Boiler inspection and plant failure investigation services at grootvlei power station (5-Year, as-and-when-required)

Closing date: 15 January 2027 at 10h00.

Clarification meeting (non-compulsory): 01 December 2026, 13h00-15h00, on Microsoft Teams.

• Meeting link: https://teams.microsoft.com/meet/3608441788862021?p=260W1MBvGEEV6TnMxy
• Meeting ID: 360 844 178 886 202 1
• Passcode: Pa9wQ2qW
• Attendees must confirm intention to attend with the Eskom Representative.

Clarification queries deadline: 5 working days before the tender closing deadline.

Tender validity period: 180 days from closing date (also stated as 26 weeks).

Eskom Representative:

• Name: Michael Dube
• Telephone: 017 779 8789
• Email: [email protected]

All queries and clarifications must be directed in writing to the Eskom Representative.

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method: electronic only via Eskom E-Tendering site at https://tenderbulletin.eskom.co.za.

• Upload under folders: Technical, Commercial, Financial, and Other.
• All documents in PDF format; pricing schedule in PDF and Excel format.
• File limit: 50MB per file; total submission limit 900MB.
• No zip/compressed files; no hard copies.
• Ensure submission status is marked complete; latest submission supersedes previous ones.
• Late tenders are not accepted.

Returnable forms (disqualifying if incomplete/missing at closing unless noted):

• Annexure A (Authorisation Form): authorises the signatory to bind the bidder.
• Annexure B (Acknowledgement Form): acknowledges receipt and understanding of the ITT.
• Annexure C (Tenderer's Particulars): bidder details and declaration.
• Annexure D (Integrity Pact Declaration Form): commits to ethical bidding practices.
• Annexure E (CPA Requirements for Local Goods/Services): if applicable.
• Annexure F (CPA for Foreign Goods/Services): if applicable.
• Annexure G1-G4 (SBD 6.2 and Local Content Declarations): only if designated materials are included.
• Annexure H (SBD 1): invitation to bid form, mandatory for all.
• Annexure I (SBD 6.1 Preference Points Claim Form): to claim preference points (non-disqualifying, scores zero if absent).
• Annexure J (SBD 4 Bidders Disclosure): discloses connections to state employees.
• E-tendering Help Manual Acknowledgement Form.
• Tax Evaluation Questionnaire (for services contracts).
• Tax clearance certificate or SARS PIN/CSD number.
• Employment Equity proof if designated employer.
• JV agreement and related documents if applying as JV.

Non-disqualifying missing documents may be requested within 5 working days; failure then disqualifies.

Disqualification risks:

• Missing or unsigned mandatory returnables.
• Failure to meet eligibility criteria.
• Tenders from restricted or defaulting bidders.
• Conflict of interest.
• JV without joint and several liability.
• Tenders signed by unauthorised persons.
• Subcontracting 100% of scope.

Evaluation stages (in order):

1. Eligibility and basic compliance (pass/fail).
2. Functionality (technical) evaluation - minimum qualifying threshold 70% (weight not stated). Tenderers below threshold are disqualified.
3. Price evaluation (PPPFA points) - scored out of 80 or 90 points.
4. Specific goals (PPPFA) - scored out of 20 or 10 points, as per 80/20 or 90/10 system.
5. Objective criteria may justify award to other than highest scorer.

Preference points: Based on SBD 6.1 under PPPFA 2022 regulations; specific point allocation not detailed in visible text.

Contractual requirements (CSD registration, etc.) are assessed after ranking, not as evaluation criteria.

Scope: Boiler inspections and plant failure investigations for maintenance and outage at Grootvlei Power Station, on an as-and-when-required basis, for a period of 5 years.

Additional technical details are not provided in the document; refer to the attached Scope of Work (Annexure) and NEC Contract.

Mandatory technical evaluation documents (refer to functionality table in document) must be submitted; minimum technical weighted score threshold 80% (note: this 80% appears in a later section, differing from the 70% stated earlier).

