidavit (for EMEs/QSEs).

Additional mandatory returnable documents (submitted with Parcel A): SBD 1 (Invitation to Bid) – completed and signed; SBD 4 (Bidder’s Disclosure) – completed and signed; Declaration of Interest – completed and signed; proof of CSD registration or application; SARS Tax Clearance Certificate or PIN; registration certificates and accreditation with OEMs or professional bodies.

Submission channels: online via the e‑Submission (e‑Tender) system OR hard copy.

Hard copy requirements: one original, one copy, and one PDF version on USB.

Hard copy delivery address: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298, South Africa.

Closing date and time: 11 November 2026 at 11:00 CAT.

Disqualification risks: failure to meet administrative requirements may lead to rejection (bidder may submit supplementary information within 7 days to cure administrative non‑compliance); failure to meet any mandatory requirement results in exclusion; incomplete or unsigned returnable forms; late submissions regardless of reason.

Evaluation conducted in four sequential stages:

Stage 1 – Administrative Requirements: compliance checked; non‑compliance may cause rejection, but bidder may submit supplementary information within 7 days (strictly administrative, not substantive).

Stage 2 – Mandatory Requirements: failure to comply with any mandatory requirement leads to exclusion from further evaluation.

Stage 3 – Price and Preference Points for Specific Goals (applied only when an RFQ is issued per the engagement model): 80/20 preference point system for requirements up to R50 million (all taxes included); 90/10 system for values above R50 million. Price points calculated using the standard formula (Ps = 80

• (1 - (Pt - Pmin)/Pmin) for 80/20).

Stage 4 – Specific Goals: points allocated per SBD 6.1 based on verified specific goals. Verification requires CSD Report, CIPC documents, shareholder certificates, ID copies of shareholders, and valid B‑BBEE certificate or sworn affidavit.

No minimum qualifying functionality score is stated in the document.

Scope: Appointment of a panel of service providers to render compliance, governance, risk, and assurance services on an as‑and‑when‑required basis for a five‑year period.

Service areas:

• Regulatory Compliance Monitoring: monitor/assess compliance with laws, regulations, internal policies; identify gaps and control weaknesses; conduct gap analyses with findings and action plans; track regulatory changes.
• Compliance Maturity: conduct maturity assessments aligned with Generally Accepted Compliance Practices (GACP) framework; evaluate compliance function effectiveness; benchmark against industry standards; develop and monitor improvement roadmaps.
• Governance, Risk, and Compliance Advisory: expert advisory on governance frameworks, compliance management, risk integration; advise on emerging regulatory developments; promote ethical leadership and sound corporate governance.
• Policy, Framework, and Control Environment Enhancement: develop, review, update policies, procedures, compliance frameworks; ensure alignment with PFMA (as amended), King V (as amended), and other applicable laws/standards; strengthen internal controls and governance structures; assist implementation.
• Training, Awareness, and Capacity Building: design and deliver training programmes, workshops, awareness sessions; build internal capability on compliance, governance, risk management; promote compliance culture; targeted training for management, Board, and Committees.
• Compliance Reporting and Governance Support: prepare and present compliance reports to Management, Committees (Audit and Risk, Social and Ethics, etc.), and Board; provide dashboards, metrics, insights; report on key compliance risks, breaches, remediation; support integrated reporting and disclosure.
• Investigations and Assurance Support: support investigations into non‑compliance (including PFMA‑defined irregular, fruitless, wasteful expenditure); conduct root cause analysis; recommend corrective/preventative actions; provide subject‑matter support to internal/external audit; assist with responses to audit findings and regulatory reviews.

Deliverables (as required): in‑depth compliance assessments, monitoring and gap analysis reports; policy and framework documentation; advisory reports and technical opinions; training materials and workshop facilitation; investigation reports and findings; periodic compliance dashboards and governance reports; development of compliance management tools (registers, trackers, heat maps, risk ratings).

Engagement model: panel appointment does not guarantee minimum work volume; ATNS issues Request for Quotation (RFQ) to suitably qualified panel members; mini‑competition/secondary bidding per RFQ; award via written purchase orders, task orders, work packages, or contracts; no work without written authorisation.

Pricing: indicative rate cards and pricing schedules submitted at panel appointment stage (SBD 3.3); final pricing per assignment determined through RFQ based on specific scope, effort, complexity.

Allocation principles: relevant specialist expertise, demonstrated experience, availability/capacity of proposed resources, geographic considerations, previous ATNS performance, value for money, compliance with procurement policies.

Performance management: panel member performance monitored after each assignment; consistent poor performance or non‑compliance may result in suspension or removal.

Proposal validity: 120 days from submission; extension may be requested in advance with justification.

Pricing format: indicative rate cards and pricing schedules (SBD 3.3 – Professional Services) submitted at panel appointment stage; final pricing per assignment via RFQ based on specific scope.

Price evaluation: 80/20 preference point system for assignments up to R50 million (all taxes included); 90/10 for above R50 million.

Bid security: not mentioned.

Performance security: General Conditions of Contract require successful bidder to furnish performance security within 30 days of contract award (amount specified in Special Conditions of Contract); form: bank guarantee, irrevocable letter of credit, or certified cheque.

Retention: GCC includes retention clause for non‑satisfactory completion.

Payment terms: not specified in the document.

Professional indemnity insurance: required (stated in contract terms).

Financial capacity thresholds: not specified.

Central Supplier Database (CSD) registration mandatory – proof of registration or application must be submitted with bid; no award to unregistered bidders.

SARS Tax Clearance Certificate or Tax Compliance Status PIN mandatory – each party in a JV/consortium must submit separate proof.

Valid B‑BBEE certificate or sworn affidavit (for EMEs/QSEs) required for preference points claim.

CIPC registration documents, shareholder certificates, and ID copies of shareholders required.

Registration certificates and accreditation with OEMs or professional bodies mandatory.

SBD 1 (Invitation to Bid) – completed and signed.

SBD 4 (Bidder’s Disclosure) – completed and signed.

Declaration of Interest – completed and signed.

Bidders and their directors must not appear on the Register for Tender Defaulters or the List of Restricted Suppliers.

No CIDB grading requirement (services, not construction).

Local content requirements: not mentioned.