RFQ: cleaning, hygiene and horticultural services at 4 community stations (pienaarspoort, mamelodi gardens, eerstefabrieke, saulsville) – 12 months

{"closingDate":"03 SEPTEMBER 2026","closingTime":"12:00PM"}

Bidding procedure enquiries: Thulisile Shabangu, telephone 012 748 7571, email [email protected]. Submission address: 546 Paul Kruger c/o Scheiding Street, PRASA CRES Building, Pretoria Station Precinct, Pretoria.

Submit the completed Price Schedule and Pricing form (Section 4) strictly in the provided format; deviations may render the bid non-responsive. Include a signed Joint Venture, Consortium, or Partnering Agreement if applicable, and comply with the gazetted labour rate for contract cleaners per the National Minimum Wage Act. Complete all RFP documentation, including declarations, and provide a valid COIDA letter, SARS PIN, and CSD registration number. Bids must be deposited in the bid box at 546 Paul Kruger c/o Scheiding Street, PRASA CRES Building, Pretoria Station Precinct, Pretoria.

Returnable documents include mandatory documents (Price Schedule, Joint Venture/Consortium Agreement, compliance with labour rate circular) and other mandatory documents (completion of all RFP documentation, COIDA letter, SARS PIN, CSD registration number). Failure to submit mandatory documents leads to disqualification.

Evaluation is staged: Stage 1A Mandatory Requirements (disqualification if not met), Stage 1B Other Mandatory Requirements (may be requested within 5 working days), Stage 2 Technical/Functionality (minimum threshold 60%), Stage 3 Price and Specific Goals (80/20 system). Technical criteria: Company's Track Record (35), Competency and Experience of Key Personnel (35), Financial Capability (30). Price is scored using the 80/20 formula; specific goals include Black Women Owned, Black Youth Owned, Black Owned, Owned by Black people with Disability, and Black Companies operating in rural/underdeveloped/local communities.

Provide daily cleaning, hygiene, and horticultural services for four stations: Pienaarspoort, Mamelodi Gardens, Eerstefabrieke, and Saulsville, for a period of twelve months. Services include general cleaning, hygiene, deep cleaning, and disinfecting/decontamination of surfaces. Cleaning personnel must be recruited from local communities; supervisors may be from outside. Railway tracks and platforms must be cleaned during off-peak periods on weekdays, with PRASA providing training on track cleaning methodology. Comply with all applicable statutory regulations including the Basic Conditions of Employment Act, Labour Relations Act, Occupational Health and Safety Act, National Environmental Management Act, National Railway Safety Regulator Act, and Bargaining Council for cleaning industry. Staffing requirements: Pienaarspoort – 7 staff (6 cleaners, 1 supervisor) with weekday shifts 06h00-12h30 and 12h30-19h00; Mamelodi Gardens – 6 staff (5 cleaners, 1 supervisor) with similar shifts; reduced allocation on Saturdays and public holidays.

Staff deployment details: For Pienaarspoort Station, seven staff members (six cleaning personnel and one supervisor) with weekday shifts from 06h00-12h30 and 12h30-19h00 (three personnel per shift), and reduced allocation on Saturdays. For Mamelodi Gardens, five staff with shifts from 06h00-12h30 and 12h30-19h00 (three and two personnel respectively).

1. Company’s track record 35

2. Competency and experience of key personnel 35

3. Financial capability 30

Total 100

Table 26: Technical Evaluation Criteria

1.1. Technical / Functionality Requirement

Record 35

experience of previously completed

and ongoing Projects within the

Cleaning or Cleaning and Hygiene or 5 points = if Bidder submitted Five

Cleaning and (5) sets of signed Appointment

Letters/Contracts/Purchasepast 15 years (i.e. 2011 to date).

Only projects with a minimum Orders accompanied by Five (5)

contract value of R 150, 000.00 and signed Reference Letters or Five

a minimum contract duration of

(5) signed Testimonials or Five (5)

Three (3) months will be accepted

as previous experience. signed Completion Certificates for

either one of the required services

Horticulture/Gardening services).

