Panel of contractors for fencing replacement – PRASA KZN (36 months)

{"label":"Bid issue date","date":"2026-08-14"}

{"label":"Bid clarification meeting","date":"2026-08-26"}

{"label":"Closing date for questions","date":"2026-09-15"}

{"label":"Closing date for submissions","date":"2026-09-17T12:00:00.000Z"}

A compulsory pre-proposal RFP briefing will be held at PRASA KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station on 26 August 2026 at 10:00. Respondents must provide their own transportation and accommodation. The session will start punctually; information will not be repeated for late arrivals. A Certificate of Attendance (Form D, Annexure 2) must be completed and submitted with the proposal as proof of attendance, and bidders must appear on the Compulsory Briefing Session Register. Failure to attend the compulsory briefing may result in disqualification. Briefing session minutes/notes will be issued on 15 September 2026 along with responses to clarification questions.

{"name":null,"email":null,"phone":null,"department":null,"address":"ATE 17 September 2026"}

Returnable Documents: TENDER FORM (PRICING SCHEDULE) Form C, SBD 4 BIDDER’S DISCLOSURE, SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE

Returnable documents include: Invitation to Bid (Part A, Form A), Terms and Conditions for Bidding (Part B, Form B), Tender Form/Pricing Schedule (Form C), Statement of Work Successfully Carried Out by Bidder (Form E), Security Screening Form (Form F), Acknowledgement (Form G), Special Conditions: Funding Contingency (Form H), SBD 4 (Bidder's Disclosure), SBD 5 (National Industrial Participation Programme – not applicable), SBD 6.1 (Preference Points Claim Form in terms of Preferential Procurement Regulations 2022), and RFP Clarification Form (Annexure 3). Bids must be submitted in a sealed envelope addressed to The Secretariat/Tender Office, RFP No: DBN/OPS(BAC)010, with the description, closing date/time, and address. The envelope should be deposited in the PRASA tender box at the main entrance of PRASA KZN, Tender Box No. 04, 65 Masabalala Yengwa Avenue, Greyville, Durban Station. Bidders must submit 1 original and may submit copies. Responses must be in English, A4 format (A3 for graphics), neatly bound, with consecutively numbered pages. Documents must be signed by an authorized person, and copies must be certified as true copies by a Commissioner of Oaths. Bidders must package responses as Volume 1: Part A (Mandatory Requirements Response) and Part B (Technical/Functional Response).

Bidders must attend the compulsory briefing session and submit a Certificate of Attendance. Bidders must be registered on the Central Supplier Database (CSD) and provide a supplier number and unique registration reference. Bidders must be tax compliant and provide a Tax Compliance Status (TCS) PIN. Bidders must complete and submit SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), and the Tender Form (Pricing Schedule). Joint ventures or consortia must submit a signed JV/consortium agreement or a written intention to form one, including percentage split and responsibilities. Bids must be submitted in a sealed envelope addressed to the Secretariat/Tender Office, RFP No: DBN/OPS(BAC)010, with the bid description and closing date/time. Late or incorrectly addressed bids will not be accepted.

This document serves as a bid specification for the appointment of a panel of contractors for fencing replacement

on as and when required basis for 36 months in The KwaZulu Natal Region. It focuses on the assessment and

replacement of existing fencing infrastructure to improve security, safety, and boundary definition. Fencing plays a

crucial role in protecting property, controlling access, and ensuring compliance with safety standards.

2. Background information

The fencing at stations and depots is constantly vandalized by commuters who want to evade paying fares and

steal PRASA assets at the depot. PRASA is losing revenue because of this act. Over time, fences also deteriorate

due to environmental exposure, material fatigue, corrosion, and physical damage. There is currently no quick

response mechanism in place to prevent fare evasion through damaged fence gaps. This panel of contractors will

assist the above-mentioned issue.

2.1 Status quo

Due to numerous complains at stations and depots relating to fence damage and vandalism, the department is

under pressure since it is difficult to maintain and repair the fence using internal resources. Having a panel of

fencing contractors will assist in preventing unauthorized access into stations, which is resulting in revenue loss,

2.2 Problem statement

The current fencing system in some sections is no longer fit for purpose due to its deteriorated condition and reduced

effectiveness. This poses risks including unauthorized access, safety hazards, and increased maintenance costs.

There is a need to replace the existing fence with a more durable, reliable, and compliant solution that ensures long

term performance while minimizing lifecycle cost.

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Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

The KwaZulu-Natal Region Railway network is as below:

Figure 2.3: KZN Rail-network

2 key objectives of the RFP

This RFP has been prepared for the following purposes:

2.1 To set out the rules of participation in the bid process referred to in this RFP.

2.2 To disseminate information on the project contemplated in this RFP.

2.3 To give guidance to bidders on the preparation of their RFP bids.

2.4 To gather information from bidders that is verifiable and can be evaluated for the

Purposes of appointing a successful bidder.

2.5 To enable PRASA to select a successful bidder that is:

a) technically qualified and meet the empowerment criteria described in this RFP;

b) Carry all the obligations of the Contract.

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

3. Objective of the proposed project

3.1 Desired outcomes for carrying out the proposed project

To improve response time for execution of unplanned maintenance works to restore the assets to its

operational condition and further achieve the goal of improving asset condition and reliability.

Compliance with the Occupational Health and Safety Act, Railway Safety Regulator, and other statutory

requirements.

3.2 Project benefits to PRASA

Improved security and safety.

Reduced maintenance requirements.

Increased property value.

Compliance with regulations.

Clear boundary definition.

3.3 Current mechanisms in place to address the problem

There is currently no quick response mechanism in place to address fencing problems.

Works overview and extent of the works

The main purpose of this fencing replacement contract is to maintain fencing on stations, depots and other PRASA properties,

in line with relevant and applicable standards, regulations, legislation, and industry best practice. This contract will be

addressing the fencing issues to ensure operational efficiency and overall client satisfaction from tenant, passengers and

Prasa employees.

The service will be carried out on an as and when basis as determined by Facilities Management.

The scope of work is as follows:

• The demolition and removal of existing fencing
• The clearing of the fence line 1m wide (500mm on each side)
• The removal and disposal of cleared material during clearing of fence line
• The backfilling of footing holes and grading of surfacing irregularities
• The supply and erection of new fencing
• The levelling of earthworks after erection

4.1 Insurance requirements for the project

The successful bidder/s to provide the following insurances in line with the conditions of contract.

4.1.1 Insurance against Works and Goods.

4.1.2 Insurance against public liabilities (death or injury to any person, or loss of or damage to any property)

4.2 Prasa’s responsibilities

Is to manage the fencing replacement service provider on as and when required basis contract for 36 months in the KwaZulu

Natal Region.

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

4.3 Extent and coverage of the proposed project

Various PRASA Stations, Depots and Associated properties in the KZN region.

