Panel for hiring plant and equipment – endumeni local municipality (36 months) – kwazulu-natal tender

{"closingDate":"12 OCTOBER 2026"}

{"name":"Mr S Radebe","email":null,"phone":"034 212 2121","department":"Supply Chain Management","address":"TY FOR A PERIOD OF 36 MONTHS"}

Returnable Documents: Company Registration Document (CIPC) (The attached must match with the directors listed on the CSD report), Valid Tax Compliance Certificate with Pin, ID Copies of Director’s and Members of the Company, Fully Completed: MBD 1, MBD 1- PART B, MBD 4 (Bidders must fully disclose on MBD 4, partial disclosures will also lead to disqualification), MBD 8 AND MBD 9, Company/Director’s Statement of Municipal Rates not older than 3 Months OR Company/Director’s Lease Agreement OR Proof of Residence that corresponds with the preferred address on CSD. If the Company/Director resides/operates from rural area. The attached must correspond with the preferred address on the CSD. If the attached does not correspond with preferred address on CSD, bidders may be DISQUALIFIED. Proof that payment for municipal services is up to date not more than 90 days must be attached., Proof of Registration on Central Supplier Database (MAAA number), Proof of Public Insurance NB: FAILURE TO SUBMIT THE ABOVE DOCUMENTS WILL RESULTS IN DISQUALIFICATION B : RECORD OF ADDENDA TO BID DOCUMENTS We confirm that the following communications received from the Procuring Department before the submission of this tender offer, amending the tender documents, have been taken into account in this tender offer : No. Date Title or Details, 10. Attach additional pages if more space is required. Signed ..................................................................... Date ................................................................ Name ..................................................................... Position ................................................................ Tenderer ............................................................................................................................................................................. C : CERTIFICATE OF AUTHORITY Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer must complete the certificate set out below for the relevant category. A B C D E Company Partnership Joint Venture Sole Proprietor Close Corporation, Certificate for Company I, ....................................................................................... , chairperson of the board of directors of ......... ........................................................................................... , hereby confirm that by resolution of the board (copy attached) taken on ......................................... 20..., Mr/Ms .................................................... acting in the capacity of ..................................................... , was authorized to sign all documents in connection with this tender and any contract resulting from it on behalf of the company. As witnesses, Certificate for Partnership We, the undersigned, being the key partners in the business trading as .................................................... ........................................................ hereby authorize Mr/Ms ............. , ....................................................... acting in the capacity of .................. ................................................... to sign all documents in connection with the tender for Contract .............................................. and any contract resulting from it on NAME ADDRESS SIGNATURE DATE NOTE: This certificate is to be completed and signed by all of the key partners upon who rests the direction of the affairs of the Partnership as a whole., Certificate for Joint Venture We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms .......................................................... , authorised signatory of the company .............................................. .......................................................... , acting in the capacity of lead partner, to sign all documents in connection with the tender offer for Contract ................................... and any contract resulting from it on our behalf. This authorization is evidenced by the attached power of attorney signed by legally authorized signatories of all the partners to the Joint Venture. AUTHORISING SIGNATURE, NAME OF FIRM ADDRESS NAME & CAPACITY Lead partner, Certificate for Sole Proprietor I, ....................................................... ..............hereby confirm that I am the sole owner of the business trading as ......................................... ............................................................. As witnesses, Signature : Sole owner, Certificate for Close Corporation We, the undersigned, being the key members in the business trading as .................................................. ............................................................................ hereby authorize Mr/Mrs. .............................................. acting in the capacity of ...................................... , to sign all documents in connection with the tender for Contract ........................................................ and any contract resulting from it on our behalf. NAME ADDRESS SIGNATURE DATE, PREVIOUS EXPERIENCE List the last four (4) contracts successfully completed by your Business. (Attach a separate sheet if necessary)

Returnable documents: Company Registration Document (CIPC), Valid Tax Compliance Certificate with PIN, ID Copies of Directors, Fully Completed MBD 1, MBD 1-PART B, MBD 4, MBD 8, MBD 9, Company/Director's Statement of Municipal Rates or Lease Agreement or Proof of Residence, Proof of Registration on CSD (MAAA number), Proof of Public Insurance. Failure to submit will result in disqualification.

