Wi-fi upgrade & expansion

{"name":"Ms Katlego","email":"[email protected]","phone":"012 740 8543","department":"Supply Chain Management","address":"Optimisation"}

Table in Annexure A must be added to the quotation for quote evaluation

Evaluation process

The First stage, bids will be evaluated first for Administrative requirements,Bidders are required to submit the following

administrative documents to be considered for evaluation.

Stage 2: Price and SANAS specific goals

Management Policy, states that SANAS shall deal with suppliers in accordance with the SANAS specific goals. The

application of the specific goals will be as per the applicable pricing formula, the 80/20 system.

SANAS specific goals are in support of the following

• Previously disadvantaged groups by allocating points for black owned businesses.
• Provide alerting and reporting functionality

INFRASTRUCTURE 2. SANAS utilizes UniFi 6 (U6) ceiling-mounted wireless access points for

All responsive tender offers shall be evaluated in terms of Price and SANAS specific goals. The 80/20 Preference

Points will be allocated in terms of the SANAS specific goals as indicated in the table below. Bidders must submit

valid B-BBEE Certificates or sworn affidavit to claim points on specific goals.

Sanas specific goals 20

Note:To claim points Bidders must submit a valid BBBEE certificate or sworn affidavit signed by the commissioner

of Oath together with a fully completed and signed SBD 6.1. Bidders are required to indicate the preference point

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference

b) The applicable preference point system for this tender is the 80/20 preference

c) Either the 90/10 or 80/20 preference point system will be applicable in this

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

infrastructure, improve wireless coverage, performance, and reliability,

provide secure and scalable connectivity for employees and visitors and

ensure centralized monitoring and efficient management of the Wi-Fi

environment

SANAS relies on a wireless network to support daily operations, business

applications, and connectivity for employees and visitors. The current Wi-

Fi contract is due to expire soon, creating a need to procure a new service

providernto ensure continuity of this critical service. SANAS seeks to

BACKGROUND improve wireless coverage, performance, and reliability across all its

facilities by upgrading and expanding the existing Wi-Fi infrastructure. The

project aims to eliminate coverage gaps, enhance the user experience,

and provide a secure, scalable, and centrally managed wireless

environment that supports SANAS's current and future business needs.

The objective of this project is to appoint a qualified service provider to:

1. Upgrade and expand SANAS’s existing Wi-Fi infrastructure

2. Improve wireless coverage, performance, and reliability

Objectives

3. Provide secure and scalable connectivity for employees and visitors

4. Ensure centralized monitoring and efficient management of the Wi-Fi

environment

The appointed Service Provider will be required to deliver the following

services:

Scope of

4.1 Network Assessment

Work

• Conduct a comprehensive assessment of SANAS’s current Wi-Fi

network

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• Assess coverage on the ground and first floors

• Identify gaps, weak signal areas, and dead zones

• Provide a detailed assessment report with recommendations

4.2 Wi-Fi Upgrade and Expansion

• Design and implement an upgraded Wi-Fi solution

• Expand coverage across SANAS offices, including previously identified

weak areas

• Supply and install additional wireless access points where required

• Ensure optimal placement for performance and coverage

4.3 Infrastructure Installation

• Install and cable all required access points using CAT 6 Ethernet cabling

• Ensure proper mounting and securing of all equipment

• Ensure compliance with industry standards and best practices

4.4 Performance and Capacity Requirements

The Wi-Fi solution must:

• Support a minimum of:

o 250 SANAS employee devices

o 50 visitor devices (guest network)

• Provide high-performance wireless connectivity

• Enable seamless mobility across SANAS offices

• Ensure reliable and uninterrupted connectivity

4.5 Guest Wi-Fi Solution

• Provide a secure and separate guest Wi-Fi network

• Ensure adequate bandwidth allocation for guest users (minimum 50

concurrent users)

• Implement appropriate access controls and security measures

4.6 Monitoring and Management

• Provide centralized monitoring and management capabilities

• Enable real-time visibility of network performance and usage

• Provide alerting and reporting functionality

4.7 Issue Resolution and Optimisation

• Identify and resolve all existing network issues

• Optimise the current Wi-Fi system for improved performance

• Address all technical gaps identified during assessment

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4.8 Support and Maintenance

• Provide ad-hoc support and maintenance services post implementation

• Ensure timely response to incidents and service requests

• Maintain system performance throughout the contract period

The Service Provider shall deliver the following:

1. Wi-Fi network assessment report

2. Supply and installation of required hardware

Deliverables

3. Fully operational upgraded Wi-Fi solution

4. Guest Wi-Fi configuration

5. Network monitoring and management setup

6. Implementation report and handover documentation

7. The Service Provider must obtain written approval from SANAS prior to

executing any work

Project

2. Regular progress reports must be submitted to SANAS

Governance

3. The Service Provider will work closely with the SANAS ICT team

throughout the project lifecycle

1. The proposed solution must support enterprise-grade wireless

standards,

ADDITIONAL ensure secure access control mechanisms, be scalable to accommodate

NOTES future growth and integrate with SANAS’s existing network infrastructure.

