Provision of catering and cleaning services to matla power station (24 months) – re-issue

Insufficient searchable text - AI extraction recommended

Unit Quantity Period

period Quantity

{"name":null,"email":null,"phone":null,"department":"Quantity Period","address":null}

Submission details are not specified in the provided document sections. The document appears to be a pricing schedule for the re-issue of Eskom tender for catering and cleaning services. No submission method, address, format, or disqualification rules were found in the provided text.

No specific eligibility criteria are stated in the provided document. Bidders must comply with all standard Eskom tender requirements, including completing all required standard forms (e.g., SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9) and being registered on the Central Supplier Database (CSD) with a valid tax clearance. Bidders must provide a valid B-BBEE certificate or affidavit. Bidders must be able to supply all manpower, PPE, training, equipment, and chemicals as specified.

The pricing schedule covers catering and cleaning services over a 2-year period at Eskom. Manpower requirements include supervisors, senior cooks, junior storepersons, cooks, waiters and cleaners, with quantities of hours per period. PPE items required per annum include chef's pants (x3 per person), chef's jackets (x3), aprons (x3), safety boots (x2 per person), overalls for cleaners (x3), PVC heavy duty aprons (x1 per cleaner), and storeperson freezer jackets (x2). Transport for 27 employees is included. Training required: First Aid Level 1 and 2, HIRA, Evacuation Officer, Stacking and storage, Incident/accident investigation, Fire Warden, SHE, Environmental Rep, Food Safety and Hygiene, and Food Handlers courses (each per relevant employee). Cleaning equipment includes an industrial pressure washer (2 units), calibration of scales and thermometer (1), and a 400-litre heated water bath (1). Cleaning chemicals include disinfectants, descaler, dishwashing products, degreasers, oven cleaner, bleach, and an ammonia-based multipurpose cleaner (SABS approved) with specified quantities.

Quantities / Total Rate Amount over 2 years: Manpower Salary Rates (Supervisor, Senior cook, Senior storeperson, Junior storeperson, Cooks, Waiters, Cleaners) with hourly quantities and totals; Saturday Overtime; Sunday Overtime; Public Holiday Hours; PPE items (chef's pants, chef's jackets, aprons, safety boots, overalls, PVC aprons, freezer jackets); Transport (27 employees); Training (First Aid, HIRA, Evacuation Officer, Stacking and storage, Incident/accident investigation, Fire Warden, SHE, Environmental Rep, Food Safety and Hygiene, Food Handlers, Annual medicals, Police Clearance Certificate); Specialised Cleaning (Pest Control, Deep Cleaning and Extractor Fan Maintenance, Cleaning of High Rise Windows and Walls); Supply of Cleaning Equipment (Industrial Pressure Washer, Calibration of scales and thermometer, Heated Water Bath Tank); Cleaning Chemicals (various items with quantities); Management profit and office overheads.

Pricing is to be quoted per the pricing schedule over a 24-month contract period. Manpower rates are required for supervisor, cooks, waiters, cleaners, junior and senior storepersons, including Saturday overtime and Public Holiday (Sunday) overtime. A section for Management profit and office overheads is included. No performance bonds, guarantees or payment terms are stated.

B-BBEE level and other compliance requirements are not specified in the provided pricing schedule. The document is a pricing/financial schedule; no mention of CSD registration, tax clearance, or B-BBEE certificates is found in the extracted text.

Closing date: 2026-09-30 at 10:00 (local time).

Provision of catering and cleaning services to Matla Power Station for a period of 24 months. Scope of work is detailed in the document titled 'Scope of Work-Catering and Cleaning services.pdf'.

Cell B37: Uniforms, Laundry Services, Training Requirement, and Transport Needs

{

"closingDate": "2019-07-12",

"closingTime": "11:00 AM"

}

80/20 preferential procurement system in terms of the Preferential Procurement Policy Framework Act. Lowest price plus preference points.

Cell B37: Uniforms, Laundry Services, Training Requirement, and Transport Needs

No specific financial requirements stated in the provided text.

No specific requirements found

{

"submissionDeadline": null,

"briefingSession": null,

"siteVisit": null,

"clarificationDeadline": null

}

Contractors must be residents of South Africa (or sign Appendix 9 if non-resident). Companies/close corporations/trusts must meet employee and income tests to qualify as independent contractors; individuals must meet service/people and employee tests. Failure to sign required affidavits results in PAYE withholding from payments.

The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be

withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish

whether an Individual, Close Corporation, Company or Trust should be classified as an Independent

Contractor, Personal Service Provider, Labour Broker or a Dependent Contractor, and the tax

consequences of such classification.

This Pack is applicable ONLY to Contractors who supply Eskom Holdings SOC Ltd (“Eskom”) and its

subsidiaries with services or Individual Contractors providing Eskom with labour.

The Contractor or its duly authorised representative must declare that all questions have been answered

truthfully.

Answering the questions will direct you to your next step.

Please note:

This Pack is based on tax legislation for the 2026/2027 tax year and is subject to change.

In the questions, any references to "you" refers to the Contractor.

In the questions, the term Contractor is used interchangeably with Individual/CC/Company/Trust.

Definitions as per the Income Tax Act are included in Appendix 10.

Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:

• Eskom Rotek Industries SOC Ltd

• Eskom Enterprises SOC (Pty) Ltd

• Escap SOC (Pty) Ltd

• Eskom Finance Company SOC (Pty) Ltd

• Eskom Foundation NPC

• Eskom National Transmission Company SA

The Pack is based on legislation and case law applicable to the 2026/2027 tax year. We therefore

recommend that, if it is used outside of this period, you should first consult with your representative in

Eskom to refer it to Eskom’s Corporate Tax Department in Megawatt Park.

When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom,

please copy Group Tax on Email address: [email protected]

The Contractor or its duly Authorised Representative acknowledges and accepts that:

• Definitions as per the Income Tax Act, No , as amended, are listed in Appendix 10 for

ease of reading.

• It is responsible for accuracy and completeness of all information, which is provided in completing

this Pack;

• The Pack will not be automatically updated with any changes in legislation.

Disclaimer

Applicable to the 2026/2027 Tax Years

Eskom accepts no liability whatsoever for any loss or damages whatsoever and howsoever incurred, or

suffered, resulting, or arising, from the use of this Pack.

Contractor type

Supplier category

Please complete the following questionnaire for:

Company/Close Corporation/Trusts - EVALUATION PACK A on .

Individuals - EVALUATION PACK B on .

Applicable to the 2026/2027 Tax Years

Evaluation pack a

(To determine whether a Company, Close Corporation (CC) or Trust is a Personal

Service Provider)

Fields marked with an Asterisk (*) must be completed

Contractor’s details for a company or close corporation or

Trust

Contractor’s Name* Vendor No.

Duly Authorised Representative Name Representative Surname

Capacity Representative ID No.*

Representative Passport No. (if no RSA ID) Country of Passport Issue

VAT Registration No. Income Tax Registration No.*

CO/CC/Trust Registration No.* E-Mail Address

Telephone Number* Fax Number

Contractor’s Physical Business Address*

Unit No

Complex Name

Street Number

Street Name

Suburb

City/Town

Postal Code

Contractor’s Postal Business Address*

Same as above (Mark with an X)

Address TYPE (Delete where not applicable) P O Box/Private Bag/Street Address

P O Box/Private Bag/Street NUMBER

Street Name

Suburb

Town

Postal Code

Contractor’s Bank Details*

Account Number Bank Name

Branch Name Branch Number

Name of Account Holder Account Type (Delete where not applicable)

Current/ Savings/ Transmission/Credit Card/Bond

Account

Account Holder Relationship*

i.e. own, joint or 3rd party Own/Joint/3rd Party

Applicable to the 2026/2027 Tax Years

Please answer the following questions by marking the appropriate column with an

"X".

The term “You” will refer to the Company/CC/Trust in this Questionnaire.

1. RESIDENCE Yes No

Question 1(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a resident).

If the answer is Yes, go to Question 2(i).

If the answer is No:

• Sign Appendix 9. Submit The Pack to your contractor representative in

Eskom to refer it to Eskom Group Tax Department in Megawatt Park.

• No further questions must be answered.

2. NUMBER OF EMPLOYEES EXCLUSION Yes No

Question 2(i)

Do you employ 3 (three) or more persons (excluding shareholders or members or

beneficiaries of the Company/CC/Trust)?

If the answer is Yes, go to Question 2(ii).

If the answer is No, go to Question 3(i).

Question 2(ii)

Are these employees employed:

• On a full time basis; and
• Are they engaged in the business of the Company/CC/Trust?

If the answer is Yes, go to Question 2(iii).

If the answer is No, go to Question 3(i).

Question 2(iii)

Are the above 3 employees connected to the shareholders or the members or the

beneficiaries of the Company/CC/Trust?

If the answer is Yes, go to Question 3(i).

If the answer is No:

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the Evaluation Pack.

Applicable to the 2026/2027 Tax Years

3. SERVICES RENDERED BY A CONNECTED PERSON Yes No

Question 3(i)

Will/are any person who is a Connected person in relation to the Company/CC/Trust

render services personally to Eskom on behalf of the Company/CC/Trust? (Refer to

Appendix 10 for the definition of a Connected person).

If the answer is Yes, go to Question 4(i).

If the answer is No:

• Sign Appendix 2. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

4. MORE THAN 80% OF INCOME TEST Yes No

Question 4(i)

During the current year of assessment:

• Will more than 80% of your income; or
• Is it likely that more than 80% of your income will consist of amounts

received either directly or indirectly, from:

• any one client, or
• an Associated institution in relation to that client? (Refer to Annexure 9 for

the definition of an Associated institution)

If the answer is Yes:

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

• Sign Appendix 4. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 5(i).

5. PLACE, CONTROL AND SUPERVISION TEST Yes No

Question 5(i)

Must your duties be performed /are your duties performed mainly (more than 50%) at

the premises of Eskom,

And

Will you be subject /are you subject to Eskom’s control or supervision as to the

manner in which your duties are to be performed?

If the answer is Yes to BOTH questions:

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 6(i).

Applicable to the 2026/2027 Tax Years

6. DOMINANT IMPRESSION TEST Yes No

Question 6(i)

Do/will the payments by Eskom for services payable with reference to output or

certain agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due if

and when a specific deliverable has been completed?

Question 6(ii)

Does/Will Eskom have the contractual right to control the tools or equipment, staff,

raw materials, routines, patents or technology used in the provision of the services?

Question 6(iii)

Are you/will you prohibited from rendering services to any other employers/clients

during the period of service to Eskom?

Question 6(iv)

Do/will you have the right to sub-contract work?

Question 6(v)

Are you personally or will you personally be at risk for the quality of the work done or

to be done (risk for poor quality; time over-runs, project not producing income)?

Question 6(vi)

Are/will you or the person rendering the service be obliged to be present and perform

the work at Eskom regardless of whether work is available or not?

Question 6(vii)

Is Eskom’s business or will Eskom’s business be critical to your financial/economic

survival?

Question 6(viii)

Does/will your position form part of Eskom’s organisational structure?

Question 6(ix)

Does/will Eskom provide you with any of the following:

• Pension fund / Provident fund / Retirement Annuity Fund;
• Medical Aid;
• Leave of any nature;
• Salary increases;
• Bonuses;
• Any allowances.

Question 6(x)

Does/will Eskom provide you with an office?

Question 6(xi)

Does/will Eskom provide you with any equipment, tools, stationery and material?

Please go to the next section to establish your tax status.

Applicable to the 2026/2027 Tax Years

To establish your tax status, you need to summarise the “Yes” and “No” as

answered on Question 6(i) to 6(xi) in the column below:

Question Yes No

6(i) Independent PSP

6(ii) PSP Independent

6(iii) PSP Independent

6(iv) Independent PSP

6(v) Independent PSP

6(vi) PSP Independent

6(vii) PSP Independent

6(viii) PSP Independent

6(ix) PSP Independent

6(x) PSP Independent

6(xi) PSP Independent

Decision

Independent

Psp

If you have answered “PSP” to any of the following questions 6 (i), 6(iii), 6(v), 6(vi),

6(ix);

or

If you have answered more than 50% “PSP” to questions 6(ii), 6(iv), 6(vii), 6(viii),

6(x), 6(xi):

• Complete and sign Appendix 7. PAYE will be withheld from your payments

and will be coded as 3601 on your IRP5 certificate.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Alternatively:

If you have already signed Appendix 7 on Questions 4 or 5:

• Code 3616 must be marked on Appendix 7 as the applicable code to be

disclosed on the IRP5 for payments received.

If you have not signed Appendix 7 on Questions 4 or 5:

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Applicable to the 2026/2027 Tax Years

Summary for ID No. Vendor No:

Company/Close Corporation/Trust Summary

Please sign

he following

2. If I do provide Eskom with a valid IRP30 certificate:

• No Employees' Tax will be withheld from payments made to me.
• An IT3(a) certificate with the code 3617 will be issued to me and the reason code to be used for

the non-deduction is 07.

3. If I do not provide Eskom with a valid IRP30 certificate:

• Employees' Tax will be withheld from payments made at the tax rates applicable to individuals

until such time that a valid IRP30 certificate is provided to Eskom.

• An IRP5 certificate with the code 3617 will be issued to me.

Company/close corporation/trust ..................................................................... 11

Evaluation pack b....................................................................................................................... 13

Contractor’s details for an individual* ..................................................................... 13

1. Service or people test ................................................................................................... 14

Question 1(i) .............................................................................................................................. 14

2. People test .......................................................................................................................... 14

Question 2(i) .............................................................................................................................. 14

Question 2(ii) ............................................................................................................................. 14

3. Residence test ................................................................................................................... 14

Question 3(i) .............................................................................................................................. 14

4. Number of employees exclusion ................................................................................ 15

Question 4(i) .............................................................................................................................. 15

Question 4(ii) ............................................................................................................................. 15

Question 4(iii) ............................................................................................................................ 15

5. Place and control test ................................................................................................. 15

Question 5(i) .............................................................................................................................. 15

Question 5(ii) ............................................................................................................................. 15

6. Dominant impression test ............................................................................................. 16

Question 6(i) .............................................................................................................................. 16

Question 6(ii) ............................................................................................................................. 16

Question 6(iii) ............................................................................................................................ 16

Question 6(iv) ............................................................................................................................ 16

Question 6(v) ............................................................................................................................. 16

Question 6(vi) ............................................................................................................................ 16

Question 6(vii) ........................................................................................................................... 16

Question 6(viii)........................................................................................................................... 16

Question 6(ix) ............................................................................................................................ 16

Question 6(x) ............................................................................................................................. 16

Question 6(xi) ............................................................................................................................ 16

Particulars of individual .............................................................................................. 18

Applicable to the 2026/2027 Tax Years

Appendix 1 ....................................................................................................................................... 19

Three or more full - time employees who are not connected persons . 19

Appendix 2 ....................................................................................................................................... 20

ESKOM ...................................................................................................................................... 20

Appendix 3 ....................................................................................................................................... 21

And/or shall not be controlled or supervised by ESKOM ............................. 21

Appendix 4 ....................................................................................................................................... 22

Affidavit confirming that not more than eighty percent (80 %) of income

Is or is likely to be received from any one client ............................................. 22

Appendix 5 ....................................................................................................................................... 23

Opposed to people ........................................................................................................... 23

Appendix 6 ....................................................................................................................................... 24

Declaration by ........................................................................................................................ 24

That the contractor is a labour broker ................................................................... 24

Appendix 7 ....................................................................................................................................... 25

Declaration by ........................................................................................................................ 25

Provider ................................................................................................................................ 25

Appendix 8 ....................................................................................................................................... 26

Declaration by ........................................................................................................................ 26

That the contractor is an independent supplier or contractor .................. 26

Appendix 9 ....................................................................................................................................... 27

Declaration by ........................................................................................................................ 27

That the contractor is a non-resident of the republic of south africa .... 27

Appendix 10 ..................................................................................................................................... 28

Definitions as per the income tax act, NO. , as amended. ................... 28

“Connected Person” .................................................................................................................. 28

"Associated Institution", in relation to any single employer, ...................................................... 29

"Labour Broker" ......................................................................................................................... 29

"Personal Service Provider” ...................................................................................................... 29

"Remuneration" ......................................................................................................................... 29

“Resident” .................................................................................................................................. 30

Applicable to the 2026/2027 Tax Years

Introduction

The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be

withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish

whether an Individual, Close Corporation, Company or Trust should be classified as an Independent

Definitions as per the Income Tax Act are included in Appendix 10.

Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:

• Eskom Rotek Industries SOC Ltd

• Eskom Enterprises SOC (Pty) Ltd

• Escap SOC (Pty) Ltd

• Eskom Finance Company SOC (Pty) Ltd

• Eskom Foundation NPC

• Eskom National Transmission Company SA

The Pack is based on legislation and case law applicable to the 2026/2027 tax year. We therefore

recommend that, if it is used outside of this period, you should first consult with your representative in

Eskom to refer it to Eskom’s Corporate Tax Department in Megawatt Park.

When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom,

please copy Group Tax on Email address: [email protected]

• Definitions as per the Income Tax Act, No , as amended, are listed in Appendix 10 for

ease of reading.

• It is responsible for accuracy and completeness of all information, which is provided in completing

this Pack;

• The Pack will not be automatically updated with any changes in legislation.

Question 1(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a resident).

If the answer is Yes, go to Question 2(i).

• Sign Appendix 9. Submit The Pack to your contractor representative in

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the Evaluation Pack.

Applicable to the 2026/2027 Tax Years

render services personally to Eskom on behalf of the Company/CC/Trust? (Refer to

Appendix 10 for the definition of a Connected person).

If the answer is Yes, go to Question 4(i).

• Sign Appendix 2. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

4. MORE THAN 80% OF INCOME TEST Yes No

Question 4(i)

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

• Sign Appendix 4. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 5(i).

• Sign Appendix 7. PAYE will be withheld from your payments.

• Go to Question 6(i) to determine the correct disclosure code on the IRP5.

• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 6(i).

Applicable to the 2026/2027 Tax Years

Psp

If you have answered “PSP” to any of the following questions 6 (i), 6(iii), 6(v), 6(vi),

6(ix);

or

If you have answered more than 50% “PSP” to questions 6(ii), 6(iv), 6(vii), 6(viii),

6(x), 6(xi):

• Complete and sign Appendix 7. PAYE will be withheld from your payments

and will be coded as 3601 on your IRP5 certificate.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If you have already signed Appendix 7 on Questions 4 or 5:

• Code 3616 must be marked on Appendix 7 as the applicable code to be

disclosed on the IRP5 for payments received.

If you have not signed Appendix 7 on Questions 4 or 5:

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Applicable to the 2026/2027 Tax Years

Questions Answer (Appendices

)

1(i) Are you a Resident of the Republic of South Africa in terms of the

Question 1(i)

Do/will you provide Eskom with a service or people?

If the answer is “Service”:

• Complete and sign Appendix 5 Affidavit. If the Affidavit is not signed,

• Sign Appendix 6. If the Agreement is not signed, PAYE will be withheld

from your payments.

• Provide Eskom with the valid IRP30 certificate. If this certificate is not

provided, PAYE will be withheld from your payments until such time

the IRP30 certificate is provided.

• No further questions must be answered.

• Sign the “Particulars of Individual” Section at the end of the Evaluation

• Sign Appendix 6. PAYE will be withheld from your payments.

• PAYE will be withheld from your payments until such time the valid

IRP30 certificate is provided.

• No further questions must be answered.
• Sign the “Particulars of Individual” Section at the end of the Evaluation

Question 3(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a Resident).

If the answer is Yes, go to Question 4(i).

• Sign Appendix 9. Submit this document to your representative in

spouse, parent, adoptive parent, child, grandparent, cousin, etc.? (Refer to

Appendix 10 for the definition of Connected person).

If the answer is Yes, go to Question 5(i).

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be

withheld from your payments.

• No further questions must be answered.
• Sign the “Particulars of Individual” Section at the end of the Evaluation

Question 5(i)

Must your duties be performed mainly (i.e. more than 50%) at premises of Eskom?

If the answer is Yes, go to Question 5(ii).

If the answer is No, go to Question 5(ii).

Question 5(ii)

Will you be /are you subject to Eskom’s control or supervision as to the manner in

which your duties are to be performed or as to the hours of work?

If the answers in both Questions 5(1) and 5(ii) are Yes:

• Sign Appendix 7. PAYE will be withheld from your payments.

• Go to Question 6(i) to determine the correct disclosure code on the IRP5.

• Sign the “Particulars of Individual” at the end of the Evaluation Pack.

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 6(i).

Applicable to the 2026/2027 Tax Years

Psp

If you have answered “Employee” to any of the following questions 6 (i), 6(iii), 6(v),

6(vi), 6(ix);

or

If you have answered more than 50% “Employee” to questions 6(ii), 6(iv), 6(vii),

6(viii), 6(x), 6(xi):

• Complete and sign Appendix 7. PAYE will be withheld from your payments.
• No further questions must be answered.
• Sign “Particulars of Individual” at the end of the evaluation Pack.

If you have already signed Appendix 7 on Questions 5:

• Code 3616 must be marked on Appendix 7 as the applicable code to be

disclosed on the IRP5 for payments received.

If you have not signed Appendix 7 on Questions 5:

• Sign Appendix 8. If the Declaration is not signed, PAYE will be

withheld from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Applicable to the 2026/2027 Tax Years

Appendices)

1(i) Do/will you provide Eskom with a service or people?

2(i) Do you provide Eskom with people and will these people be paid by you?

2 Are you in a possession of an IRP30 exemption certificate which is valid for

ii) the period under review?

3(i) Are you a Resident of the Republic of South Africa in terms of the Income

Tax Act?

4(i) Do you employ 3 (three) or more persons throughout the year?

4(ii) Are these employees employed on a full time basis and are they engaged

in the business of the Individual?

4(iii) Are any of these employees Connected in respect of the individuals, e.g.

spouse, parent, adoptive parent, child, grandparent, cousin, etc.?

5(i) Must your duties be performed / are your duties performed mainly (more

than 50%) at the premises of Eskom?

5(ii) Will you be /are you subject to Eskom’s control or supervision as to the

manner in which your duties are performed or to the hours of work?

6(i) Do/will the payments by Eskom for services payable with reference to

output or certain agreed results, e.g. payment (be a fixed fee or an hourly

rate) be only due if and when a specific deliverable has been completed?

6(ii) Does/Will Eskom have the contractual right to control the tools or

equipment, staff, raw materials, routines, patents or technology used in the

provision of the services?

6(iii) Are you/

ill you prohibited from rendering services to any other employers/clients

during the period of service to Eskom?

6(iv) Do/will you have the right to sub-contract work?

6(v)

re you personally or will you personally be at risk for the quality of the work

done or to be done (risk for poor quality; time over-runs, project not

producing income)?

6(vi) Are/will you or the person rendering t

e service be obliged to be present and perform the work at Eskom

regardless of whether work is available or not?

6(vii) Is Eskom’s business or will Eskom’s business be critical to your

financial/economic survival?

6(viii) Does/will your position form part of Eskom’s organisational structure?

6(ix) Does/will Eskom provide you with any of the following:

Pension fund / Provident fund / Retirement Annuity Fund; medical aid,

leave of any nature, salary increases, bonuses or any allowances.

6(x) Does/will Eskom provide you with an office?

6(xi) Does/will Eskom provide you with any equipment, tools, stationery and

material?

Applicable to the 2026/2027 Tax Years

Appendix 1

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

Applicable to the 2026/2027 Tax Years

Appendix 3

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

Applicable to the 2026/2027 Tax Years

Appendix 4

Affidavit confirming that not more than eighty percent (80 %) of

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

Applicable to the 2026/2027 Tax Years

Appendix 5

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

Applicable to the 2026/2027 Tax Years

Appendix 6

Applicable to the 2026/2027 Tax Years

Appendix 7

Applicable to the 2026/2027 Tax Years

Appendix 8

Applicable to the 2026/2027 Tax Years

Appendix 9

Applicable to the 2026/2027 Tax Years

Appendix 10

rendering any such service, other than any employee who is a shareholder or member of the

company or trust or is a connected person in relation to such person;

"Remuneration"

means -

any amount of income which is paid or is payable to any person by way of any salary, leave pay, wage,

overtime pay, bonus, gratuity, commission, fee, emolument pension, superannuation allowance, retiring

allowance or stipend, whether in cash or otherwise and whether or not in respect of services rendered,

including-

a) any amount referred to in paragraph (a), (c), (cA),(d), (e), (eA) or (f) of the definition of "gross

income" in section one of this Act;

any amount required to be included in such person's gross income under paragraph (i) of that definition;

Applicable to the 2026/2027 Tax Years

bA) ...

but not including-

ii) any amount paid or payable in respect of services rendered or to be rendered by any person

(other than a person who is not a resident or an employee contemplated in paragraph (b), (c),

(d) (e) or (f)of the definition of "employee") in the course of any trade carried on by him

independently of the person by whom such amount is paid or payable and of the person to

whom such services have been or are to be rendered: Provided that for the purposes of this

paragraph a person shall not be deemed to carry on a trade independently as aforesaid if the

services are required to be performed mainly at the premises of the person by whom such

amount is paid or payable or of the person to whom such services were or are to be rendered

and the person who rendered or will render the services is subject to the control or supervision

of any other person as to the manner in which his or her duties are performed or to be

performed or as to his hours of work. Provided further that a person will be deemed to be

carrying on a trade independently as aforesaid if he throughout the year of assessment employs

three or more employees who are on a full time basis engaged in the business of such person

of rendering any such service, other than any employee who is a connected person in relation to

such person;

iii) ...

“Resident”

means any-

(a) natural person who is-

(i) ordinarily resident in the Republic; or

(ii) not at any time during the relevant year of assessment ordinarily resident in the Republic, if that

person was physically present in the Republic-

a) for a period or periods exceeding 91 days in aggregate during the relevant year of

assessment, as well as for a period or periods exceeding 91 days in aggregate during each

of the five years of assessment preceding such year of assessment; and

b) for a period or periods exceeding 915 days in aggregate during those five preceding years

of assessment,

in which case that person will be a resident with effect from the first day of that relevant year of

assessment: Provided that-

(A) a day shall include a part of a day, but shall not include any day that a person is in transit

through the Republic between two places outside the Republic and that person does not

formally enter the Republic through a “port of entry” as contemplated in section 9 (1) of the

Immigration Act, 2002 (Act No. ), or at any other place as may be permitted by

the Director General of the Department of Home Affairs or the Minister of Home Affairs in

terms of that Act; and

(B) where a person who is a resident in terms of this subparagraph is physically outside the

Republic for a continuous period of at least 330 full days immediately after the day on

which such person ceases to be physically present in the Republic, such person shall be

deemed not to have been a resident from the day on which such person so ceased to be

physically present in the Republic; or

(b) person (other than a natural person) which is incorporated, established or formed in the Republic or

which has its place of effective management in the Republic,

but does not include any person who is deemed to be exclusively a resident of another country for

purposes of the application of any agreement entered into between the governments of the Republic

and that other country for the avoidance of double taxation;

Applicable to the 2026/2027 Tax Years

Evaluation pack a......................................................................................................................... 6

Are you personally or will you personally be at risk for the quality of the work done or

to be done (risk for poor quality; time over-runs, project not producing income)?

Corporation/Trust” at the end of the evaluation Pack.

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

Mandatory returnable acknowledgement form confirming the tenderer has undergone self-training on the e-Tendering solution (via Noddy Guide, video, or clarification meeting) and is able to operate the system. Must be fully completed and submitted within the prescribed period; failure renders the tenderer non-responsive and disqualified.

Failure to fully complete and submit the E-Tendering Training Acknowledgement Form within the prescribed period will render the tenderer non-responsive and disqualified from the procurement process.

Eskom and its subsidiaries will conduct business with respect and care for people to ensure that no

operating condition or urgency of service endangers the life of anyone or causes injury or damage

to the environment. Eskom is committed to preventing all work-related injuries. In fulfilling this

commitment to protect people, the environment and property, management will provide and

maintain a safe and healthy work environment, in accordance with industry standards and in

compliance with legislative requirements.

At-risk behaviour leads to incidents. Life-saving Rules are safety rules that have been created to

enforce zero tolerance for serious at-risk behaviours. These rules have been determined in terms

of the consequences of the behaviours they describe, that is, if a particular set of behaviours or

actions has a very high probability of causing disabilities or fatalities when performed.

The Eskom Life-saving Rules complement our existing safety best practices and are safety rules to

be followed at all locations.

The Life-saving Rules apply to all Eskom employees, agents, consultants, and contractors. Visitors

to Eskom should also respect and adhere to these rules as applicable and could be instructed to

leave the Eskom premises with immediate effect should they refuse to do so.

2. Supporting Clauses

2.1 Scope

This standard shall apply at all Eskom sites with the intention to promote a safe working

environment for all Eskom employees, agents, consultants, and contractors. Visitors to Eskom

should also respect and adhere to these rules, as applicable.

2.1.1 Purpose

This standard clarifies the five most prominent causes of serious injuries and fatalities within

Eskom, and non-adherence to

these rules, due to the potential consequences of serious injury or fatality at the workplace.

2.1.2 Applicability

This standard shall apply throughout Eskom Holdings SOC Limited, its divisions, subsidiaries, and

entities wherein Eskom has a controlling interest and/or Eskom contractors, unless specifically

exempted by Sustainability Systems, where the business transacted may be of a completely

different nature to the core business of Eskom.

2.1.3 Effective date

This document will be effective from the date of authorisation.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-37: Substance Abuse Procedure

[3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[4] 32-136 Contractor Health and Safety Requirements

[5] 32-345 Eskom Vehicle Safety Specification

[6] 32-407 Behavioural Safety Observations

[7] 32-418: Working at Heights Standard

[8] 32-477 Safety, Health and Environment Training and Development Procedure

[9] 32-520 Occupational Health and Safety Risk Assessment Procedure

[10] 32-524 Developing a SHE Specification

[11] 36-681: Plant Safety Regulations

[12] 32-726 SHE requirements for Eskom Commercial Process

[13] 32-727: Safety, Health, Environment and Quality Policy

[14] 32-848: Operating Regulations for High Voltage Systems

[15] 32-1112: Disciplinary Code

[16] 32-1113: Disciplinary Procedure

[17] 240-44175132 Eskom Personal Protective Equipment Specification

[18] 240-62946386: Vehicle and Driver Safety Management Procedure

[19] 240- Refusal to Work in an Unsafe Situation

Procedure

[20] 240-84733329: Medical Surveillance Procedure

[21] 240-100979499 Personal Protective Equipment for Working at Heights Specification

2.2.2 Informative

[22] National Road Traffic Act

[23] Occupational Health and Safety Act

[24] 34-104 Earthing Standard

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

2.3 Definitions

2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by

Eskom and who performs work; supplies a service, product, equipment or material for the

purposes of advancin

and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term

contractors, principal contractors and subcontractors.

