Purchase, secure transport, destruction and recycling of redundant electronic and office assets for statistics south africa

Closing date: 20 August 2026

Closing time: 11:00

Email: [email protected]

Phone: +27 12 310 8911

Department: Statistics South Africa

Bidders must submit their bids to Private Bag X44, Pretoria, 0001, South Africa, or ISIbalo House, Koch Street, Salvokop, Pretoria, 0002. The bid must be received before the closing time of 11:00 on the closing date of 20 August 2026. Bidders must complete the pricing schedule as per the table provided. Returnable forms include the pricing schedule.

Bidders must submit firm prices only. Bidders must provide a financial offer greater than R0.00 for all items. The evaluation criteria include the price and the bidder's ability to provide the required services.

The bidder must provide services for the outright purchase, disposal, secure transportation, off-site destruction (crushing), and environmentally compliant recycling of redundant electronic and office assets.

The pricing schedule must be completed as per the table provided. The bid price must be firm prices. All line-item prices must be exclusive of VAT, with the grand total price inclusive of VAT.

The bid price must be firm prices. All line-item prices must be exclusive of VAT, with the grand total price inclusive of VAT. Value-Added Tax (VAT) must only be calculated and charged by suppliers who are formally registered as VAT vendors with the South African Revenue Service (SARS).

Bidders must be able to receive payment from Stats SA, with banking details to be shared with the successful bidder. Submitting a negative value or an expense invoice to Stats SA will result in immediate disqualification.

Statistics South Africa, Private Bag X44, Pretoria, 0001, South Africa; ISIbalo House, Koch Street, Salvokop, Pretoria, 0002; [email protected]; +27 12 310 8911

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed, and submitted with the bid. The disclosure requires bidders to declare any employment by an organ of state, relationships with Stats SA employees, interests in related enterprises, and all CSD-registered active companies linked to directors. Failure to disclose all such companies leads to disqualification. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Bidders must submit a completed SBD 4. The bid will be disqualified if the disclosure is found to be false. Bids must be prepared independently, without consultation or collusion with competitors. Suspicious bids may be reported to the Competition Commission and may lead to penalties or restriction from doing business with the state for up to 10 years.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose all CSD-registered active companies linked to directors; failure to do so leads to disqualification.

Bidders must certify that the bid was prepared independently and without collusion. The bid must not be disclosed to competitors before the official bid opening or contract award. Bidders must not have consulted with officials of the procuring institution except for clarification, and must not have been involved in drafting the specifications or terms of reference.

The tender covers the outright purchase, disposal, secure transportation, off-site destruction (crushing), and environmentally compliant recycling of redundant electronic and office assets for Statistics South Africa. It is structured as an income-generating contract.

General enquiries: [email protected], Tel +27 12 310 8911

Postal address: Private Bag X44, Pretoria, 0001, South Africa

Physical address: ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

Returnable documents — all must be completed, signed and submitted with the quotation:

• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals under the Preferential Procurement Regulations, 2022. The form must be fully completed and signed by an authorised representative.
• Certified CIPC registration document.
• Valid B-BBEE Certificate or valid B-BBEE Sworn Affidavit.
• Certified Identity Documents (IDs) of directors or members who hold actual equity ownership.
• For disability claims: official medical certificate from an HPCSA-registered medical practitioner.

Submission rules:

• Submit only ONE combined pack containing the CIPC document, B-BBEE certificate or sworn affidavit, and certified IDs — do not submit these documents multiple times.
• All B-BBEE Sworn Affidavits and supporting certified copies must be signed, dated, and stamped by an independent Commissioner of Oaths, with the stamp and signature fully legible.
• Certification stamps on Identity Documents and CIPC registration profiles must be dated within six (6) months prior to the quotation closing date.
• B-BBEE Sworn Affidavit or Certificate must be legally active and unexpired on the quotation closing date (valid for twelve (12) months from issue).

Disqualification risks:

• Any required document omitted or unsigned.
• B-BBEE certificate or Sworn Affidavit past its 12-month expiry date.
• Identity copy or CIPC documents with a certification stamp older than 6 months.
• Ownership equity percentages that do not match exactly across CIPC and B-BBEE documents — automatic zero score for that specific goal.
• Fraudulent claims for specific goals may lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Preference point system: 80/20 system applies (for requirements up to R50 000 000 including all applicable taxes).