No Site No Site No Site No Site

1 Amanzimtoti 28 Malvern 55 Fraser 81 Shallcross

2 Avoca 29 Marianhill 56 Finland’s 82 Situndu Hills

3 Bayview 30 Merebank 57 Gledhow 83 Stanger

4 Bellair 31 Montclair 58 Glen Park 84 Thembahlihle

Greenwood

Berea road 32 Mosely 59 85 Temple

5 Park

Moses

Briardene 33 60 Groutville 86 Thornwood

6 Mabhida

Mount

Bridge City 34 61 Havenside 87 Tinley Manor

7 Edgecombe

8 Burlington 35 Mount Vernon 62 Hillary 88 Tongaat

9 Canelands 36 Northdene 63 Ilfracombe 89 Tongaat Central

10 Cavendish 37 Nyaninga 64 Illovo Beach 90 Umbilo

11 Charlottedale 38 Ottawa 65 Isipingo 91 Umbogintwini

12 Chatsglen 39 Pahla 66 Island View 92 Umgababa

13 Clairwood 40 Park Rynie 67 Jacobs 93 Umgeni

14 Claustal 41 Pilgrim 68 Karridene 94 Umhlali

15 Compensation 42 Phoenix 69 Kelso 95 Umkomaas

16 Congella 43 Pinetown 70 Kenville 96 Umlazi

17 Crossmoor 44 Poet's Corner 71 Kings Rest 97 Verulam

18 Dalbridge 45 Redhill 72 Klaarwater 98 Warner Beach

19 Dassenhoek 46 Renishaw 73 Kwandengezi 99 Wentworth

20 Doonside 47 Reunion 74 Kwa Mashu 100 Westcliff

21 Duffs Road 48 Rossburgh 75 Kwa Mnyandu 101 Wests

22 Durban 49 Sarnia 76 Lindokuhle 102 Winklespruit

23 Effingham 50 Scottsburg 77 Newcastle 103 Zwelethu

24 Escombe 51 Sea View 78 Escourt 104 Pietermaritzburg

25 Flamingo Heights 52 Shakaskraal 79 Ladysmith 105 Deville wood

26 Nshogweni 53 Cliffdale 80 Hammarsdale 106 KwaThandaza

27 Georgedale 54 Cato Ridge

4.4 Measurements and payment

The appointed service provider will be paid by PRASA for work done within 30 days after the receipt of the suppliers correct

tax invoice.

4.5 Form of contract

The latest JBCC/GCC contract will be utilised

4.6 Other related projects

4.6.1 No project

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

5 specification of the work or products or services required

Technical staff requirements

Site Supervisor

Technical information to be provided with tender

The Bidders shall submit the following technical proposal.

5.2.1 The Technical Team experience

5.2.2 The Contractor’s completed projects and track record

5.2.3 Contractor’s financial capabilities

6 technical specifications related to this project

The design for this project shall meet the following technical capabilities

& constraints, and other specified performance requirements:PRASA – Blueprint Specifications

6.1. PRASA - Norms, Guidelines and Standards (NGS) for Station Facilities (2015),

6.2. SANS 10400: The application of National Building Regulations

6.3. SANS 10400: Part S Facilities for Disabled Persons, Edition 3 (2011)

6.4. SANS 3000 -1:2009 Railway Safety Management

6.5. Safety Arrangements and Procedural Compliance with the Occupational Health and Safety Act (Act ), and

6.6. Applicable Regulations (Specification E4E); including any subsequent amendments, and related construction

regulations, and guidelines.

6.7. Occupational Health and Safety Act, 1993 Asbestos Regulations, 2001

I. Concrete palisade

Height of concrete palisade to be, 2.4m above ground level.

The posts to be 2.7m and 3.0m in overall length, the flat front face to be 75mm extending to the back to a thickness

of 140mm.

The breadth of the post to be 225mm.

Posts to be slotted in two positions to take the horizontal load bearing rails.

Reinforcement to the posts to be 4 x R8mm x 2.86mm hard drawn steel rods.

Minimum mass per post is 150kg.

The rails to be 2.0m long x 80mm thick x 150mm deep reinforced with 4 x R5.6mm hard drawn steel rods.

Recessed bolt holes 10mm diameter spaced equally to receive bolting on of 9 pales.

Minimum mass per rail is 58kg.

The pales to be 2.4m long, the flat front face to be 80mm extending to the back to a thickness of 75mm minimum

over the total length.

The breadth of the pale to be 100mm.

Each pale to have 2 recessed bolt holes 10mm diameter top and bottom to suit bolt holes in the rails.

Each pale to be reinforced with 3 x R5.6mm x 2.2m hard drawn steel rods.

Nine pales per 2m section.

Minimum mass per pale is 38kg.

Concrete strength of all precast items to be a minimum of 30Mpa at 28 days.

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

Concrete cover as for SANS 1372 -2010 (a minimum cover of 40mm).

Foundations to be 400mm x 400mm x 600mm deep.

The posts are spaced at 2.0m centres to take 2 x horizontal rails.

The pales are bolted to the top and bottom rails with 8mm galvanized C/H bolts, nuts and washers.

Concrete strength to foundations to be 15Mpa.

Ii. Steel palisade fence

The height of steel palisade above the ground level is 2.4m

The head of steel palisade to be spear-point

Use 100x55m I.P.E. post.

Post to be 3.1m high and spaced at 3m canters

Use 65mm wide x 3mm thick hot rolled corrugated pales.

Use 16 x 65mm wide pales per 3m panel.

Rail angle to be 50mm x50mm x5mm.

Foundation for post to be 300mm x 300mm x 700mm deep.

Foundation to be 15 Mpa concrete.

Use 4:1 sand, cement mix.

Finish of steel palisade to be hot dipped galvanized to SABS 763 specification.

Iii. Heavy duty precast fencing

1.8m, 2.1m and 2.4m high heavy exposed aggregate concrete walling with a plain off shutter picture framed

surround.

Panels to be supplied with an exposed aggregate finish.

Panel lengths to be 1440mm x 300 high x 65 – 55 thick (bottom to top)

Reinforcing: 3 x 3.55mm x 1400mm hard drawn steel bars.

Poles to be 2.4m, 2.7 and 3m long, 130mm x 125mm and reinforced with 4 x R8mm x 2400mm long hard

drawn reinforcing bars.

Foundations to be 500mm x 500mm x 800mm deep

Foundation strength: 15 Mpa.

Post spacing to be 1500mm.

Panel chalking to be mix: 4:1 sand cement mix.

Concrete strength of poles and panels to be 30Mpa at 28 days as per SABS 1372-1983 at least 12mm.

Iv. Weldmesh fencing

Use 50mm x 50mm, 3.15mm type Class A galvanized weld mesh fencing.

Use 100mm x100mm pre-stressed concrete posts for all major and stay posts.

Use 75mm x 75mm pre-stressed concrete posts for all intermediate posts.

Provide a 500mm Class A motto heavy galvanized flat-wrapped razor barbed wire coil at the top and a Class A

galvanized barbed coil at the bottom of the fence on the PRASA KZN side.

Use 4mm Class A galvanized straining wires at a maximum of 300mm spacing.

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

Use 2mm Class A galvanized tie wire.

Foundations for major posts to be 400mm x 400mm x 600mm deep and for intermediate posts

300mmx 300mm x 600mm deep.

Concrete strength to foundations to be 15Mpa

Height of fence to be 2.1m or 2.4m above ground.

V. Galvanize see thru high security fence specification

All steel material should be in good commercial quality, galvanized steel.

All pipes should be galvanized, one piece without joints, furnish moisture proof caps for all posts.

Zinc coating should be smooth and essentially free from lumps, globs, or points.

Miscellaneous material should be galvanized.

All posts should be set in minimum 14 MPa (2000 psi) (28-day compressive strength) concrete 25mm aggregate,

no air entrapment.

Post

Allow for short and long post to carter for different height levels on site.

Post should be 3m long Taper Looking Post.

Post Width should be 85mm – tapering to 45mm with a depth of 85mm.

Post should include Looking Recess Mechanism to secure panel edge.

Post should be sealed with a UV stabilized polymer capo.

Post finish should be Hot Dipped Galvanized then Marine Fusion Bond coated.

Post foundation should be 400mmx400mmx700deep.

Panel

Panel should be of 3, 297m width and 2.4m in height.