Registered on Central Supplier Database (CSD).

Valid license for each item of plant/equipment at time of submission.

Plant and equipment registered in firm's name or shareholder's name.

Non-refundable document fee of R 500.00 paid in cash or bank guaranteed cheque.

Bid submitted on official bid documentation provided by Endumeni Municipality.

The purpose for advertising this tender is to have a panel of Service providers that can provide the abovementioned plant and equipment, as and when the municipality need these equipment, vehicles and machinery.

This is to narrow the shortage gap that the municipality is facing in terms of not having all the necessary plant

and equipment to meet its service delivery mandate to the community.

Important aspects of the tender

1. Physical verification

Physical verification of the plant and equipment may be conducted during and after the evaluation

process. The plant and equipment will be verified by checking the ownership of the plant & equipment

against the owners/directors of the company, and against the name of the business. This means that if

the plant & equipment is registered under the company’s name or its directors it will be deemed as

owned plant and equipment. (NB: Certified Ownership certificates to be attached/ certificate of

registration, to be attached)

2. Breakdowns (48 hour rule)

• Plant and Equipment breakdowns must be reported immediately to the Endumeni Local

Municipality official on site

• All breakdowns of plant & equipment must be sorted out within 48 hours when and if the plant

& equipment has an order and is on site.

3. Working hours

• Normal working hours should be between 8am - 4pm (8 hours a day)
• Should more hours be worked beyond 4pm, they should not exceed the order amount.

4. Work completion sheet

• On each day a work completion sheet must be completed and signed.
• The driver or operators of the plant and equipment must make sure that they

5. Location

Successful service providers will be allocated across the whole area of Endumeni Local Municipality.

The plant and equipment will be required to work at various places within the allocated zones. The plant and

equipment may be required to work at the municipality:

• Landfill sites
• Quarries
• Roads (Gravelling purposes)
• Roads (Construction purposes)
• Anyplace the municipality may require within the designated Zones.

Driver and Operators

• Bidders must provide their own drivers and operators, the municipality will not provide drivers or

operators.

• Bidders must attach a Certified I.D Copy, Certified Driver’s license, certified operator’s license and PDP

(if required) for all their drivers and/or operators, relevant to the Plant and Equipment tendered for.

This will also form part of the evaluation process.

• All drivers and operators must have a minimum of two years’ experience.

Fuel and Maintenance

• It will be the duty of the bidder to ensure that their plant and equipment is fuelled up prior to work.
• Maintenance of the plant and equipment will also be the responsibility of the bidder. The municipality

will not be held liable for breakdowns and negligent injuries on duty by the bidder’s personnel.

• Should fuel run out or a breakdown occur, the 48 hour rule will apply.

Condition of vehicles, equipment and plant

• All plant and equipment must be subjected to a road worthiness inspection before the bid is awarded.

The bidder must provide a list of vehicle registration numbers or serial numbers if applicable of all plant

and equipment applicable to the bid. All plant and equipment will be subjected to an annual road worthy

inspection by the Municipality.

• The bidder must attach a registration certificate and road worthy certificate issued in terms of the

National Road Traffic Act of 1996

• All vehicles, equipment and plant must have a workable hour meter.

Attachments

• Bidders are encouraged to attach their documents in a tidy and neat manner, so that documents are

not lost.

• Binding of attachment documents with the tender document is encouraged.

Employer Contact Person Contact No. Value of Work Year Undertaken

R

R

R

R

R

G: tax compliance and certificate of good standing

In terms of the Municipal Supply Chain Management Policy, bidders must ensure that they are up to date with

their payments of taxes.

The bidder must attach to this page an original South African Revenue Services Tax Compliance with PIN in

respect of his/her company, close corporation or partnership. In the case of a joint venture between two or

more firms, the bidder shall attach the Tax Compliance with PIN for each of the joint venture partners.

The bidder must also attach a certificate of good standing with the Department of Labour in respect of

the Workmen’s Compensation Fund.

H: bidder’s financial standing

In terms of the Conditions of Bid the Employer may make inquiries to obtain a bank rating from the Bidder’s bank.

To that end the Bidder must provide with his bid a bank rating, certified by his banker, to the effect that he will be

able to successfully complete the contract at the bided amount within the specified time for completion.