Points allocation:

• Price: 80 points
• Specific Goal(s): 20 points
• Total: 100 points

Price scoring formula (for disposal or leasing of state assets and income-generating procurement):

Ps = 80(1 + (Pt − Pmax) / Pmax)

Where:

• Ps = Points scored for price of tender under consideration
• Pt = Price of tender under consideration
• Pmax = Price of highest acceptable tender

Specific goals and maximum points (80/20 system):

• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability ownership: 2 points

Points for equity ownership calculated as: NEP = NOP × EP ÷ 100, where NEP is points claimed, NOP is maximum points for the category, and EP is the percentage of total company ownership held directly by active directors or members who are registered owners.

Failure to submit proof or documentation required to claim specific goals with the tender means preference points for those goals are not claimed.

The organ of state reserves the right to require substantiation of any preference claim before adjudication or at any time subsequently.

The tender is for the outright purchase, disposal, secure transportation, off-site destruction (crushing), and environmentally compliant recycling of redundant electronic and office assets for Statistics South Africa (Stats SA).

This is an income-generating contract: the successful bidder pays Stats SA for the assets, and the 80/20 preference point system applies with the highest acceptable tender used to determine the applicable preference point system.

Pricing: bidders must submit a price for the outright purchase of the redundant assets. The price is used in the 80/20 preference point formula for income-generating contracts, where the highest acceptable tender receives maximum price points.

No other financial requirements (bonds, guarantees, payment terms) are stated in the available document.

CIPC registration: bidders must be registered with the Companies and Intellectual Property Commission (CIPC) and submit a certified CIPC registration document.

B-BBEE: bidders must hold a valid B-BBEE Certificate or valid B-BBEE Sworn Affidavit, active and unexpired on the quotation closing date (valid for 12 months from issue).

Commissioner of Oaths: all B-BBEE Sworn Affidavits and supporting certified copies (IDs, CIPC documents) must be signed, dated, and stamped by an independent Commissioner of Oaths, with the stamp fully legible.

Certification validity: certification stamps on IDs and CIPC registration profiles must be dated within six (6) months prior to the quotation closing date.

Specific goal evidence:

• Black ownership: certified ID, certified B-BBEE certificate or sworn affidavit, certified CIPC documents — ownership percentage must match across documents.
• Woman ownership: same as above, with female directors' or members' controlling interest matching.
• Youth ownership: same as above, with owners under age 35 on the quotation closing date.
• Disability ownership: official medical certificate from an HPCSA-registered medical practitioner confirming the duration and nature (permanent or temporary) of the disability of the active owning director.

Data discrepancy rule: if ownership equity percentages do not match exactly across CIPC and B-BBEE documents, the bidder scores zero (0) points for that specific goal.

The 80/20 preference point system applies. Points are allocated as: Price 80, Specific Goal(s) 20, Total 100. Specific goals and maximum points: Black ownership 10, Woman ownership 5, Youth ownership 3, Disability ownership 2. Bidders must submit a valid B-BBEE Certificate or Sworn Affidavit, certified CIPC registration, and certified IDs of equity-owning directors. Ownership percentages must match across documents. B-BBEE documents must be valid (12 months) and certified copies within 6 months of closing date.

Definitions relevant to the tender include: 'all applicable taxes' (VAT, PAYE, income tax, UIF, skills development levies); 'tender' (written offer in response to an invitation); 'disability' (permanent impairment of physical, intellectual, or sensory function); 'functionality' (ability to provide goods/services per specifications); 'price' (amount tendered including all applicable taxes less unconditional discounts); 'rand value' (as per Preferential Procurement Regulations, 2022); 'youth' (persons aged 14 to 35, determined at the closing date of the bid); 'tender for income-generating contracts' (includes leasing and disposal of assets, excluding direct sales and public auctions); 'the Act' (Preferential Procurement Policy Framework Act, 2000).

Points are awarded for Price and Specific Goal(s). The organ of state reserves the right to require substantiation of any preference claim before adjudication or at any time subsequently.

BID RESPONSE DOCUMENTS MAY BE SEND TO THE FOLLOWING EMAIL: [email protected]. BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO CONTACT PERSON SCMRFQ OFFICE, TELEPHONE NUMBER 0124063154, E-MAIL ADDRESS [email protected]

Bidders must deliver their bids by the stipulated time to the correct email address. Late bids will not be accepted for consideration. All bids must be submitted on the official forms provided or in the manner prescribed in the bid document.

This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022, the General Conditions of Contract (GCC) and, if applicable, any other special conditions of contract. Bidders must ensure compliance with their tax obligations and submit their unique personal identification number (PIN) issued by SARS.

TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS). A B-BBEE status level verification certificate/ sworn affidavit (for EMES & QSEs) must be submitted in order to qualify for preference points for B-BBEE.

Bidders must ensure compliance with their tax obligations. Bidders are required to submit their unique personal identification number (PIN) issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax status.