Panel aperture size (centres) should be 76.2 mm x 12.7mm.

Wire diameter should be 3mm.

The panel should be reinforced with 4 x 50mm deep ‘v‘formation horizontal recessed bonds rigidity.

Panel should be 2 x 70’ flanged along sides (internal fixtures –all fixtures should be on the inside of the fence line)

Panel should have 2 x 30’ flanges along top and toe (integrated rigid angle).

Panel post should have a flush panel post finish with no climbing aid.

Foundation to the gateposts is to be 450mmx450mmx700deep.

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

Vi. Supply and erection of new vibracrete / precast concrete fencing

The fencing shall be in accordance with SABS 1372. One surface of each of the panels and posts may be wood

floated.

Fence posts shall be set in 450 x 450 x 600mm deep footings. The minimum strength of concrete to all footings

shall be not less than 15 MPa after 28 days.

The top of posts shall be capped with 3:1 cement mortar to cover reinforcing steel and enhance water runoff.

(Reinforcing steel shall not protrude more than 5mm above concrete.)

The nominal length of posts shall be 2400mm. The cross-sectional dimensions of posts shall conform to the

following:

The minimum reinforcement shall be 4 prestressing wires of 4mm. Prestressing wires shall be grade 1550/1700

MPa stressed to 75% of the ultimate tensile strength. The thickness of the concrete cover over the reinforcement

shall be at least 18mm.

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

Panels shall be of the plain type. The nominal thickness of panels shall be 40mm. For inspection and testing, the

thickness shall be measured at the following positions: Panels shall have no reinforcing wires and shall be grouted

in on both sides with a 3:1 cement mortar.

The bottom edge of the bottom panels of the fence shall be approximately 50mm below ground level to prevent the

forming of gaps below the fence due to soil erosion.

Vii. Supply and erection of new strain barbed wire fencing

Fence posts shall be set in 300 x 300 x 600mm deep footings. The minimum strength of concrete to all footings

shall be not less than 15 MPa after 28 days.

All posts shall be of commercial quality mild steel. Posts shall be made from round tubing, 2.5mm gauge. Posts

shall be hot dip galvanized after fabrication in accordance with SANS 121.

Posts shall be fitted with 100 x 100 x 3mm thick baseplates.

Straining/Corner Posts

Straining and/or corner posts shall be 75 mm outside diameter with tops sealed (capped) with mild steel, 2.5 mm

gauge. Posts shall be erected at not more than 50 m apart.

Intermediate Posts

Intermediate posts shall be 50 mm outside diameter with tops sealed (capped) with mild steel, 2.5 mm gauge.

Posts shall be erected at not more than 10 m apart.

Strut Posts

Strut posts shall be 50 mm outside diameter. Two strut posts shall be fitted to each straining or corner post. Strut

posts shall be fixed with galvanized M12 bolts.

Binding Wire Holes

Binding wire holes in straining, corner and intermediate posts shall be drilled into posts before zinc coating is

performed, at the centers of the straining wires.

Corrosion Resistance

Corrosion resistance of posts shall be ensured by tarring the base up to 600 mm (500 mm below ground level and

100 mm above ground level).

Straining wires shall be 2.8mm diameter barbed wire, type “Karoo-1” or “Kalahari 1” or equivalent, zinc coated to

Class A (SANS 675). Straining wires shall be spaced at 350mm centers and bound to posts through holes

provided, with binding wire. The top straining wire shall be secured 50mm below the top of posts and the bottom

straining wire 100mm above ground level.

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

Binding wire shall be 2.5mm diameter smooth wire zinc coated to Class A (SANS 675). Binding wire shall be

twisted at least 3 times around straining wires.

Double lacing wire droppers shall be of 3.15 mm diameter smooth wire, zinc coated to Class A (SANS 675).

Viii. Supply and erection of new razor wire fencing

Fence posts shall be set in 450 x 450 x 600mm deep footings. The minimum strength of concrete to all footings

shall be not less than 15 MPa after 28 days.

Posts shall be manufactured from concrete with an average compressive strength of 50MPa at 28 days. Posts shall

be reinforced with prestressing wires. The concrete cover over the reinforcement shall be at least 20mm.

Prestressing wires shall have a yield stress of approximately 1500MN and Young’s Modulus of approximately

200GPa. Prestressing wires shall be equally tensioned by a force producing an initial stress of not more than 70%

of the 0, 2% proof stress.

Straining and/or corner posts shall be 115 x 115 x 2400mm long concrete posts erected at not more than 35m

apart. Posts shall be reinforced with 5mm diameter prestressing wires and shall resist a minimum bending moment

of 2. 7kN.m in any position before initial failure occurs.

Intermediate posts shall be 80 x 80 x 2400mm long concrete posts erected at a distance of not more than 3.5m

apart. Posts shall be reinforced with 4.25mm diameter prestressing wires and shall resist a minimum bending

moment of 1. 3kN.m in any position before initial failure occurs.

Stay posts shall be 80 x 80 x 2400mm long concrete posts. Two stay posts shall be fitted to each straining or corner

post with hot-dip galvanized stay connectors and M12 bolts.

Posts shall be reinforced with 4.25mm diameter prestressing wires and shall resist a minimum bending moment of

1. 3kN.m in any position before initial failure occurs.

Straining wires shall be 4mm smooth wire zinc coated to Class A (SANS 675). Four (4) straining wires shall be

strained between posts to the satisfaction of the Engineer. Straining wires shall be spaced at 600mm centers and

bound to posts through holes provided, with binding wire. The bottom straining wire shall be secured 50mm above

ground level.

Binding wire shall be 2.5mm smooth wire zinc coated to Class A (SANS 675). Binding wire shall be twisted at least

3 times around straining wires.

Razor wire shall be 700mm diameter coiled flat razor wire. The top razor wire coil shall extend 100mm above the

top straining wire, the middle coil shall overlap 50mm with the top coil and the bottom coil shall overlap 150mm with

the middle coil. Razor wire coils shall be fixed to straining wires with 1.6mm diameter smooth wire zinc coated to

Class A (SANS 675) at spacings of not more than 400mm.

Ix. Supply and install new pvc palisade fence

Gate Posts: These are to be 75mm x 75mm x 2.0mm pvc square tubing posts and are to

be provided on each side of gate opening. Posts to be capped. Top of capped post to be

50mm above paling height. These are to be painted as per manufactures painting specifications. These are to be

founded in concrete footings measuring 450mm x 450mm wide x 600mm deep.

Concrete strength to be 20Mpa (minimum) at 28 days. Concrete to consist of cement, sand

and stone. Corner Posts: These are to be 75mm x 75mm x 2,0mm pvc square tubing

posts. Posts to be capped. Top of capped post to be 50mm above paling height. These are

to be painted as per painting specification. These are to be founded in concrete footings

measuring 400mm x 400mm wide x 500mm deep. Concrete strength to be 20Mpa (

minimum) at 28 days. Concrete to consist of cement, sand and stone. Intermediate Posts:

These are to be 75mm x 75mm x 2,0mm pvc square tubing and provide at centers not

exceeding 2,0m. Posts to be capped. Top of capped post to be 50mm above paling height.

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

These are to be painted as per painting specifications. These are to be found in concrete

footings measuring 300mm x 300mm wide x 500mm deep. Concrete strength to be 20Mpa (

minimum) at 28 days. Concrete to consist of cement, sand and stone. Fence paling:

38mm x 38mm square profile. These are to be placed 300mm from

top of paling and 300mm from bottom paling. (350mm from ground level).