However, should the Bidder be unable to provide a bank rating with his bid, he shall state the reasons as to why

he is unable to do so, and in addition provide the following details of his banker and bank account that he intends

to use for project.

Name of account holder:.............................................................................................

Name of Bank:................................................Branch ..............................................

Account number:..........................................Type of account:........................................

Telephone number:............................................................facsimile Number.................

Name of contact person (at bank)...................................................................................

Failure to provide either the required bank details or a certified bank rating with his bid, will lead to the

conclusion that the Bidder does not have the necessary financial resources at his disposal to complete

the contract successfully within the specified time for completion.

The employer undertakes to treat the information thus obtained as confidential, strictly for the use of evaluation of

the bid submitted by the Bidder.

SIGNATURE:....................................................DATE:.......................................... (of person

authorised to sign on behalf of the Bidder)

I: condition of the bid

1. I/We hereby bid to supply all or any of the suppliers and/or to render all or any of the services described

in the attached documents to the Endumeni Municipality (herein referred to as Municipality) on the terms

and conditions and be in accordance with the specifications stipulated in the Bid documents (and which

shall taken as part for delivery and/or execution inserted therein.

2. I/We agree that:

a. The offer herein shall remain binding upon me and open for acceptance by the Province during

the validity period indicate and calculated from the closing time of bid:

b. I/we withdraw my Bid within the period for which I/we have agreed that the Bid shall remain

open for acceptance, or fail to fulfil the contract when called upon to do so, the municipality

may, without prejudice to its other rights, agree to the withdrawal of my Bid or cancel the

contract that may have been entered into between me and the Municipality. I /we than pay to

the Municipality any additional expenses incurred by the Municipality having either to accept

any less favourable Bid or, if fresh bids have to be invited, the additional expenditure incurred

by the invitation of fresh Bids and by the subsequent acceptance of any less favourable Bid.

The Municipality shall have the right to recover such additional expenditure by set-off against

monies which may be due to me under this or any other Bid or contract or against any

guarantee or deposit that may have been furnished by me or on my behalf for due fulfilment of

this or any other Bid or contract and pending the ascertainment of the amount of such addition

expenditure to retain such monies, guarantee or deposit as security for any loss the

Municipality may sustain by reason of default:

c. If my Bid is accepted, the acceptance may be communicated to me by registered post, and that

the South African Post Office Limited shall be treated as delivery agent to me;

d. The law of the Republic of South Africa shall govern the contract created by the acceptance of

my Bid and I choose domicilim citandi at executandi in the Republic at (full physical address):

4. I/we hereby accept full responsibility for the proper execution and fulfilment of all obligations and conditions

devolving on me under this agreement, as the Principal(s) liable for the due fulfilment of this contract.

5. I/we agree that any action arising from this contract may in all respect be institute against

me and I/we hereby undertake to satisfy full any sentence or judgment which may be

pronounces against me as a result of such action.

6. I/we confirm that I/we have declared all and any interest that I or any person related to my business has with

regard to this bid or any related bids by completion of the Declaration of Interest Section.

7. Certificate of correctness of information supplied in this document

I/we the undersigned, who warrant that i AM duly authorized to do

So on behalf of the supplier, certify that the information supplied

In terms of this document is correct and true, that the signatory

To this document is duly authorised and acknowledge that:

(1) The supplier will furnish documentary proof regarding any bid issue to the satisfactory of the Province, if

requested to do so.

(2) If the information supplied is found to be incorrect and/or false then the Municipality, in addition to any

remedies it may have, may:

(a) Recover from the contractor all costs, losses or damages incurred or

sustainable by the Municipality as a result of the award of the contract, and/or

(b) Cancel the contract and claim any damages which the Municipality may suffer by having to

make less favourable arrangements after such cancellation.

Signed on this............DAY Of.....................20..................

At.....................................................................................

.........................................................................................

Signature of supplier or name in block letters of the duly authorised

Representative

On behalf of (supplier’s name)..........................................................

Capacity of signatory.......................................................................

..............................................................................................................

Name of contact person (block letters)

Postal address...................................................................................

.............................................................................................................

Telephone number:..............................................................................

Fax number:..........................................................................................

Cell number:.........................................................................................

Email address:......................................................................................