0 point = Incomplete submission

or No submission or not

applicable to the project or the

required services or illegitimate

documents (Cleaning or Cleaning

and Hygiene or Cleaning and

Horticulture/Gardening Services)

2.1. Minimum qualifications required

2. COMPETENCY AND are Matric Certificate/ NQF Level Bidder(s) will score:

EXPERIENCE OF KEY 4 or any other higher

qualifications (Certified copies 5 points = if Supervisor’s average PERSONNEL

not older than six months) Years of Experience is Five (5)

2.2. The number of CV’s submitted

Experience of Key years and above with CV and 35 should be based on One (1)

personnel (Supervisors). qualifications attached with Supervisor required per

The Cleaning or Station(Pienaarspoort OR contactable references.

experience of the Eerstefabrieke OR Saulsville) as 4 points = if Supervisor’s average

per the scope. Experience of Years of Experience is Four (4) supervisors must clearly

be reflected on the CV. each supervisor to be clearly years but less than Five (5) years

specified the bidder will lose comprehensive CV’s that attached with contactable

points for that specific supervisor. clearly outlines work references.

2.3. Bidders who are bidding for more

experience, than one station are required to

qualifications, and provide corresponding number of 3 points = if Supervisor’s average

contactable references. supervisors per station AND Years of Experience is Three (3)

allocate or appoint supervisors years but less than Four (4) years

per station(i.e. 1 Supervisor for with CV and qualifications

Pienaarspoort, 1 Supervisor for attached with contactable

Mamelodi Gardens, 1 Supervisor references.

for Eerstefabrieke, 1 Supervisor

for Saulsville).

2 points = if Supervisor’s average 2.4. Supervisor(s) who is or are

considered at one station will not Years of Experience is Two (2)

be considered for other years but less than Three (3)

station(s), no duplications of years with CV and qualifications

Supervisor(s) will be accepted for attached with contactable

scoring points. references.

N.B – Not providing supervisors’ CVs

1 point = if Supervisor’s average

will be equivalent to incomplete

Years of Experience is One (1) submission, bidder will be awarded

zero (0) points. year but less than Two (2) years

with CV and qualifications

attached with contactable

references.

0 point = Incomplete submission

or No submission or irrelevant

submission not applicable to the

project or the required services

3. FINANCIAL CAPABILITY 5 points = Operating Cash Flow

Recent year’s set of financial year

The operating cash flow Ratio X > 1.5

end statements of 2024-2025: ratio measures a

latest financial year period. company’s short-term

4 points = Operating Cash Flows

liquidity.

Financials prepared and signed by Ratio 1.0 > X ≤ 1.5

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ

of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have

–

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Section 11

2. Introduction

2.1. PRASA requires suitably qualified and experienced Cleaning, Hygiene, and Horticulture service

provider(s) to render comprehensive daily cleaning services for a period of twelve (12) months.

2.2. The Region has identified the following four (4) stations where contractors or private companies

will work in coordination with local community members to ensure the delivery of quality cleaning,

hygiene, and horticultural services:

2.2.1. Pienaarspoort Station

2.2.2. Mamelodi Gardens

2.2.3. Eerste fabrieke Station

2.2.4. Saulsville Station

2.3. Key Personnel and Cleaning Personnel – Special Instructions

2.3.1. Cleaning personnel shall be recruited strictly from communities located around or adjacent

to the respective stations.

2.3.2. Notwithstanding clause 1.3.1, the successful bidder(s) may recruit supervisory personnel

from outside the identified communities.

2.3.3. The successful bidder(s) shall appoint a suitably qualified, knowledgeable, and

experienced Supervisor for each shift to oversee daily cleaning activities. Such Supervisors

shall demonstrate strong leadership, effective communication skills, initiative, enthusiasm,

and reliability, and shall ensure that cleaning services are delivered to a satisfactory and

acceptable standard.

No.

Price Schedule and Pricing form (Section 4)

a)

this price schedule/BOQ and not utilize a different format. Deviation from this pricing schedule

will result in a bid being declared non-responsive.

(Pwd)

0 0 – 50% Owned by Black

people with Disability

(PWD)or irrelevant

submission/No submission

Black Companies operating 4 Bidders who provided the Proof of residence-

in rural, underdeveloped, and necessary proof of Municipality rates

local communities in operational address/ proof certificate/Eskom

of residence bill/Letter from

and not utilise a different format. Deviation from this pricing schedule could result in a bid being declared

non-responsive.

6 Please note that should you have offered a discounted price(s), PRASA will only consider such price

discount(s) in the final evaluation stage on an unconditional basis.

