Supply, implementation, and support of end-user computing devices for atns

• Closing Date: 24 July 2026
• Closing Time: 11:00 CAT
• Compulsory Briefing: 06 July 2026 at 14:00 via MS Teams
• Clarification Deadline: 17 July 2026 at 17:00 CAT
• Issue Date: 27 June 2026

Compulsory briefing on 06 July 2026 at 14:00 via MS Teams (Meeting ID: 344 514 741 145 438, Password: 6er3Z8cX). Attendance is mandatory for compliance.

• Contact Person: Pulane Kakumbi
• Email: [email protected] (cc: [email protected])
• Phone: 011 607 1325
• All queries must use the Form of Questionnaire (Appendix A) and include the reference number in the subject line.

• Submit in two separate parcels via the National Treasury e-Submission (e-Tender) system or physical submission.
• Parcel A (Administrative and Mandatory):
• Volume 1A: General instructions and administrative requirements (excluding SBD 3.1 and 6.1).
• Phase 1: Administrative requirements.
• Phase 2: Mandatory requirements.
• Parcel B (Price and Preference Points):
• SBD 3.1: Pricing Schedule (Firm Prices).
• SBD 6.1: Preference Points Claim Form.
• CSD Report.
• CIPC Documents.
• Shareholder Certificates.
• ID copies of shareholders.
• Valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs).
• Physical submission: one original, one copy, and one PDF version on USB.
• Physical address: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298, South Africa.
• Online submissions must be made via the e-Submission (e-Tender) system.
• Bids must be concise, written in plain English, and follow the prescribed format.
• Bids without a completed and signed Invitation to Bid (SBD 1) will be deemed non-responsive.
• Bids without a completed and signed Declaration of Interest will be deemed non-responsive.
• Bids without a price or with incomplete pricing will be deemed non-responsive.
• The RFP is confidential; do not reproduce or disclose information without prior written consent from ATNS.

SBD 1: Invitation to Bid - PART A: Bidders must complete, sign, and return the full 'Invitation to Bid' document. Bids submitted without a completed and signed Invitation to Bid will be deemed non-responsive.

• Evaluation is conducted in four stages: Stage 1 (Administrative), Stage 2 (Mandatory), Stage 3 (Price and Preference Points), and Stage 4 (Verification).
• Stage 1 (Administrative):
• Valid SARS Tax Compliance Status (TCS) PIN for the full bid validity period.
• Registration on the National Treasury Central Supplier Database (CSD).
• Completed and signed Declaration of Interest and Invitation to Bid forms.
• Submission of all mandatory documents (e.g., CIPC, shareholder details, B-BBEE certificate).
• If non-compliant, ATNS may reject the bid or allow supplementary information within 7 days to achieve full compliance.
• Stage 2 (Mandatory):
• Attendance at the compulsory MS Teams briefing (06 July 2026).
• Minimum 3 verifiable reference letters for End-User Computing services (last 5 years).
• Valid OEM authorisation for proposed products (if reseller/distributor).
• Compliance with all minimum technical specifications (no deviations unless permitted).
• Proof of stock availability and supply chain resilience.
• Detailed delivery plan with timelines, milestones, and contingency measures.
• Capability for asset tagging (unique identifiers, tamper-resistant labels, electronic register).
• Software imaging capability (Windows 11 Pro, custom configurations, QA processes).
• Stage 3 (Price and Preference Points):
• 80/20 point system (Price/Specific Goals) for tenders up to R50 million.
• Price: 80 points.
• Preference Points: 20 points.
• Highest total score wins.
• Preference points:
• 10 points for 51% Black Owned suppliers.
• 10 points for 30% Black Woman Owned suppliers.
• Evidence required: CSD report, CIPC documents, shareholder certificates, ID copies, and B-BBEE certificate/sworn affidavit.

