The appointment of a service provider to render a new lease fleet motor vehicle with full maintenance for the air traffic and navigation services soc limited for a period of sixty (60) months

Issue Date: 14 August 2026

Compulsory Briefing Session: 21 August 2026 at 13h30 (CAT) via Microsoft Teams (Meeting ID: 370 472 455 659 07, Password: zC2fm7SM). Attendance is compulsory.

Closing Date: 18 September 2026

Closing Time: 11h00 Central African Time (CAT)

Validity Period: Not explicitly stated in extracted text (referenced in Table of Contents under Section 2 but content not provided).

No named SCM or technical contacts, emails, or phone numbers are provided in the extracted document text. Enquiries likely directed via the e-Tender system or briefing session. Physical submission address: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298. Delivery addresses for vehicles listed in Appendix B (not fully extracted).

Submission method: All bids must be submitted via the National Treasury e-Submission (e-Tender) system. Email submissions will not be accepted. Physical submission address (for reference): ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298.

Returnable forms and documents (all must be completed, signed and submitted):

• SBD 1: Invitation to Bid (Part A)
• SBD 3.3: Pricing Schedule
• SBD 4: Bidder's Disclosure
• SBD 6.1: Preference Points Claim Form (PPPFA 2022)
• POPIA Consent Form
• General Conditions of Contract (signed)
• Bidders Declaration and Structure Clarification Form (indicating bidding structure: Individual, JV, Consortium, Sub-contractors, Other; and primary bidder type: OEM, Authorised Distributor/Reseller, Other)
• Proof of CSD registration
• Valid SARS Tax Clearance Certificate / Tax Compliance Status PIN
• OEM authorisation letter (if bidder is a distributor/reseller)
• Joint responsibility agreements and role clarification (if JV or Consortium)
• Registration certificates and accreditation with OEMs or professional bodies
• Appendix A: Form Questionnaire

Disqualification risks: Any returnable form left unsigned or omitted; submission after closing time; submission via email; failure to attend compulsory briefing.

Four-stage evaluation process:

Stage 1 – Administrative Requirements: Verification of completed and signed returnable documents (SBD 1, SBD 3.3, SBD 4, SBD 6.1, POPIA Consent, General Conditions of Contract, Bidders Declaration Form), CSD registration, valid SARS tax clearance/TCS PIN, OEM authorisation letter (if applicable), JV/consortium agreements (if applicable).

Stage 2 – Mandatory Requirements: Bidder must be an Original Equipment Manufacturer (OEM) or Authorised Distributor/Reseller with valid OEM authorisation letter. Must have OEM dealership/service centres at all eight ATNS major airports (listed in Appendix B).

Stage 3 – Functionality: Technical evaluation against detailed vehicle specifications (Sections 3.1.1–3.1.7) and general fleet requirements (Section 3.2). Minimum qualifying threshold not stated in extracted text.

Stage 4 – System Demonstration: Demonstration of fleet management/tracking system capabilities (web-based, 24/7/365, route logging, real-time monitoring, over-speed alerts, immobiliser tag, panic button, historical data, Excel export, installation at ATNS Fleet Manager's office).

Stage 4 (Price & Preference) – Price and Specific Goals: Preference points claimed via SBD 6.1 under PPPFA 2022 regulations. ATNS Specific Goals apply (details in Section 11). Price/preference split (80/20 or 90/10) not explicitly stated in extracted text.

Scope: Lease and full maintenance of 52 motor vehicles (Table A-1) plus ad-hoc vehicles (Table A-2) for 60 months across ATNS sites nationally. Monthly limit: 3,000 km per vehicle.

Vehicle types and detailed specifications:

1. Bakkie, Double Cab 2.0L Single Turbo Diesel 10AT 4WD – 405 Nm torque, 125 kW power, 10-speed auto, extensive safety (AEB, BLIS, lane keep, DSC, 8 airbags), 3500 kg braked towing, 234 mm ground clearance, 30° approach/25.6° departure angles, 17" alloys, LED lights, 12" touchscreen, wireless CarPlay/Android Auto, 8" digital cluster, BF Goodrich tyres, anti-smash-and-grab film, full-size alloy spare, canopy/soft tonneau, roof rails, sidestep, towbar, reverse camera, fog lights.
2. Bakkie, Super Cab 2.0L Single Turbo Diesel 10AT 4WD – Same powertrain and safety as Double Cab; Super Cab configuration; canopy/Armadillo cover options.
3. SUV 1.8L 7AT – 138 kW, 318 Nm, 19" alloys, 190 mm ground clearance, Advanced Driver Assist, power tailgate, wireless charging, dual-zone climate, 12" touchscreen, 12.3" digital cluster, 6 airbags, 4 drive modes, roof rack, privacy glass, anti-smash-and-grab film.
4. Mid-size Body-on-Frame SUV 2.4 6AT 4x4 – 400 Nm, 110 kW, 279 mm ground clearance, 3300 kg braked towing, double wishbone/multilink suspension, 3rd row fold-up, LED lights, 18" alloys, full safety suite (BSM, VSC, TSC, LSD), BF Goodrich tyres, sidestep, canopy/metal canopy options.
5. MPV, Multi-Seater Luxury Bus 2.2d Executive A/T 9ST – 130 kW, 430 Nm, 9 seats, 8-speed AT 2WD, smart cruise, lane keep, blind spot collision avoidance, forward collision avoidance, parking distance warning, electric parking brake, ESP, LED lights, 17" alloys, Apple CarPlay/Android Auto, electric side mirrors, auto climate, rear cross-traffic collision, anti-smash-and-grab film, towbar.
6. B-Segment 5-Door Sedan 1.6L – 81 kW, 152 Nm, 179 mm ground clearance, ESC, ABS/EBD, EDL, ASR, anti-theft alarm, dual front airbags, TPMS, 7" touchscreen, 521 L boot, hill start assist, rear PDC, cruise control, reverse camera, fog lights, climatronic A/C.
7. B-Segment 5-Door Hatchback 1.4L – Dual front airbags, high-level brake light, ESC, TPMS, power steering, 9" touchscreen, USB-C, Bluetooth, App-Connect, cruise control, reverse camera, fog lights, anti-smash-and-grab film.