X. The high security walling specification (similar to the walling specification at Durban to Springfield Rolling Stock) will

form part of this panel. The exact specification will be made available at the time when it is required.

Xi supply and erection of new gate

Double bar gate

Gate to be steel class A galvanized steel pipe.

Finish to be hot dipped galvanized, to comply with SABS 763 Specification.

Gate width to be 5m, 3m or 1.5m.

Gate height to be 2.4m.

Clear opening of 5200mm, 3200mm required between posts.

Posts to be100mm square tubing, hot dipped galvanized.

Frame to be 50mm square tubing, hot dipped galvanized.

Foundation to the gateposts is to be 450mmx450mmx700deep.

Concrete strength -20Mpa.

Provide security rail on top of gate.

Supply and install deadlock to gate according to manufacturer’s specification

Install gate on two double hinges.

The gate and gate posts shall match the height of the adjacent fence

Hardware & Components for a Sliding Gate

• Track: Heavy-duty angle iron or round bar track bolted or cast into a concrete driveway beam.

• Wheel System: Sealed bearing roller wheels (either V-groove or U-groove) capable of supporting the total

weight of the gate.

• Guide Mechanism: Top guide brackets with nylon or rubber rollers to keep the gate upright.

• Safety: Anti-lift brackets fitted over the top of the gate to prevent it from being pried or lifted off the track.

• Stops & Catchers: End stopper posts and a heavy-duty receiver bracket to absorb impact when the gate

closes.

7. Time frames / programs

7.1 . Contract period:

The planned time frame for the implementation of this proposed project is thirty-six (36) months.

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

3 evaluation methodology

The evaluation of Bids will be based on the information contained in Bids received in RFP and, which may be further

supplemented by presentations and clarification information provided, if required. All Bids shall be equally evaluated by

various committees involved in the evaluation process in accordance with stated Evaluation Criteria. Procurement

integrity and fairness, transparency, competitiveness and full accountability will at all times be paramount.

3.1 Evaluation and scoring methodology

The evaluation of the Bids by the evaluation committees will be conducted at various levels.

The following levels will be applied in the evaluation:

Level description

Verify completeness The Bid is checked for completeness and whether all required documentation,

certificates; verify completeness warranties and other Bid requirements and

formalities have been complied with. Incomplete Bids will be disqualified.

Verify compliance The Bids are checked to verify that the essential RFP requirements have been

met. Non-compliant Bids will be disqualified.

Detailed Evaluation of Detailed analysis of Bids to determine whether the Bidder is capable of delivering

Technical the Project in terms of business and technical requirements. The minimum

threshold for technical evaluation is [70%], any bidder who fails to meet the

minimum requirement will be disqualified and not proceed with the

evaluation of Price and Specific Goals.

Specific Goals Evaluate Specific Goals

Price Evaluation Bidders will be evaluated on price offered.

Scoring Scoring of Bids using the Evaluation Criteria.

Recommendation Report formulation and recommendation of Preferred and Reserved Bidders

Best and Final Offer PRASA may go into the Best and Final Offer process in the instance where no

bid meets the requirements of the RFP and/or the Bids are to close in terms of

points awarded.

Approval Approval and notification of the final Bidder.

Technical specifications: The design must meet PRASA Blueprint Specifications, PRASA Norms, Guidelines and Standards (NGS) for Station Facilities (2015), SANS 10400 (National Building Regulations), SANS 10400 Part S (Facilities for Disabled Persons), SANS 3000-1:2009 (Railway Safety Management), and Occupational Health and Safety Act regulations. Detailed specifications for concrete palisade fencing (height 2.4m, post dimensions, reinforcement, concrete strength 30MPa, foundations 400x400x600mm), steel palisade fencing (height 2.4m, spear-point, I.P.E. posts, corrugated pales, foundations 300x300x700mm), concrete walling, diamond mesh fencing, and high security walling are provided. The work includes demolition, clearing, supply and erection of new fencing, and levelling earthworks.

5.2.1 The Technical Team experience

5.2.2 The Contractor’s completed projects and track record

5.2.3 Contractor’s financial capabilities

technical capacity and experience. The evaluation committee shall use the following Evaluation Criteria depicted in Table 1

for the selection of the preferred bidder that shall execute construction work for the project.

Upon appointment to the panel, all successful bidders will be required to enter and sign a Service Level Agreement (SLA).

Pricing: The appointed service provider will be paid by PRASA within 30 days after receipt of the correct tax invoice. The pricing schedule is included in the Tender Form (Form C). The evaluation includes Price (80 points) and Specific Goals (20 points). PRASA reserves the right to negotiate market-related prices with the highest-scoring bidder.

Bid Bond: BID BONDS (WHERE APPLICABLE) ................................................................... 41

4 ownership of design ........................................................................................................................... 41

5 service levels ........................................

