Provision of strategic partners for engineering services – solar pv and battery storage design for lufhereng substation

Closing date: 15 October 2026

Closing time: 11:00

Clarification meeting: Not applicable (N/A)

Clarification requests: Allowed up to five working days before closing; submit via email to the buyer responsible for the bid.

SCM and technical contact (same person):

Name: Lucky Munyai

Telephone: 011 490 7624

Email: [email protected]

Address: 40 Heronmere Road, Booysens, Johannesburg

Employer's agent: Lucky Munyai (same details).

Fraud and corruption reporting:

Toll-free: 0800 002 587

Fax: 0800 007 788

Email: [email protected]

Submission method: Physical delivery to the tender box at City Power Head Office, Tender Advice Centre, 40 Heronmere Road, Reuven, Johannesburg. Postal address: P.O. Box 38766, Booysens, 2016. Identification details: Tender no: 2643S.

Format: Original plus two copies and a Memory Stick containing the complete tender submission. No two-envelope system.

Closing: 15 October 2026 at 11:00. Late bids will not be accepted. Telephonic, telegraphic, telex, facsimile, or e-mailed submissions are not accepted.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): signed offer cover page.
• MBD 3.1 (Firm Prices Form): pricing schedule for firm prices.
• MBD 3.2 (Non-Firm Prices Form): pricing schedule for non-firm prices.
• MBD 4 (Declaration of Interest): discloses state employment or connections.
• MBD 5 (Declaration for Procurement above R10 million): mandatory for contracts above R10 million.
• MBD 6.1 (Preference Claim Form): claims B-BBEE points under the 90/10 or 80/20 system.
• MBD 6.2 (Declaration Certificate for Local Content): declares local production content.
• MBD 7.1 (Formal Contract / Declaration for Purchase of Goods): contract form.
• MBD 8 (Declaration of Bidder's Past SCM Practices): discloses past supply chain conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Form of Offer / Acceptance.
• SHERQ Regulations compliance document.
• Municipal rates & taxes statement (company or director, not in arrears >90 days, not older than 3 months) or signed lease agreement.
• Valid B-BBEE certificate or sworn affidavit (certified copy, not older than 3 months); consolidated certificate for JV/consortium with certified ID copies of owners.
• Valid Tax Clearance Certificate or SARS PIN.
• Financial Statements for the past three years.
• Central Supplier Database (CSD) Registration Report.

Disqualification risks: Any returnable form left unsigned or omitted; submission after closing time; failure to meet mandatory eligibility criteria (tax, CSD, municipal arrears, tender defaulters register, conflict of interest).

Evaluation method: Method 2 (Financial offer and Preferences) as per CIDB Standard Conditions of Tender.

Preference point system: 90/10 (90 points for price, 10 points for specific goals). Price points calculated using the formula: Ps = 90 × (1 − (Pt − Pmin) / Pmin).

Specific goals and allocated points (total 10 points):

• Enterprises owned by black people with ≥51% shareholding: 2 points.
• Enterprises owned by black women with ≥30% shareholding: 2 points.
• Enterprises owned by black youth with ≥51% shareholding: 2 points.
• Enterprises owned by black people with disabilities with ≥51% shareholding: 2 points.
• Enterprises with B-BBEE status level 1 to 4: 2 points.

Mandatory eligibility criteria (tenders accepted only if all met):

• Valid tax clearance certificate or SARS PIN.
• Registered on Central Supplier Database (CSD).
• Not in arrears >3 months with municipal rates, taxes and service charges.
• Not listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
• No abuse of employer's SCM system and no prior failure to perform on a contract with written notice.
• Completed Declaration of Interest (MBD 4) with no conflicts of interest affecting performance.

Maximum appointments per stream over 3 years:

• Infrastructure Planning and System Design Stream: 6 companies.
• Master Planning Stream: 2 companies.
• Alternative Energy Solutions Stream: 3 companies.
• Project Management Stream: 4 companies.