Table 4 below illustrates the number of staff required per shift for Pienaarspoort station:

07h00-14h00

(1)

Table 4 Staff required per shift for Pienaarspoort station

The total number of cleaning staff/personnel to be provided for Mamelodi Gardens station are Six (6) staff members

comprising of Five (5) Cleaning personnel and One (1) Supervisor and the below table 5 entails weekday shifts

allocation of Five (5) Cleaning personnel including one (1) Supervisor per shift at Mamelodi Gardens Station, and

a reduced allocation of Two (2) Cleaning personnel including one (1) Supervisor on Saturdays and Public Holidays.

Table 5 below illustrates the number of staff required per shift for Mamelodi Gardens station:

Prices must be quoted in South African Rand, inclusive of all applicable taxes. The price offer is firm; the Bill of Quantity must be completed in line with the schedule, with cost breakdown and price escalation basis indicated. Pricing must be submitted strictly in accordance with the price schedule; deviation may lead to non-responsiveness. PRASA may negotiate market-related prices if the highest scoring bidder's price is not market-related. Financial capability is evaluated based on the operating cash flow ratio from the latest financial year (2024-2025): 5 points if ratio > 1.5, 4 points if 1.0 < ratio ≤ 1.5.

Central Supplier Database (CSD) registration is mandatory; business may not be awarded to unregistered respondents. Provide a valid SARS Tax Compliance Status (TCS) PIN or CSD number. Submit a valid Letter of Good Standing (COIDA) from the Department of Labour or licensed compensation insurer. Complete all RFP documentation, including declarations. Comply with the gazetted labour rate for contract cleaners per the National Minimum Wage Act. Submit a signed Joint Venture, Consortium, or Partnering Agreement if applicable.

Cleaning processes and methods must comply with environmental health and safety standards. The cleaning company must comply strictly with health, safety, and environmental requirements for cleaning railway tracks and platforms. PRASA will provide training on track cleaning methodology. Track and platform cleaning is restricted to off-peak periods on weekdays, except weekends and public holidays. Full compliance with the Occupational Health and Safety Act and other applicable statutory regulations is required.

Stations must be environmentally friendly and pleasing for commuters and customers, with clean and hygienic facilities.

The Supplier warrants that items are in accordance with PRASA's requirements, fit for purpose, and free from defects for one year from acceptance. The Supplier indemnifies PRASA against claims arising from negligence, infringement, or breach of statutory duty. Subcontracting requires PRASA's prior approval; the successful Respondent remains liable for performance. The contract is governed by South African law, with non-exclusive jurisdiction of South African courts. The SBD4 disclosure form requires declaration of any relationship with state employees or procuring institution personnel; false declarations lead to disqualification.

Mandatory requirements: Price Schedule and Pricing form (Section 4) must be submitted in the specified format; Joint Venture, Consortium or Partnering Agreement signed by all parties; compliance with the latest circular of the gazetted labour rate for Contract cleaners in accordance with section 6(2) of the National Minimum Wage Act. Other mandatory requirements: completion of ALL RFP documentation, valid Letter of Good Standing (COIDA), valid SARS PIN, and CSD supplier registration number.

Bidders are to comply with the following requirements and failure to comply may lead to disqualification.

Stage 1A – Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, your bid will be automatically

disqualified.

Only bidders who comply with stage 1A will be evaluated further.

Description of requirement

No.

Price Schedule and Pricing form (Section 4)

To facilitate like-for like comparison bidders must submit pricing strictly in accordance with

a)

this price schedule/BOQ and not utilize a different format. Deviation from this pricing schedule

will result in a bid being declared non-responsive.

Joint Venture, Consortium Agreement or Partnering Agreement signed by all parties. The

b) agreement should indicate the leading bidder where applicable.

Compliance with the latest circular of the gazetted labour rate for Contract cleaners, in

c) accordance with section 6(2) of the National Minimum Wage Act, No. .

Stage 1B –Other Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, PRASA may request the bidder to

submit the information within five (5) working days. Should this information not be provided, your bid proposal will

be disqualified.

Only bidders who comply with stage 1B will be evaluated further.

No. Description of requirement

a) Completion of ALL RFP documentation (includes ALL declarations)

b) Valid Letter of Good Standing (COIDA) issued by Department of labour / licensed

compensation insurer as contemplated in the COID Act 130

c) Supply of valid SARS Pin

d) CSD supplier registration number

1. Stage 2: technical / functionality requirements

Qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements

outlined above. The minimum threshold for the technical/functionality requirements is 60% as per the

standard Evaluation Criteria presented in Table 23 above. Bidders who score below this minimum

requirement shall not be considered for further evaluation in stage 3.

