Csir EOI 8133/19/11/2026: five-year panel of multidisciplinary professional service providers for immovable asset, property and infrastructure management

• Date of issue: 29 October 2026.
• Enquiries and clarifications close: Thursday, 12 November 2026 at 16:30.
• Closing date and time: Thursday, 19 November 2026 at 16:30.
• CSIR business hours: 08:00 to 16:30.
• No compulsory briefing session or site visit is stated.

Enquiries

• Email: [email protected]
• No named contact person or telephone number is provided; telephone and facsimile are recorded as not applicable.
• Enquiries must be submitted in writing, quoting the EOI number and description as the subject.
• Direct contact with CSIR personnel involved in the EOI is not permitted during the process.

Submission

• Method: email
• Submission email: [email protected]

Submission method

• Electronic submission only, by email to [email protected].
• Submissions sent to any other address or location are rejected.
• If the submission exceeds 25MB, split it across multiple emails.
• Cloud transfer services such as WeTransfer, Google Drive and Dropbox are not accepted.
• The subject line must carry the EOI number and EOI description.
• Label each file and folder with the EOI number; keep file names short and simple.
• Proposals must be signed by a duly authorised person, with proof of authority such as a company resolution.
• All documents must be in English.
• The pricing schedule and specific goals credentials must be submitted as a separate document, with no such information in the technical proposal.

Closing

• Thursday, 19 November 2026 at 16:30. Late submissions are not accepted.

Returnable documents

• Annexure A: SBD 1 (Invitation to Bid) — signed offer cover page with bidder and contact details.
• Annexure G: SBD 4 (Declaration of Interest) — discloses state employment or connections of directors, members and shareholders.
• Annexure E: Proposal Form and List of Returnable Documents — the mandatory returnable documents table; omission eliminates the bid.
• Annexure F: Certificate of Acquaintance with the EOI.
• Annexure H: EOI Declaration and Breach of Law Form.
• Annexure I: Mutual Non-Disclosure Agreement.
• Annexure B: Technical Specification; Annexure C: Technical Evaluation Matrix/Rubrics.

Technical proposal contents

• Company profile.
• Detailed technical proposal.
• Service provider qualification and professional registration.
• Service provider experience.
• Client reference letters.

Two-phase evaluation

• Phase 1: elimination criteria. Only bidders meeting all Phase 1 criteria proceed to Phase 2.
• Phase 2: technical/functional evaluation, scored out of 100.

Phase 1 elimination

• Late submissions.
• Submissions to an incorrect location or email address (only [email protected] is accepted).
• Bidders listed on National Treasury's database of restricted suppliers.
• Bidders on National Treasury's Register of Tender Defaulters.
• Failure to submit the mandatory returnable documents listed in Annexure E.

Phase 2 scoring (total 100)

• Service provider qualification and professional registration: 35.
• Service provider experience: 35.
• Client reference letters: 30.

Minimum thresholds

• 50% on each individual criterion.
• Overall minimum: the evaluation table states 80 out of 100, while the narrative states 70%. Both figures appear in the document.
• Bidders below the thresholds are eliminated before price and preference evaluation.
• Scoring rubrics are in Annexure C.

Objective criteria

• The CSIR may award to a bidder that did not score the highest points, in terms of Section 2(1)(f) of the PPPFA.
• Directors, shareholders or officers must not be formally charged with fraudulent or illegal conduct that could harm the CSIR's reputation.

Scope

• Multidisciplinary professional services for integrated immovable asset, property and infrastructure management to the CSIR, over five years.
• Purpose: to establish a panel of pre-qualified specialists from which the CSIR can source quotations at short notice for client projects.
• Services range from asset register and system support, condition assessments and maintenance planning, to asset preservation, property and land management.
• Bidders may apply for individual work packages or for all of them; each work package must be submitted as a separate submission with the work package clearly indicated.

Work packages

1. Property Management Specialist
2. Town Planner
3. Land Surveyor
4. Legal Conveyancer
5. Property Economist
6. Financial Accounting and Auditing Services
7. Quantity Surveying
8. Construction Project Manager
9. Advisory Services on Infrastructure Management and Policy Development

Work Package 1 — Property Management Specialist

• Qualification: bachelor's degree in Property Studies, Real Estate, Asset Management, Facilities Management or related Business Studies; postgraduate qualification advantageous.
• Registration with PPRA, SAFMA or SAPOA advantageous.
• Experience: at least 12 years relevant, of which at least 7 years in a senior property or portfolio management role.
• Portfolio optimisation, occupancy, valuation, leasing, maintenance planning, asset data management, revenue enhancement, organisational design, workflow improvement and strategy development.
• Disaster management experience, including immediate safety and response actions and post-disaster recovery.
• Knowledge of GIAMA, GRAP, PFMA, Treasury requirements, SPLUMA, municipal legislation, lease administration and public-sector governance.
• Stakeholder engagement, multidisciplinary coordination, workshop facilitation and strategic technical reporting.