2. The Service Provider shall not commence any work without prior written

approval from SANAS.

1. SANAS utilizes Category 6 (Cat 6) structured cabling infrastructure for

CURRENT its network connectivity requirements.

INFRASTRUCTURE 2. SANAS utilizes UniFi 6 (U6) ceiling-mounted wireless access points for

Wi-Fi connectivity, as illustrated in Annexure B.

Expected date of delivery: November 2026

Contract or once-off: Contract

Company Experience

• The bidder must have a minimum of five (5) years' experience in the

implementation, and support of enterprise Wi-Fi networks.

• Provide a company profile detailing relevant experience.

Technical / Mandatory

requirements: Reference Projects

• The bidder must provide three (3) reference letters for Wi-Fi

implementation or network infrastructure projects completed within the

last five (5) years.

• Reference letters must include:

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o Client name

o Project description

o Contact person and contact details

Manufacturer Authorisation

Where hardware is proposed, the bidder must provide proof of partnership or authorisation

Other information: from the original equipment manufacturer (OEM).

Table in Annexure A must be added to the quotation for quote evaluation

purposes

Section to be completed by supplier

2. Supplier details

Supplier name:

CSD number:

Contact person:

Contact number:

Email:

VAT number (if applicable):

Physical address:

3. SCM COMPLIANCE REQUIREMENTS (please tick)

Central Supplier Database Report or Summary

Completed and signed SBD 4

Completed and signed SBD 6.1

Completed and signed SBD 8 N/A

Completed and signed SBD 9 N/A

Certified valid B-BBEE Certificate

Evaluation process

All bids will be evaluated as follows:

The First stage, bids will be evaluated first for Administrative requirements,Bidders are required to submit the following

administrative documents to be considered for evaluation.

• Completed and signed SBD 4
• Completed and signed SBD 6.1
• Valid BBBEE certificate or sworn affidavit signed by the commioner of oath
• Valid tax pin,Central Supplier Database Report or Summary with compliant tax status

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No Name of Administrative Required Clarification

Document Time

1 Completed and signed SBD 4 48 working hours

2 Valid tax pin,Central Supplier 7 Working days

Database Report or Summary with

compliant tax status

Bidders who do not adhere to the indicated response time for clarifications requested by the SANAS will be deemed to

be non-responsive and their submissions will not be evaluated further.

Stage 2: Price and SANAS specific goals:

Preferential procurement reform:

The Preferential Procurement Regulations, 2022 pertaining to the Preferential Procurement Policy Framework Act,

Act No . SANAS Preferential Procurement (PP) requirements as per the SANAS Supply Chain

Management Policy, states that SANAS shall deal with suppliers in accordance with the SANAS specific goals. The

application of the specific goals will be as per the applicable pricing formula, the 80/20 system.

SANAS specific goals are in support of the following:

• Previously disadvantaged groups by allocating points for black owned businesses.

Black owned businesses are defined as per the Broad-Based Black Economic

Empowerment Act as Amended by Act No which states that

“Black People” is a generic term which means Africans, Coloureds and Indians who are

citizens of the Republic of South Africa by birth or descent; or who became citizens of

the Republic of South Africa by naturalisation before 27 April 1994 or on or after 27

April 1994; and who would have been entitled to acquire citizenship by naturalization

prior to that date.

• Black women as per the Amended Code Series 100 of the Amended Codes of Good

Practice issued under section 9 (1) of B-BBEE Act No as Amended by Act

No .

• Black people who are youth as defined in the National Youth Commission Act of 1996.
• Black people who are persons with disabilities as defined in the Code of Good Practice

on employment of people with disabilities issued under the Employment Equity Act.

• Exempt micro enterprises (EMEs) and thus promoting small businesses.
• Qualifying small enterprises (QSEs).

All responsive tender offers shall be evaluated in terms of Price and SANAS specific goals. The 80/20 Preference

Point System shall be applicable in accordance with the Preferential Procurement Framework Act (No.5) of 2000.

Points will be allocated in terms of the SANAS specific goals as indicated in the table below. Bidders must submit

valid B-BBEE Certificates or sworn affidavit to claim points on specific goals.

Price 80

Sanas specific goals 20

Note:To claim points Bidders must submit a valid BBBEE certificate or sworn affidavit signed by the commissioner

of Oath together with a fully completed and signed SBD 6.1. Bidders are required to indicate the preference point

claimed in the SBD 6.1.

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Specific Goal 20 10

100% Black Owned 6 4

51% - 99% Black Owned 4 2

100% Black Women Owned 6 3

51% - 99% Black Women Owned 4 2

5% Youth Owned 2 1

2% Owned by Persons with Disabilities 1 1

Exempt Micro Enterprise (EME) 5 0

Qualifying Small Enterprise (QSE) 3 1

This RFQ will be evaluated according to the above SANAS specific goals. Failure to submit supporting documents

may result to a bidder being allocated zero (0) points. Bidders are required to claim SANAS specific goals in the

provided SBD 6.1 attached.

