Provision of catering services at mtsweni child and youth care centre – 36-Month tender in limpopo

Closing date: 30 September 2026, closing time: 11:00. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Bidding procedure enquiries: Seopa PA, telephone (015) 230 4440 or 079 699 2308, fax (015) 291 2226, email [email protected]. Technical enquiries: Rakgoale EK, telephone 078 222 3540, fax 015 291 2226, email [email protected]. Submission address: Department of Social Development, 21 Biccard Street (Olympic Towers Building), Polokwane, 0700.

Bids must be delivered to the bid box at the Department of Social Development, 21 Biccard Street (Olympic Towers Building), Polokwane, 0700, by the closing time. Late bids will not be accepted. Bids must be submitted on the official forms provided and must not be re-typed. Returnable documents include: SBD 1 (Invitation to Bid) signed as the offer, SBD 3.1 (Pricing Schedule – Firm Prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), proof of authority to sign (e.g., company resolution), and tax compliance documentation (SARS TCS PIN or CSD number). Failure to provide or comply with any required particulars may render the bid invalid.

The 90/10 preference point system applies. Points are allocated: Price 80, Specific Goals 20, Total 100. Specific goals and points: Women (3/20), Youth (5/20), Persons with disabilities (7/20), Enterprise located in Limpopo (5/20). Bidders must submit proof/documentation to claim specific goal points; failure to do so means points are not claimed. The organ of state may require substantiation of any claim. Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Provision of catering services at Mtsetweni Child and Youth Care Centre for a period of 36 months. The scope includes all catering services required at the centre. No further technical details (quantities, meal types, service levels) are specified in the document.

The goods supplied must conform to the standards mentioned in the bidding documents and specifications. The supplier must permit the purchaser to inspect the supplier's records relating to performance and have them audited if required.

Pricing must be on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices will be accepted; non-firm prices (including those subject to rates of exchange variations) will not be considered. The offer must be valid for 120 days from the closing date. Bid price must be in RSA currency and include all applicable taxes. All delivery costs must be included in the bid price. No bond, guarantee, or insurance requirements are stated in the document.

Bidders must be tax compliant and submit a SARS Tax Compliance Status (TCS) PIN or, if no PIN is available, a CSD number. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. Bidders must complete SBD 4 (Bidder's Disclosure) declaring any relationship with state employees or other enterprises. Bidders must complete SBD 6.1 (Preference Points Claim) to claim specific goal points. Proof of authority to sign (e.g., company resolution) must be submitted. Persons in the service of the state, or companies with directors who are in the service of the state, are not eligible.

The General Conditions of Contract (GCC) apply, including clauses on performance security, warranties, payment, termination for default, force majeure, settlement of disputes, limitation of liability, and prohibition of restrictive practice. Special Conditions of Contract (SCC) supplement the GCC and prevail in case of conflict. The successful bidder will be required to sign a written contract form (SBD 7).

Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted. All bids must be submitted on official forms provided (not to be re-typed) or in the manner prescribed. Bidders must ensure compliance with tax obligations and submit their unique SARS PIN or CSD number. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state. Failure to provide or comply with any of the above particulars may render the bid invalid.

Bidding procedure enquiries: Seopa PA, telephone (015) 230 4440 or 079 699 2308, fax (015) 291 2226, email [email protected]. Technical enquiries: Rakgoale EK, telephone 078 222 3540, fax 015 291 2226, email [email protected]. Bid box location: 21 Biccard Street (Olympic Towers Building), Polokwane, 0700.