General fleet requirements (all vehicles): Power steering, A/C, airbags, factory alarm, radio with Bluetooth, 50% tinted smash-and-grab film, car/boot mats, ABS, driver tag management system (additional tags, remote override), factory alloy wheels with spare, on/off-road all-terrain tyres (min 3-ply sidewall) for bakkies, web-based 24/7/365 tracking system with active device, route logging, real-time monitoring, over-speed alerts (SMS/email), immobiliser tag, panic button, theft recovery, ignition-off/power-interrupt alerts, 48-hour malfunction response, unlimited historical data, Excel export, tracking app installed at ATNS Fleet Manager's office.

Branding: All vehicles branded per Appendix C.

Delivery: Vehicles delivered nationally to ATNS centres per Appendix B within 20 working days of order.

Maintenance: Full maintenance at authorised OEM dealerships by manufacturer-certified technicians; bidder monitors odometer/fault logging; advance notice to ATNS Fleet Managers; guaranteed maintenance cost with no end-of-term penalties; temporary replacement if service >48 hours or recurring faults or loss (accident/theft).

Roadside assistance: 24/7/365 including towing, recovery, tyre, battery, start, crash, fuel, immobiliser issues; dispatch per agreed service levels.

Licensing: Bidder responsible for all administration, costs, compliance; renew discs 14 days before expiry; forward to ATNS fleet manager.

Bidder must provide technology-driven fleet management solutions for tracking, reporting, and performance monitoring. Web-based tracking system with real-time monitoring, route logging, over-speed alerts, historical data, Excel reports. Tracking app installed at ATNS Fleet Manager's office. Maintenance managed via odometer monitoring, fault logging, advance scheduling. Temporary replacement methodology for >48 hour repairs, recurring faults, or total loss. Roadside assistance dispatch methodology per agreed service levels. Licensing administration and renewal 14 days prior to expiry. Delivery within 20 working days nationally. Branding per Appendix C.

Bidder must be 'suitably qualified and experienced' to render comprehensive motor vehicle leasing and fleet management services. Must be OEM or Authorised Distributor/Reseller with OEM authorisation. Must have OEM dealership/service centres at all eight ATNS major airports. No specific years of experience, reference sites, or key personnel CV requirements stated in extracted text.

Pricing submitted via SBD 3.3 (Pricing Schedule). Must include all-inclusive lease rate per vehicle type covering: vehicle lease, full maintenance (services, repairs, tyres, licensing, COR, hazardous goods), tracking system and services, roadside assistance, branding, delivery, temporary replacement provision, administration. Guaranteed maintenance cost over 60 months with no end-of-term penalties. Ad-hoc vehicle pricing on same basis. 3,000 km monthly limit per vehicle. No bill of quantities or schedule of rates detail extracted.

Pricing format: SBD 3.3 Pricing Schedule (firm prices). All costs must be bundled into lease pricing: vehicle lease, full maintenance (services, repairs, tyres, licensing, COR, hazardous goods compliance), tracking system and services, roadside assistance, branding, delivery, temporary replacement vehicles, administration. No end-of-term maintenance penalties. Pricing must guarantee maintenance cost over the 60-month period. Ad-hoc vehicle pricing on same basis. Payment terms not explicitly stated in extracted text. No bond, guarantee, or insurance percentages specified in extracted text. Financial capacity/turnover thresholds not specified.

Mandatory compliance:

• Central Supplier Database (CSD) registration (proof required).
• Valid SARS Tax Clearance Certificate or Tax Compliance Status PIN.
• B-BBEE: Preference points claimed via SBD 6.1 under PPPFA 2022; ATNS Specific Goals apply (verification per Section 10). Minimum B-BBEE level not stated.
• Bidder structure: Must be OEM or Authorised Distributor/Reseller with valid OEM authorisation letter. JV/Consortium requires joint responsibility agreements and role clarification.
• OEM dealership/service centres at all eight ATNS major airports (Appendix B).
• Returnable forms: SBD 1, SBD 3.3, SBD 4, SBD 6.1, POPIA Consent, General Conditions of Contract, Bidders Declaration and Structure Clarification Form, Appendix A Questionnaire.
• Registration certificates and accreditation with OEMs or professional bodies.
• VAT registration number (captured in Bidders Declaration Form).
• POPIA consent for personal information processing.
• Compliance with vehicle licensing, roadworthiness, COR, hazardous goods regulations (bidder cost).
• Anti-smash-and-grab film (150 micron) on all side and rear windows.
• Tracking system with panic button and 24/7/365 monitoring.
• Manufacturer-certified technicians at authorised OEM dealerships for all maintenance.

Vehicle safety specifications mandated: Autonomous Emergency Braking (AEB) with pedestrian detection, Lane Keeping System with road edge detection, Forward Collision Warning, Blind Spot Monitoring (BLIS) and Cross Traffic Alert, Dynamic Stability Control (DSC) with ABS, Load Adaptive Control, Roll Over Mitigation, Traction Control, Trailer Sway Control, Post-Collision Braking, multiple airbags (dual front, side, curtain, driver knee), anti-smash-and-grab film (150 micron), TPMS, ESC, ABS/EBD, hill launch/descent control, reverse camera, parking sensors. Roadside assistance 24/7/365 for emergencies. Tracking panic button for emergency response. Driver tag management with remote override. Vehicles maintained roadworthy (tyres, brakes, licensing). No explicit OHS plan or safety file requirements stated beyond vehicle specs.

ATNS mission includes economic, social, and environmental sustainability. No specific environmental requirements, emissions standards, or sustainability reporting mandated for the fleet in the extracted text.

Contract duration: 60 months. Bidder guarantees maintenance cost over the period with no end-of-term penalties. Temporary replacement vehicle required when service/repair exceeds 48 hours, recurring faults occur, or vehicle lost (accident/theft). Replacement must have identical capabilities and be delivered to same location. Bidder responsible for all licensing administration, costs, compliance; renews licence discs 14 days before expiry. Bidder ensures regulatory compliance for customised vehicles. All maintenance at authorised OEM dealerships by manufacturer-certified technicians per manufacturer specifications. Bidder monitors vehicle odometer/fault logging for maintenance scheduling. Advance notice to ATNS Fleet Managers for scheduled maintenance. Roadside assistance 24/7/365 with dispatch per agreed service levels. Tracking system web-based, 24/7/365, with panic button, immobiliser tag, theft recovery, alerts for over-speeding, ignition-off movement, power interruption, unit malfunction (48-hour response). Unlimited historical data, Excel export. Tracking application installed at ATNS Fleet Manager's office. Branding per Appendix C. Delivery within 20 working days of order to ATNS-specified location. General Conditions of Contract apply (Section 39). Confidentiality, IP, non-compliance with delivery terms, warrants, retention clauses included. Cancellation of procurement process reserved by ATNS. Negotiation and contracting stage follows evaluation.

Bidder responsible for all licensing administration, costs, compliance; incorporates costs in pricing. Renewed licence discs forwarded 14 days before expiry. Compliance with regulatory issues for customised vehicles. All vehicles maintained roadworthy at bidder cost (tyres, licensing, COR, hazardous goods). Maintenance at authorised OEM dealerships by manufacturer-certified technicians. Bidder monitors maintenance via odometer/fault systems. Advance notice to ATNS Fleet Managers. Guaranteed maintenance cost, no end-of-term penalties. Temporary replacement for >48 hour repairs, recurring faults, or loss. Roadside assistance 24/7/365. Tracking system with panic button, immobiliser, theft recovery, alerts. Branding per Appendix C. Delivery to Appendix B addresses within 20 working days. OEM dealerships at all eight ATNS major airports mandatory.

Leasing solution must ensure reliable, safe, fully maintained fleet across ATNS operational sites nationally. Vehicles critical for technical personnel to access/maintain ATNS infrastructure, systems, facilities timely and efficiently. Objectives: uninterrupted fit-for-purpose vehicle availability; enhanced operational efficiency and maintenance responsiveness; minimised fleet risks via outsourced maintenance/compliance/management; improved cost predictability via structured leasing with bundled services; technology-driven fleet management for tracking, reporting, performance monitoring.

Additional evaluation detail: Stage 1 Administrative – returnable documents, CSD, tax, OEM authorisation, JV agreements. Stage 2 Mandatory – OEM or authorised distributor/reseller status; OEM dealerships at eight ATNS airports. Stage 3 Functionality – technical compliance with vehicle specs (3.1.1–3.1.7) and general fleet requirements (3.2). Stage 4 System Demonstration – fleet management/tracking system capabilities. Stage 4 Price & Preference – SBD 6.1, PPPFA 2022, ATNS Specific Goals. Minimum functionality score not disclosed. Price/preference split (80/20 vs 90/10) not disclosed.