2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to

people. The consequences of a person knowingly and wilfully violating this rule will result in

a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a

meeting or for any reason whatsoever. This could include a minor.

2.3.4 Work at height: Means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from

or into. Work at height is, as a result, work in any place (except a staircase in a permanent

workplace ), including a place at, above or below ground level, where a person could be

injured if he/she fell from that place. Access and egress that present a risk of fall can also

be classified as work at height.

2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for

a proscribed offence or behaviour without making exceptions for the extenuating

circumstances.

2.4 Abbreviations

Abbreviation Explanation

OHS Occupational Health and Safety

ORHVS Operational Regulations for High Voltage Systems

PPE Personal Protective Equipment

PSR Plant Safety Regulations

PTW Permit to Work

SHEQ Safety, health, environment and quality

2.5 Roles and Responsibilities

2.5.1 Sustainability Systems Department

The sustainability Systems Department shall:

a) Compile and review the Life-saving Rules for Occupational Health and Safety;

b) Develop awareness material;

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Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

c) Ensure that the rules are communicated throughout the business;

d) Ensure compliance is monitored; and

e) Ensure that violations and sanctions are consolidated and communicated by Sustainability

Systems to the organisation.

2.5.2 All Groups/Divisions/Operating Units/Business Units

The management at Group/Divisional/Operating Unit/Business Unit level shall be responsible for:

a) Implementing the Eskom Life-saving Rules in their Groups/Divisions/Operating

Units/Business Units.

b) Communicating to all their employees, contractors, contractor employees and visitors the

importance of compliance with the Eskom Life-saving Rules and the consequences of non-

compliance therewith. This includes communicating Life-saving Rules to all new

employees and new contractors.

c) Ensuring that the awareness material is made available, distributed and displayed at all

units.

d) Ensuring all employees sign confirmation that the rules have been discussed with them,

that they understand the rules and the consequences of violating these rules, and retain

copies thereof.

e) Investigating any violation of a Life-saving rule and initiate the disciplinary process within

five (5) working days.

f) Ensuring consistency in the application of appropriate sanctions on employees, contractors

and contractor employees.

2.5.3 All employees (Eskom and contractors)

a) Always observe and adhere to the Life-saving Rules.

b) Avoid taking shortcuts when executing tasks. Always do the right thing even when no-one

is watching.

c) Only perform work that you are authorised to do.

d) All employees to exercise the right to refuse to perform work in an unsafe situation, or when

required to ignore a Life-saving rule.

2.6 Process for Monitoring

Groups/Divisions/Operating Units/Business units are responsible for ensuring the understanding

of, and compliance with, Life-saving Rules. Line management shall monitor compliance and report

on analysis and trending through performance reporting. The amendments to the revised standard

shall be implemented with immediate effect and may be audited after a period of six (6) months

from date of implementation.

2.7 Related/Supporting Documents

[1] 240-62196227 - Life-saving Rules revision 5 (superseded).

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

[2] 240 63942960 - Life-saving Rule Acknowledgement Form Document Content.

3. Document Content

Life-saving Rules are safety rules that, if not adhered to, have the potential to cause serious harm

to people. The consequences of a person knowingly and wilfully violating these rules will result in a

disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

The o ZERO TOLERANCE

respect to behaviour resulting in serious risk to an individual at the workplace.

It must be noted that the content of this standard does not detract from the requirements for safe

behaviour for all other work-related activities or other safety requirements, but emphasises the

importance thereof.

3.1 Eskom Life-Saving Rules

3.1.1 Rule 1: open, isolate, test, earth, bond, and/or insulate before

Touch

With the aim to ensure a safe electrical work environment, no person may work/operate on, around

or near any electrical network, line or apparatus, electrically connected to the power system and/or

electrically charged and/or not electrically charged unless:

a) He/she is trained and authorised as competent for the task to be done;

b) There is a valid permit to work, where required;

c) A pre-task risk assessment to identify all risks and hazards has been conducted prior to any

work commencing;

d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or

INSULATE BEFORE TOUCH, correctly based on applicable/related standards, procedures

and outcome of risk assessment fit for the type of work or task to be performed;

e) The authorised person (team leader) has certified and physically shown all team members that

the apparatus is safe to work on;

f) He/she makes the specific electrical environment safe prior to performing the work; and

g) All the appropriate PPE (including face shield and insulated gloves for low voltage work) are

worn.

3.1.2 Rule 2: hook up at heights

Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk

activity, and as a result all precautions must be taken to prevent incidents while working at height.

Wherever reasonably practicable, preference must be given to the performance of work at ground

level as opposed to work in an elevated position. Where work in an elevated position is necessary,

the requirements in this document shall apply.

No person may work at height where there is a risk of falling unless:

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

a) He/she is medically fit to work at height;

b) A pre-task risk assessment to identify all risks and hazards has been conducted prior to

commencing any work of this nature;

c) He/she is appropriately trained as determined by the risk assessment;

d) He/she is appropriately secured during ascending and descending; and

e) He/she is using an Eskom approved fall arrest system where applicable.

3.1.3 Rule 3: buckle up

Where required, the proper wearing of seat belts for any driver, operator and passenger is

mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes.

The driver is obligated to ensure that he/she as well as all passengers are properly seated and

wearing their seatbelts at all times while being transported in the vehicle, as per Eskom

specifications.

Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the

vehicle moves in a forward or backward direction.

3.1.4 Rule 4: be sober

No person who is under the influence or who appears to be under the influence of intoxicating

liquor or drugs will be permitted to enter, or remain on an Eskom site or conduct Eskom business

or drive/operate a vehicle/equipment for Eskom business purposes.

This includes any level of alcohol or the presence of any drugs, controlled substances, and/or

illegal substances in the body that impairs or could impair mental and physical functioning,

irrespective of when the substance was used.

3.1.5 Rule 5: ensure that you have a permit to work

Where an authorisation limitation exists, no person shall work without the required Permit to Work

(PTW), which is governed by for example the:

a) Plant Safety Regulations; or

b) Operating Regulations for High Voltage Systems (ORHVS); or

c) Any other activity where a permit is required.

No plant is to be returned to service without the cancellation of all permits on that plant in

accordance with procedure, unless permission is granted for a particular plant to be returned to

service with permits still open, like in the case of redundant systems.

Note:

person, who is the person responsible for the safe execution of work according to relevant

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

standards and procedures. Outline the key principles or rules to support the implementation of the

standard statement.

3.2 Consequences of violating a Life-Saving Rule

In terms of general health and safety in Eskom, if any of the Life-saving Rules are violated, it will

be treated as a serious misconduct, and result in a disciplinary process in accordance with the

Eskom Disciplinary Code and Procedure.

It must be highlighted that Eskom takes a ZERO TOLERANCE stance to violation of these rules.

Depending on the circumstances, Eskom reserves the right, where a contractor

manager/supervisor allows the violation of a Lifewhile determining an appropriate sanction.

In the light of a contractor employee allegedly violating a Life-saving Rule, the contractor shall

immediately remove the employee from site and initiate the disciplinary process. The contractor

shall investigate any violation of a Life-saving Rule and initiate the disciplinary process within five

(5) working days of the violation. The contractor shall after the disciplinary process furnish Eskom

with a copy of the sanction.

4. Acceptance

This document has been seen and approved by:

Name Designation

Thava Govender Group Executive Generation and (Acting) Risk and Sustainability

Divisions

Kerseri Pather General Manager Sustainability Systems

Jace Naidoo Senior Manager Sustainability Systems OHS

Alex Stramrood Senior Manager Sustainability Systems OHS

Risk and Sustainability Members of the Risk and Sustainability Management Committee

Management Committee

HR Policies and Procedures Members of the HR Policies and Procedures Committee

Committee

5. Revisions

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

Date Rev. Compiler Remarks

January 2017 6 A Stramrood

Updated the Purpose and

Applicability to specify that this

Standard is applicable to

contractors. Updated Normative

and Informative References.

Updated Definition section by

removing Agent and Consultant as

these have been incorporated into

the definition of Contractor.

Updated the definition of Work at

Height and Zero Tolerance.

Reviewed and updated the Roles

and Responsibilities section and

Process for Monitoring. Added

permit requirement to Rule 1,

updated Rule 2 - Removed the

as this is no longer a requirement

in terms of the Construction

Regulations, 2014 and updated

Rule 3 (for

example transporting people on

the back of trucks in a cabin)

Updated Consequences of

violating a Life-saving Rule with

regard to contractors.

October 2015 5 A Stramrood Revision date needed to be

extended. Content still valid and

same.

May 2012 4 S Govender Amended Section 3.6

Consequences of Violating a Life-

saving Rule to align with EXCO

decision.

March 2013 3 S Govender Changed Cardinal Rules to Life-

saving Rules, and amended

content to ensure better

understanding of the intent and

requirements.

September 2010 2 K Terblanche Content of Rev 1 was incorporated

into the new Policy template.

Content was revised and updated.

December 2008 1 K Terblanche Annexure 1: Acknowledgement of

Eskom Life-saving Rules of this

document was removed. The

references made to Annexure 1 in

paragraphs 3.5.2 and 3.8 were

also removed.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

Date Rev. Compiler Remarks

August 2008 0 K Terblanche The document with reference

number 32-421 was developed

and approved.

6. Development Team

The following people were involved in the development of this document:

Alex Stramrood

Kerseri Pather

Loraine Smit

Marc Lebea

Mike Townsend

Nosipho Noveve

Sheryl Isaacs

Sivi Govender

7. Acknowledgements

SN Middel

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

{"name":null,"email":null,"phone":null,"department":"....................................................................... 5","address":null}

Bidders must be registered with the relevant authorities, have the necessary qualifications and experience, and comply with Eskom's eligibility criteria as outlined in the tender document

Eskom and its subsidiaries will conduct business with respect and care for people to ensure that no

operating condition or urgency of service endangers the life of anyone or causes injury or damage

to the environment. Eskom is committed to preventing all work-related injuries. In fulfilling this

commitment to protect people, the environment and property, management will provide and

maintain a safe and healthy work environment, in accordance with industry standards and in

compliance with legislative requirements.

At-risk behaviour leads to incidents. Life-saving Rules are safety rules that have been created to

enforce zero tolerance for serious at-risk behaviours. These rules have been determined in terms

of the consequences of the behaviours they describe, that is, if a particular set of behaviours or

actions has a very high probability of causing disabilities or fatalities when performed.

The Eskom Life-saving Rules complement our existing safety best practices and are safety rules to

be followed at all locations.

The Life-saving Rules apply to all Eskom employees, agents, consultants, and contractors. Visitors

to Eskom should also respect and adhere to these rules as applicable and could be instructed to

leave the Eskom premises with immediate effect should they refuse to do so.

2. Supporting Clauses

2.1 Scope

This standard shall apply at all Eskom sites with the intention to promote a safe working

environment for all Eskom employees, agents, consultants, and contractors. Visitors to Eskom

should also respect and adhere to these rules, as applicable.

2.1.1 Purpose

This standard clarifies the five most prominent causes of serious injuries and fatalities within

Eskom, and non-adherence to

these rules, due to the potential consequences of serious injury or fatality at the workplace.

2.1.2 Applicability

This standard shall apply throughout Eskom Holdings SOC Limited, its divisions, subsidiaries, and

entities wherein Eskom has a controlling interest and/or Eskom contractors, unless specifically

exempted by Sustainability Systems, where the business transacted may be of a completely

different nature to the core business of Eskom.

2.1.3 Effective date

This document will be effective from the date of authorisation.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-37: Substance Abuse Procedure

[3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[4] 32-136 Contractor Health and Safety Requirements

[5] 32-345 Eskom Vehicle Safety Specification

[6] 32-407 Behavioural Safety Observations

[7] 32-418: Working at Heights Standard

[8] 32-477 Safety, Health and Environment Training and Development Procedure

[9] 32-520 Occupational Health and Safety Risk Assessment Procedure

[10] 32-524 Developing a SHE Specification

[11] 36-681: Plant Safety Regulations

[12] 32-726 SHE requirements for Eskom Commercial Process

[13] 32-727: Safety, Health, Environment and Quality Policy

[14] 32-848: Operating Regulations for High Voltage Systems

[15] 32-1112: Disciplinary Code

[16] 32-1113: Disciplinary Procedure

[17] 240-44175132 Eskom Personal Protective Equipment Specification

[18] 240-62946386: Vehicle and Driver Safety Management Procedure

[19] 240- Refusal to Work in an Unsafe Situation

Procedure

[20] 240-84733329: Medical Surveillance Procedure

[21] 240-100979499 Personal Protective Equipment for Working at Heights Specification

2.2.2 Informative

[22] National Road Traffic Act

[23] Occupational Health and Safety Act

[24] 34-104 Earthing Standard

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

2.3 Definitions

2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by

Eskom and who performs work; supplies a service, product, equipment or material for the

purposes of advancin

and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term

contractors, principal contractors and subcontractors.

2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to

people. The consequences of a person knowingly and wilfully violating this rule will result in

a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a

meeting or for any reason whatsoever. This could include a minor.

2.3.4 Work at height: Means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from

or into. Work at height is, as a result, work in any place (except a staircase in a permanent

workplace ), including a place at, above or below ground level, where a person could be

injured if he/she fell from that place. Access and egress that present a risk of fall can also

be classified as work at height.

2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for

a proscribed offence or behaviour without making exceptions for the extenuating

circumstances.

2.4 Abbreviations

Abbreviation Explanation

OHS Occupational Health and Safety

ORHVS Operational Regulations for High Voltage Systems

PPE Personal Protective Equipment

PSR Plant Safety Regulations

PTW Permit to Work

SHEQ Safety, health, environment and quality

2.5 Roles and Responsibilities

2.5.1 Sustainability Systems Department

The sustainability Systems Department shall:

a) Compile and review the Life-saving Rules for Occupational Health and Safety;

b) Develop awareness material;

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Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

c) Ensure that the rules are communicated throughout the business;

d) Ensure compliance is monitored; and

e) Ensure that violations and sanctions are consolidated and communicated by Sustainability

Systems to the organisation.

2.5.2 All Groups/Divisions/Operating Units/Business Units

The management at Group/Divisional/Operating Unit/Business Unit level shall be responsible for:

a) Implementing the Eskom Life-saving Rules in their Groups/Divisions/Operating

Units/Business Units.

b) Communicating to all their employees, contractors, contractor employees and visitors the

importance of compliance with the Eskom Life-saving Rules and the consequences of non-

compliance therewith. This includes communicating Life-saving Rules to all new

employees and new contractors.

c) Ensuring that the awareness material is made available, distributed and displayed at all

units.

d) Ensuring all employees sign confirmation that the rules have been discussed with them,

that they understand the rules and the consequences of violating these rules, and retain

copies thereof.

e) Investigating any violation of a Life-saving rule and initiate the disciplinary process within

five (5) working days.

f) Ensuring consistency in the application of appropriate sanctions on employees, contractors

and contractor employees.

2.5.3 All employees (Eskom and contractors)

a) Always observe and adhere to the Life-saving Rules.

b) Avoid taking shortcuts when executing tasks. Always do the right thing even when no-one

is watching.

c) Only perform work that you are authorised to do.

d) All employees to exercise the right to refuse to perform work in an unsafe situation, or when

required to ignore a Life-saving rule.

2.6 Process for Monitoring

Groups/Divisions/Operating Units/Business units are responsible for ensuring the understanding

of, and compliance with, Life-saving Rules. Line management shall monitor compliance and report

on analysis and trending through performance reporting. The amendments to the revised standard

shall be implemented with immediate effect and may be audited after a period of six (6) months

from date of implementation.

2.7 Related/Supporting Documents

[1] 240-62196227 - Life-saving Rules revision 5 (superseded).

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

[2] 240 63942960 - Life-saving Rule Acknowledgement Form Document Content.

3. Document Content

Life-saving Rules are safety rules that, if not adhered to, have the potential to cause serious harm

to people. The consequences of a person knowingly and wilfully violating these rules will result in a

disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

The o ZERO TOLERANCE

respect to behaviour resulting in serious risk to an individual at the workplace.

It must be noted that the content of this standard does not detract from the requirements for safe

behaviour for all other work-related activities or other safety requirements, but emphasises the

importance thereof.

3.1 Eskom Life-Saving Rules

3.1.1 Rule 1: open, isolate, test, earth, bond, and/or insulate before

Touch

With the aim to ensure a safe electrical work environment, no person may work/operate on, around

or near any electrical network, line or apparatus, electrically connected to the power system and/or

electrically charged and/or not electrically charged unless:

a) He/she is trained and authorised as competent for the task to be done;

b) There is a valid permit to work, where required;

c) A pre-task risk assessment to identify all risks and hazards has been conducted prior to any

work commencing;

d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or

INSULATE BEFORE TOUCH, correctly based on applicable/related standards, procedures

and outcome of risk assessment fit for the type of work or task to be performed;

e) The authorised person (team leader) has certified and physically shown all team members that

the apparatus is safe to work on;

f) He/she makes the specific electrical environment safe prior to performing the work; and

g) All the appropriate PPE (including face shield and insulated gloves for low voltage work) are

worn.

3.1.2 Rule 2: hook up at heights

Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk

activity, and as a result all precautions must be taken to prevent incidents while working at height.

Wherever reasonably practicable, preference must be given to the performance of work at ground

level as opposed to work in an elevated position. Where work in an elevated position is necessary,

the requirements in this document shall apply.

No person may work at height where there is a risk of falling unless:

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Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

a) He/she is medically fit to work at height;

b) A pre-task risk assessment to identify all risks and hazards has been conducted prior to

commencing any work of this nature;

c) He/she is appropriately trained as determined by the risk assessment;

d) He/she is appropriately secured during ascending and descending; and

e) He/she is using an Eskom approved fall arrest system where applicable.

3.1.3 Rule 3: buckle up

Where required, the proper wearing of seat belts for any driver, operator and passenger is

mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes.

The driver is obligated to ensure that he/she as well as all passengers are properly seated and

wearing their seatbelts at all times while being transported in the vehicle, as per Eskom

specifications.

Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the

vehicle moves in a forward or backward direction.

3.1.4 Rule 4: be sober

No person who is under the influence or who appears to be under the influence of intoxicating

liquor or drugs will be permitted to enter, or remain on an Eskom site or conduct Eskom business

or drive/operate a vehicle/equipment for Eskom business purposes.

This includes any level of alcohol or the presence of any drugs, controlled substances, and/or

illegal substances in the body that impairs or could impair mental and physical functioning,

irrespective of when the substance was used.

3.1.5 Rule 5: ensure that you have a permit to work

Where an authorisation limitation exists, no person shall work without the required Permit to Work

(PTW), which is governed by for example the:

a) Plant Safety Regulations; or

b) Operating Regulations for High Voltage Systems (ORHVS); or

c) Any other activity where a permit is required.

No plant is to be returned to service without the cancellation of all permits on that plant in

accordance with procedure, unless permission is granted for a particular plant to be returned to

service with permits still open, like in the case of redundant systems.

Note:

person, who is the person responsible for the safe execution of work according to relevant

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

standards and procedures. Outline the key principles or rules to support the implementation of the

standard statement.

3.2 Consequences of violating a Life-Saving Rule

In terms of general health and safety in Eskom, if any of the Life-saving Rules are violated, it will

be treated as a serious misconduct, and result in a disciplinary process in accordance with the

Eskom Disciplinary Code and Procedure.

It must be highlighted that Eskom takes a ZERO TOLERANCE stance to violation of these rules.

Depending on the circumstances, Eskom reserves the right, where a contractor

manager/supervisor allows the violation of a Lifewhile determining an appropriate sanction.

In the light of a contractor employee allegedly violating a Life-saving Rule, the contractor shall

immediately remove the employee from site and initiate the disciplinary process. The contractor

shall investigate any violation of a Life-saving Rule and initiate the disciplinary process within five

(5) working days of the violation. The contractor shall after the disciplinary process furnish Eskom

with a copy of the sanction.

4. Acceptance

This document has been seen and approved by:

Name Designation

Thava Govender Group Executive Generation and (Acting) Risk and Sustainability

Divisions

Kerseri Pather General Manager Sustainability Systems

Jace Naidoo Senior Manager Sustainability Systems OHS

Alex Stramrood Senior Manager Sustainability Systems OHS

Risk and Sustainability Members of the Risk and Sustainability Management Committee

Management Committee

HR Policies and Procedures Members of the HR Policies and Procedures Committee

Committee

5. Revisions

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

Date Rev. Compiler Remarks

January 2017 6 A Stramrood

Updated the Purpose and

Applicability to specify that this

Standard is applicable to

contractors. Updated Normative

and Informative References.

Updated Definition section by

removing Agent and Consultant as

these have been incorporated into

the definition of Contractor.

Updated the definition of Work at

Height and Zero Tolerance.

Reviewed and updated the Roles

and Responsibilities section and

Process for Monitoring. Added

permit requirement to Rule 1,

updated Rule 2 - Removed the

as this is no longer a requirement

in terms of the Construction

Regulations, 2014 and updated

Rule 3 (for

example transporting people on

the back of trucks in a cabin)

Updated Consequences of

violating a Life-saving Rule with

regard to contractors.

October 2015 5 A Stramrood Revision date needed to be

extended. Content still valid and

same.

May 2012 4 S Govender Amended Section 3.6

Consequences of Violating a Life-

saving Rule to align with EXCO

decision.

March 2013 3 S Govender Changed Cardinal Rules to Life-

saving Rules, and amended

content to ensure better

understanding of the intent and

requirements.

September 2010 2 K Terblanche Content of Rev 1 was incorporated

into the new Policy template.

Content was revised and updated.

December 2008 1 K Terblanche Annexure 1: Acknowledgement of

Eskom Life-saving Rules of this

document was removed. The

references made to Annexure 1 in

paragraphs 3.5.2 and 3.8 were

also removed.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

Date Rev. Compiler Remarks

August 2008 0 K Terblanche The document with reference

number 32-421 was developed

and approved.

6. Development Team

The following people were involved in the development of this document:

Alex Stramrood

Kerseri Pather

Loraine Smit

Marc Lebea

Mike Townsend

Nosipho Noveve

Sheryl Isaacs

Sivi Govender

7. Acknowledgements

SN Middel

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Reg No 2002/015527/30.

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-37: Substance Abuse Procedure

[3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[4] 32-136 Contractor Health and Safety Requirements

[5] 32-345 Eskom Vehicle Safety Specification

[6] 32-407 Behavioural Safety Observations

[7] 32-418: Working at Heights Standard

[8] 32-477 Safety, Health and Environment Training and Development Procedure

[9] 32-520 Occupational Health and Safety Risk Assessment Procedure

[10] 32-524 Developing a SHE Specification

[11] 36-681: Plant Safety Regulations

[12] 32-726 SHE requirements for Eskom Commercial Process

[13] 32-727: Safety, Health, Environment and Quality Policy

[14] 32-848: Operating Regulations for High Voltage Systems

[15] 32-1112: Disciplinary Code

[16] 32-1113: Disciplinary Procedure

[17] 240-44175132 Eskom Personal Protective Equipment Specification

[18] 240-62946386: Vehicle and Driver Safety Management Procedure

[19] 240- Refusal to Work in an Unsafe Situation

[20] 240-84733329: Medical Surveillance Procedure

[21] 240-100979499 Personal Protective Equipment for Working at Heights Specification

2.2.2 Informative

[22] National Road Traffic Act

[23] Occupational Health and Safety Act

[24] 34-104 Earthing Standard

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Life Saving-Rules Unique Identifier: 240-62196227

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2.3 Definitions

2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by

Eskom and who performs work; supplies a service, product, equipment or material for the

purposes of advancin

and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term

contractors, principal contractors and subcontractors.

2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to

people. The consequences of a person knowingly and wilfully violating this rule will result in

a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a

meeting or for any reason whatsoever. This could include a minor.

2.3.4 Work at height: Means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from

or into. Work at height is, as a result, work in any place (except a staircase in a permanent

workplace ), including a place at, above or below ground level, where a person could be

injured if he/she fell from that place. Access and egress that present a risk of fall can also

be classified as work at height.

2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for

a proscribed offence or behaviour without making exceptions for the extenuating

circumstances.

2.4 Abbreviations

a) Compile and review the Life-saving Rules for Occupational Health and Safety;

b) Develop awareness material;

behaviour for all other work-related activities or other safety requirements, but emphasises the

importance thereof.

3.1 Eskom Life-Saving Rules

3.1.1 Rule 1: open, isolate, test, earth, bond, and/or insulate before

or near any electrical network, line or apparatus, electrically connected to the power system and/or

electrically charged and/or not electrically charged unless:

a) He/she is trained and authorised as competent for the task to be done;

b) There is a valid permit to work, where required;

c) A pre-task risk assessment to identify all risks and hazards has been conducted prior to any

work commencing;

d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or

and outcome of risk assessment fit for the type of work or task to be performed;

e) The authorised person (team leader) has certified and physically shown all team members that

the apparatus is safe to work on;

f) He/she makes the specific electrical environment safe prior to performing the work; and

g) All the appropriate PPE (including face shield and insulated gloves for low voltage work) are

worn.

3.1.2 Rule 2: hook up at heights

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

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Page:

a) He/she is medically fit to work at height;

b) A pre-task risk assessment to identify all risks and hazards has been conducted prior to

commencing any work of this nature;

c) He/she is appropriately trained as determined by the risk assessment;

d) He/she is appropriately secured during ascending and descending; and

e) He/she is using an Eskom approved fall arrest system where applicable.

3.1.3 Rule 3: buckle up

(PTW), which is governed by for example the:

a) Plant Safety Regulations; or

b) Operating Regulations for High Voltage Systems (ORHVS); or

c) Any other activity where a permit is required.

[1] ISO 9001 Quality Management Systems

[13] 32-727: Safety, Health, Environment and Quality Policy

Provision of Catering and Cleaning services to Matla Power Station for a period of 24 months. Tender number E1061GXMPMTLR. Issue date 20 August 2026. Closing date and time 30 September 2026 at 10h00 AM. Tender validity period 180 days from the closing date and time. Clarification meeting on 07 September 2026 at 10h00 AM via MS Teams.

{"closingDate":"07 April 2026","closingTime":"10h00 AM","briefingSession":"{"date":"07 September 2026","time":"10h00 AM","venue":"ion A non-compulsory clarification meeting with representatives of","is_compulsory":true}"}

Non-compulsory clarification meeting on 07 September 2026 at 10h00 AM via MS Teams. Join link: https://teams.microsoft.com/meet/393249500448328?p=nwLicHBiqe7FbuNRIH, Meeting ID: 393 249 500 448 328, Passcode: En7oy2Xn. Alternatively email the Eskom Representative with attendee details. If a meeting is mandatory, non-attendance leads to disqualification.

{"name":null,"email":"[email protected]","phone":"+27 21 834 0825","department":null,"address":"9 872#"}

Tenders must be submitted through Eskom's e-tendering system. All returnable documents must be completed, signed and submitted with the quotation. Mandatory returnables include: Annexure A (FEDESA membership proof), SBD 1 (Bid Submission), proof of CSD registration, and Annexure H (SBD 1) — all tenderers must complete. Annexure A (FEDESA) applies to suppliers including foreign suppliers. Annexure # (SBD 6.1 Preference Points Claim) must be submitted to claim preference points, but failure to submit does not disqualify. Annexure J (SBD 4 Disclosures). E-tendering Help Manual acknowledgement form. Pricing schedule and documents via e-tender portal.

Mandatory returnables at closing (disqualifiable): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure F CPA(IG) for imported goods/services, Annexure G1-G4 SBD 6.2 Declaration for Local Production and Content, Annexure H SBD 1, Annexure J SBD 4 Bidders Disclosure. Non-disqualifiable: Annexure I SBD 6.1 Preference Points Claim Form. Also required: E-tendering Help Manual acknowledgement, Tax Evaluation questionnaire, CSD registration, annual financial statements, tax clearance certificate, employment equity proof (if designated employer), NEC contract completed.

Bidders must meet eligibility criteria: not under restriction to do business with Eskom or State-Owned Companies; not on international sanctions lists; not submit more than one tender (except as JV/consortium with joint and several liability); no conflict of interest; not restricted by National Treasury or on Tender Defaulters list; not restricted by Eskom; must not subcontract 100% of scope. Must have CSD registration (MAA...). Must submit mandatory returnables at closing (disqualifiable if missing). Must submit proof of FEDESA registration or SACA certificate, and Certificate of Acceptability (COA). Must achieve 75% threshold in technical evaluation. Must submit SBD 6.1 Preference Points Claim Form (Annexure I) for specific goals scoring (non-disqualifiable but zero points if not submitted). Must submit SBD 4 (Annexure J) and SBD 1 (Annexure H).

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y

1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y

and Local Content (only applicable if designated

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

Annexure C Local Content Declaration- Summary Annexure G2 Y

Schedule

Annexure D Imported Content Declaration – Supporting Annexure G3 Y

Schedule to Annexure C

Annexure E Local Content Declaration- Supporting Annexure G4 Y

Schedule to Annexure C

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9 *

CLAUSE 4 Context of the Organisation X PRINCIPLE 1 Customer focus X

CLAUSE 5 Leadership X PRINCIPLE 2 Leadership X

CLAUSE 6 Planning X PRINCIPLE 3 Engagement of people X (ESKOM)

C CLAUSE 7 Support X PRINCIPLE 4 Process approach X

CLAUSE 8 Operation X PRINCIPLE 5 Improvement X

CLAUSE 9 Evidence based decision

Performance Evaluations X PRINCIPLE 6 X SECTION making

CLAUSE 10 Improvement X PRINCIPLE 7 Relationship Management X

for Proposal Effective Date 07 April 2026

Review Date April 2031

• All method statements, as a minimum addressing the items as per scope of work,

Current or Previous client 40% Proof of above 3 year and

reference letter ( must have 3

above Experience in Catering

1.1 years experience) with Contract

contactable details

Current or Previous client 20% Proof of above 2 year and

reference letter with Contract

above Experience in Laundry

1.2 number or Order number and

or Dry cleaning Services contactable details (must have

2years experience)

Proof of above 1year and above Current or Previous client 10

1.3 cleaning Services number or Order number and

contactable details ( must have 2

years experience)

• Matric + NQF 4 Certificate in NQF 4 Certificate in Culinary

culinary studies or related studies

qualification CV with contactable references

Experience: 3-years working experience. (3 years experience)

Or

• Grade 10 + 8 years working

experience in the industrial

kitchen.

4. Senior cooks (3) 20%

• Matric + Certificate in culinary

studies

Or

• Grade 10 + 6 years working

experience in the industrial

kitchen

• 5%
• Kitchen Hygiene Inspection plan

and inspection checklist

3. Qualification and experience of Key 40%

Eskom Rights of Access (refer to clause 3.8.-105658000) X

Eskom Rights to Information (refer to clause 3.8.-105658000) X

Preservation (refer to clause 3.8.-105658000) X

Quality Audits Related Conditions (refer to clause 3.8.-105658000) X

Management of Nonconformities and Nonconforming Outputs Identified by Eskom (refer to clause 3.8.-

105658000. x

Special processes (refer to clause 3.8.-105658000) x

Clauses of iso iso 9001 standard indicate with an quality iso 9001 standard indicate with an

9001 standard clause description (x) as applicable principles principle description (x) as applicable

Or (-) if not or (-) if not

ESKOM’S QUALITY QA Officer 08/01/2024

for Proposal Effective Date 07 April 2026

Review Date April 2031

Number Description Annexure Attached (Y /

N / n/a)

(c) construction works contracts in which at least

25% of the main contract could reasonably be

expected to be subcontracted out in one or more of

the following CIDB classes of construction works:

i) Civil Engineering (CE)

ii) Electrical Engineering Work (EB)

iii) General Building Works (GB)

iv) Mechanical Engineering (ME)

1.1.18 Scope of Work Y

1.1.19 NEC or other Contract Y

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Y

option clauses, acceptable to Eskom as the Employer, selected

from the NEC Engineering and Construction Contract.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award and will need to ensure that

all materials delivered to Eskom are labelled in line with Eskom’s

labelling specifications as may be stipulated by Eskom. Where

cataloguing is a requirement, the Pricing Schedule must also include

a line item for cataloguing, which tenderers are required to quote for.

Goal, it will not be disqualified. However, it will be awarded 0 points

for that Specific Goal.

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the [80/20] system. Eskom will add the score from Pricing and Specific

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).

and a copy in excel format. The upload size per √

document is 500 megabytes and total submission is

restricted to 4 gigabytes.

Additional √

documents required

(Ecsa/

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE [ Safety COIDA - Original certificate of good standing or proof √ of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) See above Safety Requirements of 69 Quality See above Quality Requirements of 69 √ Other safety/quality See above attached Quality √ documents as required per scope of works Environmental See above Environmental Requirements 20,21 of √ Due

• Latest, approved (No draft annual financial √ Diligence/financial statements or managements accounts are analysis allowed for this process) annual financial statements of the tendering company (Not Parent or ultimate holding company) , including: o Background to the company o A signed director’s report. o A signed auditor’s/reviewer’s/compiler’s/accounting officer’s report o Statement of financial position o Statement of comprehensive income o Statement of changes in equity o Statement of cash flows o Notes to the financial statements. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 69 File name: Invitation to Tender (ITT) Catering Cleaning 2.08.2026 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable

A signed copy of the public interest score (only applicable to South African entities that are not audited) o Giving the actual score o Indicating whether the company is owner managed or not o Confirming whether the annual financial statements were externally prepared or not.

Copies of the ITA34C for the current & previous years of assessment (only applicable to South African entities that are not audited)

For unincorporated JV or a SPV, each partner in the JV or a SPV must submit its annual financial statements including all items listed above. DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Functionality/Technical Qualitative Technical Evaluation Criteria from - √ 17 on Invitation to tender Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 69 File name: Invitation to Tender (ITT) Catering Cleaning 2.08.2026 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 ANNEXURE A AUTHORISATION FORM Indicate the status of the tenderer by ticking the appropriate box below. A B C D E F COMPANY CLOSE PARTNERSHIP JOINT SOLE TRUST CORPORATION VENTURE PROPRIETOR The tenderer must complete the appropriate certificate set out below for its category of organisation. If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, members’ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). Note further that, in addition to completing the relevant certificate for category of organisation, the authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form.

Certificate for company I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the company. A certified copy of the resolution of the board is annexed to this Form. Signed: Date: Name: Position: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 69 File name: Invitation to Tender (ITT) Catering Cleaning 2.08.2026 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031

Certificate for close corporation I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as member of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the close corporation, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the close corporation. A certified copy of the members’ resolution is annexed to this Form. Signed: Date: Name: Position

Certificate for partnership We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership, and to sign all documents in connection with the tender and any contract that may result from it on behalf of the partnership. Name Address Signature Date NOTE: This certificate is required to be completed and signed by the full number of Partners necessary to commit the Partnership. Attach additional pages if more space is required. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 69 File name: Invitation to Tender (ITT) Catering Cleaning 2.08.2026 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031

Certificate for Joint Venture We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection with the tender and any contract that may result from it on behalf of all the members in the Joint Venture. This authorisation is evidenced by the attached power of attorney signed by the legally authorised signatories of all the members in the Joint Venture. We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement that all members in the Joint Venture are liable jointly and severally for the execution of the contract, a term that indicates which member will be the lead member, and terms that indicate the ratios according to which work and payment will be divided amongst the members. Name of JV member Address Authorised signature, name and capacity Lead member Member Member Member NOTE: This certificate is required to be completed and signed by all members of the joint venture. Attach additional pages if more space is required.

Certificate for sole proprietor I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Signed: Date: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 69 File name: Invitation to Tender (ITT) Catering Cleaning 2.08.2026 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Points Allocation: 0 points

B-BBEE Details: es the right to negotiate with preferred bidders after a competitive bidding process or price

quotations should the tendered prices not be market-related.

Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this

may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.

Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.

A report containing a list of potential sub-contractors may be drawn by accessing the following link:

www.csd.gov.za

“proof of B-BBEE status level of contributor” means-

(a) the B-BBEE status level certificate issued by an authorised body or person; or

(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 69

File name: Invitation to Tender (ITT) Catering Cleaning 2.08.2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

1.3 Tender returnables

The tenderer must submit the returnable set out hereunder as part of its tender at the stipu

Contractual requirements mean that the suppliers will submit the tender returnable during the tender

close-out. The evaluation will take place once the mandatory and Functionality evaluation have

been completed. Only the shortlisted tenderers who passed mandatory and functionality evaluation

threshold will be evaluated. The tenderers will be given an opportunity to submit the outstanding

documents within 7 working days after the first evaluation. Failure to submit the outstanding

documents within the stipulated time; may result in the tenderer being regarded as non-responsive

and ineligible for contract award. Those who submitted will be re-evaluated and the evaluation

report will be submitted to procurement. This Safety requirements are for tender purpose, upon

signing the contract the supplier/contractor shall comply with Matla Power station’s Safety file

requirements. No work will commence until the Safety file is approved by OHS professional together

with the Project Manager

Annexure B

Is the acknowledgement of Eskom's OHS legal and other requirements form signed and submitted

by the tenderer?

Occupational Health and Safety (OHS) Plan

(Must address the project /scope of work OHS risk(s) and aligned with the health and safety

specification or requirements)

OHS Baseline Risk Assessment (BRA)

Identification, assessment and management of Safety, Health and Environmental risks related to the

scope of work. The methodology used for the risk assessment must be provided together with the

Bra

Valid Letter of Good Standing (COIDA or equivalent)

OHS policy signed by CEO

The submitted policy document must comply to OHS Act Section 7

Costing for Health and Safety management

Has the tenderer submitted detailed costing for OHS (the cost should be broken down not provided

as a lump sum).

• The costing must be based on the overall scope of work/service to be performed;

The scope of work and the risk assessment may serve as a guideline.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 69

File name: Invitation to Tender (ITT) Catering Cleaning 2.08.2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Quality requirements

Enquiry/

A CONTRACT No:

Enquiry/ provision of catering service and cleaning at matla power station for 24 months on an as and when

Contract required basis

Description section (tenderer)

Clauses of 240- clause description indicate with an

105658000 (x) as applicable

Specification or (-) if not

Applicable

Pre-contract award quality requirements x

(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate

whether site assessment is applicable.

Category 1 (refer to clause 3.5.-105658000) -

Category 2 (refer to clause 3.5.-105658000) -

Category 3 (refer to clause 3.5.-105658000) X

Category 4 (refer to clause 3.5.-105658000) -

Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -

3 post-contract award (ESKOM)

B Contract Execution (refer to clause 3.7.-105658000) X CLAUSE Supplier Quality Performance Monitoring Phase (refer to clause 3.7.-105658000) X

Standard conditions section

Eskom Rights of Access (refer to clause 3.8.-105658000) X

Eskom Rights to Information (refer to clause 3.8.-105658000) X

Preservation (refer to clause 3.8.-105658000) X

Quality Audits Related Conditions (refer to clause 3.8.-105658000) X

Management of Nonconformities and Nonconforming Outputs Identified by Eskom (refer to clause 3.8.-

105658000. x

Special processes (refer to clause 3.8.-105658000) x

Clauses of iso iso 9001 standard indicate with an quality iso 9001 standard indicate with an

9001 standard clause description (x) as applicable principles principle description (x) as applicable

Or (-) if not or (-) if not

Applicable applicable

CLAUSE 4 Context of the Organisation X PRINCIPLE 1 Customer focus X

CLAUSE 5 Leadership X PRINCIPLE 2 Leadership X

CLAUSE 6 Planning X PRINCIPLE 3 Engagement of people X (ESKOM)

C CLAUSE 7 Support X PRINCIPLE 4 Process approach X

CLAUSE 8 Operation X PRINCIPLE 5 Improvement X

CLAUSE 9 Evidence based decision

Performance Evaluations X PRINCIPLE 6 X SECTION making

CLAUSE 10 Improvement X PRINCIPLE 7 Relationship Management X

D name designation date signature

ESKOM’S QUALITY QA Officer 08/01/2024

Representative

Section (ESKOM)

Name designation date signature

E

Tenderer’s

Quality

Representative section (tenderer)

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 69

File name: Invitation to Tender (ITT) Catering Cleaning 2.08.2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

the contract the CSDG established in the CIDB

Infrastructure contracts published in GN 1779,

Government Gazette No. April 2023].

1.1.17 Contract Participation Goals (CPG) N/A

(if applicable)

[Note that the requirements of a contract

participation goal relating to the engagement of

targeted enterprises as established in the aforesaid

standard applies to:

(a) construction works contracts in the General

Building (GB) and to Civil Engineering (CE) classes

of construction works;

(b) construction works contracts of an estimated

minimum project duration of 6 months; and

applicable:

• SHEQ requirements
• Sdi &l

for Proposal Effective Date 07 April 2026

Review Date April 2031

2. Business Proposal. Must include but 20%

not limited to the below:

• Operating procedures for kitchen Valid Drivers Licence
• 5%

staff

2.1

• 5%

• Staff training plan

• Emergency preparedness plan,

• 5%

disaster plan and any

implemented in case of

emergency in the work-place

for Proposal Effective Date 07 April 2026

Review Date April 2031

Safety requirements

close-out. The evaluation will take place once the mandatory and Functionality evaluation have

been completed. Only the shortlisted tenderers who passed mandatory and functionality evaluation

threshold will be evaluated. The tenderers will be given an opportunity to submit the outstanding

documents within 7 working days after the first evaluation. Failure to submit the outstanding

documents within the stipulated time; may result in the tenderer being regarded as non-responsive

and ineligible for contract award. Those who submitted will be re-evaluated and the evaluation

report will be submitted to procurement. This Safety requirements are for tender purpose, upon

signing the contract the supplier/contractor shall comply with Matla Power station’s Safety file

requirements. No work will commence until the Safety file is approved by OHS professional together

with the Project Manager

by the tenderer?

Occupational Health and Safety (OHS) Plan

(Must address the project /scope of work OHS risk(s) and aligned with the health and safety

specification or requirements)

OHS Baseline Risk Assessment (BRA)

scope of work. The methodology used for the risk assessment must be provided together with the

Bra

Valid Letter of Good Standing (COIDA or equivalent)

might cause harm to the environment. These contractors are required to submit the following:

• Sign Contractors commitment and indemnity letter

• SHEQ /Environmental Policy

• Aspects and Impacts Register

• Environmental Objectives and Targets

• Emergency preparedness Procedure or work instruction

• Non-Conformance, Corrective action, and preventive action

• Roles and Responsibilities of the employees (also stating their roles in terms of

environmental management)

• Waste Management plan with the following:

✓ Register of possible waste to be generated by the project.

✓ Waste segregation

✓ Waste minimization

✓ Records of waste quantities disposed (Template)

✓ Legislation requirements

• Environmental management plan (EMP) : (Handling of Hazardous Chemical Substances, Site

Supporting evidence [

Safety COIDA - Original certificate of good standing or proof √

of application issued by the Compensation Fund

(COID) or a licensed compensation insurer (South

African tenderers only)

See above Safety Requirements of 69

Quality See above Quality Requirements of 69 √

Other safety/quality See above attached Quality √

documents as

required per scope

of works

Environmental See above Environmental Requirements 20,21 of √

Due

• Latest, approved (No draft annual financial √

Environmental requirements: submit signed contractor commitment and indemnity letter, SHEQ/environmental policy, aspects and impacts register, environmental objectives and targets, emergency preparedness procedure, non-conformance and corrective action procedure, roles and responsibilities, waste management plan (waste register, segregation, minimization, disposal records, legislation), environmental management plan (EMP) covering hazardous substances, site establishment, water management, access control, training, incident reporting, method statements.

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

A: Option A: Priced contract with price list

W1 – Dispute Resolution Procedure for South Africa

X1 – Price Adjustment for

inflation X2 - Changes in the

Law

X17 – Low performance (service/performance)

damages X18 – Limitation of liability

X19-Task Order

Z – Additional conditions of contract

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Eligibility criteria: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality of a sanctioned country; submitting more than one tender; JV/consortium without joint and several liability; conflict of interest; tender signed by non-authorised person; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; subcontracting 100% of scope. Basic compliance: meet eligibility, submit complete tender, submit mandatory returnables, provide CSD number. Mandatory returnables: FEDESA registration, SACA or other recognized chef association certificate, Certificate of Acceptability (COA/R638).

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a Attached Y

3.13 Functionality requirements Functionality requirements are applicable.

functionality criteria

N.B.Kindly check the detailed technical evaluation below

Tenderers who do not meet the threshold for functionality scoring will

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of [80 ]points

3.18 Evaluation of Specific Goals Specific goals will be scored out of [20 ] points in accordance with the

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

the [80/20] system. Eskom will add the score from Pricing and Specific

Contractual Requirements are not evaluation criteria. They will

be assessed after the evaluation and ranking of the tenders.

Quality requirements

Pre-contract award quality requirements x

B Contract Execution (refer to clause 3.7.-105658000) X CLAUSE Supplier Quality Performance Monitoring Phase (refer to clause 3.7.-105658000) X

Quality Audits Related Conditions (refer to clause 3.8.-105658000) X

Clauses of iso iso 9001 standard indicate with an quality iso 9001 standard indicate with an

Performance Evaluations X PRINCIPLE 6 X SECTION making

ESKOM’S QUALITY QA Officer 08/01/2024

Provision of Catering and cleaning Services to Matla Power Station for the period of five (2) years on as and when required basis. The provision of catering and cleaning services for a period of 24 months(2 years) at Matla Power Station, ECAS on an as and when required basis. The Supplier is required to provide catering and cleaning services for Matla employees and its visitors at Matla Power Station Canteen (excluding contractors). Meals will be provided 7 days a week as per the Working Hours and Service Schedule information below. Eskom will provide the supplier with a fully equipped kitchen, stock (groceries) that will be managed by Eskom and building, which will be utilised for food storages, preparation areas, all equipment, crockery, cutlery, and foodstuff. The kitchen staff will work together with Eskom catering employees to meet Eskom’s goal to satisfy its customers. Canteen Management remains Eskom’s responsibility. The supplier will provide Management and Supervision of contracted staff. Key areas: 1. Food Preparation 2. Food Cooking 3. Food Service 4. Food Preservation 5. Food Safety and Hygiene 6. Housekeeping and Cleaning. SPECIFICATIONS: Provision of 27(TWENTY SEVEN) skilled and experienced staff; Medical fit to work in a hot environment, standing long hours; To adhere to all food safety and food hygiene practices (SANS 10049:2011) (Act No. ); Labour Rate quoted must not be below minimum rates of skill quoted as specified by the department of labour, and if Sectorial rates are below minimum rates, the Supplier will be disqualified; Contractor employees be paid rates as quoted in the enquiry, failure by contractor to pay rates as per the order will result in immediate termination of the order; Within 5 working days of the commencement of the order, the Supplier is to submit to the Eskom representative signed employment contracts reflecting the same hourly rates as quoted and accepted as per the order; Tenderers must ensure that all overheads including all employee benefits (UIF, Leave pay, bonuses are included in the management costs, failure to include all costs should not result in penalties imposed on employee payment rates; Should food quality be not of an acceptable standard, the supplier is to provide remedial action plan within two working days; Supplier is also responsible to ensure compliance to hygiene standard that are put into place and corrective action and disciplinary process must be taken for employees who fail to adhere to the standard; Supplier to ensure that all PPE quote on the price list are issued out to employees before the first month end; NB: Medical certificates, PPE and Training Certificates belong to Eskom, The supplier to submit back all the training Certificate, Medicals and PPE at the end of the contract. CLEANING AND SANITATION: Daily Cleaning will be as follows: Washing of dishes, pots , crockery and equipment , etc.; Cleaning floors , bathrooms , conference rooms e, etc.; Cleaning of storerooms and fridges; Cleaning of stoeps, paving; Removing and cleaning of waste bins; Removing and Packing of furniture as required; Assisting with room and table set up for meeting and events; Any other ad hoc duties. The service provider should be able to provide specialised cleaning such as high rise wall and window cleaning or have a letter of intent from the reputable service provider to provide such services. The cleaning service for the Canteen building will be as follows: SPECIALISED CLEANING: Cleaning of extractor fan and issuing of compliance certificate quarterly; Washing of high rise walls, ceilings and windows for grease and food stains using pressure washer quarterly or as required; Scrub floors with electric floor scrubber once a twice a month; Deep cleaning of kitchen using high pressure steam, and all kitchen equipment(e.g fridges, walls, ovens, pots etc); Calibrating of fridges and freezer thermometer; The Supplier to provide training to all staff on chemical handling, SDS Provide support as and when required. Supplier must ensure that chemical delivered to Matla Power Station; The Supplier to provide training to the staff on the operation of the dosing system. Provide technical assistance as and when required by the end user. The Service Provider will provide Coin Slot Vending machines at the Admin Main Building, between Unit 3 & 4, Security or as required. The Service Provider shall ensure that the vending machines are stocked with ensure that the vending machine is keeping items cold. The Service Provider will ensure that the vending machines are available 90% of the time; the Service Provider will thus also manage the stock levels. Any contracts or agreements with vending machine companies will be the responsibility of the Service Provider and the Service Provider will ensure that it complies with standards and regulations as set out in this agreement. The following items are a minimum items to be stocked in the vending Machines: Potato chips, Chocolates, Nuts, etc.; Cold drinks, Bottled water, Energy Drinks and Fresh juices. including head wear, is worn at all times in accordance with the health guidelines. CLEANERS (6). including head wear, is worn at all times in accordance with the health guidelines. SENIOR STOREPERSON (1).

{"name":null,"email":"[email protected]","phone":"011 803 3008","department":null,"address":"n the conditions of contract identified"}

Returnable Documents: C1.1 Form of Offer and Acceptance [●], Form of Offer & Acceptance, By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer, This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and

The tender uses an NEC3 TSC3 Professional Service Contract form. Evaluation of the tenderer will consider: the requirement to submit a fully priced price list for this contract, including rates per unit for specified services; the ability to provide catering and cleaning services at Matla Power Station for a period of 24 months on an as-and-when required basis; compliance with the health, safety and environmental requirements including compliance with the Occupational Health and Safety Act and COIDA; and provision of B-BBEE status and supporting documentation. The contract includes provision for low service damages as a penalty for failure to deliver per the terms of the contract.

Provision of catering service and

Cleaning at matla power station for 24

Months on an as and when required basis

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work

own skills and knowledge plus

those around you.

• Adaptability to change and

willingness to embrace new

ideas and processes.

• Ability to work unsupervised and

deliver quality work.

• Positive and approachable

manner

• Ensure that the appropriate

clothing, including head wear, is

worn at all times in accordance

with the health guidelines

Waiters (6)

3.1 Health and safety risk management ................................................................................................. xv

3.2 Environmental constraints and management ................................................................................... xv

3.3 Quality assurance requirements ....................................................................................................... xv

4.1 People .............................................................................................................................................. xvi

4.1.1 Minimum requirements of people employed xvi

4.1.2 BBBEE and preferencing scheme xvi

4.1.3 Accelerated Shared Growth Initiative – South Africa (ASGI-SA) xvi

4.2 Subcontracting ................................................................................................................................. xvi

4.2.1 Preferred subcontractors xvi

4.2.2 Subcontract documentation, and assessment of subcontract tenders xvi

4.2.3 Limitations on subcontracting xvi

4.2.4 Attendance on subcontractors xvi

4.3 Plant and Materials .......................................................................................................................... xvi

4.3.1 Specifications xvi

4.3.2 Correction of defects xvi

4.3.3 Contractor’s procurement of Plant and Materials xvi

4.3.4 Tests and inspections before delivery xvi

4.3.5 Plant & Materials provided “free issue” by the Employer xvii

(food preparation specified menus.

methodology)

• Food safety and
• Determine quantities to be

hygiene skills. cooked and size of portions to

be served, taking into account

diets to meet medical, ethnic

and personal needs.

• Check quantity and quality of

stock received and notify

suppliers of deficiencies.

• Oversee washing and

cleaning of floors, crockery,

utensils, work surfaces and

other kitchens equipment to

ensure that the necessary

hygiene and health and safety

standards are maintained in

the kitchen and dining room

as appropriate.

• Ensure that the appropriate

clothing, including head wear,

is worn at all times in

accordance

with the health guidelines.

• Co-operate fully with the

statutory inspections and

implement recommendation

as

appropriate.

• To undertake such other

duties as may be assigned

from time to time

Cooks (9)

terms of the conditions of contract.

Part c2: pricing data c2.1 TSC3/A pricing assumptions

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part C2 Pricing Data

Part C3 Scope of Work: Service Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above

listed Parts.

Part c2: pricing data c2.1 TSC3/A pricing assumptions

Part c2: pricing data c2.1 TSC3/A pricing assumptions

C1.2 TSC3 Contract Data

Tel No. [●]

Fax No. [●]

2 Available from Engineering Contract Strategies Tel 011 803 3008 Fax 086 539 1902 www.ecs.co.za

Part c2: pricing data c2.1 TSC3/A pricing assumptions

10.1 The Service Manager is (name): Zodwa Gumbi

50.1 The assessment interval is The 25 day of each successive month

51.1 The currency of this contract is the South African Rand

51.2 The period within which payments are

made is [●]4 Weeks

Part c2: pricing data c2.1 TSC3/A pricing assumptions

51.4 The interest rate is the publicly quoted prime rate of interest

(calculated on a 365 day year) charged by from

time to time by the Standard Bank of South

Africa Limited (as certified, in the event of any

dispute, by any manager of such bank, whose

appointment it shall not be necessary to prove)

for amounts due in Rands and

(ii) the LIBOR rate applicable at the time for

amounts due in other currencies. LIBOR is the

6 month London Interbank Offered Rate quoted

under the caption “Money Rates” in The Wall

and the Institution of Civil Engineers (London)

(see www.ice-sa.org.za ) or its successor body.

W1.4(2) The tribunal is: arbitration

Part c2: pricing data c2.1 TSC3/A pricing assumptions

W1.4(5) The arbitration procedure is the latest edition of Rules for the Conduct of

are Z1 to Z11 always apply.

Z1 Cession delegation and assignment

Z1.1 The Contractor does not cede, delegate or assign any of its rights or obligations to any person

without the written consent of the Employer.

Z1.2 Notwithstanding the above, the Employer may on written notice to the Contractor cede and

delegate its rights and obligations under this contract to any of its subsidiaries or any of its

present divisions or operations which may be converted into separate legal entities as a result

of the restructuring of the Electricity Supply Industry.

Z2 Joint ventures

Z2.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of two

or more persons or organisations then these persons or organisations are deemed to be jointly

and severally liable to the Employer for the performance of this contract.

Part c2: pricing data c2.1 TSC3/A pricing assumptions

Z2.2 Unless already notified to the Employer, the persons or organisations notify the Service

equal to that stated in the payment certificate.

Part c2: pricing data c2.1 TSC3/A pricing assumptions

Z8.2 If the Contractor does not provide a tax invoice in the form and by the time required by this

contract, the time by when the Employer is to make a payment is extended by a period equal in

time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms

of core clause 51.2 is then calculated from the delayed date by when payment is to be made.

Z8.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to

comply with the requirements of the Value Added Tax Act, no (as amended) and to

include the Employer’s VAT number 4740101508 on each invoice he submits for payment.

Z9 Notifying compensation events

Z9.1 Delete the last paragraph of core clause 61.3 and replace with:

11.2(12) The price list is in

Part c2: pricing data c2.1 TSC3/A pricing assumptions

C2.1 Pricing assumptions: Option A

Part c2: pricing data c2.1 TSC3/A pricing assumptions

• Has taken account of the guidance given in the TSC3 Guidance Notes relevant to Option A;
• Understands the function of the Price List and how work is priced and paid for;
• Is aware of the need to link operations shown in his plan to items shown in the Price List;
• Has listed and priced items in the price list which are inclusive of everything necessary and

incidental to Providing the Service in accordance with the Service Information, as it was at the

time of tender, as well as correct any Defects not caused by an Employer’s risk;

• Has priced work he decides not to show as a separate item within the Prices or rates of other

listed items in order to fulfil the obligation to complete the service for the tendered total of the

provided, a unit of time is stated in the Unit column and the expected length of time (as a quantity of the

stated units of time) is stated in the Expected Quantity column.

Part c2: pricing data c2.1 TSC3/A pricing assumptions

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Payment Terms: payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

Employer's procedures stated in the Service Information, showing the amount due for payment

equal to that stated in the payment certificate.

Part c2: pricing data c2.1 TSC3/A pricing assumptions

Z8.2 If the Co

signature of Date

witness

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and

service period, requires the prior written consent of the Service Manager. All rights in and to all

such images vests exclusively in the Employer.

Z5.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z6 Waiver and estoppel: Add to core clause 12.3:

Z6.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z7 Health, safety and the environment: Add to core clause 27.4

Z7.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

• accepts that the Employer may appoint him as the “Principal Contractor” (as defined and

provided for under the Construction Regulations 2014 (promulgated under the Occupational

Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;

• warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of the service; and

• undertakes, in and about the execution of the service, to comply with the Construction

statement however other clauses may also use the same data.

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option

selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

(From the example given in an Appendix within the TSC3 Guidance Notes)

Entries in the first four columns in the price list in section C2.2 are made either by the Employer or the

tendering contractor.

and all other costs which may be incurred in the proper execution of the service. This could also include, but not be limited to, levies

payable to any industrial councils, the cost of compliance to legislation, Health and Safety, compliance with Labour Legislation,

Eskom will provide the supplier with a fully equipped kitchen, stock (groceries) that will be managed by

➢ Specifications

• Provision of 27(TWENTY SEVEN) skilled and experienced staff
• Medical fit to work in a hot environment, standing long hours.
• To adhere to all food safety and food hygiene practices (SANS 10049:2011) (Act No. )
• Labour Rate quoted must not be below minimum rates of skill quoted as specified by the department

of labour, and if Sectorial rates are below minimum rates, the Supplier will be disqualified.

• Contractor employees be paid rates as quoted in the enquiry, failure by contractor to pay rates as

per the order will result in immediate termination of the order.

• Within 5 working days of the commencement of the order, the Supplier is to submit to the Eskom

representative signed employment contracts reflecting the same hourly rates as quoted and

accepted as per the order.

• Tenderers must ensure that all overheads including all employee benefits (UIF, Leave pay, bonuses

are included in the management costs, failure to include all costs should not result in penalties

imposed on employee payment rates.

• Should food quality be not of an acceptable standard, the supplier is to provide remedial action plan

within two working days.

• Supplier is also responsible to ensure compliance to hygiene standard that are put into place and

corrective action and disciplinary process must be taken for employees who fail to adhere to the

standard.

• Supplier to ensure that all PPE quote on the price list are issued out to employees before the first

month end.

CONTRACT - v - TSC3 COVER PAGES

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _________

• NB: Medical certificates, PPE and Training Certificates belong to

and PPE at the end of the contract.

• Washing of dishes, pots , crockery and equipment , etc.

• Cleaning floors , bathrooms , conference rooms e, etc.

• Cleaning of storerooms and fridges

• Cleaning of stoeps, paving

• Removing and cleaning of waste bins

• Removing and Packing of furniture as required

• Assisting with room and table set up for meeting and events

• Any other ad hoc duties

• Cleaning of extractor fan and issuing of compliance certificate quarterly.

• Washing of high rise walls, ceilings and windows for grease and food stains using pressure

washer quarterly or as required.

• Scrub floors with electric floor scrubber once a twice a month
• Deep cleaning of kitchen using high pressure steam, and all kitchen equipment(e.g fridges,

walls, ovens, pots etc)

• Calibrating of fridges and freezer thermometer.
• Pressure washer the loading bay
• Provide spec tank for pot washing and Bain marine.
• Service of grease fat trap
• Canteen Facility Pest Control

o Rodent control around the Site Mess Building

o Insect killer 40w inside the kitchen

o Bird control

o Fly control in the kitchen and dining hall

o Rats Bait Station around the Site Mess Building

• Quarterly calibration of scales.
• Quarterly calibration of Thermometers

supply contract. In this regard, special reference is made to the following acts and standards, which do not

constitute an exhaustive list:

• SABS 1828: 2000: Cleaning Chemicals for use in the Food Industry.
• SANS 9001:2008: Quality management systems
• SANS 10228: The identification and classification of dangerous goods for transport.
• SANS 10229-1: Transport of dangerous goods – Packaging for road and rail

transport.

