Biomonitoring upstream and downstream of the tsitsa river: sass5, ihas and in-situ water quality testing, including travel, accommodation, comprehensive data analysis report and meetings at ntabelanga dam (eastern cape)

Closing date: 15 October 2026 at 11:00

Bidding procedure enquiries:

• Contact: Joyce Molapo
• Telephone: 047 879 0930
• Email: [email protected]

Technical enquiries:

• Contact: Mr. W Kruger
• Telephone: 060 980 8134
• Email: [email protected]

Submission email: [email protected]

CC: [email protected]

Submission method: email

Submission email: [email protected]

CC: [email protected]

Closing time: 15 October 2026 at 11:00

Returnable documents (all must be completed, signed and submitted):

• Supplier information form: bidder and contact details, VAT number, tax compliance status.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the procuring institution; failure to disclose all CSD-registered companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals; must include proof for each goal claimed.
• SBD 7 (Contract Form): to be signed by the successful bidder.
• Proof of authority to sign (e.g., company resolution).
• Tax compliance documentation: SARS TCS PIN or CSD number.

Disqualification risks:

• Late bids are not accepted for consideration.
• Bids not submitted on the official forms provided are invalid.
• Failure to provide or comply with any required particulars may render the bid invalid.

Bidders must complete and submit the supplier information form, tax compliance documentation (PIN or CSD number), and the preference points claim form (SBD 6.1) with proof for specific goals claimed. Proof of authority to sign must be submitted (e.g., company resolution).

Preference point system: 80/20 (80 points for price, 20 points for specific goals).

Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals (20 points total):

• Women Ownership: 5 points
• Disability Ownership: 5 points
• Youth Ownership: 5 points
• Location of enterprise in Eastern Cape Province: 2 points
• B-BBEE status level 1 or 2 (QSE or EME): 3 points

Failure to submit proof for specific goals means those points are not claimed.

Scope: Biomonitoring upstream and downstream of the Tsitsa River, including SASS5, IHAS, and in-situ water quality testing.

Quantity: 1 (as per item description).

Included in scope:

• Travelling
• Accommodation
• Comprehensive report data analysis
• Meetings at Ntabelanga Dam

Location: Eastern Cape Province (Tsitsa River and Ntabelanga Dam).

Tax compliance:

• Bidders must comply with tax obligations.
• Submit a unique SARS TCS PIN (obtainable via e-filing at www.sars.gov.za) or a printed TCS certificate.
• If no TCS PIN is available, provide a CSD number.
• Consortia/joint ventures/sub-contractors: each party must submit separate TCS certificate/PIN/CSD number.

Eligibility:

• Bids from persons in the service of the state, companies with directors who are state employees, or close corporations with state members will not be considered.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

B-bbee:

• Specific goals include B-BBEE status level 1 or 2 (QSE or EME) for 3 points.
• Proof of B-BBEE status must be submitted to claim these points.

Specific goals for preference points: Women Ownership (5 points), Disability Ownership (5 points), Youth Ownership (5 points), Location of enterprise in Eastern Cape Province (2 points), B-BBEE status level 1 or 2 QSE/EME (3 points). Total specific goals points: 20. The 80/20 preference point system applies.

The successful bidder will be required to sign a written contract form (SBD 7). The contract is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations 2022, and the General Conditions of Contract (GCC).

Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted. All bids must be submitted on the official forms provided. Bidders must comply with tax obligations and submit a SARS PIN or CSD number. Each party in consortia/JV/sub-contracting must submit separate tax compliance documentation. Bids from persons in the service of the state or companies with directors in state service will not be considered.

The 80/20 preference point system applies: 80 points for price, 20 points for specific goals. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin).