Trellix endpoint licences renewal, maintenance and support (bid 2644s) – city power johannesburg

The tender is for the renewal, maintenance, and support of Trellix endpoint licenses for City Power Johannesburg (SOC) Ltd.

• Closing date: 29 September 2026 at 11h00.
• No clarification meeting or site visit (N/A).
• Requests for clarification must be submitted at least five working days before closing.
• Tender offer validity period: 120 days from closing.

No clarification meeting or site briefing. N/A.

• SCM and technical contact: Blessing Nemasiwane.
• Email: [email protected].
• Telephone: 011 490 7669.
• Employer's address: 40 Heronmere Road, Booysens, Johannesburg; P.O. Box 38766, Booysens, 2016.
• Bid delivery address: City Power Head Office, Tender Advice Centre, 40 Heronmere Road, Reuven.
• Fraud hotline: 0800 002 587; [email protected].

Submit bids to the City Power Tender Advice Centre, 40 Heronmere Road, Reuven, Johannesburg. Bids must be deposited in the bid box (open 24/7) before 11h00 on 29 September 2026. Late bids will not be accepted. Two-envelope system is not used. Submit one original, two copies, and a Memory Stick of the entire submission. All returnable documents must be completed, signed, and submitted on the official forms (not re-typed). Telephonic, fax, or email bids are not accepted.

Mandatory returnable forms (complete and sign each):

• MBD 1 (Invitation to Bid) – cover page with bidder details.
• MBD 3.1 (Pricing Schedule – Firm Prices) – fixed rates.
• MBD 3.2 (Pricing Schedule – Non-Firm Prices).
• MBD 4 (Declaration of Interest) – discloses conflicts of interest.
• MBD 5 (Declaration for Procurement above R10 million).
• MBD 6.1 (Preference Claim Form) – claims B-BBEE points.
• MBD 6.2 (Declaration for Local Content).
• MBD 7.1 (Declaration for Purchase of Goods) – contract form.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination) – no collusion.
• SHERQ Regulations document.
• Form of Offer / Acceptance.
• Valid Tax Clearance Certificate or SARS PIN.
• Central Supplier Database (CSD) Registration Report.
• Certified B-BBEE certificate or sworn affidavit (not older than 3 months).
• Certified ID copies of owners (not older than 3 months) – for JV/consortium also consolidated certificate.
• Financial statements for the past three years.
• Municipal rates and taxes proof – must not be in arrears for more than 3 months.
• Memory stick with soft copy of the bid.

Disqualification risks: incomplete BOQ, late delivery, unsigned forms, failure to meet any mandatory requirement.

Submit original plus two copies and a Memory Stick of the whole tender submission. Two envelope system will not be followed.

Evaluation follows Method 2 (financial offer + preferences) under the 80/20 preference point system. Price scores a maximum of 80 points. The formula is: Ps = 80 x (1 - (Pt - Pmin) / Pmin). The remaining 20 points are allocated to specific goals:

• Enterprises owned by black people with at least 51% shareholding: 5 points.
• Enterprises owned by black youth with at least 51% shareholding: 5 points.
• Local suppliers within City of Johannesburg geographical area: 10 points.

Bidders must indicate in the form how they claim these points. Only responsive bids – fully compliant with all terms – will be evaluated.

Tenderers must also meet minimum acceptance criteria (see complianceRequirements).

The tender is for the renewal, maintenance, and support of Trellix endpoint licenses. No further technical specifications, quantities, or service levels are provided in the available document. The Scope of Work section refers to a Bill of Quantities and Specifications that are not fully extracted. Bidders must complete the BOQ in full; failure to do so renders the bid non-responsive.

Pricing is to be submitted on MBD 3.1 (Firm Prices) and MBD 3.2 (Non-Firm Prices). A price schedule and bill of quantities are included in the tender pack. All delivery costs must be included. Rates are fixed for the contract duration. VAT is shown separately.

Prices must be quoted in Rand (ZAR), inclusive of all duties and taxes except VAT (VAT shown separately). Rates are fixed for the contract duration unless otherwise provided in the contract data. Pricing is to be submitted on MBD 3.1 (Firm Prices) and MBD 3.2 (Non-Firm Prices). Payment terms: City Power pays within 30 days from receipt of invoice and statement of account. No bond, guarantee, or insurance percentages are specified in the extracted text; the employer may request securities and policies at contract formation.