• SANS 11014-1/ISO 11014-1 (SABS ISO 11014-1), Safety data sheet for

chemical products

• Food stuff, Cosmetic and Disinfectant Act (Act of

cleaning obligation.

a) Disinfectants and detergent-disinfectants shall not contain perfumes. They shall not leave an

objectionable odor, nor shall they impart any color, odour or flavor to food products,

when they are used in accordance with the manufacturer's recommendations.

b) The manufacturer of the disinfectants and detergents must provide sufficient evidence to establish

the safety of all raw materials used in the formulation of these products and shall provide such

evidence to the end user, as required. The evidence should prove that the raw materials are free

from contaminants or trace components in quantities that could prove harmful to human beings or

leave toxic residues on food or food processing equipment when the products are used in

accordance with the manufacturer's recommendations.

• Certification by a recognized authority.

• Material safety data sheets in accordance with SABS.

• Certificates of analysis and any other relevant information

• The products must be packed as to ensure their safe and secure transportation and handling. The

packaging of disinfectants and detergent-disinfectants that are classified as dangerous goods in

terms of SABS 0228 shall comply with the relevant provisions of SABS 0229.

• The labels of disinfectants and detergent-disinfectants classified as dangerous goods in terms of

SABS 0228 shall contain the United Nations' number and proper shipping name and shall comply

with the relevant provisions of SABS 0229.

the following information in prominent, legible, and indelible marking shall be firmly attached to all

containers of disinfectants and detergent-disinfectants:

• An indication that the product is a detergent-disinfectant, and its type.
• An indication of the purpose for which the product is suitable.
• An indication that the product is suitable for use in food processing facilities.
• Recommendations for the use of the product, including, where relevant, the various

dilutions at which it will be effective.

• Hazard warnings, where relevant
• When so authorized by the relevant authority, certification marks that indicate compliance with the

above standards and with other relevant standards

• Where relevant, the expiry date of the product
• The manufacturer's name or trademark, or both
• The batch identification whether the product is required to be rinsed from food contact surfaces after

use

• Appropriate instructions for the storage of the product, including a warning to store away from

foodstuffs

CONTRACT - vii - TSC3 COVER PAGES

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _________

• Matric + 2-year certificate in
• Ability to work under
• Preparation of and the serving of

culinary studies or related pressure. meals to customer to the required

qualification

• Communication skills standard set.

Experience: 3-years

• Customer service skills
• Ensure that the kitchen and serving

working experience.

• High standards of hygiene area are clean and tidy.
• Computer literacy
• Ensure all food and health and

Or

• Monitor performance of all safety regulations are followed.

employees

• Manage workload.
• Grade 10 + 8 years
• Advanced cooking methods
• Perform safety and hygiene

working experience in practices.

the industrial kitchen.

• Ensure that menu plans and recipes

are adhered to without deviation.

• Lifting Tables and chairs for sitting

up for functions in different venues

around the Station.

Senior cooks (3)

• Matric + 2-year certificate in
• Knowledge of the industrial
• Assisting in the food

culinary studies or related cooking equipment preparation process

qualification

• Communication
• Cooking and preparing

Experience: 1-year working

• Stock control elements of high-quality

experience.

• Advanced cooking methods dishes
• Mass catering skills (food
• Preparing vegetables, meats

OR preparation methodology) and fish

• High standards of hygiene
• Assisting other Chef.
• Grade 10 + 5 years
• Helping with deliveries and

working experience in restocking.

the industrial kitchen.

• Assisting with stock rotation

cleaning stations

• Contributing to maintaining

kitchen and food safety

standards.

• Basic knowledge of all sections

CONTRACT - ix - TSC3 COVER PAGES

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _________

• Ability to work under supervision

of a limited range.

• Ability to produce good quality

basic food.

• Understanding of health and

safety

• Understanding of food hygiene

practices

• Good oral communication

• Team management skills

• High level of attention to detail

• Good level of numeracy

• Grade 10 + 6 months

• Ability to work under

• Prepare salads as per the menu

working experience pressure.

• Prepare fast food in the cafeteria.
• Communication skills
• Deliver food around the station.
• Ability to work
• Perform safety and hygiene

independently. practices.

• High standards of hygiene
• Work at the till at Cafeteria
• Lifting Tables and chairs for sitting

up for functions in different venues

around the Station.

• Grade 10 + 6 months
• Ability to work under
• Keep the kitchen equipment, venues,

working experience pressure. floors and surfaces clean all the time

• Communication skills by applying clean as you go method.
• High standards of hygiene
• Perform safety and hygiene

practices.

• Lifting Tables and chairs for sitting

up for functions in different venues

around the Station.

• Remove dustbin when they are full

and wash bins after use.

• Grade 12 + 2 years
• Computer literacy
• Issue and receive stock.

working experience

• Communication skills
• Always adhere to safety and hygiene
• Stock Control practices.

Certificate in Stock Control /

• FIFO and LIFO practices
• Record daily issues and do meal

Storekeeping

• Stacking and storage skills costing daily.
• Control Canteen stock
• Ensuring that stock rotation is always

maintained.

• Cleaning of Dry Store and Fridges

on the daily basis

• Record all the food wastage.
• Planning and control the inventory

with the supervisors.

• Perform stock taking on by-weekly or

monthly.

• Liaison with suppliers and maintain a

good working relationship.

• Record temperature of fridges, dry

stores and freezer on log sheet.

• Ensure safe receipt of all incoming

food and non-food products whilst

checking quantity, quality,

temperature control, shelf life etc.

• To ensure that the appropriate levels

of stock and ingredients are

maintained and requests for

replenishment are made in a timely

manner to the Catering Officer for

ordering.

• To attend all meetings and training

sessions as required

• To remove any hazards and make

safe any defects in the kitchen or its

equipment and report any problems

to the Catering Officer.

Storeperson (1)

• Grade 12 + 2 years
• Computer literacy
• Issue and receive stock.

working experience

• Communication skills
• Always adhere to safety and hygiene
• Stock Control practices.
• FIFO and LIFO practices
• Record daily issues and do meal
• Stacking and storage skills costing daily.
• Control Canteen stock
• Ensuring that stock rotation is always

maintained.

• Cleaning of Dry Store and Fridges

on the daily basis

• Record all the food wastage.

CONTRACT - xi - TSC3 COVER PAGES

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z7.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Z8 Provision of a Tax Invoice and interest. Add to core clause 51

Z8.1 Within one week of receiving a payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

5.1 Employer’s site entry and security control, permits, and site regulations ....................................... xvii

5.2 People restrictions, hours of work, conduct and records ................................................................ xvii

5.3 Health and safety facilities on the Affected Property ...................................................................... xvii

5.4 Environmental controls, fauna & flora ............................................................................................. xvii

5.5 Cooperating with and obtaining acceptance of Others ................................................................... xvii

5.6 Records of Contractor’s Equipment ................................................................................................ xvii

5.7 Equipment provided by the Employer ............................................................................................. xvii

5.8 Site services and facilities ............................................................................................................... xvii

5.8.1 Provided by the Employer xvii

5.8.2 Provided by the Contractor xvii

5.9 Control of noise, dust, water and waste ........................................................................................ xviii

5.10 Hook ups to existing works ............................................................................................................ xviii

5.11 Tests and inspections .................................................................................................................... xviii

5.11.1 Description of tests and inspections xviii

5.11.2 Materials facilities and samples for tests and inspections xviii

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work [●]

CONTRACT No. [Insert at award stage]

Part c2: pricing data c2.1 TSC3/A pricing assumptions

Part c1: agreements & contract data

Contents: No of

pages

C1.1 Form of Offer and Acceptance [●]

[to be inserted from Returnable Documents at award

stage]

C1.2a Contract Data provided by the Employer [●]

C1.2b Contract Data provided by the Contractor [●]

[to be inserted from Returnable Documents at award

stage]

C1.3 Proforma Guarantees [●]

Part c2: pricing data c2.1 TSC3/A pricing assumptions

of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange

the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this

agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall

constitute a repudiation of this agreement.

clauses and the clauses for main Option:

A: Priced contract with price list

dispute resolution Option W1: Dispute resolution procedure

and secondary Options

X1: Price adjustment for inflation

X2 Changes in the Law

X17: Low service damages

X18: Limitation of liability

X19: Task Order

Z: Additional conditions of contract

of the NEC3 Term Service Contract April

20132 (tsc3)

10.1 The Employer is (name): Eskom Holdings SOC Ltd (reg no:

2002/015527/30), a state owned company

incorporated in terms of the company laws of

the Republic of South Africa

no rate is quoted for the currency in question

then the rate for United States Dollars, and if no

such rate appears in The Wall Street Journal

then the rate as quoted by the Reuters Monitor

Money Rates Service (or such service as may

replace the Reuters Monitor Money Rates

Service) on the due date for the payment in

question, adjusted mutatis mutandis every 6

months thereafter (and as certified, in the event

of any dispute, by any manager employed in the

foreign exchange department of The Standard

80.1 These are additional Employer's risks 1. [●] N/A

2. [●]N/a

3. [●]N/a

83.1 The Employer provides these insurances as stated for “Format TSC3” available on

from the Insurance Table http://www.eskom.co.za/Tenders/InsurancePolicies

Procedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

(See Annexure A for basic guidance).

83.1 The Employer provides these additional as stated for “Format TSC3” available on

insurances http://www.eskom.co.za/Tenders/InsurancePolicies

Procedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

(See Annexure A for basic guidance)

83.1 The Contractor provides these additional [●]

insurances:

83.1 The minimum amount of cover for the amount of the deductibles relevant to the

insurance against loss and damage event described in the “Format TSC3”

caused by the Contractor to the insurance policy available on

Employer’s property is http://www.eskom.co.za/Tenders/InsurancePolicies

Procedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

Part c2: pricing data c2.1 TSC3/A pricing assumptions

83.1 The insurance against loss of or damage

to the works, Plant and Materials is to

include cover for Plant and Materials

provided by the Employer for an amount of [●]

83.1 The minimum amount of cover for

insurance in respect of loss of or damage

to property (except the Employer’s

property, Plant and Materials and

Equipment) and liability for bodily injury to

or death of a person (not an employee of

the Contractor) arising from or in

connection with the Contractor’s Providing whatever the Contractor deems necessary in

the Service for any one event is: addition to that provided by the Employer.

83.1 The minimum limit of indemnity for As prescribed by the Compensation for

insurance in respect of death of or bodily Occupational Injuries and Diseases Act No. 130

injury to employees of the Contractor of 1993 and the Contractor’s common law

arising out of and in the course of their liability for people falling outside the scope of

employment in connection with this the Act with a limit of Indemnity of not less than

contract for any one event is: R500 000 (Five hundred thousand Rands)..

dispute to him. (see www.ice-sa.org.za). If the

Price Adjustment Factor are: ion for

0. [●] [●]

1. [●] [●]

2. [●] [●]

3. [●] [●]

4. [●] [●]

[15%] non-adjustable

100.00

X17 Low service damages

X17.1 The service level table is in [The penalty will be as follows: Rate per kg as

stipulated in the price list for this contract will

be deducted for each day that pass for the

service provider failure to deliver as per the

terms of this contract

X18 Limitation of liability

X18.1 The Contractor’s liability to the Employer

for indirect or consequential loss is limited

to R0.0 (zero Rand)

X18.2 For any one event, the Contractor’s the amount of the deductibles relevant to the

liability to the Employer for loss of or event described in the “Format TSC3”

damage to the Employer’s property is insurance policy available on

limited to http://www.eskom.co.za/Tenders/InsurancePolicies

Procedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

X18.3 The Contractor’s liability for Defects due to The greater of

his design of an item of Equipment is limited

to

• the total of the Prices at the Contract Date

and

Part c2: pricing data c2.1 TSC3/A pricing assumptions

• the amounts excluded and unrecoverable

from the Employer’s insurance (other than

the resulting physical damage to the

Employer’s property which is not excluded)

plus the applicable deductibles in the

Employer’s assets and works / maintenance

policies available on

http://www.eskom.co.za/Tenders/InsurancePoli

ciesProcedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

X18.4 The Contractor’s total liability to the the total of the Prices other than for the

in connection with this contract, other than

the excluded matters, is limited to The Contractor’s total liability for the additional

excluded matters is not limited.

for which the Contractor is liable under this

contract for

• Defects due to his design, plan and

specification,

• Defects due to manufacture and fabrication

outside the Affected Property,

• loss of or damage to property (other than

the Employer’s property, Plant and

Materials),

• death of or injury to a person and
• infringement of an intellectual property

right.

X18.5 The end of liability date is [●] N/A.

X19 Task Order Task orders will be issued as when

required for work required and every time

additional work is required and additional

Z3.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Service Manager

within thirty days of the notification or as otherwise instructed by the Service Manager.

Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1

and A3 as stated in clause 93.

Z4 Ethics

Z4.1 Any offer, payment, consideration, or benefit of any kind made by the Contractor, which

constitutes or could be construed either directly or indirectly as an illegal or corrupt practice, as

an inducement or reward for the award or in execution of this contract constitutes grounds for

terminating the Contractor’s obligation to Provide the Service or taking any other action as

appropriate against the Contractor (including civil or criminal action).

Z4.2 The Employer may terminate the Contractor’s obligation to Provide the Service if the Contractor

(or any member of the Contractor where the Contractor constitutes a joint venture, consortium

or other unincorporated grouping of two or more persons or organisations) is found guilty by a

competent court, administrative or regulatory body of participating in illegal or corrupt practices.

otherwise, whether in connection with any procurement process or contract with the Employer

or other people or organisations and including in circumstances where the Contractor or any

such member is removed from the an approved vendor data base of the Employer as a

consequence of such practice.

Z4.3 Notwithstanding the provisions of core clause 90.2, the procedures on termination in terms of

this clause are P1, P2 and P4 as stated in the core clause 92 and the amount due is A1 and A3

as stated in core clause 93.

Z5 Confidentiality

Z5.1 The Contractor does not disclose or make any information arising from or in connection with

this contract available to Others. This undertaking does not, however, apply to information

which at the time of disclosure or thereafter, without default on the part of the Contractor, enters

the public domain or to information which was already in the possession of the Contractor at the

time of disclosure (evidenced by written records in existence at that time). Should the

Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that

Part c2: pricing data c2.1 TSC3/A pricing assumptions

the provisions of this clause are complied with by the recipient.

Z5.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Service Manager.

Z5.3 In the event that the Contractor is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Contractor, to the extent permitted by law prior to

disclosure, notifies the Employer so that an appropriate protection order and/or any other action

can be taken if possible, prior to any disclosure. In the event that such protective order is not,

or cannot, be obtained, then the Contractor may disclose that portion of the information which it

is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z5.4 The taking of images (whether photographs, video footage or otherwise) of the Affected

the event, he is not entitled to a change in the Prices.

Z10 Employer’s limitation of liability

Z10.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is

limited to R0.00 (zero Rand)

Z10.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the

Employer’s liability under the indemnity is limited to compensation as provided for in core

clause 63 and X19.11 if Option X19 Task Order applies to this contract.

Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet

Z11

point, after the words "against it":

Z11.1 or had a business rescue order granted against it.

Part c2: pricing data c2.1 TSC3/A pricing assumptions

Annexure A: Insurance provided by the Employer

provided by the Employer. The Contractor must obtain its own advice. Details of the insurance itself are

available from the internet web link given below.

1. Services provided in a TSC3 contract could include some element of construction or refurbishment as

well as a continuous maintenance or operational service activity. If an event occurs which causes loss

or damage, a claim could be made either against the Employer’s “works” type policy which may be in

place for the Employer’s portion of the Affected Property concerned or against the Employer’s assets

policy which may be in place for the Employer’s portion of the Affected Property concerned, or both.

