Construction of a new 20-Classroom primary school in bhisho (SCMU5-26/27-0044)

SCM enquiries:

• Email: [email protected]

Technical enquiries:

• Contact: Ms. U. Ntintili
• Email: [email protected]
• Telephone: 066 484 0436

Employer's agent:

• Name: Unati Ntintili
• Department: Public Works and Infrastructure
• Address: Independence Avenue, Qhasana Building, Bhisho 5605
• Email: [email protected]
• Telephone: 066 484 0436

Fraud and tender abuse hotline: 0800 701 701

Submission address: Department of Public Works and Infrastructure, front corner of Qhasana Building on the way to CIDB offices, labelled "TENDERS", Bhisho.

Submission method: sealed envelope deposited in the bid box at the Department of Public Works and Infrastructure, front corner of Qhasana Building on the way to CIDB offices, labelled "TENDERS", Bhisho. Physical address: Independence Avenue, Ground Floor, Qhasana Building, Bhisho 5605.

Envelope must be clearly marked with the tender reference "SCMU5-26/27-0044" and the tender title.

Closing time: 15 October 2026 at 11:00. Late, incomplete, unsigned, faxed or emailed bids will not be accepted.

Bids must be submitted on the official tender documentation only. No electronic or telephonic submissions.

Returnable documents (all must be completed and signed where required):

• SBD 1 (Invitation to Bid) – bidder details and offer cover page.
• SBD 4 (Declaration of Interest) – disclose any interest of directors/shareholders in other enterprises; incomplete or unsigned SBD 4 leads to disqualification.
• SBD 6.1 (Preference Point Claim) – claim points for specific goals; failure to submit means no points for specific goals.
• Compulsory Enterprise Questionnaire – completed and signed; joint venture partners must each submit separate forms.
• Form of Offer and Acceptance – fully completed and signed; the amount stated here takes precedence over any other total.
• Complete priced Bills of Quantities including Final Summary.
• CSD report (each joint venture partner must submit a separate report).
• CIDB grading certificate or CRS number.
• Letter of good standing from the Compensation Fund or licensed insurer.
• Resolution to sign (for companies, close corporations, partnerships, joint ventures) – failure to submit proof of authorization renders the bid non-responsive.
• Protection of Personal Information Consent (POPIA).
• Project Reference Forms (at least 3) – for functionality scoring.
• Company profile, list of resources, plant and machinery.
• List of projects with pending or concluded litigation.

Disqualification risks:

• Any returnable form omitted, unsigned or poorly completed.
• Bids received after closing time, regardless of reason.
• Failure to price all trades in the Bills of Quantities (except provisional sums and allowances) may lead to elimination.
• More than one offer per bidder – all offers will be rejected.
• Joint venture without a signed JV Agreement with percentages for all parties.

Evaluation is in three phases:

Phase 1 – Functionality (prequalification): minimum combined weighted threshold of 60/100 points. Functionality criteria and weights:

• Demonstrated experience in comparable projects (value of projects 40, project references 10, construction works programme/schedule 10) – total 60.
• Qualifications and competency of key staff (Construction Manager 8, Site Agent 4, Foreman 4, OHS 4) – total 20.
• Experience of key staff (Construction Manager 8, Site Agent 4, Foreman 4, OHS 4) – total 20.

Total 100 points. Scoring indicators in Table A2. Project references must be valid (minimum score of 20 points each) and only 3 valid references are considered.

Phase 2 – Compliance and responsiveness: administrative and mandatory requirements, including CIDB grading, CSD registration, tax compliance, signed forms.

Phase 3 – Price and preference (90/10 system):

• Price: 90 points.
• Specific goals: 10 points.

Total 100 points.

The 90/10 system applies for tenders exceeding R50 million. Price formula: A = (1 - (P - Pm)/Pm). W1 = 90 if the financial value inclusive of VAT of all responsive tenders exceeds R50 million; otherwise W1 = 80.

Tender validity period: 120 days.

Scope: Construction of a new kitchen, laundry, mortuary, walkways and civil works for All Saints Hospital, Chris Hani District.

Contract period: 18 months.

Contract form: JBCC Edition 6.

Approximately 30% of subcontracting to be allocated to SMMEs – 25% local SMMEs and 5% ICDP contractors in the region.

EPWP policy applies.

Wherever a brand name is specified, an item similar/equivalent or better is required.

The tender will be awarded as a whole; all trades in the Bills of Quantities must be priced (except provisional sums and allowances).

Site information and drawings are provided in the tender documents (Annexures).

Pricing: rates and prices in Rands, fixed for the contract duration, inclusive of all duties and taxes except VAT (VAT shown separately).

VAT: if the offer is VAT inclusive, the VAT registration number must be indicated; non-VAT vendors who include VAT will be given 21 days to register with SARS after appointment.

Tender security: N/A (not required).

Performance bond: the preferred tenderer must submit an approved insurer undertaking to provide a Performance Bond/Guarantee/Surety/Security within 21 days after appointment.

No advance payment mentioned.

Payment terms not specified in the extract.

CSD registration: mandatory – proof of registration must be submitted with the bid; tax matters verified via CSD; 7 working days to rectify non-compliance.

Tax compliance: bidders must be in good standing with SARS; submit CSD number or tax status compliance pin.

CIDB grading: Grade 8GB or higher in General Building (GB) class of works; active status throughout the bidding process. Joint ventures: every member registered in GB class; lead partner Grade 7GB or higher; combined grading equal to or higher than Grade 8GB.

B-BBEE: preference points claimed via SBD 6.1; specific goals 10 points. No minimum B-BBEE level stated in the extract.

Compensation Fund: registered and in good standing with the Compensation Fund or a licensed compensation insurer.

Register of Tender Defaulters: bidder or directors must not be listed.

State employment: bidder or directors must not be in the service of the state; declaration required.

Local content: bidder undertakes to maximise sourcing of building material from Eastern Cape suppliers or manufacturers.

OHS: bidder must have necessary competencies and resources per Construction Regulations 2014; Construction OHS officer must be fully registered with SACPCMP.

POPIA consent form required.