Functionality criteria

Max.

Key aspect of criterion Basis for points allocation Points Verification Method

Attach appointment letter / Order & completion

Three relevant completed/current 30 certificate. No score will be allocated if the

contract for the supply/hiring of

appointment letter/order is not accompanied by a plant and equipment.

completion letter.

Attach appointment letter / Order & completion

Two relevant completed/current certificate. No score will be allocated if the

contract for the supply/hiring of

Experience of the Bidder 20 appointment letter/order is not accompanied by a plant and equipment

(Name of traceable completion letter.

reference with contact

details to be included for Attach appointment letter / Order & completion

verification) One relevant completed/current certificate. No score will be allocated if the

contract for the supply/hiring of 10 appointment letter/order is not accompanied by a

plant and equipment completion letter.

No completed/current contract for

the supply/hiring of plant and

0 equipment

CV & Certified Copy of ID and valid drivers licence to

Valid driver's licences for drivers be attached. (Not older than 3 months from date of 10

Drivers / Operators of applicable vehicles (specify certification)

quantity)

Valid operator competency CV, operator competency certificate and ID copy to

certificates/certificates of be attached. (Not older than 3 months from date of

competence for applicable plant 10 certification)

and machinery

The bidder must submit valid documentation for the

Valid roadworthy certificates for

10 vehicles and equipment proposed for use in the

Roadworthy Certificates applicable vehicles contract

and Statutory

Compliance Valid vehicle licence/registration The bidder must submit valid documentation for the

and other applicable statutory 10 vehicles and equipment proposed for use in the

documentation contract

Plant and equipment availability

Note: Full points will be allocated for plant and equipment owned by the Tenderer, and which will be

available for the project should the Tenderer be successful. If the contractor does not own some or

any of the plant listed below and chooses to hire some or all of the required plant, then the points

indicated below will be awarded as per below table of the stated points for any of the relevant items

of plant or equipment hired.

Tenderer is required to attach proof of Plant owned or Hired

Own Plant (proof must be attached; logbooks)

10–12 Ton Crawler Excavator 3

Pad Foot Roller 3

TLB 4x4 3

10 m3 Tipper Truck 2

Grader 140G or equivalent 2

Water Tanker ≥10,000 litres 2

Dozer D7 or equivalent 3

1 x water truck (18000l or larger) 2

Low-Bed Truck 2

Bobcat 2

Work Compator 2

Honey Sucker 10 000L 2

10-ton Normal Truck 2

Lease or hire plant (Proof must be attached; lease agreement)

10–12 Ton Crawler Excavator 2

Pad Foot Roller 1

TLB 4x4 1

10 m3 Tipper Truck 1

Grader 140G or equivalent 1

Water Tanker ≥10,000 litres 1

Dozer D7 or equivalen 1

1 x water truck (18000l or larger) 1

Low-Bed Truck 2

Bobcat 1

Work Compator 1

Honey Sucker 10 000L 1

10-ton Normal Truck 1

Total evaluation points score for quality 100

• Bidder must score minimum of 70 points of the total points to qualify.

Schedule of plant and equipment offered

This form must be completed IN ADDITION to Bid Forms

Bidders are required to complete the following schedules. Each item offered must appear on a separate line.

The purpose of this schedule is:

a. to provide a means of checking that none of the forms detailing the items offered for hire have been

mislaid; and

b. to enable a means of confirming that the items offered are registered in the owner's name.

Self-Propelled Plant and Vehicles

Registration No. Owner Category

Endumeni municipality

Invitation to bid mbd 1

You are hereby invited to bid for requirements of the (name of municipality/ municipal entity)

BID NUMBER: B03/2026-27 CLOSING DATE: 12 October 2026 CLOSING TIME: 14H00

Description hiring of plant and equipment with their operators for the period of 36 months

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid

Box situated at (street address

Endumeni municipality

Civic centre

64 victoria street

Dundee

3000

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

CSD REPORT FOR SPECIFIC YesGOALS ATTACHED?