Work Package 2 — Town Planner

• Qualification: bachelor's degree in Town and Regional Planning, Urban and Regional Planning or Spatial Planning; postgraduate advantageous.
• Must be registered with SACPLAN as a Professional Planner and in good standing for the assignment; a valid SACPLAN registration certificate or current proof of registration must be submitted. Candidate Planner registration is not sufficient.
• Experience: at least 10 years post-qualification in town and regional planning, of which at least 5 years in a senior or lead planning role.
• Spatial development frameworks, precinct plans, land-use schemes and infrastructure master plans.
• SPLUMA, municipal planning by-laws, zoning and land-use controls.
• GIS and spatial datasets for mapping and facility-distribution analysis.
• Land-use rights, planning constraints, development risks and recommendations on acquisition, development, rationalisation, repurposing or disposal.
• Integration with IDPs, SDFs, sector plans and infrastructure-investment priorities.

Work Package 3 — Land Surveyor

• Qualification: bachelor's degree in Land Surveying or Geomatics; postgraduate qualification in geomatics, cadastral surveying, geospatial information or property studies advantageous.
• Must be registered with SAGC as a Professional Land Surveyor and in good standing for the assignment.
• Experience: at least 10 years post-qualification in professional land surveying or geomatics, of which at least 5 years leading cadastral, boundary or property-survey assignments.
• Cadastral investigations, beacon relocation, boundary verification, topographical and detail surveys.
• Reconciling cadastral and field-survey data with asset registers, deeds records and GIS; resolving discrepancies in parcel extent, ownership, location and description.
• Identifying encroachments, overlaps, boundary uncertainties, access constraints and unlawful occupation.
• Georeferenced digital survey data, GIS-ready datasets, maps and metadata.
• Fieldwork across geographically dispersed and potentially rural or difficult-to-access sites.
• All statutory cadastral work must be certified by an appropriately registered professional.

Work Package 4 — Legal Conveyancer

• Qualification: LLB degree.
• Must be admitted and enrolled by the High Court as an attorney and conveyancer, and currently enrolled with the Legal Practice Council.
• Experience: at least 10 years post-admission as an attorney, of which at least 5 years specialised as a practising conveyancer handling complex property-law and deeds-registration work.
• Legal due diligence, ownership and title-condition verification, and property descriptions.
• Experience with the Deeds Office, Surveyor-General, municipalities and other authorities.
• Large, geographically dispersed public-sector property portfolios, state-land transactions and high-volume conveyancing.

Work Package 5 — Property Economist

• Qualification: degree in a related field; postgraduate qualification advantageous.
• Where the scope includes property valuations, must be registered with SACPVP as a Professional Valuer (Pr Val) or Professional Associated Valuer (Pr AVal) in an appropriate category; SAIV membership (MIVSA) advantageous.
• Experience: at least 10 years post-qualification.
• Property-market research, demand and supply analysis, highest-and-best-use assessments, and benchmarking of rentals, vacancies, yields, escalation, absorption and operating costs.
• Financial and economic models: discounted cash flow, net present value, internal rate of return, lifecycle costing, sensitivity and scenario analysis.
• Property valuations, investment appraisals, feasibility studies, business cases, due diligence and lease-versus-own analyses.

Work Packages 6 to 9

• Financial Accounting and Auditing Services, Quantity Surveying, Construction Project Manager, and Advisory Services on Infrastructure Management and Policy Development. No detailed qualification or experience requirements are set out in the available text.

Evaluation weighting

• Service provider qualification and professional registration: 35.
• Service provider experience: 35.
• Client reference letters: 30.
• Total: 100.

Technical proposal must include

• Company profile.
• Detailed technical proposal.
• Service provider qualification and professional registration.
• Service provider experience.
• Client reference letters.

Work Package 1 — Property Management Specialist

• Bachelor's degree in Property Studies, Real Estate, Asset Management, Facilities Management or related Business Studies; postgraduate advantageous.
• At least 12 years relevant experience, including at least 7 years in a senior property or portfolio management role.
• Experience managing or advising on large, geographically dispersed property portfolios, preferably in the public sector.
• Portfolio optimisation, occupancy, valuation, leasing, maintenance planning, asset data management, revenue enhancement, organisational design, workflow improvement, strategy development and implementation planning.
• Disaster management, including immediate safety and response actions and post-disaster recovery.
• Knowledge of GIAMA, GRAP, PFMA, Treasury requirements, SPLUMA, municipal legislation, lease administration and public-sector governance.
• Stakeholder engagement, multidisciplinary coordination, workshop facilitation and strategic technical reporting.