CLOSING DATE 17 September 2026 @12H00 Bidders must ensure that bids are delivered timeously to the correct address. As a general rule, if a bid is late or delivered to the incorrect address, it will not be accepted for consideration. VALIDITY PERIOD 90 Working Days from Closing Date Bidders are to note that they may be requested to extend the validity period of their bid, at the same terms and conditions, if the internal evaluation process has not been finalised within the validity period. CLOSING DATE FOR QUESTIONS 11 September 2026 CLOSING DATE FOR RESPONSES 15 September 2026 CONTACT PERSON Rani [email protected] Any additional information or clarification will be emailed to all Respondents, if necessary. 2 FORMAL BRIEFING A compulsory pre-proposal RFP briefing will be conducted at PRASA KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station on the 26 August 2026, at 10H00. [Respondents to provide own transportation and accommodation]. The briefing session will start punctually, and information will not be repeated for the benefit of Respondents arriving late. 2.1 A Certificate of Attendance in the form set out in Form D, Annexure 2, hereto must be completed and submitted with your Proposal as proof of attendance is required for a compulsory site meeting and/or RFP briefing. Bidders must also appear on the Compulsory Briefing session Register. 2.2 Respondents failing to attend the compulsory RFP briefing may be disqualified. of 54 BID DESCRITPION: REQUEST FOR PROPOSAL(RFP) FOR THE APPOINTMENT OF PANEL OF CONTRACTORS FOR FENCING REPLACEMENT IN VARIOUS STATIONS AND DEPOT IN THE KWAZULU NATAL REGION (KZNR) FOR A PERIOD OF 36 MONTHS-AS AND WHEN REQUIRED BID NUMBER: DBN/OPS(BAC)010 3 BRIEFING SESSION MINUTES AND NOTES 3.1 PRASA will issue briefing session minutes or notes together with the response to the clarification questions on the 15 September 2026 3.2 Clarifications will be issued to all Respondents to this RFP utilizing the contact details provided at receipt of the responses to the RFP documentation, after submission to the authorised representative. 3.3 Bidders / Respondents are requested to promptly confirm receipt of any clarifications sent to them. 3.4 Bidders / Respondents must ensure responses to the clarifications are received on or before the deadline date stated. 4 PROPOSAL SUBMISSION OF RFP RESPONSE Proposal Responses should be submitted to PRASA in a sealed envelope addressed as follows: The Secretariat / Tender Office RFP No: DBN/OPS(BAC)010 Description of Bid REQUEST FOR PROPOSAL (RFP) FOR THE APPOINTMENT OF PANEL OF CONTRACTORS FOR FENCING REPLACEMENT IN VARIOUS STATIONS AND DEPOT IN THE KWAZULU NATAL REGION (KZNR) FOR A PERIOD OF 36 MONTHS-AS AND WHEN REQUIRED Closing date and time: 17 September 2026 @12H00 Closing address PRASA KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station 5 DELIVERY INSTRUCTION FOR RFP Delivery of Bid The Bid envelopes should be deposited in the PRASA tender box which is located at the main entrance of the PRASA KZN and should be addressed as follows: THE SECRETARIAT / TENDER OFFICE PRASA KZN TENDER BOX NO.04 65 MASABALALA YENGWA AVENUE GREYVILLE DURBAN STATION 5.1 B-BBEE Joint Ventures or Consortiums Respondents who would wish to respond to this RFP as a Joint Venture [JV] or consortium with B-BBEE entities, should state their intention to do so in their RFP submission. Such Respondents should also submit a signed JV or consortium agreement between the parties clearly stating the percentage [%] split of business and the associated responsibilities of each party. If such a JV or consortium agreement is unavailable, the partners should submit confirmation in writing of their intention to enter into a JV or consortium agreement should they be awarded business by PRASA through this RFP process. This written confirmation should clearly indicate the percentage [%] split of business and the responsibilities of each party. In such cases, award of business will only take place once a signed copy of a JV or consortium agreement is submitted to PRASA. of 54 BID DESCRITPION: REQUEST FOR PROPOSAL(RFP) FOR THE APPOINTMENT OF PANEL OF CONTRACTORS FOR FENCING REPLACEMENT IN VARIOUS STATIONS AND DEPOT IN THE KWAZULU NATAL REGION (KZNR) FOR A PERIOD OF 36 MONTHS-AS AND WHEN REQUIRED BID NUMBER: DBN/OPS(BAC)010 6 COMMUNICATION 6.1 For specific queries relating to this RFP during the RFP process, bidders are required to adhere strictly to the communication structure requirements. An RFP Clarification Form should be submitted to [email protected] on/before 11 September 2026, substantially in the form set out in Annexure 3 hereto. 6.2 In the interest of fairness and transparency PRASA’s response to such a query will be made available to the other Respondents who have attended a compulsory and a non-compulsory briefing session. For this purpose PRASA will communicate with Respondents using the contact details provided at the compulsory and a non-compulsory briefing session. 6.3 After the closing date of the RFP, a Respondent may only communicate in writing with the Bid Secretariat, at telephone number 031 8130138, email: [email protected] on any matter relating to its RFP Proposal. 6.4 Respondents are to note that changes to its submission will not be considered after the closing date. 6.5 Respondents are warned that a response will be liable for disqualification should any attempt be made by a Respondent either directly or indirectly to canvass any officer(s) or employee of PRASA in respect of this RFP between the closing date and the date of the award of the business. Furthermore, Respondents found to be in collusion with one another will automatically be disqualified and restricted from doing business with PRASA in future. 6.6 Bidders are advised utilize this email address ([email protected]) for lodging of complaints to PRASA in relation to this bid process. The following minimum information about the bidder must be included in the complaint: 7.6.1 Bid/Tender Description 7.6.2 Bid/Tender Reference Number 7.6.3 Closing date of Bid/Tender 7.6.4 Supplier Name; 7.6.5 Supplier Contact details 7.6.6 The detailed compliant 7 CONFIDENTIALITY 7.1 PRASA shall ensure all information related to this RFP is to be treated with strict confidence. In this regard Respondents / Bidders are required to certify that they have acquainted themselves with the Non-Disclosure Agreement All information related to a subsequent contract, both during and after completion thereof, will be treated with strict confidence. Should the need however arise to divulge any information gleaned from provision of the Services , which is either directly or indirectly related to PRASA’s business, written approval to divulge such information should be obtained from PRASA. 7.2 Respondents must clearly indicate whether any information submitted or requested from PRASA is confidential or should be treated confidentially by PRASA. In the absence of any such clear indication in writing, PRASA shall deem the response to the RFP to have waived any right to confidentiality and treat such information as public in nature. 8 INSTRUCTIONS FOR COMPLETING THE RFP 8.1 All responses to the RFP should be submitted in a sealed envelopes/box; the envelop/box shall have the technical and compliance response, of 54 BID DESCRITPION: REQUEST FOR PROPOSAL(RFP) FOR THE APPOINTMENT OF PANEL OF CONTRACTORS FOR FENCING REPLACEMENT IN VARIOUS STATIONS AND DEPOT IN THE KWAZULU NATAL REGION (KZNR) FOR A PERIOD OF 36 MONTHS-AS AND WHEN REQUIRED BID NUMBER: DBN/OPS(BAC)010 8.2 Bidders are required to package their response/Bid as follows: Volume 1 (Envelop 1/Package 1)