Details of the technical/functional requirements are presented in the below table 26 below:

Item criteria weight

1. Company’s track record 35

2. Competency and experience of key personnel 35

3. Financial capability 30

Total 100

Table 26: Technical Evaluation Criteria

1.1. Technical / Functionality Requirement

Scoring of Functionality:

The minimum threshold for Technical/functionality criteria is 60% and bidders who score below this

minimum will not be considered for further evaluation in terms of price and Specific Goals.

Technical / Functionality will be evaluated against the following detailed requirements:

Criteria sub-criteria scores weight

Bidder(s) will score:

1. Company’s track

Bidders should indicate the

Record 35

experience of previously completed

and ongoing Projects within the

Cleaning or Cleaning and Hygiene or 5 points = if Bidder submitted Five

Cleaning and (5) sets of signed Appointment

Horticultural/Gardening sector for the

Letters/Contracts/Purchasepast 15 years (i.e. 2011 to date).

Only projects with a minimum Orders accompanied by Five (5)

contract value of R 150, 000.00 and signed Reference Letters or Five

a minimum contract duration of

(5) signed Testimonials or Five (5)

Three (3) months will be accepted

as previous experience. signed Completion Certificates for

either one of the required services

Evidence required:

(i.e. Cleaning or Cleaning and

The bidders are to submit the Hygiene or Cleaning and

following documents: Horticulture/Gardening services).

• Provide traceable

Appointment

Letter/Contract/Purchase 4 points = if Bidder submitted Four

Order for each project.

(4) sets of signed Appointment

AND letters/Contracts/Purchase

Orders accompanied by a Four

• Provide traceable Reference

(4) signed Reference Letters or Letter or Testimonial or

Completion certificate relating Four (4) signed Testimonials or

to the above appointment Four (4) signed Completion

Letter/Contract/Purchase

Certificates for either one of the Order provided. Evidence

provided should indicate the required services (i.e. Cleaning or

following: company name, Cleaning and Hygiene or

contact person and

Cleaning and

confirmation that work was

completed. Horticulture/Gardening services).

NB – One of the provided documents 3 points = if Bidder submitted

must indicate value of the contract. Three (3) sets of signed

Points will be awarded only if both

Appointmentdocuments are submitted.

letters/Contracts/Purchase

NOTE – Letters provided will be Orders accompanied by a Three

checked and verified by PRASA.

(3) signed Reference Letters or

Three (3) signed Testimonials or

Three (3) signed Completion

Certificates for either one of the

required services (i.e. Cleaning or

Cleaning and Hygiene or

Cleaning and

Horticulture/Gardening services).

2 points = if Bidder submitted Two

(2) sets of signed Appointment

letters/Contracts/Purchase

Orders accompanied by a Two (2)

signed Reference Letters or Two

(2) signed Testimonials or Two (2)

signed Completion Certificates for

either one of the required services

(i.e. Cleaning or Cleaning and

Hygiene or Cleaning and

Horticulture/Gardening services).

1 point = if Bidder submitted One

(1) set of signed Appointment

letter/Contract/Purchase Order

accompanied by a signed

Reference Letter or signed

Testimonial or signed Completion

Certificate for either one of the

required services (i.e. Cleaning or

Cleaning and Hygiene or

Cleaning and

Horticulture/Gardening services).

0 point = Incomplete submission

or No submission or not

applicable to the project or the

required services or illegitimate

documents (Cleaning or Cleaning

and Hygiene or Cleaning and

Horticulture/Gardening Services)

2.1. Minimum qualifications required

2. COMPETENCY AND are Matric Certificate/ NQF Level Bidder(s) will score:

EXPERIENCE OF KEY 4 or any other higher

qualifications (Certified copies 5 points = if Supervisor’s average PERSONNEL

not older than six months) Years of Experience is Five (5)

2.2. The number of CV’s submitted

Experience of Key years and above with CV and 35 should be based on One (1)

personnel (Supervisors). qualifications attached with Supervisor required per

The Cleaning or Station(Pienaarspoort OR contactable references.