• Valid Tax Clearance Certificate or SARS PIN (submitted with bid).
• Central Supplier Database (CSD) registration number.
• Not in arrears with municipal rates and taxes for more than 3 months.
• Not listed on the Register of Tender Defaulters.
• No conflicts of interest (MBD 4 completed).
• Bidder must not have abused City Power's SCM system or failed on a previous contract.
• B-BBEE: certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points. Specific goals apply (see evaluation criteria).
• Foreign suppliers: complete Part B:3 pre-award questionnaire.
• JV/consortium: each party submits separate tax compliance and B-BBEE documentation.
• Mandatory completion of Bill of Quantities (BOQ).
• SHERQ Regulations document must be submitted.

B-BBEE points (up to 20) are allocated to specific goals: 5 points for enterprises owned by black people (≥51% shareholding), 5 points for black youth owned (≥51%), and 10 points for local suppliers within City of Johannesburg geographical area. Bidders must submit a valid B-BBEE certificate or sworn affidavit to claim points.

Contract duration is three years. The purchase price is as per the purchase order; no additional costs allowed unless stated. VAT is deemed included in the price unless otherwise specified. Payment is 30 days after invoice receipt. Supplier must choose payment method (cheque or EFT) within 14 days of award. Invoices must comply with VAT Act. Offer valid for 120 days; bidder may be asked to extend.

City Power reserves the right to award the bid to a maximum of one bidder for a period of three years. Tenders will be opened by City Power SCM unit in the presence of a legal representative. No alternative offers are considered unless they demonstrably satisfy the employer's standards; details from the employer's agent.

The successful bidder must fill in and sign a written contract form (MBD 7.1). The bid must be valid for 120 days from closing. The Bill of Quantities (BOQ) must be completed in full; failure to do so will render the submission non-responsive.

Evaluation uses Method 2 (financial offer + preferences) under the 80/20 system. 80 points max for price; 20 points for B-BBEE specific goals as described above. The 90/10 system is not applicable. The formula for price points is Ps = 80 x (1 - (Pt - Pmin) / Pmin). Only bids that meet all mandatory requirements will be evaluated.

Closing date: 29 September 2026, closing time: 11H00. Briefing session: N/A.

Contact person: Blessing Nemasiwane, telephone: 011 490 7669, email: [email protected]. Submission address: Tender Box, 40 Heronmere Road, Reuven, Booysens (Tender Advice Centre).

Bids must be submitted at the Tender Box situated at 40 Heronmere Road, Reuven, Booysens (Tender Advice Centre). No e-mailed or faxed documents will be accepted. The BOQ must be completed in full; failure to comply will render the submission non-responsive.

Evaluation is in two stages. First stage: Functionality, total score 100%, minimum threshold 80%. Second stage: Price 80 points, Specific Goals (B-BBEE) 20 points. Specific goals points are awarded as follows: 51% black ownership = 5 points; less than 51% = 0 points. 51% black youth ownership = 5 points; less than 51% = 0 points. Within City of Johannesburg geographical area = 10 points; outside = 0 points.

The scope is the renewal, maintenance and support of Trellix Endpoint Licences. Bid documents are available from www.etenders.gov.za and www.citypower.co.za.

The BOQ must be completed in full; failure to comply will render the submission non-responsive. No further pricing details are stated.

No specific financial requirements are stated beyond the pricing in the BOQ. The BOQ must be completed in full.

Mandatory: BOQ must be completed in full; failure to comply renders the submission non-responsive. For specific goals points, provide original or certified copies (not older than three months) of B-BBEE certificate or affidavit, or consolidated B-BBEE certificate from a verification agency if a JV/consortium, and certified copies of ID documents of owners. For local supplier points, provide a municipal rates account or lease agreement.

Specific goals points are awarded as follows: Enterprises owned by black people with at least 51% shareholding – 5 points; less than 51% – 0 points. Enterprises owned by black youth with at least 51% shareholding – 5 points; less than 51% – 0 points. Local suppliers within City of Johannesburg geographical area – 10 points; outside – 0 points. Provide original or certified copies (not older than three months) of B-BBEE certificate or affidavit, or consolidated B-BBEE certificate from a verification agency if a JV/consortium, and certified copies of ID documents of owners. For local supplier points, provide a municipal rates account or lease agreement.

Mandatory requirement: BOQ must be completed in full; failure to comply will render the submission non-responsive.