[TICK APPLICABLE BOX] No

(The detailed csd must be submitted in order to qualify for preference points for specific goals)

ARE YOU A FOREIGN Yes NoARE YOU THE ACCREDITED Yes No BASED SUPPLIERREPRESENTATIVE IN SOUTH FOR THE GOODS [IF YES, ANSWER PARTAFRICA FOR THE GOODS [IF YES ENCLOSE PROOF] /SERVICES /WORKS B:3 ]/SERVICES /WORKS OFFERED? OFFERED?

Total number of items

Offered total bid price r

Signature of bidder

.................................... Date

Capacity under which this

Bid is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

Department SCM unit contact person mr s radebe

CONTACT PERSON Mr B Molefe TELEPHONE NUMBER 034 212 2121

Telephone number 034 - 4920542 facsimile number 034 212 2121

FACSIMILE NUMBER 034 2122192 E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

Endumeni municipality

Mbd 1

Invitation to bid

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided – (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued

By SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via

E-filing. In order to use this provision, taxpayers will need to register with SARS as e-

Filers through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1 S the entity a resident of the republic of south africa (RSA) yes NO

3.2 Does the entity have a branch in the RSA? yes NO

3.3 Does the entity have a permanent establishment in the RSA) yes NO

3.4 Does the entity have any source of income in the RSA? yes NO

3.5 Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to

Register for a tax compliance status system pin code from the south african

Revenue service (SARS) and if not register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ......................................................

Capacity under which this bid is signed: .....................................................

Date: ...................................................

(iii) having approached an officer or employee of the Employer or the Employers

Agent with the object of influencing the award of a Contract in the Bidder’s

favour;

(iv) having entered into any agreement or arrangement, whether legally binding or

not, with any other person, firm or company to refrain from bidding for this

Contract or as to the amount of the bid to be submitted by either party;

(v) having disclosed to any other person, firm or company other than the

Employer, the exact or approximate amount of his proposed bid;

a) The supplier submitting the bid is under restriction or has principals who are under restrictions to

participate in the Employer’s procurement due to corrupt or fraudulent practices;

b) The supplier does not have the capacity to enter into the contract;

c) The supplier submitting the bid is insolvent, in receivership, bankrupt or being wound up, has his

affairs administered by a court or a judicial officer, has suspended his business activities, or is subject

to legal proceedings in respect of the foregoing;

d) The supplier does not comply with the legal requirements stated in the Employer’s procurement policy;

e) The supplier cannot demonstrate that he/she possesses the necessary professional and technical

qualifications and competent, financial resources, equipment and other physical facilities, managerial

capability, personnel, experience and reputation to perform the contract;

f) The supplier cannot provide proof that he/she is in good standing with respect to duties, taxes, levies

and contributions required in terms of legislation applicable to the work in the contract.

1.3 Delivery of the Bid

The Employer’s address for delivery of tender offers and identification details to be shown on each tender

offer package are:

Location of tender box: The Main Reception area, Endumeni Municipality, 64 Victoria Street, Dundee,

3000

Postal address: Private Bag 2024, Dundee, 3000

Identification details: TENDER FOR BID No:

1.4 Closing Time

The closing time for submission of tender offers is: 14:00

1.5 Opening of the Bids

The location for the opening of the tenders are: Council Chamber

Time: 14:00

1.6 Conditions of Tender Acceptance

• All drivers and operators must have a minimum of two years’ experience.

contract for the supply/hiring of

Experience of the Bidder 20 appointment letter/order is not accompanied by a plant and equipment

(Name of traceable completion letter.

reference with contact

details to be included for Attach appointment letter / Order & completion

verification) One relevant completed/current certificate. No score will be allocated if the

contract for the supply/hiring of 10 appointment letter/order is not accompanied by a

plant and equipment completion letter.

Schedule of plant and equipment offered: Bidders must complete schedules for each item offered, including registration number, owner, and category. The purpose is to check forms and confirm items are registered in owner's name.

Tax Compliance Status PIN is submitted

Tax Compliance may be removed from

Tax Compliance Certificate with Pin

Tax compliance and certificate of good standing

Tax Compliance with PIN in

Tax Compliance with PIN for each of the joint venture partners

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via

Tax compliance status system pin code from the south african

TCS PIN: OR CSD No

CSD report)

CSD REPORT FOR SPECIFIC YesGOALS ATTACHED?