Horticulture or Hygiene Mamelodi Gardens OR

experience of the Eerstefabrieke OR Saulsville) as 4 points = if Supervisor’s average

per the scope. Experience of Years of Experience is Four (4) supervisors must clearly

be reflected on the CV. each supervisor to be clearly years but less than Five (5) years

Bidders must provide specified in the CV, if not with CV and qualifications

specified the bidder will lose comprehensive CV’s that attached with contactable

points for that specific supervisor. clearly outlines work references.

2.3. Bidders who are bidding for more

experience, than one station are required to

qualifications, and provide corresponding number of 3 points = if Supervisor’s average

contactable references. supervisors per station AND Years of Experience is Three (3)

allocate or appoint supervisors years but less than Four (4) years

per station(i.e. 1 Supervisor for with CV and qualifications

Pienaarspoort, 1 Supervisor for attached with contactable

Mamelodi Gardens, 1 Supervisor references.

for Eerstefabrieke, 1 Supervisor

for Saulsville).

2 points = if Supervisor’s average 2.4. Supervisor(s) who is or are

considered at one station will not Years of Experience is Two (2)

be considered for other years but less than Three (3)

station(s), no duplications of years with CV and qualifications

Supervisor(s) will be accepted for attached with contactable

scoring points. references.

N.B – Not providing supervisors’ CVs

1 point = if Supervisor’s average

will be equivalent to incomplete

Years of Experience is One (1) submission, bidder will be awarded

zero (0) points. year but less than Two (2) years

with CV and qualifications

attached with contactable

references.

0 point = Incomplete submission

or No submission or irrelevant

submission not applicable to the

project or the required services

3. FINANCIAL CAPABILITY 5 points = Operating Cash Flow

Recent year’s set of financial year

The operating cash flow Ratio X > 1.5

end statements of 2024-2025: ratio measures a

latest financial year period. company’s short-term

4 points = Operating Cash Flows

liquidity.

Financials prepared and signed by Ratio 1.0 > X ≤ 1.5

Use the formula below:

an Independent Registered

Operating cash flow ratio

Accounting Professional and 3 points = Operating Cash Flow

= Net Cash flow from

signed by the Company Director. Ratio 0.5 > X ≤1.0 30 Operations/Current

liabilities. Incomplete Financial Statements

2 points = Operating Cash Flow will not be considered.

Bidders should submit a Ratio 0 >X ≤ 0.5

JVs must submit financial

complete set of recent

statements for all members of the

financial statements for 1 point = Operating Cash Flow

Jv.

the company. Ratio X ≤ 0

JVs must submit 0 point = No Submission/

financial statements for Financial Statement are not

all members of the JV. signed by Registered

Professional Accountant and

Director/ Incomplete Financial

Statements/ Non-compliant

Financial Statement

Stage 3- Price and Specific Goals

The following formula, shall be used to allocate scores to the interested bidders :

The maximum points for this tender are allocated as follows:

Details points

Price 80

Specific goals 20

Total points for price and specific goals 100

Formulae for procurement of goods and services

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

PS = 80 (1 − Pt−Pmin)

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in table 1 below as may be supported by proof/

documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Ownership Level Number of Evidence required

Number of The specific points for specific goals

points goals claimed

allocated (80/20 allocated

points in system)

(80/20 terms of this (To be

system) tender completed by

the tenderer)

Black Women Owned 4 100% black women Certified Valid BBB-

EE Certificate /

Original Sworn-

3 75% – 99% black women Affidavit for EME &

QSE/ Certified copies

of ID Documents of

2 60% – 74% black women the Owners

For JVs/Trust

1 51 – 59% black women

Deed/Consortiums:

Certified Valid

0 0 – 50% black women or Consolidated BBB-EE

irrelevant submission/No Certificate for

submission JVs/Consortiums.

Black Youth Owned 4 100% black youth Certified Valid BBB-

EE Certificate /

Original Sworn-

3 75% – 99% black youth

Affidavit for EME &

QSE/ Certified copies

2 60% – 74% black youth

of ID Documents of

the Owners

1 51 – 59% black youth For JVs/Trust

Deed/Consortiums:

0 0 – 50% black youth or Certified Valid

irrelevant submission/No Consolidated BBB-EE

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.3. Formulae for disposal or leasing of state assets and income generating procurement

3.3.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in table 1 below as may be supported by proof/

documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is

unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender

documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference

point system will apply and that the highest acceptable tender will be used to determine the applicable

preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and

that the lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table above.

(Note to organs of state: 80/20 preference point system is applicable, corresponding points must also be

indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ

of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have

–

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Section 11