4. Quotation terms & conditions:

5. Quote validity refers to calendar days

6. SANAS reserves the right to award to multiple suppliers.

7. SANAS reserves the right to increase or decrease quantities at the prices quoted.

8. SANAS reserves the right to cancel this request.

9. All goods/services must be quoted in Rand value.

10. SANAS reserves the right to negotiate with bidders.

11. All fields must be filled in / completed for this document to be accepted.

12. Failure to submit the quotation by the date and time stipulated will result in disqualification.

13. Payment will be made 30 days after delivery of goods of services.

14. This quote does not constitute an order

15. Acknowledgement and submission:

I hereby acknowledge and accept the terms and conditions of this request for quotation:

Name:............................................. Signature: ....................................... Date: .......................

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Annexure “a” – contract price

Table 1- once-off

Description Price

Wi-Fi network assessment report

Supply and installation of required hardware

Fully operational upgraded Wi-Fi solution

Guest Wi-Fi configuration

Network monitoring and management setup

Implementation report and handover documentation

Total

VAT (if VAT registered)

Total including VAT

Table 2- cost per meter

Description Price

Cost per meter for CAT 6 cabling to add new AP into current WIFI

network

Table 3- ad-hoc rates

Description Price

Year 1 Year 2 with Year 3 with

Escalations Escalations

Rate per hour

Rate per km

Annexure “b” – unifi 6 (u6) ceiling-mounted wireless access point

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Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this

invitation to bid. In line with the principles of transparency, accountability,

impartiality, and ethics as enshrined in the Constitution of the Republic of

South Africa and further expressed in various pieces of legislation, it is

required for the bidder to make this declaration in respect of the details

required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the

List of Restricted Suppliers, that person will automatically be disqualified

from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling interest

in the enterprise, in table below.

Full Name Identity Number Name of State

institution

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2.2 Do you, or any person connected with the bidder, have a relationship

1 the power, by one person or a group of persons holding the majority of

the equity of an enterprise, alternatively, the person/s having the

deciding vote or power to influence or to direct the course and decisions

of the enterprise.

with any person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

.............................................................................................

...................................................................................................

.......................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise have

any interest in any other related enterprise whether or

not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

application of the specific goals will be as per the applicable pricing formula, the 80/20 system.

Cost per meter for CAT 6 cabling to add new AP into current WIFI

network

Table 3- ad-hoc rates

CSD number

Central Supplier Database Report or Summary

Central Supplier Database Report or Summary with compliant tax status

3. SCM COMPLIANCE REQUIREMENTS (please tick)

Completed and signed SBD 4

Completed and signed SBD 6.1

Completed and signed SBD 8 N/A

Completed and signed SBD 9 N/A

of Oath together with a fully completed and signed SBD 6.1. Bidders are required to indicate the preference point

claimed in the SBD 6.1.

provided SBD 6.1 attached.

Points Allocation: 90 points

B-BBEE Details: nership or authorisation

Other information: from the original equipment manufacturer (OEM).

Table in Annexure A must be added to the quotation for quote evaluation

purposes

Section to be completed by supplier

2. Supplier details

Supplier name:

CSD number:

Contact person:

Contact number:

Email:

VAT number (if applicable):

Physical address:

3. SCM COMPLIANCE REQUIREMENTS (please tick)

Central Supplier Database Report or Summary

Completed and signed SBD 4

Completed and signed SBD 6.1

Completed and signed SBD 8 N/A

Completed and signed SBD 9 N/A

Certified valid B-BBEE Certificate

Evaluation process

All bids will be evaluated as follows:

The First stage, bids will be evaluated first for Administrative requirements,Bidders are required to submit the following

administrative documents to be considered for evaluation.

• Completed and signed SBD 4
• Completed and signed SBD 6.1
• Valid BBBEE certificate or sworn affidavit signed by the commioner of oath
• Valid tax pin,Central Supplier Database Report or Summary with compliant tax status

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No Name of Administrative Required Clarification

Document Time

1 Completed and signed SBD 4 48 working hours

2 Valid tax pin,Central Supplier 7 Working days

Database Report or Summary with

compliant tax status

Bidders who do not adhere to the indicated response time for clarifications requested by the SANAS will be deemed to

be non-responsive and their submissions will not be evaluated further.

Stage 2: Price and SANAS specific goals:

Preferential procurement reform:

The Preferential Procurement Regulations, 2022 pertaining to the Preferential Procurement Policy Framework Act,

Act No . SANAS Preferential Procurement (PP) requirements as per the SANAS Supply

purpose of combining their expertise, property, capital, efforts,

skill and knowledge in an activity for the execution of a contract.

I certify that the information furnished in paragraphs 1, 2

and 3 ABOVE IS CORRECT.

service provider to upgrade and expand SANAS’s existing Wi-Fi

Purpose

infrastructure, improve wireless coverage, performance, and reliability,

provide secure and scalable connectivity for employees and visitors and

ensure centralized monitoring and efficient management of the Wi-Fi

environment

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct; ii) The preference points claimed

are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed

as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent

basis or any of the conditions of contract have not been fulfilled, the organ of

state may, in addition to any other remedy it may have –

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(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable arrangements

due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed

necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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