Csd number

Csd number must be provided

Central Supplier Database (MAAA number)

Central supplier database (csd), a csd number must be provided

power of attorney signed by legally authorized

appointment letter from the Employer specifying the type(s) and number(s) of machine(s) to

appointment letter / Order & completion

appointment letter/order is not accompanied by a plant and equipment

appointment letter/order is not accompanied by a

proof of Plant owned or Hired

Proof of ownership and licensing

qualifications and competent, financial resources, equipment and other physical facilities, managerial

1. Company Registration Document (CIPC) (The attached must match with the directors listed on the
2. Valid Tax Compliance Certificate with Pin
3. Fully Completed: MBD 1, MBD 1- PART B, MBD 4 (Bidders must fully disclose on MBD 4, partial

disclosures will also lead to disqualification), MBD 8 AND MBD 9

Lease Agreement OR Proof of Residence that corresponds with the preferred address on CSD. If

B-BBEE Details: mpany is sold or the shareholding of the company changes in any way,

the Employer is to be advised in writing immediately.

2.25 Allocation of work

• The panel will be divided into 13 groups, based on the respective types of plant, machinery and

equipment required.

• A Request for Quotation (RFQ) will be issued to suppliers within the group corresponding to the specific

plant, machinery or equipment required on a rotational basis. Moreover, suppliers will be expected to

quote for hourly rate for use of plant or machinery. The CSD MAAA number will be used to allocate the

panel.

• The specific goals applicable to the Request for Quotation (RFQ) will be indicated based on the nature

of the requirement and the Municipality's objectives at the time.

• Suppliers will be given seven (7) days to submit their quotations in response to an RFQ.
• The municipality may require suppliers within the panel to provide compliance documents deemed

necessary based on the nature of the requirement and the Municipality's objectives at the time.

• Appointment will be made upon confirmation of compliance with all applicable legislation. For example,

the (80/20 preference point system)

NB: Bidders shall undertake to have available during normal working hours a competent

employee to receive telephone orders for hire and withdrawal of equipment. Answering

machines are NOT acceptable.

NB: Bidders are to notify the Employer immediately if their physical address, telephone or fax

numbers change.

NB: The Employer is under no obligation to utilise any of the Contractors finally accepted as

eligible to do work in terms of this contract.

2.26 Hire of two or more items for the same project

Where a number of items are to be hired for a particular project or site, the Employe

Regulations, 2022 pertaining to Preferential Procurement Policy Framework Act, 5/2000 and other applicable

legislations will be applicable once the panel is established. The bids will remain valid for 90 days. The Council

reserves the right to some or none of the bids submitted, either wholly or in part.

Completed bid documents complying with the conditions of bid must be sealed and endorsed “Bid Number:

B03/2026-27- Panel for the Hiring of Plant and Equipment for Endumeni Municipality for a period 36 months”

bearing the name and address of the bidder at the back of the envelope to be deposited in the official bid box

provided in the foyer of Endumeni Municipality - Civic Centre, 64 Victoria Street, Dundee by no later than 14:00

on 12 October 2026 where bids will be opened in public.

______________________ Notice No: 97/2026

3. TLB 4x4

4. 10 m3 Tipper trucks

5. Graders 140 G

6. Water Tank 10-18 000L

7. Dozers Normal D7

8. Compactor Waste Removal Trucks 10 m3

contract are to be fully competent in the operation of their particular item, have the required licence in

accordance with the Road Traffic legislation (including Professional Driver’s Permit, where necessary)

and be sufficiently literate to complete daily log sheets which may be required by the Employer’s

approved by the Employer's Representative. No trees or bushes shall be cut by the Contractor or by any

of his employees without the written consent of the Employer's Representative and then only where he

may direct. No shooting, trapping or hunting of game of any description either by the Contractor or any

of his representatives shall be permitted in the vicinity of the camps.

abandoned equipment or parts of equipment, old tyres, drums, spare parts and all materials and stores

brought to the campsite shall be removed by the Contractor.

Camps that have been established by the Employer are for the exclusive use of the Employer’s staff.

and shall not be subject to appeal.

