CCTV installation and maintenance training for PRASA telecoms technicians, gauteng

Issue date: 24 August 2026. Closing date: 01 September 2026 at 10:00 (CAT). No other dates (briefings, site visits, clarification deadlines) are stated in the document.

The document includes a certificate of attendance for a compulsory RFQ briefing/site inspection, but no date, time, or venue for such a briefing is stated. The certificate indicates that the bidder attended the briefing and acquainted themselves with the contract, project specification, special conditions, specifications, and bills of quantities/schedules of prices.

Contact person: Khuthadzo Tshikhudo, Tel: 011 085 7060, Email: [email protected] and [email protected]. Bidding procedure enquiries may be directed to the contact person. Complaints: [email protected]. Submission address: Ground Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.

Submit the RFQ by hand only, in a sealed envelope, to Ground Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein, on or before the closing date and time. No email or fax submissions will be accepted; late RFQs will not be accepted. Quotations must be addressed to PRASA and submitted on the official forms provided (not re-typed). Responses must not include documents or references relating to any other quotation or proposal; any additional conditions must be in an accompanying letter. Changes to the quotation after closing will not be considered. The quotation must remain valid for 90 working days from the closing date. Returnable documents include: completed Pricing and Delivery Schedule Form (Section 4), completed BOQ/Pricing Schedule (Section 10), accreditation letter or vendor training certification, signed and completed RFQ document and all SBD forms, COIDA letter of good standing, valid SARS PIN, all RFQ documentation including all declarations, joint venture/consortium/partnering/subcontract agreement signed by all parties, and CSD registration number. Failure to provide mandatory returnable documents at closing will result in disqualification.

Returnable documents include mandatory documents (Pricing and Delivery Schedule Form, BOQ/Pricing Schedule, accreditation letter) and other mandatory documents (signed RFQ and SBD forms, COIDA letter of good standing, valid SARS PIN, all RFQ documentation, joint venture/consortium agreements, CSD registration number). Failure to provide mandatory returnable documents at closing date will result in disqualification.

Evaluation is in three stages. Stage 1 – Compliance: Stage 1A mandatory requirements (Pricing and Delivery Schedule Form, BOQ/Pricing Schedule, PSIRA or SAIDSA accreditation or vendor proprietary system for CCTV training, accreditation letter or vendor training certification) – failure to submit leads to automatic disqualification. Stage 1B other mandatory requirements (signed RFQ and SBD forms, COIDA letter of good standing, valid SARS PIN, all RFQ documentation, JV/consortium/subcontract agreement, CSD registration) – PRASA may request these within 3 working days; failure to provide leads to disqualification. Stage 2 – Technical/Functionality: minimum threshold of 70%. Scoring: compliance with technical specifications (40 points) and organizational experience based on number of similar projects (0–60 points). Stage 3 – Price and Specific Goals: price 80 points, specific goals 20 points, total 100. Price scoring uses the 80/20 preference point system formula: PS = 80 (1 − (Pt−Pmin)/Pmin). Specific goals: Black Women owned (10 points, certified copy of ID documents), EME or QSE 51% Black Owned (10 points, audited annual financial/B-BBEE certificate/affidavit). PRASA may apply objective criteria to award to a bidder other than the highest scorer, and may split the award.

The service provider must deliver comprehensive CCTV training for PRASA Telecoms Technicians in the Gauteng Region, covering installation, configuration, operation, and maintenance of CCTV systems, including both analogue and IP-based surveillance technologies. Training must be conducted by a registered and accredited training provider (PSIRA or SAIDSA accredited, or vendor proprietary system for CCTV training). The trainer must be experienced and certified in CCTV systems. Training must combine classroom theory and hands-on practical sessions, using real-world equipment and simulation scenarios. A learner manual or training guide must be provided. Training duration: 4–5 days. Lunch for trainees must be provided. Course content includes: introduction to CCTV (history, legal/ethical considerations, POPIA compliance, industry standards), system components (cameras, DVR/NVR, cabling, power supplies, PoE, storage, monitors, switches, routers), system design and planning (site assessment, camera placement, field of view, lighting, bandwidth/storage calculation, integration with access control and alarms), installation and setup (mounting, cabling, DVR/NVR configuration, network configuration, grounding, surge protection, labelling, documentation), software and configuration (recording parameters, remote viewing, motion detection, firmware updates, backups), troubleshooting and maintenance (diagnosing faults, maintenance schedules, cleaning, replacing equipment), and cybersecurity and access management (password management, encryption, user roles, access logs). Assessment: theoretical test with minimum pass mark of 80%, practical evaluation on-site or simulated, final evaluation by accredited trainer or external assessor. Certificate of Competence issued to successful participants, specifying trainee name, trainer institution, topics covered, accreditation number, and date of issue.

The training methodology must combine classroom theory and hands-on practical sessions, using real-world equipment and simulation scenarios. The training must cover installation, configuration, operation, and maintenance of CCTV systems, including both analogue and IP-based technologies. The training duration is 4–5 days, and lunch for trainees must be provided. The training provider must be accredited (PSIRA or SAIDSA, or vendor proprietary) and the trainer must be experienced and certified in CCTV systems.

