Provision of catering services at sekutupu old age home – 36-Month tender in limpopo

Bidding procedure enquiries: Seopa PA, telephone (015) 230 4440 or 079 699 2308, fax (015) 291 2226, email [email protected]. Technical enquiries: Rakgoale EK, telephone 078 222 3540, fax 015 291 2226, email [email protected]. Submission address: Department of Social Development, 21 Biccard Street (Olympic Towers Building), Polokwane, 0700.

Bids must be delivered to the bid box at the Department of Social Development, 21 Biccard Street (Olympic Towers Building), Polokwane, 0700, by 11:00 on 30 September 2026. Late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. The successful bidder will be required to sign a written contract form (SBD 7). Returnable forms include SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), and proof of authority to sign (e.g. company resolution). Foreign suppliers must complete the questionnaire in SBD 1. Failure to provide or comply with any required particulars may render the bid invalid.

The applicable preference point system is the 90/10 system. Points are allocated: Price 80, Specific Goals 20, Total 100. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals and points: Women 3/20, Youth 7/20, Persons with disabilities 5/20, Enterprise located in Limpopo 5/20. Failure to submit proof or documentation for specific goals will be interpreted as not claiming those points. The organ of state reserves the right to require substantiation of any claim.

Provision of catering services at Sekutupu Old Age Home for a period of 36 months. No further technical details (e.g. number of meals, menu, service levels) are stated in the document.

Goods and services must conform to the standards mentioned in the bidding documents and specifications. The supplier must permit inspection of records and premises by the purchaser. Rejected supplies must be replaced at the supplier's cost.

Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices will be accepted. The offer must be valid for 120 days from the closing date. All delivery costs must be included in the bid price. The bid price must include all applicable taxes.

Pricing must be on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. The offer must be valid for 120 days from the closing date. All delivery costs must be included in the bid price. The bid price must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).

Bidders must be registered on the Central Supplier Database (CSD) or provide a SARS Tax Compliance Status (TCS) PIN. Where no TCS PIN is available, a CSD number must be provided. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. Bids will not be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees. Bidders must complete and submit SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim). Foreign suppliers must complete the questionnaire in SBD 1.

Preference points are claimed under the Preferential Procurement Regulations 2022. Specific goals for this tender: Women (3 points), Youth (7 points), Persons with disabilities (5 points), Enterprise located in Limpopo (5 points). Bidders must indicate how they claim points for each specific goal and provide supporting documentation.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). The successful bidder must provide performance security within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in the SCC. Payment will be made within 30 days of invoice submission. Penalties for late delivery are calculated at the current prime interest rate per day of delay. The contract may be terminated for default, insolvency, or corrupt/fraudulent practices. Disputes are to be resolved through mutual consultation, then mediation, then South African courts.

Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted. Bids must be submitted on official forms provided. The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, the General Conditions of Contract (GCC) and any special conditions. The successful bidder will be required to sign a written contract form (SBD 7). Tax compliance: bidders must submit a SARS TCS PIN or CSD number. No bids will be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees. Failure to comply may render the bid invalid.

The applicable preference point system is the 90/10 system. Points: Price 80, Specific Goals 20, Total 100. Price points calculated using Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: Women 3/20, Youth 7/20, Persons with disabilities 5/20, Enterprise located in Limpopo 5/20. Failure to submit proof for specific goals means those points are not claimed.