Part A: Mandatory Requirements Response

Part B: Technical or Functional Response (response to scope of work) 8.3 Bidders must submit 1 original response and may submit copies clearly marked in the Bidders name. PRASA reserves the right to consider information provided in all formats irrespective the format i.e original/copy 8.4 Bidders should ensure that their response to the RFP is in accordance with the structure of this document. 8.5 Where Bidders are required to sign forms they are required to do so using preferably black ink pen. 8.6 Any documents forming part of the original responses to RFP but which are not original in nature, should be certified as a true copy by a Commissioner of Oaths. 8.7 Each response to RFP must be in English and submitted in A4 format, except other graphic illustrations, which may not exceed A3 format, unless the contrary is specifically allowed for in this RFP. Responses to RFP should be neatly and functionally bound, preferably according to their different sections. 8.8 The original responses to RFP must be signed by a person duly authorized by each consortium member and Subcontractor to sign on their behalf, which authorization must form part of the responses to RFP as proof of authorization. By signing the responses to RFP the signatory warrants that all information supplied by it in its responses to RFP is true and correct and that the responses to RFP and each party whom the responses to RFP signatory represents, considers themselves subject to and bound by the terms and conditions of this RFP. 8.9 The responses to RFP formulation should be clear and concise and follow a clear methodology which responses to RFP should explain upfront in a concise Executive Summary and follow throughout the responses to RFP. 8.10 Responses to RFP must provide sufficient information and detail in order to enable PRASA to evaluate the responses to RFP, but should not provide unnecessary detail which does not add value and detracts from the ability of PRASA to effectively evaluate and understand the responses to RFP. The use of numbered headings, bullet points, sections, appendices and schedules are encouraged. 8.11 Information submitted as part of a responses to RFP should as far as possible, be orderly according to the order of the required information requested by PRASA. All pages should be consecutively numbered. 8.12 Responses to RFP should ensure that each requirement contained in the RFP is succinctly addressed. Responses to RFP should as far as possible use the terms and definitions applied in this RFP and should clearly indicate its interpretation of any differing terminology applied. 8.13 Response to RFP documents are to be submitted to the address specified in this RFP, and Bidders should ensure that the original and copies (where applicable) are identical in all respects as PRASA will not accept any liability for having disqualified a bidder for failing to provide a mandatory returnable document. 8.14 Unless otherwise expressly stated, all Proposals furnished pursuant to this RFP shall be deemed to be offers. Any exceptions to this statement must be clearly and specifically indicated. of 54 BID DESCRITPION: REQUEST FOR PROPOSAL(RFP) FOR THE APPOINTMENT OF PANEL OF CONTRACTORS FOR FENCING REPLACEMENT IN VARIOUS STATIONS AND DEPOT IN THE KWAZULU NATAL REGION (KZNR) FOR A PERIOD OF 36 MONTHS-AS AND WHEN REQUIRED BID NUMBER: DBN/OPS(BAC)010 8.15 Any additional conditions must be embodied in an accompanying letter. Subject only to clause 16 [Alterations made by the Respondent to Bid Prices] of the General Bid Conditions, alterations, additions or deletions must not be made by the Respondent to the actual RFP documents. 8.16 Bidders are required to review the Contract. Bidders may further amend and or delete any part of the Draft Contract where they deem fit to do so. Where Bidders have amended and or deleted any part of the Contract, it must be clearly visible by using track changes and must ensure that the disc copy of their bid submission for the Draft Contract is in word version and not password protected. It must be noted that the marked up Contract will form part of contract negotiations processes with the preferred bidder. 9 RFP TIMETABLE PRASA may at its sole discretion amend any of the milestone dates indicated in the table below. Bidders will be informed of any amendments to the timeline through the issue of the Addendum. RFP PROCESS MILESTONE DATES Bid issue date 17 August 2026 Briefing Session for Bidders at the ................] 26 August 2026 @10H00 Closing date for Questions 11 September 2026 Closing date for Responses 15 September 2026 Closing Date for Submission of final Bid 17 September 2026 @12H00 Evaluation of Proposals (Bidders note that PRASA may call TBA for Presentation of bidders offers at any stage of the evaluation process) Appointment of the successful Bidder TBA Contract Negotiations TBA Signing of Contract TBA Contract Commencement TBA PRASA may at its sole discretion amend any of the milestone dates indicated in the table above. Bidders will be informed of any amendments to the timeline through the issue of briefing notes. 10 LEGAL COMPLIANCE Bidders should ensure that they comply with all the requirements of the RFP and if Bidders fail to submit any of the required documents, such Bids may, at the sole discretion of PRASA, be disqualified . PRASA reserves the right to call a Bidder to provide additional documents which may have not been submitted. The successful Bidder [hereinafter referred to as the Service Provider] shall be in full and complete compliance with any and all applicable laws and regulations. 11 NATIONAL TREASURY’S CENTRAL SUPPLIER DATABASE Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. Only foreign suppliers with no local registered entity need not register on the CSD. The CSD can of 54 BID DESCRITPION: REQUEST FOR PROPOSAL(RFP) FOR THE APPOINTMENT OF PANEL OF CONTRACTORS FOR FENCING REPLACEMENT IN VARIOUS STATIONS AND DEPOT IN THE KWAZULU NATAL REGION (KZNR) FOR A PERIOD OF 36 MONTHS-AS AND WHEN REQUIRED BID NUMBER: DBN/OPS(BAC)010 be accessed at https://secure.csd.gov.za. Respondents are required to provide the following to PRASA in order to enable it to verify information on the CSD: Supplier Number: ____________ Unique registration reference number: . 12 TAX COMPLIANCE Respondents must be compliant when submitting a proposal to PRASA and remain compliant for the entire contract term with all applicable tax legislation, including but not limited to the Income Tax Act, 1962 (Act No. ) and Value Added Tax Act, 1991 (Act No. ). It is a condition of this RFP that the tax matters of the successful bidder be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax obligations. The Tax Compliance status requirements are also applicable to foreign Respondents/ individuals who wish to submit bids. Respondents are required to be registered on the Central Supplier Database (CSD) as indicated in paragraph 12 and the National Treasury shall verify the Respondent’s tax compliance status through the Central Supplier Database (CSD). Where Consortia / Joint Ventures / Sub-contractors are involved, each party must be registered on the Central Supplier Database (CSD) and their tax compliance status will be verified through the Central Supplier Database (CSD). For this purpose, the attached SBD 1 marked Annexure 2 must be completed and submitted as an essential returnable document by the closing date and time of the bid. New Tax Compliance Status (TCS) System SARS has implemented a new Tax Compliance Status (TCS) system in terms of which a taxpayer is now able to authorise any 3rd party to verify its compliance status in one of two ways: either through the use of an electronic access PIN, or through the use of a Tax Clearance Certificate obtained from the new TCS system. Respondents are required to provide the following to PRASA in order to enable it to verify their tax compliance status: Tax Compliance Status (TCS) Pin:. 13 ROTECTION OF PERSONAL DATA In responding to this bid, PRASA acknowledges that it may obtain and have access to personal data of the Respondents. PRASA agrees that it shall only process the information disclosed by Respondents in their response to this bid for the purpose of evaluating and subsequent award of business and in accordance with any applicable law. Furthermore, PRASA will not otherwise modify, amend or alter any personal data submitted by Respondents or disclose or permit the disclosure of any personal data to any Third Party without the prior written consent from the Respondents. Similarly, PRASA requires Respondents to process any personal information disclosed by PRASA in the bidding process in the same manner. of 54 BID DESCRITPION: REQUEST FOR PROPOSAL(RFP) FOR THE APPOINTMENT OF PANEL OF CONTRACTORS FOR FENCING REPLACEMENT IN VARIOUS STATIONS AND DEPOT IN THE KWAZULU NATAL REGION (KZNR) FOR A PERIOD OF 36 MONTHS-AS AND WHEN REQUIRED BID NUMBER: DBN/OPS(BAC)010 SECTION 2 BACKGROUND OVERVIEW AND SCOPE REQUIREMENTS

B-BBEE Details: FOR FENCING REPLACEMENT IN VARIOUS STATIONS AND DEPOT IN THE KWAZULU

Natal region (kznr) for a period of 36 months-as and when required

Closing date and time: 17 September 2026 @12H00

Closing address PRASA KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station

5 delivery instruction for RFP

Delivery of Bid

The Bid envelopes should be deposited in the PRASA tender box which is located at the main entrance of the PRASA

KZN and should be addressed as follows:

The secretariat / tender office

PRASA KZN

Tender box no.04

65 masabalala yengwa avenue

Greyville

Durban station

5.1 B-BBEE Joint Ventures or Consortiums

Respondents who would wish to respond to this RFP as a Joint Venture [JV] or consortium with B-BBEE entities, should

state their intention to do so in their RFP submission. Such Respondents should also submit a signed JV or consortium

agreement between the parties clearly stating the percentage [%] split of business and the associated responsibilities of

each party. If such a JV or consortium agreement is unavailable, the partners should submit confirmation in writing of

their intention to enter into a JV or consortium agreement should they be awarded business by PRASA through this RFP

process. This written confirmation should clearly indicate the percentage [%] split of business and the responsibilities of

each party. In such cases, award of business will only take place once a signed copy of a JV or consortium agreement

is submitted to PRASA.

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Bid descritpion: request for proposal(rfp) for the appointment of panel of

Contractors for fencing replacement in various stations and depot in the

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

6 communication

6.1 For

B-BBEE requirements: Bidders may respond as a Joint Venture or consortium with B-BBEE entities, stating their intention and submitting a signed agreement with percentage split and responsibilities. B-BBEE preference points will be claimed via SBD 6.1 in terms of the Preferential Procurement Regulations 2022. The evaluation includes Specific Goals (20 points) which relate to empowerment criteria.

investment decision by Bidders. The recipient should not consider the document as an investment recommendation by PRASA

or any of its advisers.

Each person to whom this document (and other later documents) is made available must make his own independent

assessment of the Project after making such investigation and taking such professional advice as he/she or it deems

necessary. Neither the receipt of this document or any related document by any person, nor any information contained in the

documents or distributed with them or previously or subsequently communicated to any Bidder or its advisers, is to be taken

as constituting the giving of an investment advice by PRASA or its advisers.

