Maintenance and installation of electronic security systems – national department of transport (36 months)

Insufficient searchable text - AI extraction recommended

The document is a compliance checklist for tender DOT/13/2026/CS. It references the Terms of Reference for the appointment of a service provider to render maintenance to the existing electronic security system, including procurement, delivery, replacement, installation and commissioning of any new electronic security system when required at the National Department of Transport for a period of 36 months. The checklist itself contains no further description of the services, scope or deliverables.

Closing date and time: 30 September 2026 at 11:00 (from tender record). No compulsory briefing, site visit or clarification deadline is mentioned in the document.

No SCM or technical contact names, emails, phone numbers or submission address are provided in the document.

Submission method: bids may be submitted by registered mail, provided they reach the Department in time to be deposited in the Tender Box before the closing date and time. Late bids will not be considered.

Returnable documents (all must be completed, signed and submitted with the bid):

• SBD 1 (Invitation to Bid): must be completed and signed by the authorised official and included in the Technical proposal envelope.
• SBD 6.1 (Preference Points Claim): must be completed and signed; a consolidated B-BBEE Status Level Verification Certificate is required for consortia or joint ventures.
• General Conditions of Contract: each page must be signed.
• Updated CSD report: required for the bidder and for every company forming a JV, consortium or sub-contract.
• Original and valid Tax Clearance Certificate (or SARS tax compliance status PIN): required for the bidder and each party in a consortium, joint venture or sub-contract.

Disqualification risks: any returnable form left unsigned or omitted; bids received after the closing time.

The document does not specify the evaluation methodology, price/preference split (80/20 or 90/10), functionality criteria, or minimum qualifying scores. It only lists mandatory returnable documents and compliance requirements that must be met for a bid to be considered responsive.

The document provided is a compliance checklist only. It references the Terms of Reference for the appointment of a service provider to render maintenance to the existing electronic security system, including procurement, delivery, replacement, installation and commissioning of any new electronic security system when required at the National Department of Transport for a period of 36 months. No detailed scope, deliverables, quantities, standards, service levels or capacity requirements are contained in the extracted text.

No pricing format, bond, guarantee, insurance, payment terms or financial capacity thresholds are stated in the document.

Mandatory compliance requirements:

• Registration on the Central Supplier Database (CSD) with an updated CSD report attached; all JV, consortium or subcontract partners must also submit CSD reports.
• Original and valid Tax Clearance Certificate (or SARS tax compliance status PIN) for the bidder and each party in a consortium, joint venture or sub-contract.
• SBD 1 (Invitation to Bid) completed, signed and included in the Technical proposal.
• SBD 6.1 (Preference Points Claim) completed and signed; a consolidated B-BBEE Status Level Verification Certificate for consortia or joint ventures.
• General Conditions of Contract signed on each page.
• Bid must be complete and responsive in all respects to the specifications/terms of reference.

Appointment of a service provider to render maintenance to existing electronic security systems, including procurement, delivery, replacement, installation and commissioning of any new electronic security system when required at the National Department of Transport for a period of 36 months.

SCM / technical enquiries: [email protected] and [email protected].

Physical address for submission and enquiries: Forum Building, 159 Struben Street, Pretoria.

Postal address: National Department of Transport, Private Bag X193, Pretoria, 0001.

Two-envelope submission required:

• Envelope 1: Functionality proposal (technical proposal).
• Envelope 2: Price schedule / financial proposal (SBD 3.3 completed and signed). No financial information may be copied onto USBs.

Submit to: Forum Building, 159 Struben Street, Pretoria. National Department of Transport, Private Bag X193, Pretoria, 0001.

Maintenance of existing electronic security systems at the National Department of Transport, including procurement, delivery, replacement, installation and commissioning of new electronic security systems when required. Contract period: 36 months.

Pricing to be submitted on SBD 3.3 (Pricing Schedule for Professional Services). No financial details may be included on USBs or in the functionality envelope.

Appointment of a service provider to render maintenance to existing electronic security system including procurement, delivery, replacement, installation and commissioning of any new electronic security system when required at the National Department of Transport for a period of 36 months.

Expected project start date and 36-month contract duration are indicated on the B-Summary sheet; exact dates are to be completed by the Department of Transport.

Bidders must submit a paper copy and a protected electronic copy of the Pricing Schedule; the paper copy prevails in case of discrepancy. Complete the B-Summary and B2-deliverables worksheets; B1-Daily rates is optional. All paper copies of the Pricing Schedule must be signed. Only yellow-highlighted input cells may be completed; changes to formulas or formatting invalidate the bid. Bidders may provide additional breakdown where deliverables are split into activities.

Maintenance of existing electronic security systems; procurement, delivery, replacement, installation and commissioning of new electronic security systems when required at the National Department of Transport over a 36-month period.

All pricing in South African Rands (ZAR). Unit prices must exclude VAT; the template calculates VAT automatically. Non-VAT-registered bidders must indicate this and remove the VAT formula in cell J35 of the B-Summary sheet. Pricing structure: fully inclusive resource cost for all deliverables, travel and subsistence, printing/stationery, communication, and other costs. Total bid price including VAT must match the price on SBD 1.