Technical/functionality scoring includes organizational experience based on the number of successfully completed similar projects. Points: 0 similar projects = 0 points, 1 = 12 points, 2 = 24 points, 3 = 36 points, 4 = 48 points, 5 or more = 60 points. Supporting documentation for each project must include: appointment letter on company letterhead, description of the project, purchase order, client name and contact details (email and office number), project start and end dates, extension of time where applicable, contract value inclusive of VAT, and a completion certificate signed by the client or a letter from the client confirming successful completion.

Quality management is addressed through the training specification: the training provider must be accredited (PSIRA or SAIDSA, or vendor proprietary), the trainer must be experienced and certified in CCTV systems, and the training must include a learner manual or training guide. Assessment includes a theoretical test with a minimum pass mark of 80% and a practical evaluation. A Certificate of Competence is issued to successful participants, specifying the trainee name, trainer institution, topics covered, accreditation number, and date of issue.

Pricing must be in South African Rand inclusive of all applicable taxes, on a fixed price basis. The Bill of Quantity (BOQ) must be completed in line with the pricing schedule; deviation may render the bid non-responsive. The BOQ includes personnel per person for 12 units, with VAT at 15%. PRASA will notify bidders of arithmetic errors or omissions on the BOQ to obtain clarity. Discounted prices will only be considered in the final evaluation stage on an unconditional basis.

Prices must be quoted in South African Rand, inclusive of all applicable taxes, on a fixed price basis. The price offer is firm and the basis must be clearly indicated. The Bill of Quantity (BOQ) must be completed in line with the pricing schedule; deviation from the pricing schedule could result in the bid being declared non-responsive. PRASA will notify bidders of any arithmetic errors or omissions on the BOQ to obtain clarity. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. The BOQ includes personnel per person for 12 units, with VAT at 15%. Payment terms: payment within 30 days of receipt of correct tax invoice (per PRASA General Conditions of Purchase).

Mandatory returnable documents: completed Pricing and Delivery Schedule Form (Section 4), completed BOQ/Pricing Schedule (Section 10), accreditation with PSIRA or SAIDSA as training provider or vendor proprietary system for CCTV training, and accreditation letter or vendor training certification. Other mandatory documents: signed and completed RFQ document and all SBD forms, COIDA letter of good standing, valid SARS PIN, all RFQ documentation including all declarations, joint venture/consortium/partnering/subcontract agreement signed by all parties, and CSD supplier registration number. Bidders must be registered on the Central Supplier Database (CSD); business may not be awarded to a bidder not registered on CSD. Foreign suppliers with no local registered entity need not register on CSD. Bidders must comply with tax obligations and submit a SARS PIN or CSD number. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state. Bidders must complete SBD 4 (Bidder's Disclosure) and SBD 9 (Certificate of Independent Bid Determination) as part of the SBD forms.

Specific goals for the tender: Black Women owned (10 points, supporting evidence: certified copy of ID documents of the owners), EME or QSE 51% Black Owned (10 points, supporting evidence: audited annual financial/B-BBEE certificate/affidavit). Bidders must indicate how they claim points for each preference point system.

The document does not specify detailed health and safety requirements beyond the general requirement that the training must be conducted by a registered and accredited training provider. No specific OHS plan or HSE compliance requirements are stated.

PRASA General Conditions of Purchase apply. The supplier warrants that items are in accordance with PRASA's requirements, fit for purpose, and free from defects for one year from acceptance (unless another period is stated in the order). The supplier indemnifies PRASA against claims arising from negligence, infringement of intellectual or legal rights, breach of statutory duty, defective design, materials, or workmanship, except where infringement arises from use of things provided by PRASA. Assignment and sub-contracting require PRASA's prior approval; the successful bidder remains liable for performance. The contract is governed by the law of the Republic of South Africa, with non-exclusive jurisdiction of South African courts. Payment within 30 days of receipt of correct tax invoice. Title and risk pass to PRASA upon acceptance. PRASA may reject non-compliant items. PRASA may appoint a bidder other than the successful bidder if the successful bidder fails to sign a contract within 14 days, fails to provide required security/bonds/guarantees, fails to meet a condition precedent, or if final contract negotiations fail.

PRASA reserves the right to split the award of this bid to more than one service provider if the nature of the services allows. PRASA may appoint a bidder other than the successful bidder if the successful bidder fails to sign a contract within 14 days, fails to provide necessary security/bonds/guarantees, fails to meet a condition precedent, or if final contract negotiations fail. PRASA may also apply objective criteria to award to a bidder that did not score the highest points, considering negative track record, spreading awards, avoiding concentration of awards, and other factors.

Mandatory requirements: completed Pricing and Delivery Schedule Form (Section 4), completed BOQ/Pricing Schedule (Section 10), accreditation with PSIRA or SAIDSA as training provider or vendor proprietary system for CCTV training, and submission of accreditation letter or vendor training certification. Other mandatory requirements: signed and completed RFQ document and all SBD forms, COIDA letter of good standing, valid SARS PIN, all RFQ documentation including all declarations, joint venture/consortium/partnering/subcontract agreement signed by all parties, and CSD supplier registration number.

Evaluation methodology: Stage 1 – Compliance (Stage 1A Mandatory Requirements, Stage 1B Other Mandatory Requirements), Stage 2 – Technical/Functional Requirements with a threshold of 70%, Stage 3 – Price (80 points) and Specific Goals (20 points), total 100 points. Price scoring uses the 80/20 preference point system formula: PS = 80 (1 − (Pt−Pmin)/Pmin). Technical/functionality scoring: compliance with technical specifications (40 points), organizational experience based on number of similar projects (0-60 points).