In this RFP, unless inconsistent with or otherwise indicated by the context –

4.1 headings have been inserted for convenience only and should not be taken into account in interpreting the RFP;

4.2 any reference to one gender shall include the other gender;

4.3 words in the singular shall include the plural and vice versa;

4.4 any reference to natural persons shall include legal persons and vice versa;

4.5 words defined in a specific clause have the same meaning in all other clauses of the RFP, unless the contrary is

specifically indicated;

4.6 any reference to the RFP, schedule or appendix, shall be construed as including a reference to any RFP, schedule

or appendix amending or substituting that RFP, schedule or appendix;

4.7 the schedules, appendices and Briefing Notes issued pursuant to this RFP, form an indivisible part of the RFP and

together with further clarifying and amending information provided by PRASA, constitute the body of RFP

documentation which must be complied with by Bidders;

4.8 in the event of any inconsistency between this RFP or other earlier information published with regard to the Project,

the information in this RFP shall prevail; and

4.9 this RFP shall be governed by and applied in accordance with South African law.

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Bid descritpion: request for proposal(rfp) for the appointment of panel of

late.

2.1 A Certificate of Attendance in the form set out in Form D, Annexure 2, hereto must be completed and

submitted with your Proposal as proof of attendance is required for a compulsory site meeting and/or RFP

briefing. Bidders must also appear on the Compulsory Briefing session Register.

2.2 Respondents failing to attend the compulsory RFP briefing may be disqualified.

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Bid descritpion: request for proposal(rfp) for the appointment of panel of

8.9 The responses to RFP formulation should be clear and concise and follow a clear methodology which responses

to RFP should explain upfront in a concise Executive Summary and follow throughout the responses to RFP.

8.10 Responses to RFP must provide sufficient information and detail in order to enable PRASA to evaluate the

responses to RFP, but should not provide unnecessary detail which does not add value and detracts from the

ability of PRASA to effectively evaluate and understand the responses to RFP. The use of numbered headings,

bullet points, sections, appendices and schedules are encouraged.

8.11 Information submitted as part of a responses to RFP should as far as possible, be orderly according to the order

of the required information requested by PRASA. All pages should be consecutively numbered.

8.12 Responses to RFP should ensure that each requirement contained in the RFP is succinctly addressed.

required documents, such Bids may, at the sole discretion of PRASA, be disqualified . PRASA reserves the right to call

a Bidder to provide additional documents which may have not been submitted.

The successful Bidder [hereinafter referred to as the Service Provider] shall be in full and complete compliance with

any and all applicable laws and regulations.

11 national treasury’s central supplier database

Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been

established to centrally administer supplier information for all organs of state and facilitate the verification of certain key

supplier information. Only foreign suppliers with no local registered entity need not register on the CSD. The CSD can

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Bid descritpion: request for proposal(rfp) for the appointment of panel of

on as and when required basis for 36 months in The KwaZulu Natal Region. It focuses on the assessment and

replacement of existing fencing infrastructure to improve security, safety, and boundary definition. Fencing plays a

crucial role in protecting property, controlling access, and ensuring compliance with safety standards.

effectiveness. This poses risks including unauthorized access, safety hazards, and increased maintenance costs.

& constraints, and other specified performance requirements:PRASA – Blueprint Specifications

6.1. PRASA - Norms, Guidelines and Standards (NGS) for Station Facilities (2015),

6.2. SANS 10400: The application of National Building Regulations

6.3. SANS 10400: Part S Facilities for Disabled Persons, Edition 3 (2011)

6.4. SANS 3000 -1:2009 Railway Safety Management

6.5. Safety Arrangements and Procedural Compliance with the Occupational Health and Safety Act (Act ), and

6.6. Applicable Regulations (Specification E4E); including any subsequent amendments, and related construction

regulations, and guidelines.

6.7. Occupational Health and Safety Act, 1993 Asbestos Regulations, 2001

Specification

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

Concrete cover as for SANS 1372 -2010 (a minimum cover of 40mm).

Foundations to be 400mm x 400mm x 600mm deep.

The posts are spaced at 2.0m centres to take 2 x horizontal rails.

The pales are bolted to the top and bottom rails with 8mm galvanized C/H bolts, nuts and washers.

Concrete strength to foundations to be 15Mpa.

Use 100x55m I.P.E. post.

Post to be 3.1m high and spaced at 3m canters

Use 65mm wide x 3mm thick hot rolled corrugated pales.

Use 16 x 65mm wide pales per 3m panel.

Rail angle to be 50mm x50mm x5mm.

Foundation for post to be 300mm x 300mm x 700mm deep.

Foundation to be 15 Mpa concrete.

Use 4:1 sand, cement mix.

Finish of steel palisade to be hot dipped galvanized to SABS 763 specification.

Use 50mm x 50mm, 3.15mm type Class A galvanized weld mesh fencing.

Use 100mm x100mm pre-stressed concrete posts for all major and stay posts.

Use 75mm x 75mm pre-stressed concrete posts for all intermediate posts.

Provide a 500mm Class A motto heavy galvanized flat-wrapped razor barbed wire coil at the top and a Class A

galvanized barbed coil at the bottom of the fence on the PRASA KZN side.

Use 4mm Class A galvanized straining wires at a maximum of 300mm spacing.

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Bid descritpion: request for proposal(rfp) for the appointment of panel of

The fencing shall be in accordance with SABS 1372. One surface of each of the panels and posts may be wood

floated.

Fence posts shall be set in 450 x 450 x 600mm deep footings. The minimum strength of concrete to all footings

shall be not less than 15 MPa after 28 days.

The top of posts shall be capped with 3:1 cement mortar to cover reinforcing steel and enhance water runoff.

(Reinforcing steel shall not protrude more than 5mm above concrete.)

The nominal length of posts shall be 2400mm. The cross-sectional dimensions of posts shall conform to the

following:

The minimum reinforcement shall be 4 prestressing wires of 4mm. Prestressing wires shall be grade 1550/1700

MPa stressed to 75% of the ultimate tensile strength. The thickness of the concrete cover over the reinforcement

shall be at least 18mm.

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Bid descritpion: request for proposal(rfp) for the appointment of panel of

Straining and/or corner posts shall be 75 mm outside diameter with tops sealed (capped) with mild steel, 2.5 mm

gauge. Posts shall be erected at not more than 50 m apart.

Intermediate posts shall be 50 mm outside diameter with tops sealed (capped) with mild steel, 2.5 mm gauge.

Posts shall be erected at not more than 10 m apart.

Kwazulu natal region (kznr) for a period of 36 months-as and when required

Bid number: dbn/ops(bac)010

Binding wire shall be 2.5mm diameter smooth wire zinc coated to Class A (SANS 675). Binding wire shall be

twisted at least 3 times around straining wires.

Double lacing wire droppers shall be of 3.15 mm diameter smooth wire, zinc coated to Class A (SANS 675).

Gate Posts: These are to be 75mm x 75mm x 2.0mm pvc square tubing posts and are to

be provided on each side of gate opening. Posts to be capped. Top of capped post to be

50mm above paling height. These are to be painted as per manufactures painting specifications. These are to be

founded in concrete footings measuring 450mm x 450mm wide x 600mm deep.

Concrete strength to be 20Mpa (minimum) at 28 days. Concrete to consist of cement, sand

and stone. Corner Posts: These are to be 75mm x 75mm x 2,0mm pvc square tubing

posts. Posts to be capped. Top of capped post to be 50mm above paling height. These are

to be painted as per painting specification. These are to be founded in concrete footings

measuring 400mm x 400mm wide x 500mm deep. Concrete strength to be 20Mpa (

minimum) at 28 days. Concrete to consist of cement, sand and stone. Intermediate Posts:

These are to be 75mm x 75mm x 2,0mm pvc square tubing and provide at centers not

exceeding 2,0m. Posts to be capped. Top of capped post to be 50mm above paling height.

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Finish to be hot dipped galvanized, to comply with SABS 763 Specification.

