Design, manufacture, supply & install office branding, signage & wayfinding – RFQ in gauteng

Closing date: 01 October 2026 at 11:00

Compulsory site inspection: 28 September 2026 at 10:00

Venue: 72 New Road, Glen Austin AH, Midrand, 1685 (next to Grand Central Airport)

Attendance at the site inspection is mandatory; failure to attend disqualifies the bid.

Occupation milestone: 2 November 2026 – Phase 1 works must be prioritised for occupation by this date.

Compulsory Site Inspection: 28 September 2026 at 10:00, at 72 New Road, Glen Austin AH, Midrand, 1685 (next to Grand Central Airport). Attendance is mandatory; failure to attend disqualifies the bid.

Clarifications:

• Contact: Moses Shandukani

• Email: [email protected]

• Contact: Manqoba Simelane

• Telephone: 072 693 0381

Submission:

• Email: [email protected]

Delivery address:

72 New Road

Glen Austin AH

Midrand

1685

Gauteng Province

Submission method: email only, to [email protected]. Quotations sent to any other address will not be considered. All emails must be received before the closing deadline; late submissions are disqualified. The mailbox capacity per email is 10MB; bidders may send multiple emails to accommodate all files, but all must arrive before the deadline.

Returnable documents (all must be completed, signed and submitted with the quotation):

• SBD 4 (Bidder's Disclosure): declares whether any director, shareholder or connected person is employed by an organ of state or has a relationship with anyone at NRWDI, and discloses all CSD-registered companies linked to directors. Failure to disclose all such companies leads to disqualification.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals under the 80/20 system.
• ID copies of owners/directors as reflected on official registration documents (e.g. CIPC, CSD report or B-BBEE certificate/affidavit).
• Company profile demonstrating at least three years' relevant experience in corporate signage, environmental branding and installation.
• Evidence of at least three comparable corporate signage or office-branding projects completed within the past five years.
• At least three signed reference letters on client letterhead with contactable client details.
• Detailed methodology and eight-week implementation programme, including a specific Phase 1 plan aligned to NRWDI occupation.
• Proposed materials, finishes and fabrication approach, including warranty periods for materials and workmanship.
• CV/profile of the proposed project lead and installation/site supervisor.
• Confirmation that final measurements will be verified on site and that no manufacture will proceed without NRWDI artwork/material approval.
• Valid B-BBEE certificate or affidavit, if applicable.

Disqualification risks:

• Quoting after the closing date and time.
• Submitting via any email other than [email protected].
• Failing to quote fully according to the price structure/table and description of the need.
• Omitting any mandatory returnable document or leaving it unsigned.
• Not attending the compulsory site inspection.

Evaluation is carried out in three phases:

• Phase 1: Mandatory Requirements (at closing stage) – bidders must meet all mandatory requirements listed in the RFQ or be disqualified.
• Phase 2: Price and Specific Goals – the 80/20 preference point system applies under the Preferential Procurement Regulations, 2022. Price is scored out of 80 points; specific goals are scored out of 20 points.
• Phase 3: Mandatory Requirements (at award stage) – bidders must be tax compliant and must not be listed on the Register of Restricted Suppliers or the Tender Defaulters Register.

Specific goals (20 points, claimed via SBD 6.1):

• Enterprises owned by Black People (max 12 points):
• 12 points: 91%–100% ownership
• 10 points: 75%–90% ownership
• 8 points: 51%–74% ownership
• 4 points: 50% and lower ownership
• 0 points: no ownership
• Enterprises owned by Women (max 8 points):
• 8 points: 91%–100% ownership
• 6 points: 75%–90% ownership
• 4 points: 51%–74% ownership
• 2 points: 50% and lower ownership
• 0 points: no ownership

Proof for specific goals must include Shareholder Certificate/CIPC documents, certified ID copies of directors, certified B-BBEE certificate/sworn affidavit, CSD report and/or other documentation.