Work Package 2 — Town Planner

• Bachelor's degree in Town and Regional Planning, Urban and Regional Planning or Spatial Planning; postgraduate advantageous.
• SACPLAN registration as a Professional Planner, in good standing; valid registration certificate or current proof required. Candidate Planner registration is not sufficient.
• At least 10 years post-qualification experience, including at least 5 years in a senior or lead planning role.
• Spatial development frameworks, precinct plans, land-use schemes and infrastructure master plans.
• SPLUMA, municipal planning by-laws, zoning and land-use controls.
• GIS and spatial datasets.
• Land-use rights, planning constraints, development risks and recommendations.
• Complex, geographically dispersed portfolios, preferably government, integrated with IDPs, SDFs and sector plans.
• Site assessments, stakeholder consultations, workshops, technical reports and implementation roadmaps.

Work Package 3 — Land Surveyor

• Bachelor's degree in Land Surveying or Geomatics; postgraduate qualification advantageous.
• SAGC registration as a Professional Land Surveyor, in good standing.
• At least 10 years post-qualification experience, including at least 5 years leading cadastral, boundary or property-survey assignments.
• Cadastral investigations, beacon relocation, boundary verification, topographical and detail surveys.
• Reconciling cadastral and field-survey data with asset registers, deeds records and GIS.
• Identifying encroachments, overlaps, boundary uncertainties, access constraints and unlawful occupation.
• Georeferenced digital survey data, GIS-ready datasets, maps and metadata.
• Fieldwork across dispersed and potentially rural or difficult-to-access sites.
• Public-sector portfolios, government property verification, traditional-authority or rural land, asset-register improvement and disputed cadastral matters.

Work Package 4 — Legal Conveyancer

• LLB degree.
• Admitted and enrolled by the High Court as an attorney and conveyancer, and currently enrolled with the Legal Practice Council.
• At least 10 years post-admission experience as an attorney, including at least 5 years specialised as a practising conveyancer.
• Legal due diligence, ownership and title-condition verification, and property descriptions.
• Experience with the Deeds Office, Surveyor-General, municipalities and other authorities.
• Large, geographically dispersed public-sector portfolios, state-land transactions and high-volume conveyancing.

Work Package 5 — Property Economist

• Degree in a related field; postgraduate qualification advantageous.
• SACPVP registration as a Professional Valuer (Pr Val) or Professional Associated Valuer (Pr AVal) where valuations are in scope; SAIV membership (MIVSA) advantageous.
• At least 10 years post-qualification experience.
• Property-market research, demand and supply analysis, highest-and-best-use assessments, and benchmarking of rentals, vacancies, yields, escalation, absorption and operating costs.
• Financial and economic models: discounted cash flow, net present value, internal rate of return, lifecycle costing, sensitivity and scenario analysis.
• Property valuations, investment appraisals, feasibility studies, business cases, due diligence and lease-versus-own analyses.

• No pricing is submitted at EOI stage. Pre-qualified panel members are invited to submit pricing proposals or RFQs as needs arise.
• The pricing schedule and specific goals credentials must be submitted as a separate document, with no such information in the technical proposal.
• Quoted prices and rates must cover all work and items specified and all obligations under any resulting contract.
• Mistakes in prices and calculations are at the bidder's own risk.
• No goods or services may be delivered without an official CSIR purchase order or signed supplier agreement; the purchase order number must appear on the invoice, and invoices without it are returned.
• The CSIR may request audited financial statements or other documents for due diligence on the bidder's ability to execute the contract.
• The bidder bears all costs of preparing, submitting and presenting its response; the CSIR is not liable for any bidder costs or damages.

Registration and status

• CSD registration: bidders must self-register on National Treasury's Central Supplier Database and provide the unique registration reference number. Only foreign suppliers with no local registered entity are exempt.
• Tax compliance: a valid SARS Tax Compliance Status PIN or a CSD number must be provided. No award is made to a non-compliant bidder, and the CSIR may cancel a contract if the bidder does not remain compliant for the full term.
• Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must not be persons in the service of the state; companies with directors in the service of the state are not eligible.

Professional registrations

• Town Planner: SACPLAN Professional Planner registration.
• Land Surveyor: SAGC Professional Land Surveyor registration.
• Legal Conveyancer: High Court admission and enrolment as attorney and conveyancer.
• Property Economist: SACPVP registration where valuations are in scope.
• Property Management Specialist: PPRA, SAFMA or SAPOA registration advantageous.

