Supply and delivery of an 8-Ton coiling and winding machine to new germany regional distribution centre, kwazulu-natal

Closing date: 07 September 2026 at 10h00.

Clarification meeting (non-compulsory): 24 August 2026 at 9h30 via MS Teams. Non-attendance does not disqualify.

Clarification queries must be submitted in writing at least 5 working days before the tender closing date.

A non-compulsory clarification meeting will take place on 24 August 2026 at 9h30 via MS Teams. Non-attendance does not disqualify and tenderers may still submit.

Eskom Representative: Thabile Sibiya

Tel: +2731 7105396

E-mail: [email protected]

All queries and clarifications must be addressed in writing to the Eskom Representative. Queries and responses are published on Eskom's Tender Bulletin and the National Treasury e-Tender Portal.

Fraud and corruption reporting: 0800 11 2722 / [email protected]

Submission is electronic only, via the Eskom E-tendering site (Eskom Tender Bulletin). Upload each document in PDF format under the correct folder: Section 1 Commercial, Section 2 Technical, Section 3 SDL & I, Section 4 Safety, Section 5 Quality. No zip files. Maximum upload size per document is 500 MB; total submission limited to 4 GB. If resubmitting, the latest version is accepted and previous submissions are void. Ensure the submission status is marked complete. Late tenders are not accepted.

Disqualifiable returnables (must be fully completed, signed and submitted by closing):

• Completed and signed NEC3 Supply Short Contract with pricing schedule and contract data.

Non-disqualifiable returnables (if missing, Eskom will request them in writing; must be provided within 5 working days or the tender is disqualified):

• Authorisation Form (Annexure A)
• Acknowledgement Form (Annexure B)
• Tenderer's Particulars (Annexure C)
• Integrity Declaration Form (Annexure D)
• SBD 1 Invitation to Bid (Annexure E)
• SBD 6.1 Preference Points Claim Form (Annexure F)
• SBD 4 Bidders Disclosure (Annexure G)
• E-Tendering Help Manual acknowledgement (Annexure H)

Returnables required at closing for evaluation (not requested later; missing means zero score):

• SBD 6.1 Preference Points Claim Form
• SBD 4 Bidders Disclosure
• Proof of specific goals (B-BBEE)

Returnables required prior to contract award:

• Proof of valid and current CSD registration (CSD number/CSD report)
• Tax clearance certificate (for foreign tenderers with SA footprint not on CSD, and local tenderers without SARS e-filing PIN)
• Proof of Employment Equity compliance (for South African designated employers)

Eligibility disqualifiers: nationality of a country on international sanctions list; submitting more than one tender; JV/consortium without joint and several liability; conflict of interest; tender signed by non-authorised person; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; sub-contracting 100% of scope. Alternative tenders are not allowed.

Mandatory returnables (non-disqualifiable): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer's Particulars (Annexure C), Integrity Declaration Form (Annexure D), SBD 1 (Annexure E), SBD 6.1 (Annexure F), SBD 4 (Annexure G), Acknowledgement Form – E-Tendering Training (Annexure H). Commercial mandatory returnable for contract award: Proof of valid and current CSD Registration.

Evaluation uses the 80/20 preference point system.

Functionality (threshold 70%, below is disqualification):

• Completed Technical Schedule: 20%
• Manufacturer Drawings: 30%
• Manufacturers Technical Data Sheet: 5%
• Operating Manuals: 5%
• Installation, commissioning and training confirmation letter: 5%
• Eskom requirements confirmation letter: 35%

Negative marking applies.

Price: scored out of 80 points. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis. Unconditional discounts count; conditional discounts are applied at payment only.

Specific goals (B-BBEE): scored out of 20 points per the 80/20 system. Points by B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Tenderers failing to provide B-BBEE documentation are not disqualified but score 0 for specific goals.

Ranking: price score plus specific goals score, highest to lowest.

Scope: manufacture, supply, installation, commissioning, training and delivery of an 8-ton coiling and winding machine (SAP 717441) for the New Germany Regional Distribution Centre.

Machine requirements:

• Power supply: 3-phase 380V - 420V, with built-in overcurrent, earth fault protection and motor starter.
• Supplied with 15m of 3-phase armoured cable fitted with a 17A 5-pin red IEC 60309 plug that plugs into a Gewiss GW 66 453 industrial socket.
• Ground mounted and bolted to a concrete floor in a space 10m long and 3m wide.
• Spindles to fit drum spindle holes with a diameter range of 80mm to 96mm.
• Capable of handling drums up to a mass of 8 tons.
• Capable of redrumming: ACSR/AAAC overhead conductors, LV ABC cable, LV/MV underground cable.
• Drum size range: max flange diameter 2.4m, barrel diameter 1.2m, width 1.5m; min flange diameter 0.5m, barrel diameter 0.4m, width 0.5m.
• Hydraulic lifting of drums.
• Can redrum from a coil or drum to a drum.

Additional requirements:

• Commissioning of machine after installation.
• Training for 5 staff at Eskom – New Germany.
• Transport/delivery with truck with crane and crane operator for off-loading and installation.
• Dismantling and relocation of old unit at Eskom store.

Technical returnables:

• Completed Technical Schedule (Schedule B) with bidder's responses.
• Deviation Schedule: list any deviations from Schedule A with motivation; if no deviations, state "No Deviations". Deviations not captured on the schedule make the submission non-responsive.
• Official letter on company letterhead confirming the machine meets all Eskom requirements listed above.

A Supplier Quality Management Category 4 method statement is required. The method statement must be based on the scope of work. Recommended templates are provided in the tender pack.

Quality requirements are Category 4. Required documents: Form A, Supplier Quality Management Specification, and a Quality Method Statement. Section A (ISO 9001 Option 2): Quality Method Statement based on scope, Quality Policy and Quality Objectives approved by top management. Section B: documented information for roles, responsibilities and authorities (organisation chart and responsibility matrix), and control of externally provided processes, products and services. Section E: Form A completed and signed. A manufacturing evaluation may be conducted to validate evidence, assessing machinery capability, plant setup, raw materials, production process, design capability, material handling, testing facilities and packaging.

The completed and signed NEC3 Supply Short Contract, including the pricing schedule and contract data, is a disqualifiable returnable at tender closing. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis. Unconditional discounts count for evaluation; conditional discounts are applied at payment. The price list must be submitted in PDF and Excel format.

Pricing must be submitted in the NEC3 Supply Short Contract pricing schedule. The price list must be submitted in PDF and a copy in Excel format.

Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis. Unconditional discounts are taken into account for evaluation; conditional discounts are applied at payment.

Eskom payment terms: for contracts below R50 million (incl. VAT), payment within 30 days of receipt of undisputed invoices; for contracts above R50 million, payment within 60 days.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

No performance security is required (n/a).

Mandatory contractual requirement: valid and current CSD registration (CSD number/CSD report) prior to contract award.

Tax compliance: certified copy of tax clearance certificate required from foreign tenderers with a South African footprint not on CSD, and from local tenderers who have not provided SARS e-filing PIN for verification. Foreign suppliers with no SA footprint complete SBD 1 but no tax compliance proof required.

Employment Equity: South African tenderers that are designated employers must provide proof of compliance with the Employment Equity Act, including proof of submission of the EE report to the Department of Labour.

B-BBEE: to claim preference points, submit a valid B-BBEE certificate from a SANAS accredited verification agency, or a valid sworn affidavit (EME/QSE), or a CIPC-issued certificate for EMEs. Joint ventures must provide a B-BBEE certificate in the name of the JV. Supporting documents may be requested during evaluation, including proof of ownership/shareholding and proof of disability where applicable.

Safety (additional contractual requirement):

• Signed acknowledgement of Eskom OHS rules and requirements (Annexure B) by Owner/CEO/MD and 2 witnesses.
• OH&S Organogram with names and appointments, approved by CEO/Director.
• Occupational Health and Safety Plan relevant to the scope, signed off by Owner/CEO/MD.
• Baseline Risk Assessment in line with scope, approved by CEO/Director.
• Valid Letter of Good Standing (COID, RMA or FEMA) stating relevant services.
• Health and Safety Policy signed by Owner/CEO/MD.
• SHE competency: training certificates and appointment letters for crane truck operator and risk assessor.
• Medical Fitness Certificate from an Occupational Health Practitioner.
• Substance Abuse Procedure.

Quality (additional contractual requirement):

• Quality Requirements Category 4, Form A, Supplier Quality Management Specification.
• Quality Method Statement based on scope.
• Quality Policy and Quality Objectives approved by top management.
• Documented information for roles, responsibilities and authorities (organisation chart and responsibility matrix).
• Documented information for control of externally provided processes, products and services.
• Form A completed and signed.