The National Radioactive Waste Disposal Institute (NRWDI) requires a service provider to design, manufacture, supply and install office branding, signage and wayfinding for its new offices. The solution must be durable, professional, accessible and suitable for a national public entity.

Scope is phased over an eight-week contract period:

• Mobilisation and Design Confirmation (Weeks 1–2): kick-off meeting, detailed site verification, confirm final measurements, substrate and mounting conditions, prepare signage schedule, adapt NRWDI Corporate Identity Manual, submit artwork, mock-ups, material samples, finishes and installation programme for approval.
• Phase 1 – External, Entrance and Reception Branding (priority for occupation by 2 November 2026):
• 2 external building identification signs
• 1 illuminated street pylon (recommended dimensions: overall height 3,000 mm, width 1,500 mm, depth approx. 200 mm, ground clearance approx. 300 mm, identical branding on both faces, internal LED or concealed edge lighting, positioned outside the gate perpendicular or angled to the road, content includes NRWDI logo, 'NRWDI', street address and entrance arrow)
• 45 parking signs (visitor, reserved and NRWDI identification, plus 2 navigational boards within the complex)
• Frosted/sandblast-effect NRWDI branding on main entrance glass doors
• Premium reception feature with 3D NRWDI logo and complementary motif
• Essential visitor-facing directional signage
• Where permanent works cannot be completed before occupation, propose professional interim identification approved by NRWDI, without compromising the eight-week permanent installation obligation.
• Phase 2 – Internal Signage and Wayfinding (Weeks 3–5): internal directional signage, boardroom and meeting-room identification, office and departmental nameplates, ablution, accessibility, exit and other statutory/safety identification, consistent wayfinding between reception and key stakeholder-facing areas.
• Phase 3 – Corporate and Institutional Branding (Weeks 4–7): NRWDI mandate/feature wall, official photographs per government protocol, approved regulatory/institutional displays (including NIL-43 authorised for display), values/mandate installations, and other stakeholder-facing branding approved during design development.
• Close-out and Handover (Week 8): quality assurance, snagging and rectification, clean and reinstate affected areas, submit final signage schedule/as-built record, approved artwork files, material specifications, care and maintenance instructions, and applicable workmanship/material warranties, complete formal handover.

Technical requirements:

• All materials, finishes, fixing systems and fabrication methods must be suitable for intended indoor/outdoor use, durable, neat and of commercial signage quality.
• Installation must protect completed tenant finishes and comply with landlord/building rules, occupational health and safety requirements, accessibility requirements and NRWDI security and access protocols.
• The service provider must verify all dimensions and installation conditions during the site inspection and after appointment. No manufacturing may commence on unverified dimensions or unapproved artwork.
• Colour/material samples and, where requested, prototypes must be provided before manufacture. All artwork and wording remain subject to written NRWDI approval.
• Bidders must indicate if they are ISO 9001:2015 certified.

The bidder must submit a detailed methodology and eight-week implementation programme, including a specific Phase 1 plan aligned to NRWDI occupation. The phased scope is: Mobilisation and Design Confirmation (weeks 1–2), Phase 1: Essential Building, Entrance and Reception Branding (priority for occupation by 2 November 2026), Phase 2: Internal Functional Signage and Wayfinding (weeks 3–5), Phase 3: Corporate and Institutional Branding (weeks 4–7), Close-out and Handover (week 8). The bidder must demonstrate how Phase 1 will be prioritised and how the balance of the works will be completed within the contract period. Any dependency or risk affecting the 2 November 2026 occupation milestone must be identified in the quotation.

Bidders must indicate if they are ISO 9001:2015 certified (Quality Management System). All materials, finishes, fixing systems and fabrication methods must be suitable for intended indoor/outdoor use, durable, neat and of commercial signage quality. The successful bidder must provide colour/material samples and, where requested, prototypes before manufacture. All artwork and wording remain subject to written NRWDI approval. Quality assurance, snagging and rectification must be completed before handover.