Tender validity: 120 days; may be extended on request.

Scope: Provision of Strategic Partners for Engineering Services across four streams:

1. Infrastructure Planning and System Design Stream (max 6 appointments).
2. Master Planning Stream (max 2 appointments).
3. Alternative Energy Solutions Stream (max 3 appointments).
4. Project Management Stream (max 4 appointments).

Contract duration: Three (3) years.

Key requirements from CIDB Conditions of Tender:

• Tenderer must demonstrate professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, expertise and personnel to perform the contract.
• Must have legal capacity to contract.
• Must not be insolvent, in receivership, under Business Rescue, bankrupt, being wound up, under court administration, or subject to relevant legal proceedings.
• Must comply with legal requirements stated in tender data.
• Must be able to perform free of conflicts of interest.
• Alternative offers permitted only if they demonstrably satisfy the Employer's standards and requirements (details from employer's agent).
• Clarification meeting: Not required.
• Inspections, tests and analysis: Access to premises during working hours as required.
• Securities, bonds, guarantees, policies and insurance certificates: Submit on request before contract formation.

Detailed specifications, bill of quantities and evaluation criteria are referenced in Part 5 of the tender document (sections 5.1, 5.2, 5.3) but not fully extracted in the provided text.

Tenderer must demonstrate: professional and technical qualifications; professional and technical competence; financial resources; equipment and other physical facilities; managerial capability; reliability; experience and reputation; expertise; and personnel to perform the contract. Must have legal capacity to contract. Must not be insolvent, in receivership, under Business Rescue (Companies Act 2008 Chapter 6), bankrupt, being wound up, under court administration, or subject to related legal proceedings. Must comply with legal requirements in tender data. Must perform free of conflicts of interest. Financial statements for past three years required as evidence of financial capacity.

Quality requirements are referenced in the Scope of Work (Part 5: Specifications, Bill of Quantities, Evaluation Criteria) but not detailed in the extracted text. Tenderer must demonstrate technical competence, qualifications, equipment, and personnel to perform the contract. Inspections, tests and analysis: access to premises during working hours as required. Arithmetical error correction rules apply: amounts in words govern over figures; line item totals govern over rates; tendered total governs over summation errors. Clarification of tender offers may be requested during evaluation (breakdown of rates, correction of arithmetic errors) without changing competitive position.

Pricing documents required: Pricing Instruction (2.1), Firm Prices Form MBD 3.1 (2.2), Non-Firm Prices Form MBD 3.2 (2.3), Price Schedule (2.4). Rates and prices fixed for contract duration unless adjustment provided in contract conditions. Include all duties, taxes (except VAT) and levies applicable 14 days before closing. Show VAT separately. State prices in Rand. Both firm and non-firm pricing forms must be completed and submitted. Price adjustments for non-firm prices allowed at periods and times specified in bidding documents. All delivery costs included in bid price. Purchase orders may be issued on PTBA, Estimated Price, or Price Subject to Adjustment basis with written price details required before execution.

Pricing: Both firm prices (MBD 3.1) and non-firm prices (MBD 3.2) forms are required. Rates and prices must be fixed for the contract duration unless adjustment is provided for in the contract conditions. All duties, taxes (except VAT) and levies applicable 14 days before closing must be included in rates. VAT shown separately.

Currency: South African Rand unless otherwise instructed.

Payment terms: 30 days from date of receipt of invoice and statement of account.

Payment method: Supplier must elect cheque or electronic fund transfer within 14 days of purchase order award; written notification to City Power Financial Department required. Default is cheque.

Invoicing: Invoices must comply with VAT Act; include purchase order number, full description, unique invoice number, date, company registration number, VAT registration number, delivery note number, VAT amount (differentiated rates if applicable), total excluding VAT, VAT on amount payable, total amount payable, settlement discount if any.

Monthly statements: Original statement to Financial Department by 10th of following month; must show opening balance, current invoices, debit/credit notes, payments received, settlement discounts, closing balance.