B-BBEE status level points under the 80/20 system: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. To claim points, submit a valid B-BBEE certificate (SANAS accredited agency, CIPC for EMEs, or sworn affidavit for EME/QSE). Joint ventures must provide a certificate in the JV name. Failure to provide documentation means scoring 0 for specific goals but not disqualification. Sworn affidavits must meet specific requirements including deponent details, ownership percentages, revenue, financial year end, status level, empowering supplier status, and must be signed before a Commissioner of Oath who is not an employee of the enterprise.

Safety returnables: signed acknowledgement of Eskom OHS rules (Annexure B) by Owner/CEO/MD and 2 witnesses; OH&S Organogram approved by CEO/Director; OHS Plan relevant to the scope (8-ton coiling and winding machinery including delivery) signed off by Owner/CEO/MD; Baseline Risk Assessment including driving, approved by CEO/Director; valid Letter of Good Standing (COID, RMA or FEMA) stating relevant services; Health and Safety Policy signed by Owner/CEO/MD; SHE competency certificates and appointment letters for crane truck operator and risk assessor; Medical Fitness Certificate from an Occupational Health Practitioner; Substance Abuse Procedure.

The contract will be the NEC3 Supply Short Contract. Eskom payment terms: 30 days for contracts below R50 million (incl. VAT), 60 days for contracts above R50 million. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Main contractors are discouraged from subcontracting with subsidiaries; if they do, it must be declared in the tender. A list of potential sub-contractors may be drawn from www.csd.gov.za.

Eligibility: tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender; JV/consortium without joint and several liability; conflict of interest; tender signed by non-authorised person; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; sub-contracting 100% of scope. Basic compliance requires meeting eligibility criteria and submitting/uploading tender documents via E-Tendering.

Functionality criteria and weights: Completed Technical Schedule 20%, Manufacturer Drawings 30%, Manufacturers Technical Data Sheet 5%, Operating Manuals 5%, Installation, commissioning and training confirmation letter 5%, Eskom requirements confirmation letter 35%. Threshold is 70%; below is disqualification. Negative marking applies. Prices scored out of 80 points. Specific goals scored out of 20 points per B-BBEE status level. Ranking by adding price and specific goals scores.

The tender covers the manufacture, supply, installation, commissioning, training and delivery of an 8-ton coiling and winding machine for Eskom's Distribution, Central East Cluster, KwaZulu-Natal Operating Unit, New Germany Regional Distribution Centre.

• The tender is open to all tenderers including manufacturers, distributors, resellers, etc.
• The scope includes quality requirements (Category 4) and a Supplier Quality Management specification, with a Quality Method Statement, Quality Policy and Quality Objectives required.
• Bidders must comply with Eskom's Supplier Integrity Pact, which requires ethical conduct, disclosure of any interest with Eskom employees/directors, and completion of the Integrity Declaration Form.
• Bidders must not engage in collusion, bid rigging, fraud or corruption; any such conduct leads to disqualification and reporting to National Treasury.

Closing date: 07 September 2026 at 10:00 SAST.

• A site visit and/or clarification meeting is compulsory; failure to attend results in disqualification. Details are stated in the Tender Data (not provided in the available document).
• Bidders must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda and responses to clarifications.

Eskom Representative (SCM contact): [email protected], +2731 7105489, Central East Cluster.

• All communication must be directed to the Eskom Representative only, in writing, in English.
• Queries must not be addressed to any other Eskom official.

Submission is electronic only via the Eskom e-tendering page on the Eskom Tender Bulletin site; no paper tenders or tender box deposits are accepted.

• The complete tender must be uploaded and finalised before the closing date and time; the system will not accept changes or submissions after that point.
• Tenders must be submitted in English, completed in ink (not pencil), and signed by a person duly authorised to bind the bidder.
• Documents must be uploaded into the correct folders (Technical, Commercial, Financial) and must be readable and uncorrupted.
• The original tender and one complete copy are required; for e-tendering, failure to upload the tender documents renders the tender non-responsive.
• Mandatory returnables must be submitted by the closing date and time; missing mandatory documents lead to disqualification.
• The Acknowledgement Form must be completed and submitted with the tender, stating whether the bid is for the whole or part of the scope.
• The Eskom Supplier Integrity Pact declaration must be completed, signed and submitted with the tender.
• Late tenders are not accepted under any circumstances; proof of posting or courier delivery does not count as proof of receipt.
• Tenders must be held valid for the validity period stated in the Tender Data; failure to extend validity when requested excludes the bidder from further consideration.
• Any alterations to tender documents must be initialled by all signatories; correction fluid or tape is not permitted.
• Where an agent submits on behalf of a principal, an authenticated copy of the authority to act as agent must be submitted.
• Tenderers may not subcontract 100% of the scope; such tenders are ineligible and disqualified.