Pricing must be firm and all amounts must be quoted excluding VAT, with VAT shown as a separate line item at 15%. The pricing structure includes line items for design, planning, site verification, external signage, parking signage, entrance glass manifestation, reception branding, internal directional signage, boardroom signage, office/departmental signage, corporate branding elements, installation, transport, snagging, warranties, with subtotal, VAT at 15%, and grand total. Quotation validity period is 60 working days from closing date. Delivery must be included; a firm delivery date must be stated.

Pricing must be firm and all amounts must be quoted excluding VAT, with VAT shown as a separate line item at 15%.

Pricing structure (line items):

• Design, planning and site verification (site verification and measurements, design development and artwork, project management)
• Phase 1: external building identification signs (2), NRWDI branded pylon directional signage (1), parking signage (45), entrance glass manifestation (1), reception branding (1)
• Phase 2: internal directional signage (1), boardroom and meeting-room signage (1), office and departmental signage (1)
• Phase 3: NRWDI mandate/feature wall (1), official photographic display (1), regulatory/institutional display (1), values and corporate branding elements (1)
• Installation and access (1), transport and logistics (1), snagging and rectification (1), warranties and handover documentation (1)

Subtotal, VAT @ 15%, and grand total must be provided.

Quotation validity period: 60 working days from closing date.

Delivery must be included; a firm delivery date must be stated.

Orders above R 30 000 are evaluated under the 80/20 preference point system and a functionality scorecard where functionality is applicable.

CSD registration: The successful bidder must be registered on the Central Supplier Database, except for foreign bidders with no local registered entity.

Tax compliance: Bidders must be tax compliant at award stage; non-compliant bidders will not be awarded.

Restricted suppliers: Bidders listed on the Register of Restricted Suppliers or the Tender Defaulters Register from National Treasury will be disqualified.

B-BBEE: A valid B-BBEE certificate or sworn affidavit must be attached if applicable. Proof of specific goals claims must include Shareholder Certificate/CIPC documents, certified ID copies of directors, certified B-BBEE certificate/sworn affidavit, CSD report and/or other documentation.

ISO certification: Bidders must indicate whether they are ISO 9001:2015 certified (Quality Management System).

SBD forms: SBD 4 and SBD 6.1 must be completed and submitted with the quotation.

General Conditions of Contract: The RFQ is subject to the National Treasury General Conditions of Contract.

Installation must comply with occupational health and safety requirements, accessibility requirements, and NRWDI security and access protocols. Installation must protect completed tenant finishes and comply with landlord/building rules.

The RFQ is subject to the National Treasury General Conditions of Contract, including paragraph 34 on CIBD. The contract implementation period is eight weeks from appointment. The bidder must submit a detailed eight-week programme demonstrating how Phase 1 will be prioritised for occupation and how the balance of the works will be completed within the contract period. Any dependency or risk affecting the 2 November 2026 occupation milestone must be identified in the quotation. The successful bidder must provide warranties for materials and workmanship, and complete formal handover including final signage schedule, as-built record, approved artwork files, material specifications, and care and maintenance instructions.

Mandatory requirements at closing: quote fully according to price structure and description; submit before closing time and date to correct email; submit ID copies of owners/directors; attend compulsory site inspection; submit company profile demonstrating minimum three years relevant experience in corporate signage, environmental branding and installation; evidence of at least three comparable projects completed within past five years; at least three signed reference letters with contactable client details; detailed methodology and eight-week implementation programme including Phase 1 plan; proposed materials, finishes and fabrication approach including warranty periods; CV/profile of project lead and installation/site supervisor; confirmation that final measurements will be verified on site and no manufacture without NRWDI approval. At award stage: tax compliance and not listed on Register of Restricted Suppliers or Tender Defaulters Register.

Evaluation in three phases: Phase 1 Mandatory Requirements (at closing), Phase 2 Price and Specific Goals, Phase 3 Mandatory Requirements (at award). The 80/20 preference point system applies under the Preferential Procurement Regulations, 2022. Price is scored out of 80 points; specific goals are scored out of 20 points.