Gate width to be 5m, 3m or 1.5m.

Gate height to be 2.4m.

Clear opening of 5200mm, 3200mm required between posts.

Posts to be100mm square tubing, hot dipped galvanized.

Frame to be 50mm square tubing, hot dipped galvanized.

Foundation to the gateposts is to be 450mmx450mmx700deep.

Concrete strength -20Mpa.

• Track: Heavy-duty angle iron or round bar track bolted or cast into a concrete driveway beam.

• Wheel System: Sealed bearing roller wheels (either V-groove or U-groove) capable of supporting the total

weight of the gate.

• Guide Mechanism: Top guide brackets with nylon or rubber rollers to keep the gate upright.

• Safety: Anti-lift brackets fitted over the top of the gate to prevent it from being pried or lifted off the track.

• Stops & Catchers: End stopper posts and a heavy-duty receiver bracket to absorb impact when the gate

closes.

or true and correct. Neither PRASA nor any of its advisers accept any liability or responsibility for the adequacy, accuracy or

completeness of any of the information or opinions stated in any document.

given by PRASA, or any of its officers, employees, servants, agents or advisers with respect to the information or opinions

contained in any document or on which any document is based. Any liability in respect of such representations or warranties,

howsoever arising is hereby expressly disclaimed.

information provided (the “Confidential Information Provided”). The Confidential Information provided may be made available

to Bidder’s subcontractors, employees and professional advisers who are directly involved in the appraisal of such information

(who must be made aware of the obligation of confidentiality) but shall not, either in the whole or in part, be copied, reproduced,

distributed or otherwise made available to any other party in any circumstances without the prior written consent of PRASA,

nor may it be used for any other purpose than that for which it is intended.

available (otherwise than through a breach of a confidentiality obligation). Bidders, Key Contractors and their constituent

members, agents and advisers, may be required to sign confidentiality Contracts/undertakings (in such form as PRASA may

require from time to time).

All Confidential Information Provided (including all copies thereof) remains the property of PRASA and must be delivered to

response to it. Please note that PRASA reserves the right to:

• Modify the RFP’s goods / service(s) / works and request Respondents to re-bid on any changes;
• Withdraw, amend the RFP at any time without prior notice and liability to compensate or reimburse any

respondent;

• Reject any Proposal which does not conform to instructions and specifications which are detailed herein
• Disqualify Proposals submitted after the stated submission deadline;
• Call a respondent to provide additional documents which PRASA may require which have not been submitted

to PRASA.

• Withdraw the RFP on good cause shown;
• Award a contract in connection with this Proposal at any time after the RFP’s closing date;
• Make no award at all;
• Validate any information submitted by Respondents in response to this bid. This would include, but is not limited

to, requesting the Respondents to provide supporting evidence. By submitting a bid, Respondents hereby

irrevocably grant the necessary consent to PRASA to do so;

• Request annual financial statements prepared and signed off by a professional accountant or other

documentation for the purposes of a due diligence exercise; and/or

• Not accept any changes or purported changes by the Respondent to the bid rates after the closing date and/or

after the award of the business, unless the contract specifically provided for it.

2 formal briefing .................................................................................................................................... 14

4 proposal submission .......................................................................................................................... 14

5 delivery instructions for RFP ....................................................................................................... 15

6 broad-based black economic empowerment and socio-economic obligations ....... 15

7 communication....................................................................................................................................... 18

8 confidentiality...................................................................................................................................... 18

9 instructions for completing the RFP ......................................................................................... 19

10 RFP timetable ......................................................................................................................................... 21

11 legal compliance ................................................................................................................................. 22

12 national treasury’s central supplier database ................................................................. 22

13 tax compliance...................................................................................................................................... 22

14 protection of personal data ......................................................................................................... 23

Section 2 : background, overview and scope of requirements ............................................... 24

1 introduction and background ...................................................................................................... 24

2 overview .................................................................................................................................................. 24

3 key objectives of the RFP ................................................................................................................ 25

4 scope of work ....................................................................................................................................... 25

5 evaluation methodology ................................................................................................................. 26

6 post tender negotiations (if applicable) .................................................................................. 39

7 best and final offer ........................................................................................................................... 39

8 final contract award ....................................................................................................................... 39

9 fairness and transparency ............................................................................................................ 39

Section 3 : pricing and delivery schedule ......................................................................................... 40

1 pricing ..................................................................................................................................................... 40

2 disclosure of prices quoted .......................................................................................................... 41

of 54

Bid descritpion: request for proposal(rfp) for the appointment of panel of

7.1 PRASA shall ensure all information related to this RFP is to be treated with strict confidence. In this regard Respondents

/ Bidders are required to certify that they have acquainted themselves with the Non-Disclosure Agreement All information

related to a subsequent contract, both during and after completion thereof, will be treated with strict confidence. Should

the need however arise to divulge any information gleaned from provision of the Services , which is either directly or

indirectly related to PRASA’s business, written approval to divulge such information should be obtained from PRASA.

7.2 Respondents must clearly indicate whether any information submitted or requested from PRASA is confidential or should

be treated confidentially by PRASA. In the absence of any such clear indication in writing, PRASA shall deem the

response to the RFP to have waived any right to confidentiality and treat such information as public in nature.

indicate its interpretation of any differing terminology applied.

8.13 Response to RFP documents are to be submitted to the address specified in this RFP, and Bidders should

ensure that the original and copies (where applicable) are identical in all respects as PRASA will not accept any

liability for having disqualified a bidder for failing to provide a mandatory returnable document.

8.14 Unless otherwise expressly stated, all Proposals furnished pursuant to this RFP shall be deemed to be offers.

operational condition and further achieve the goal of improving asset condition and reliability.

• The demolition and removal of existing fencing
• The clearing of the fence line 1m wide (500mm on each side)
• The removal and disposal of cleared material during clearing of fence line
• The backfilling of footing holes and grading of surfacing irregularities
• The supply and erection of new fencing
• The levelling of earthworks after erection

4.1 Insurance requirements for the project

4.1.1 Insurance against Works and Goods.

4.1.2 Insurance against public liabilities (death or injury to any person, or loss of or damage to any property)

4.2 Prasa’s responsibilities

Is to manage the fencing replacement service provider on as and when required basis contract for 36 months in the KwaZulu

product in accordance with the specified quality, reliability and functionality.

Special conditions: Funding contingency (Form H) is included. The contract is for a panel of contractors for fencing replacement on an as-and-when-required basis for 36 months. The service will be carried out as determined by Facilities Management. The high security walling specification (similar to Durban to Springfield Rolling Stock) will form part of this panel; exact specification will be made available when required.

Mandatory requirements: Proof of CIDB grading of 2SQ or higher (or proof of application if capable of being registered). Bidders must fill and sign the closing register or provide proof of timely submission. Briefing Session Form D (Certificate of Attendance) must be submitted. Bidders must be registered on National Treasury's Central Supplier Database (CSD) and provide supplier number and unique registration reference. Tax compliance is required, including providing a Tax Compliance Status (TCS) PIN. Bidders must comply with all applicable laws and regulations. Joint ventures/consortia must submit a signed JV/consortium agreement stating percentage split and responsibilities, or a written confirmation of intention to enter into such an agreement.

Contact person: Rani Thevar ([email protected]). For queries during the RFP process, submit an RFP Clarification Form to [email protected] on or before 11 September 2026. After the closing date, communicate in writing with the Bid Secretariat at 031 8130138 or [email protected]. Complaints regarding the bid process should be lodged via [email protected], including bid description, reference number, closing date, supplier name, contact details, and detailed complaint.