Evaluation follows a staged process: basic compliance, mandatory returnables, pre-qualification criteria (if any), functionality (if applicable), then price and specific goals.

• Basic compliance: failure to submit the tender or required documents renders the tender non-responsive.
• Mandatory returnables: missing mandatory documents at closing time leads to disqualification.
• Pre-qualification criteria: if stipulated, bidders must comply; Eskom will not measure the same criterion twice in different phases (no double dipping).
• Functionality: if a criterion, bidders must meet the minimum threshold stated in the Tender Data to proceed.
• Price and specific goals: scored under the 80/20 preference point system. Price contributes up to 80 points; specific goals (B-BBEE) contribute up to 20 points.
• B-BBEE points are awarded per the 80/20 table: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• If B-BBEE documentation is not provided or is invalid, the bidder is not disqualified but scores 0 for specific goals and may only score out of 80 for price.
• The contract is awarded to the tenderer scoring the highest combined points, subject to Section 2(1)(f) of the PPPFA.
• Financial analysis may be conducted to assess the risk of doing business; if risk is too high and no mitigating factors exist, the tenderer will not be considered for award.
• Arithmetical errors are checked; the amount in words prevails over figures, and Eskom may correct errors with the tenderer's concurrence.

Scope: manufacture, supply, installation, commissioning, training and delivery of an 8-ton coiling and winding machine for the Distribution, Central East Cluster, KwaZulu-Natal Operating Unit, New Germany Regional Distribution Centre.

• The tender is open to manufacturers, distributors, resellers and other tenderers.
• Quality requirements: Category 4 quality requirements apply, including a Supplier Quality Management specification.
• Bidders must provide a Quality Method Statement based on the scope, a Quality Policy approved by top management, and Quality Objectives approved by top management.
• A responsibility matrix covering the quality management function/role is required, and criteria for evaluation, selection, monitoring and re-evaluation of external providers must be included.
• ISO 9001 quality management system requirements apply.
• The successful bidder may be required to provide cataloguing information per item after contract award and to label materials per Eskom's labelling specifications.

Rates and prices must be in South African Rand, inclusive of all duties, taxes (including VAT) and levies applicable 14 days before the closing date.

• Prices are fixed for the contract duration and not subject to adjustment except as provided in the Invitation to Tender.
• Payment is made against a payment certificate from the Supply Manager; the supplier must submit a tax invoice showing the amount due as per the certificate.
• Invoices must include the supplier's name and address, the supplier's VAT registration number, and the purchaser's VAT registration number.
• Where security for performance is required, bidders must name at least two financial institutions they are likely to approach; Eskom may reject unsuitable institutions.
• Bidders must include all costs and personnel associated with SHEQ in the tender price.

Bidders must not be under any restriction to do business with Eskom or State-Owned Companies.

• Bidders must not subcontract 100% of the scope.
• CSD registration and a valid tax compliance status are required; the B-BBEE level is taken from the CSD report or a valid certificate/affidavit.
• B-BBEE: To claim preference points, bidders must submit a valid B-BBEE certificate issued by a SANAS-accredited verification agency, a valid sworn affidavit (for EMEs), or a valid B-BBEE certificate issued by CIPC for EMEs. Joint ventures must submit a certificate in the name of the joint venture.
• Supporting documents that may be requested during evaluation include proof of ownership/shareholding (CIPC registration) with shareholding breakdown, ID copies of shareholders/owners, and proof of disability of owners (where applicable).
• B-BBEE sworn affidavits must meet validity requirements, including the deponent's name as per ID and identity number.
• Where CIDB grading is stipulated, bidders must be registered with CIDB at closing or be capable of registration within 21 working days; proof of registration is mandatory at closing.
• Bidders must comply with relevant legislation including PPPFA regulations, B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• Proof of SHEQ systems, policies and capabilities must be provided to Eskom's satisfaction at closing or contract award.
• The SDL&I Undertaking must be completed and submitted by contract award; failure to do so means the tender will not be considered for award.
• Information on designated materials and thresholds must be submitted no later than contract award.
• Misrepresentation or falsification of information, including B-BBEE certificates or fronting, leads to disqualification, suspension from doing business with State-Owned Companies for up to 10 years, and reporting to the B-BBEE Commission.

The evaluation includes a SHE Tender Evaluation and Scoring Card with quality requirements (Category 4).