Quality requirements as per scope of work; specific quality documents listed in returnables table must be submitted.

An environmental management checklist (scored) includes:

• SHE Policy signed in terms of ISO14001:2015 (15%).
• Environmental management strategy, waste management plan, emergency response plan, site-specific EMP (25%).
• Letter from top management guaranteeing protection of workers refusing hazardous work (20%).
• Proof of training/skills for significant activities (15%).
• Appointment of qualified SHE Officer with CV and qualifications (25%).

Functionality/technical evaluation requires minimum weighted score of 80% (as per document).

Pricing Schedule/BOQ provided in PDF and Excel format (Annexure).

Prices inclusive of VAT, evaluated after arithmetic corrections and adjustments.

Unconditional discounts considered for evaluation; conditional discounts applied at payment.

No performance security required.

No reverse e-auction.

No cataloguing line item noted here, but may be required as per contract conditions.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 million (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Financial viability requirement (contractual, after evaluation): Audited financial statements for the previous 18 months (or last year if older not available).

• For JV/SPV: audited statements for each participant.
• Start-ups (formed within last 12 months) exempt from submitting at tender stage, but must furnish first-year statements once available.

Pricing schedule must be submitted in PDF and Excel format. Prices evaluated inclusive of VAT, corrected for arithmetic errors, excluding contingencies, and adjusted for other factors. Unconditional discounts considered; conditional discounts applied at payment.

No performance security required (N/A).

Mandatory contractual requirements (disqualifying if not met before award):

• Proof of valid CSD registration (CSD number/report).

Eligibility criteria (disqualifying):

• Not under any restriction to do business with Eskom or state-owned companies.
• Not on National Treasury restricted list or Tender Defaulters list.
• No conflict of interest.
• Not from a sanctioned country.
• Tenders signed by authorised persons only.

Additional compliance:

• Tax clearance certificate or SARS e-filing PIN for verification; foreign bidders without SA footprint exempt.
• Employment Equity proof if designated employer (SA tenderers).
• COIDA certificate of good standing (SA tenderers).
• SHEQ requirements may apply; environmental management checklist submitted (scored).
• No CIDB grading required (not applicable).

COIDA certificate of good standing or proof of application (SA tenderers) required.

SHEQ requirements may be applicable as additional contractual requirement.

Environmental management checklist includes safety elements (SHE policy, SHE officer).

No further specific HSE requirements detailed in visible text.

Environmental management requirements scored via checklist:

• SHE Policy signed per ISO14001:2015 (addressing commitment, pollution prevention, environmental degradation) – 15%.
• Sound environmental management strategy: waste management plan, emergency preparedness/response plan (e.g., major spills), site-specific EMP – 25%.
• Legal protection of employees: letter from top management guaranteeing protection for workers refusing environmentally hazardous work (per NEMA Section 29) – 20%.
• Environmental training and competency proof for significant activities (oil spills, herbicides, asbestos) – 15%.
• Appointment of qualified SHE Officer with CV and qualifications – 25%.

Contract will be based on NEC3 Engineering and Construction Contract.

Standard Eskom Conditions of Tender apply (accessible at www.eskom.co.za); Tender Data takes precedence.

Contract period: 5 years from award.

Tender validity: 180 days from closing.

Objective criteria may allow award to non-highest scorer.

Cataloguing may be required post-award; materials labelled per Eskom specifications; cataloguing quoted separately and paid by Eskom.

Subcontracting with subsidiaries discouraged and must be declared.

Eskom may negotiate with preferred bidders if prices not market-related.

Additional evaluation criteria:

• Functionality threshold: 70% (per Tender Data). A later section states minimum technical weighted score of 80% - unclear which applies.
• Price scored out of 80 or 90 points.
• Specific goals scored out of 20 or 10 points.
• Objective criteria may justify award to non-highest scorer (refer to SDL&I Requirements).
• Contractual requirements (CSD, financial viability) assessed post-ranking.