Returnable forms

• SBD 1 (Invitation to Bid): signed offer cover page with bidder and contact details.
• SBD 4 (Declaration of Interest): discloses state employment or connections of directors, members and shareholders.
• Annexure F (Certificate of Acquaintance with the EOI).
• Annexure H (EOI Declaration and Breach of Law Form).
• Annexure I (Mutual Non-Disclosure Agreement).
• Annexure E (Proposal Form and List of Returnable Documents): the mandatory returnable documents table.

Joint ventures

• A signed joint venture agreement naming the lead partner and the split of work.
• A valid B-BBEE certificate or consolidated B-BBEE scorecard.
• Tax Compliance Status or CSD report for each partner.
• Proof of ownership or shareholder certificates.
• Company registration certificates.

Fronting

• If fronting indicators are established, the bidder must prove within 14 days of notification that fronting does not exist. Failure may invalidate the bid or contract and may restrict the bidder from doing business with the public sector for up to ten years.

• Panel period: five years.
• On award, the CSIR and the successful bidder may conclude an agreement on an applicable form of contract, such as PROCSA or another form relevant to the scope.
• Appointment is subject to the parties agreeing mutually acceptable contractual terms; if no agreement is reached, the CSIR may appoint an alternative supplier.
• Pre-qualified panel members are invited to submit pricing proposals or RFQs as needs arise; the CSIR may cancel an invitation and approach the open market where better value in time, cost and quality may be obtained.
• Poorly performing panel members may not be invited for future quotations; project managers submit quarterly performance reports to SCM.
• Panel members terminated or put on terms more than once for non-performance by other implementing agents will not be considered for pricing proposals or RFQs.
• Awards are published on the same platform as the bid; no regret letters are sent to unsuccessful bidders.
• If funds are no longer available, the CSIR may terminate or temporarily suspend the services; the supplier is paid in full for services delivered up to the date of cancellation or suspension.
• The bidder indemnifies the CSIR against costs and damages arising from a breach of the bid conditions.
• South African law governs the bid, with exclusive jurisdiction of the South African courts.
• Confidentiality: bid information may not be disclosed or reproduced except to prepare a tender; the CSIR's written approval is required before releasing information about the work or the process.
• POPI Act: both parties must comply with data-protection obligations, and the CSIR may audit the bidder's safeguards.
• This document prevails over any briefing information unless expressly amended in writing.
• The EOI is an invitation only and not an offer; bidders bear their own participation costs.

• The CSIR may extend the closing date.
• The CSIR may correct mistakes in the bid documents before the closing date and time.
• The CSIR may verify information in a bidder's submission and request documentary proof.
• The CSIR may carry out site inspections, product evaluations or explanatory meetings to verify the nature and quality of the service, before or after adjudication.
• The CSIR may award to a bidder that did not score the highest points, in terms of Section 2(1)(f) of the PPPFA.
• The CSIR may request audited financial statements or other documents for due diligence on the bidder's ability to execute the contract.
• The CSIR may award the EOI as a whole or in part, and to multiple bidders.
• The CSIR may cancel or terminate the process at any stage, including after the closing date, after presentations, after evaluation, or after preferred bidders have been notified.
• The CSIR may negotiate post-tender on technical, transformation, price and contractual elements.
• The CSIR will not award to a bidder associated with a security breach that materially harms other entities, or whose directors or officers are formally charged with fraudulent or illegal conduct that would harm the CSIR's reputation.
• The CSIR may disqualify a bidder involved in collusive tendering, anti-competitive conduct, improper assistance from a government entity, gifts or inducements to government officials, or a conviction for fraud or forgery.
• Misrepresentation may lead to termination and a claim by the CSIR; the Service Level Agreement prevails over the proposal in the event of conflict.
• The bidder bears all costs of preparing and submitting its response.

Phase 1 — elimination

• Late submissions.
• Submissions to an incorrect location or email address (only [email protected] is accepted).
• Bidders on National Treasury's database of restricted suppliers.
• Bidders on National Treasury's Register of Tender Defaulters.
• Failure to submit the mandatory returnable documents listed in Annexure E.

Phase 2 — technical/functional scoring (total 100)

• Service provider qualification and professional registration: 35.
• Service provider experience: 35.
• Client reference letters: 30.

Minimum thresholds

• 50% on each individual criterion.
• Overall minimum: the evaluation table states 80 out of 100, while the narrative states 70%.
• Bidders below the thresholds are eliminated before price and preference evaluation.
• Scoring rubrics are in Annexure C.

Objective criteria

• The CSIR may award to a bidder that did not score the highest points, in terms of Section 2(1)(f) of the PPPFA.
• Directors, shareholders or officers must not be formally charged with fraudulent or illegal conduct that could harm the CSIR's reputation.

CSD registration

• Bidders must register on National Treasury's Central Supplier Database and provide the registration number before negotiations begin.