3. The Contractor is required in terms of Contract Data for clause 83 to provide cover for the deductibles in

the insurance provided by the Employer. This can be provided from his own resources on a ‘self

insured’ basis or obtained by him from his own insurers. In order to assess the extent of this cover,

tendering contractors and their brokers should consult the internet web link given below and scroll to

‘Format TSC3’ to establish both the cover and the deductibles in relation to the service provided in

terms of this contract.

on the internet web link listed below and may not be the cover required by the tendering contractor or as

intended by each of the listed insurances in the left hand column of the Insurance Table in clause 83.2.

In terms of clause 83.1 “the Contractor provides the insurances stated in the Insurance Table except any

insurance which the Employer is to provide”. Hence the Contractor provides insurance which the

insures for the difference between what the Insurance Table requires and what the Employer provides.

5. If Marine Insurance is required the Contractor needs to obtain a copy of the latest edition of Eskom’s

http://www.eskom.co.za/Tenders/InsurancePoliciesProcedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

Part c2: pricing data c2.1 TSC3/A pricing assumptions

C1.2 Contract Data

2.1 The Contractor’s plan for the service ............................................................................................... xiii

2.2 Management meetings .................................................................................................................... xiv

2.3 Contractor’s management, supervision and key people ................................................................. xiv

2.4 Provision of bonds and guarantees ................................................... Error! Bookmark not defined.

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _________

2.5 Documentation control ....................................................................... Error! Bookmark not defined.

2.6 Invoicing and payment ..................................................................................................................... xiv

2.7 Contract change management .......................................................... Error! Bookmark not defined.

2.8 Records of Defined Cost to be kept by the Contractor ...................... Error! Bookmark not defined.

2.9 Insurance provided by the Employer ................................................................................................ xv

2.10 Training workshops and technology transfer ..................................... Error! Bookmark not defined.

2.11 Design and supply of Equipment ....................................................... Error! Bookmark not defined.

2.12 Things provided at the end of the service period for the Employer’s use ........................................ xv

2.12.1 Equipment Error! Bookmark not defined.

2.12.2 Information and other things Error! Bookmark not defined.

2.13 Management of work done by Task Order ........................................ Error! Bookmark not defined.

3 Health and safety, the environment and quality assurance xv

3.3 Quality assurance requirements ....................................................................................................... xv

Provision of Catering and

Cleaning services

{

"closingDate": null,

"briefingSession": null,

"siteVisit": null,

"clarificationDeadline": null,

"submissionDeadline": null

}

{

"submissionAddress": null,

"tenderBox": null,

"contactPerson": null,

"email": null,

"phone": null,

"technicalContact": null,

"procurementContact": null

}

Submit in accordance with the tender document's official instructions.

Executed Non-Disclosure Agreement (NDA) is required before receiving confidential information.

Standard Eskom tender evaluation criteria would apply, including functionality, price, and preferential procurement, but are not detailed in this extract.

{

"scope": "Provision of catering and cleaning services to Matla Power Station for a period of 24 months.",

"deliverables": "Not specified in this extract beyond catering and cleaning services at Matla Power Station.",

"standards": "No specific technical standards were included in this document.",

"capacity": null

}

{

"pricingFormat": "No pricing format specified in this extract.",

"retention": null,

"guarantee": "No performance guarantee specified in this extract.",

"paymentTerms": "No payment terms specified in this extract."

}

{

"csdRegistration": "Central Supplier Database registration must likely be in place, as is standard for Eskom tenders, but this document does not state it.",

"taxCompliance": "Not stated in this extract.",

"bBroadBasedBlackEconomicEmpowerment": "Not stated in this extract.",

"cidb": "Not applicable - not a construction tender.",

"other": "The NDA must be executed before any disclosure of confidential information."

}

for a period 24 months.Project Title

be deemed to be acting, in the event of a breach, as the Receiving Party’s duly

authorised agents.

3.5 Except as otherwise contemplated in this Agreement, the Parties agree in favour of

one another not to utilise, exploit or in any other manner whatsoever use the

3.6 Accordingly, the Receiving Party agrees to indemnify, defend and hold the Disclosing

shall not apply to any Confidential Information that:

8.1 is known to, or in the possession of the Receiving Party prior to disclosure thereof by

the Disclosing Party;

8.2 is or becomes publicly known, otherwise than as a result of a breach of this Agreement

by the Receiving Party;

8.3 is developed independently of the Disclosing Party by the Receiving Party in

circumstances that do not amount to a breach of the provisions of this Agreement;

8.4 is disclosed by the Receiving Party to satisfy an order of a court of competent

jurisdiction or to comply with the provisions of any law or regulation in force from time

to time; provided that in these circumstances, the Receiving Party shall advise the

for a period 24 months.Project Title

protect the confidentiality of such Confidential Information to the greatest extent

possible in the circumstances;

8.5 is disclosed to a third party pursuant to the prior written authorisation and Ltd to the

extent of such approval of the Disclosing Party;

8.6 is received from a third party in circumstances that do not result in a breach of the

provisions of this Agreement.

shall endure for a period of 3 (three) years after the date of termination of the

relationship between the parties or at a date specified in any subsequent agreement(s)

between the Parties in pursuance of the Project referred to herein.

Agreement and fail to remedy such breach within seven (7) business days from date

of a written notice to do so, then the Disclosing Party shall be entitled to invoke all

remedies available to it in law including, but not Ltd to, the institution of urgent

proceedings as well as any other way of relief appropriate under the circumstances, in

any court of competent jurisdiction, in the event of breach or threatened breach of the

14.2.1 will not result in a breach of any other Agreement to which it is a party; and

14.2.2 will not, to the best of its knowledge and belief, infringe the rights of any third party;

and the Disclosing Party hereby indemnifies and holds the Receiving Party harmless

against any liability for third party claims on such a basis.

{"closingTime":"2.2","briefingSession":"{"date":null,"time":null,"venue":"tend a site visit and/or clarification meeting that is stipulated as being","is_compulsory":true}"}

Site visit/clarification meeting: Tenderers must attend if compulsory; failure results in disqualification. Details in Tender Data.

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}

Mandatory returnables: Tender without mandatory documents disqualified.

Tenderers must comply with eligibility criteria stated in the Tender Data and must not be under any restriction to do business with Eskom or State-Owned Companies. Tenderers must not sub-contract 100% of the scope of work. Mandatory returnables must be submitted by the closing date and time; failure will lead to disqualification. Tenderers must be registered on the Central Supplier Database (CSD) and provide a valid tax clearance (SARS TCS or tax pin) as required. B-BBEE level must be proven via CSD report or certificate/affidavit at closing date if it is a pre-qualification criterion. If CIDB grading is stipulated, proof of registration must be submitted at closing date. Tenderers must complete and submit the SDL&I Undertaking by contract award. Tenderers must not have misrepresented or falsified any information; fraud or fronting will lead to disqualification and reporting to the B-BBEE Commission. Tenderers must attend any compulsory site visit or clarification meeting as stated in the Tender Data.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

{

"legislation": "National Treasury Instructions, CIDB Regulations (if applicable), PPPFA, B-BBEE, COIDA, OHS Act, Eskom SHEQ requirements.",

"CSD": "Must be registered on Central Supplier Database. Provide CSD number or CSD report.",

"B-BBEE": "Provide B-BBEE affidavit or certificate as applicable.",

"agent": "If submitting via agent, provide authenticated copy of authority to act.",

"siteVisit": "Attend site visit/clarification meeting if compulsory",

"ethics": "No specific anti-corruption declaration stated, but standard Eskom conditions apply."

}

Misrepresentation: Eskom may disqualify if misrepresented/falsified info; fraud reported to B-BBEE Commission; suspension up to 10 years and possible jail.

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

questions for clarity in the course of a site visit or clarification meeting.

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Eligibility: Tenderer must comply with eligibility criteria in Tender Data, not be under restriction to do business with Eskom or State-Owned Companies. 100% sub-contracting is not permitted and will be disqualified.

are submitted and accessible for downloading/evaluation without any challenges as well as

It must be noted that Eskom will not measure a criterion twice in the different evaluation

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

the evaluation Price.

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

Returnable Documents: The supplier shall submit the following proof: FEDESA Certificate FEDESA is a catering business Association that keep businesses informed about trends in local

• Registration with FEDESA and global industries and offers access to (Federated Hospitality Association of exclusive industry content, e.g., surveys, trends South Africa ) insights, research, reports. It also offers relevant Or food industry trainings to its members, Attach proof of your current SACA Certificate or any other recognised Chefs accreditation/ affiliation to recognized association certificate hospitality association i.e. South African Chefs Association (SACA) And Certificate of Acceptability or COA (also Certificate of Acceptability sometimes referred to as a R638 certificate), is a
• Certificate of Acceptability for their vital document that signifies compliance with Premises Regulation 638. Which is legal compliance for food premises Table 3: Qualitative Technical Evaluation Criteria Tender Technical Evaluation Strategy Unique Identifier: 240-53716769 Revision: 2 Page: Qualitative Technical Criteria Description Reference to Technical Criteria Weighting Criteria Sub Specification / Tender (%) Weighting Returnable (%) Service Provider to achieve 75% score to pass the technical

Bidders must hold FEDESA or SACA membership (or recognized chef association), possess a Certificate of Acceptability for premises, and meet the 75% technical threshold. Unacceptable: fraudulent documentation, uncontactable references, or failure to meet mandatory criteria.

Eskom Matla Power Station intends to enter into a contract for the Provision of Catering and Cleaning services to

Matla Power Station for a period of 2 years with an experienced reputable service provider.

2. Supporting clauses

2.1 Scope

This document outlines the technical criteria and the process to be followed when evaluating tender documents to

ensure that the contract is concluded with a suitable contractor who will be able to provide Catering and Cleaning

Services to Matla Power Station for a period of 2 years.

2.1.1 Purpose

The purpose of this tender technical evaluation strategy is to define the Mandatory Evaluation Criteria, Qualitative

Evaluation Criteria and TET member responsibilities for this tender technical evaluation. The technical evaluation

strategy serves as basis for the tender technical evaluation process.

2.1.2 Applicability

Matla Power Station Support Services (Catering Services)

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs.

2.2.1 Normative

[1] 240-168966153: Generation Tender Technical Evaluation Procedure

[2] 240-48929482: Tender Technical Evaluation Procedure (Transmission and Distribution)

[3] 32-1033: Eskom Procurement and Supply Chain Management Policy

[4] 32-1034: Eskom Procurement and Supply Management Procedure

2.2.2 Informative

ISO 9001:2015 requirements

OHS Act

Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or discretionary).

2.3 Abbreviations

Abbreviation Description

OHS Act Occupational Health and Safety Act

TET Technical Evaluation Team

2.4 Roles and responsibilities

As per 240-168966153: Generation Tender Technical Evaluation Procedure for Generation

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Tender Technical Evaluation Strategy Unique Identifier: 240-53716769

Revision: 2

Page:

Or

240-48929482: Tender Technical Evaluation Procedure for Transmission and Distribution

2.5 Process for monitoring

All Technical evaluation team members will be required to evaluate all tenders. The average score for all TET

members will be used as the final score of the evaluation. Should a TET member not find some documents of the

tenderers for scoring, all TET members will be required to scrutinise all the documents to ensure they did not by

mistake miss the applicable document while going through the file.

3. Related/supporting documents

TET member appointment letters

4. Tender technical evaluation strategy

4.1 Technical evaluation threshold

The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective is

75%.

4.2 Tet members

Table 1: TET Members

TET number TET Member Name Designation

TET 1 Zodwa Gumbi Manager Support services

TET 2 Katlego Modisakeng Assistant Officer Catering

TET 3 Tshepo Ntema Caterer Catering

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Tender Technical Evaluation Strategy Unique Identifier: 240-53716769

Revision: 2

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4.3 Mandatory technical evaluation criteria

This criteria must be achieved before the supplier can be scored technically.

Table 2: Mandatory Technical Evaluation Criteria

Mandatory Technical Criteria Description Reference to Technical Specification / Tender Motivation for use of Criteria

. Introduction ...................................................................................................................................................... 3

2. Supporting clauses ........................................................................................................................................ 3

2.1 Scope .............................................................................................................................................................. 3

2.1.1 Purpose ..................................................................................................................................................... 3

2.1.2 Applicability................................................................................................................................................ 3

2.2 Normative/informative references .................................................................................................. 3

2.2.1 Normative .................................................................................................................................................. 3

2.2.2 Informative ................................................................................................................................................. 3

2.4 Abbreviations .............................................................................................................................................. 3

2.5 Roles and responsibilities .................................................................................................................... 3

2.6 Process for monitoring ........................................................................................................................ 4

2.7 Related/supporting documents ......................................................................................................... 4

3. Tender technical evaluation strategy ................................................................................................ 4

3.1 Technical evaluation threshold ....................................................................................................... 4

3.2 Tet members ................................................................................................................................................. 4

3.3 Mandatory technical evaluation criteria .................................................................................... 5

3.4 Qualitative technical evaluation criteria ...................... Error! Bookmark not defined.

3.5 Tet member responsibilities ................................................................................................................. 9

3.6 Foreseen acceptable / unacceptable qualifications............................................................. 10

3.6.1 Risks ........................................................................................................................................................ 10

3.6.2 Exceptions / Conditions ........................................................................................................................... 10

4. Authorisation .................................................................................................................................................. 11

5. Revisions ............................................................................................................................................................ 11

6. Development team ......................................................................................................................................... 11

7. Acknowledgements ...................................................................................................................................... 11

Matla Power Station for a period of 2 years with an experienced reputable service provider.

Specification / Tender (%) Weighting

Returnable (%) Service Provider to achieve 75% score to pass the technical

Evaluation

Proof of company experience in Catering Services 1. 40%

1.1 Proof of above 3 year and above Experience in

• Current or Previous 40%

Catering Services client reference letter (

must have 3 years

experience) with

contactable details

1.2 Proof of above 2 year and above Experience in

• Current or Previous 20%

with Contract number

or Order number and

contactable details

(must have 2years

experience)

1.3 Proof of above 1year and above Experience in

• Current or Previous 10%

• Matric + NQF 4 Certificate in culinary studies or related NQF 4 Certificate in Culinary

qualification studies

Experience: 3-years working experience. CV with contactable references

(3 years experience)

Or

• Grade 10 + 8 years working experience in the industrial kitchen.

4 Senior cooks (3) 20%

• Matric + Certificate in culinary studies

Or

Tender Technical Evaluation Strategy Unique Identifier: 240-53716769

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• Grade 10 + 6 years working experience in the industrial

kitchen

Total for Qualitative Criteria 100%

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4.4 Tet member responsibilities

<In Table 4 identify the TET members allocated to review/evaluate each Qualitative criterion (minimum 2 evaluators per criteria / sub-criteria)>

Table 4: TET Member Responsibilities

Mandatory TET3

Tet 1 tet 2

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4.5 Foreseen acceptable / unacceptable qualifications

4.5.1 Risks

Table 5: Acceptable Technical Risks

1. If the service provider has less than 3 years experience but has minimum

Table 6: Unacceptable Technical Risks

If the Key personnel does not have required qualification but has sufficient experience as stipulated in number 3 and 4 of qualitative criteria 1.

Table 8: Unacceptable Technical Exceptions / Conditions