2.24 Assignment or change of ownership

3. TLB 4x4
4. 10 m3 Tipper trucks
5. Graders 140 G
6. Water Tank 10-18 000L
7. Dozers Normal D7
8. Compactor Waste Removal Trucks 10 m3

• On each day a work completion sheet must be completed and signed.
• The driver or operators of the plant and equipment must make sure that they

List the last four (4) contracts successfully completed by your Business. (Attach a separate sheet if

necessary)

Nature of Works

Own Plant (proof must be attached; logbooks)

10–12 Ton Crawler Excavator 3

Pad Foot Roller 3

TLB 4x4 3

10 m3 Tipper Truck 2

Grader 140G or equivalent 2

Water Tanker ≥10,000 litres 2

Dozer D7 or equivalent 3

1 x water truck (18000l or larger) 2

Low-Bed Truck 2

Bobcat 2

Work Compator 2

Honey Sucker 10 000L 2

10-ton Normal Truck 2

Lease or hire plant (Proof must be attached; lease agreement)

10–12 Ton Crawler Excavator 2

Pad Foot Roller 1

TLB 4x4 1

10 m3 Tipper Truck 1

Grader 140G or equivalent 1

Water Tanker ≥10,000 litres 1

Dozer D7 or equivalen 1

1 x water truck (18000l or larger) 1

Low-Bed Truck 2

Bobcat 1

Work Compator 1

Honey Sucker 10 000L 1

10-ton Normal Truck 1

Total evaluation points score for quality 100

• Bidder must score minimum of 70 points of the total points to qualify.

and National Treasury e-Tender Portal at www.etenders.gov.za .

A non-refundable document fee of R 500.00 payable in cash or by bank guaranteed cheque made out in favour

of the Endumeni Municipality is required on collection of the Bid documents.

Technical enquiries: Mr S Radebe Telephone No. 034 212 2121

.

2.15 Termination of hire

on the site, being operated or otherwise, or being transported to or from such site, unless such damage

is as a direct result of any negligence on the part of the Employer or his representative acting within the

scope of his employment. In such instances, the employers’ liability will be limited to the value of the

insurance excess amount. Should the Contractor not be insured, then the Employer will not be liable for

any costs.

equipment arising from the contract hereby constituted, a representative of the Employer shall cause an

investigation to be instituted forthwith, and in any case, within 24 hours. The findings of such an

investigation shall be communicated to the head office of the Employer and to the Contractor.

2.18 Insurance

a) Public Liability Insurance

month after being requested to do so in writing or if either the Employer or the Contractor be dissatisfied

with any such decision of the Employer's Representative then and in any such case either the Employer or

the Contractor may within one calendar month after receiving such notice or decision in writing require that

the matter in dispute be referred to a mediator by the parties, without legal representation, at a place and

time determined by the mediator. The mediator shall, by agreement between the parties, be chosen from

a panel of mediators nominated from time to time by the President of the South African Institution of Civil

monies which may be due to me under this or any other Bid or contract or against any

guarantee or deposit that may have been furnished by me or on my behalf for due fulfilment of

this or any other Bid or contract and pending the ascertainment of the amount of such addition

expenditure to retain such monies, guarantee or deposit as security for any loss the

Bid documents available from SCM Office, Room 12, 64 Victoria Street, Dundee, from 10 September 2026, office hours 07h30-15h30. Downloadable free from municipal website and e-Tender Portal. Non-refundable document fee of R500 payable on collection. All bidders must sign delivery register. Bids must be sealed, endorsed with bid number, deposited in official bid box by 14:00 on 12 October 2026. Bids remain valid for 90 days. Council reserves right to accept some or none of bids.

Eligibility: A supplier will not be eligible if under restriction due to corrupt practices, lacks capacity, insolvent, does not comply with legal requirements, cannot demonstrate necessary qualifications and resources, or cannot provide proof of good standing with taxes. Conditions of acceptance include signed bid, valid Tax Compliance Status PIN, not listed on Register of Defaulters, no abuse of SCM system, declaration of state connections, and no influence through bribery or collusion.

evaluation process. Any item found not to comply will be summarily rejected.

Bids will be adjudicated in terms of returnable documents and functionality only. The Preferential Procurement

the (80/20 preference point system)

The items offered must comply in all respects with the requirements of the Road Traffic Act (Act ) as amended and display a Road Transportation Quality System disc (RTQS) as required.

• The specific goals applicable to the Request for Quotation (RFQ) will be indicated based on the nature