• Quality requirements include a Quality Method Statement based on scope, a Quality Policy approved by top management, and Quality Objectives approved by top management.
• A responsibility matrix covering the quality management function/role is required, and criteria for evaluation, selection, monitoring and re-evaluation of external providers must be included.
• ISO 9001 quality management system requirements apply.
• Specific goals (B-BBEE) contribute up to 20 points under the 80/20 system; price contributes up to 80 points.
• The contract is awarded to the tenderer scoring the highest combined points, subject to Section 2(1)(f) of the PPPFA.

Scope: manufacture, supply, installation, commissioning, training and delivery of an 8-ton coiling and winding machine to the New Germany Regional Distribution Centre, KwaZulu-Natal. Open to all tenderers including manufacturers, distributors, resellers. Duration: once-off order.

Closing date: 07 September 2026 at 10:00 (from tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Department: KwaZulu-Natal Operating Unit, Eskom.

No named contact, email, phone, or submission address is provided in the document.

Returnable documents to complete, sign and submit:

• SDL&I Bidders Document (signed).
• Valid B-BBEE certificate from a SANAS-accredited agency, a sworn affidavit (EME or QSE), or a CIPC-issued certificate for EMEs.
• CIPC registration document.
• Identity documents of shareholders.
• Share certificates where applicable.
• Latest financial statements matching the financial year-end on the sworn affidavit.
• SBD 6.2 and Annexures C, D, E are not applicable to this tender.
• Proof of subcontracting agreements and subcontractor B-BBEE certificates are not applicable.

Disqualification risks:

• Missing or unsigned returnable documents.
• Bids received after the closing time.
• Failure to meet mandatory requirements, if any.

Preference point system: maximum 20 points for specific goals (B-BBEE status level), added to price points, total rounded to two decimal places. Contract awarded to highest total points.

B-BBEE points (specific goals):

• Level 1: 20 points (80/20 system) or 10 points (90/10 system)
• Level 2: 18 or 9
• Level 3: 14 or 6
• Level 4: 12 or 5
• Level 5: 8 or 4
• Level 6: 6 or 3
• Level 7: 4 or 2
• Level 8: 2 or 1
• Non-compliant: 0

Bidders failing to submit B-BBEE documentation are not disqualified but score 0 out of 20 for specific goals and may only score price points.

Objective criteria: not mandatory but a condition for award. This tender is not a designated sector for local production and content; no CIDB compulsory training; NIPP not applicable; mandatory subcontracting not applicable.

Scope: manufacture, supply, installation, commissioning, training and delivery of an 8-ton coiling and winding machine to the New Germany Regional Distribution Centre, KwaZulu-Natal.

Open to manufacturers, distributors, resellers and other tenderers.

Duration: once-off order.

No further technical specifications (quantities, standards, service levels) are stated in the document.

No specific financial requirements (pricing format, bonds, guarantees, payment terms, financial capacity thresholds) are stated in the document.

B-BBEE: valid certificate or sworn affidavit required to claim preference points. EMEs (annual revenue ≤ R10 million) may submit a sworn affidavit; QSEs (revenue between R10 million and R50 million) must comply with QSE scorecard unless at least 51% black-owned, in which case a sworn affidavit is acceptable. Entities above R50 million must submit a valid B-BBEE certificate.

Sworn affidavit validity: must be signed in the presence of a Commissioner of Oaths; the Commissioner cannot be an employee or ex officio of the enterprise; the affidavit is valid for 12 months from the date signed.

Supporting documents may be requested during evaluation: proof of ownership/shareholding (CIPC registration), ID copies of shareholders/owners, proof of disability (where applicable).

SDL&I objectives: B-BBEE improvement or retention plan must be submitted within 30 days of contract signing. Bidders at Level 4 must achieve Level 3 by end of first year; bidders at Level 5-8 or non-compliant must achieve Level 4 by end of first year and improve one level each subsequent year.

Local procurement content target: 100%.

Procurement from designated groups (as proportion of local content): black-owned 4.0%, black women-owned 3.0%, black youth-owned 2.0%, black persons with disability 1.0%.

Jobs: bidders must propose type and number of jobs created and retained in South Africa.

Skills development: not applicable.

Preference points: maximum 20 points for specific goals (B-BBEE status level) added to price points. Bidders failing to provide B-BBEE documentation score 0 out of 20 for specific goals and may only score price points. Objective criteria: not mandatory but a condition for award; failure may lead to second-ranked tenderer being recommended.