• Scope: Supply, implementation, and support of end-user computing devices.
• Device Requirements:
• Standard Laptop (190 units): 14" Touchscreen, Intel Core Ultra 5, 16GB DDR5 RAM, 512GB SSD, Windows 11 Pro, 3-Year NBD Onsite, includes Backpack.
• High Spec Laptop (30 units): 17" HD+ LED, Intel Core i9 (12th Gen), 32GB DDR5 RAM, 8GB GDDR6 GPU, 1TB SSD, Windows 11 Pro, 3-Year NBD Onsite, includes Heavy-duty Backpack.
• Technical Laptop (40 units): 15" Touchscreen, Intel Core i7, 16GB DDR4 RAM, 1TB SSD, Windows 11 Pro, 3-Year NBD Onsite, includes Backpack and RS232 to USB Converter.
• Traveller Laptop (10 units): 12" Touchscreen, Intel Core i7, 16GB DDR4 RAM, 512GB SSD, Windows 11 Pro, 3-Year NBD Onsite, includes Laptop Carry Bag.
• All-in-One Desktop (100 units): EliteOne 840 G10 or equivalent, Intel Core i5, 16GB DDR5 RAM, 512GB SSD, Windows 11 Pro, 3-Year NBD Onsite.
• Monitor Requirements:
• 24-Inch Monitor (80 units): FHD (1920x1080), 250-350 nits, Anti-glare, HDMI.
• 32-Inch Monitor (1 unit): Min QHD (2560x1440), 250-350 nits, Anti-glare, HDMI.
• Associated Services:
• Asset Tagging: 451 devices must be tagged per organisational standards prior to delivery.
• Software Imaging: 370 devices must be pre-loaded with approved organisational software images.
• All equipment must be new, unused, and compliant with OEM standards and relevant industry/regulatory requirements.
• Equivalent products must meet or exceed specified minimum requirements.
• Exclusions: Ongoing managed services are excluded unless explicitly stated.

• A structured delivery plan including timelines, milestones, logistics approach, and contingency measures.
• A detailed asset tagging methodology including format, numbering conventions, and placement.
• A description of software imaging capability, including tools, platforms, and quality assurance processes.

Bidders must provide at least three (3) reference letters from previous or current clients for End-User Computing and Support services. References must be from the last 5 years, on official letterheads, signed by an authorised representative, and include contact details for verification.

• Use of reliable imaging tools and processes to ensure consistency.
• Quality assurance processes to verify successful imaging, functionality, and compliance prior to delivery.

Pricing must be submitted via SBD 3.1. All costs including warranty, delivery, and pre-delivery services (tagging/imaging) must be included in the unit price. Budget amounts provided in the document are guides only; bidders must submit fair and reasonable costing.

• Pricing must be submitted via SBD 3.1 using firm prices in South African Rand (ZAR).
• All costs (manufacturing, packaging, delivery, insurance, duties, warranty, and pre-delivery services) must be included in the unit pricing or clearly itemised.
• VAT must be indicated separately.
• Arithmetical errors will be corrected, but the unit price will prevail in case of discrepancies.
• Bids without a price or with incomplete pricing will be deemed non-responsive.
• Budget amounts provided in the document are guides only; bidders must submit fair and reasonable costing.
• A pricing schedule with one of the specified elements (fees and reimbursable costs) omitted may be considered non-responsive.

• Mandatory Compliance:
• CSD: Registration on the National Treasury Central Supplier Database is compulsory; proof of registration or application must be provided.
• Tax: Valid SARS Tax Compliance Status (TCS) PIN required for the duration of the validity period.
• B-BBEE: B-BBEE certificate or sworn affidavit required for preference point claims.
• Professional Registrations: Proof of registration with professional bodies is required.
• OEM: Valid OEM authorisation or reseller certificate specific to the proposed products.
• Documentation: Signed Declaration of Interest and signed Invitation to Bid (SBD 1) are mandatory.
• Contractual conditions include:
• Standard Terms and Conditions with a retention clause for non-satisfactory completion.
• Requirement for professional indemnity insurance.
• Confidentiality: All designs and documentation submitted by the bidder are treated as confidential.
• Termination: On termination, all project documentation and deliverables must be handed over to ATNS without right of retention.
• Variations: ATNS reserves the right to vary scope and terms with written notice.
• Contract Conclusion: Only valid when reduced to writing and signed by designated representatives of both parties.
• Bidders must be registered on the CSD and provide proof of registration.
• Bids must be concise, written in plain English, and follow the prescribed format to be considered for evaluation.

Preference points are allocated as follows:

• 10 points for 51% Black Ownership.
• 10 points for 30% Black Woman Ownership.
• Evidence required: CSD report, CIPC documents, shareholder certificates, ID copies, and B-BBEE certificate/sworn affidavit.

ATNS prioritises safety as non-negotiable as part of its core values.

ATNS mission includes ensuring economic, social, and environmental sustainability.

The RFP is for the confidential use of participants. Recipients agree not to reproduce or disclose information without prior written consent from ATNS.

Evaluation is based on an 80/20 system (Price/Specific Goals) for tenders up to R50 million. The highest total score wins.