Banking details: Cancelled cheque and letterhead to be submitted to Financial Accountant, Financial Department, City Power, P.O. Box 38766, Booysens 2016. Supplier bears risk of incorrect EFTs due to outdated banking info.

Financial capacity: Financial statements for past three years required.

Securities, bonds, guarantees, insurance: Submit on request before contract formation as per contract conditions.

Purchase orders: Price to be Agreed (PTBA), Estimated Price, or Price Subject to Adjustment orders require written price details before execution; City Power may demand documentary evidence of price computation.

Mandatory registrations and certificates:

• Central Supplier Database (CSD) registration (CSD report required).
• Valid Tax Clearance Certificate or SARS PIN (each JV/consortium party must submit separately).
• Municipal rates & taxes statement (company or director) not in arrears >90 days and not older than 3 months, or duly signed lease agreement.
• B-BBEE certificate or sworn affidavit (certified copy ≤3 months); consolidated certificate for JV/consortium with certified ID copies of owners (≤3 months).
• Financial statements for past three years.
• Not listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
• No abuse of employer's SCM system; no prior contract failure with written notice.
• Completed Declaration of Interest (MBD 4) with no conflicts of interest.
• Declaration for Procurement above R10 million (MBD 5).
• Preference Claim Form (MBD 6.1) for B-BBEE points.
• Declaration Certificate for Local Content (MBD 6.2).
• Declaration of Bidder's Past SCM Practices (MBD 8).
• Certificate of Independent Bid Determination (MBD 9).
• SHERQ Regulations compliance document.
• No person in the service of the state may bid.
• Foreign suppliers: Pre-award questionnaire (Part B:3) required; tax obligations per clauses 2.1–2.7.

All returnable documents must be completed, signed and submitted as original plus two copies plus Memory Stick.

SHERQ Regulations compliance document listed as a returnable document. No further health, safety or environmental requirements detailed in the extracted text. CIDB Standard Conditions of Tender require compliance with all legal obligations; tenderers must avoid conflicts of interest and declare any potential conflicts.

Contract duration: Three (3) years. Tender validity: 120 days (extendable on request). General Conditions of Contract (GCC) apply, plus Special Conditions of Contract if applicable. Purchase price per purchase order; VAT deemed included; no additional costs unless stipulated. PTBA/Estimated Price/Price Subject to Adjustment orders require written price details before execution; documentary evidence may be demanded. Payment: 30 days from invoice and statement receipt. Supplier elects cheque or EFT within 14 days of order award; written notification required. Invoicing per VAT Act with detailed requirements. Monthly statements by 10th of following month. Supplier bears risk of cheque posting and incorrect EFTs from outdated banking details. Securities, bonds, guarantees, insurance: submit on request before contract formation. Alternative offers accepted only if they demonstrably satisfy employer's standards; tenderer accepts full responsibility and liability for compliance. Employer may cancel tender before contract formation (changed circumstances, funds unavailable, no acceptable tenders); written reasons on request. Transparency requirements per CIDB prescripts: quarterly publication of procurement information on employer's website; Consultative Forum for random audits.

Evaluation uses Method 2 (Financial offer and Preferences) under CIDB Standard Conditions of Tender. 90/10 preference point system: 90 points for price (formula Ps = 90 × (1 − (Pt − Pmin) / Pmin)), 10 points for specific goals. Specific goals: black ownership ≥51% (2 pts), black women ownership ≥30% (2 pts), black youth ownership ≥51% (2 pts), black people with disabilities ownership ≥51% (2 pts), B-BBEE status level 1–4 (2 pts). Mandatory eligibility: valid tax clearance/SARS PIN, CSD registration, municipal rates not >90 days in arrears, not on tender defaulters register, no SCM abuse or prior contract failure, completed MBD 4 with no conflicts. Maximum appointments per stream over 3 years: Infrastructure Planning & System Design (6), Master Planning (2), Alternative Energy Solutions (3), Project Management (4).