5-Year supply contract for bearings, housings, sleeves, and couplings at grootvlei power station

Submit the following returnable documents as part of your bid: All mandatory documents listed in the Environmental Management Requirement Checklist must be included. Ensure all documents are signed, verified, and meet the minimum requirements to avoid disqualification.

Suppliers must demonstrate environmental management capabilities through documented systems. Eligibility depends entirely on providing all mandatory environmental documents and meeting minimum requirements in each category. No technical product specifications are detailed in this excerpt—evaluation focuses on supplier environmental compliance capacity.

The supplier must demonstrate the following to qualify:

• Capabilities, expertise, and experience in supplying bearings, housings, sleeves, and couplings.
• Adequate capacity, processes, facilities, and equipment to meet Grootvlei Power Station’s requirements for a 5-year period.
• Ability to deliver as and when required.

Mandatory compliance requirements include:

• A signed SHE Policy aligned with ISO 14001:2015.
• Valid Waste Management Plan and Emergency Preparedness/Response Plan.
• Site/Work-specific Environmental Management Plan.
• Letter from top management guaranteeing worker protection under Section 29 of NEMA 107 of 1998.
• Proof of environmental training and competency for relevant personnel.
• Appointment of a qualified SHE Officer with CV and qualifications.

Submit the following returnable documents as part of your bid: Form A (Tender & Contract Quality Requirements). Ensure all applicable clauses are marked with (X) and non-applicable clauses with (-). Only one category may be selected under Clause 3 (Pre-Contract Award Quality Requirements).

Must meet ISO 9001 quality management system requirements. Must complete Form A indicating applicable clauses. Must be capable of supplying specified mechanical components. Must agree to Eskom's quality audit and performance monitoring conditions. Must comply with preservation requirements and Eskom's rights of access/information.

Supply and delivery of bearings, housings, sleeves, couplings, pulleys, and bushes as and when required. Category 4 under Pre-Contract Award Quality Requirements (Clause 3.5) is applicable. Main Supplier and Sub-supplier Capability and Capacity Assessment may be required. Post-Contract Award: Eskom reserves rights for Contract Execution, Quality Performance Monitoring, Audits, Access, Information, Preservation, and Nonconformity Management.

Suppliers must be capable of supplying the specified, often branded (e.g., SKF-only items), and sometimes sole-source items. They must understand and comply with the NEC3 SC3 contract terms, particularly regarding pricing assumptions and compensation events. No explicit B-BBEE or local content thresholds are stated in the provided extract, but general Eskom procurement policies likely apply.

Scope: Supply and delivery of bearings, housings, sleeves, and couplings as and when required for Grootvlei Power Station over a 5-year period.

Key Deliverables:

• Assemblies (e.g., Plummer Block for Spargo 500 Diameter x 600 Left Hand Two Roll Ash Crusher, including housing SSN 524/GB3 and bearing SKF 23224 CC/W33).
• Ball bearings (various types: angular contact, deep groove, Conrad, self-aligning, spherical, high-speed, turntable, etc.) with specific dimensions, styles (open, shielded, sealed), and supplier part numbers (e.g., SKF, Hoffman, Bestobell).
• Roller bearings (cylindrical, needle, self-aligning) with specified inside/outside diameters, widths, and supplier part numbers.
• Flange block and pillow block bearings with detailed specifications (e.g., rolling element type, housing material, bolt mounting, block size).
• Couplings and sleeves as per the price schedule.

Standards and Requirements:

• Vendors must ensure all items comply with the correct drawing revision numbers where applicable.
• Items marked as 'original packed' must be supplied in original packaging.
• Some items specify sole-source suppliers (e.g., Clyde Bergemann Africa Pty Ltd).
• Brand restrictions apply in certain cases (e.g., SKF brand only).
• Items must be corrosion-protected where specified.
• All goods must meet the technical specifications listed in the Price Schedule (Part C2.2).

Submit the following returnable documents as part of the bid: Completed Contract Data (Part Two) with all supplier details (name, address, telephone, fax), Goods Information, total tendered price (in Rands and words), price schedule, Risk Register entries, restrictions to access for Supply Manager, delivery date of goods/services, programme identification, and overheads/profit percentage added to Defined Cost.

The provided document excerpt does not contain explicit eligibility criteria. Standard Eskom tender requirements typically include: valid company registration, tax clearance certificate, proof of financial capability, relevant industry experience in supplying industrial mechanical components, and compliance with South African regulatory requirements. Bidders should obtain the complete tender documentation for full eligibility requirements.

Returnable Documents: To be specified in the full tender document. Refer to Part C1 (Agreements & Contract Data) and Part C2 (Pricing Data) for submission requirements.

Open to registered legal entities (company registration number required). Must comply with NEC3 contract terms and Eskom's procurement requirements as detailed in Contract Data.

Scope: Supply and delivery of various bearings, housings, sleeves, and transmission couplings to Grootvlei Power Station on an as-and-when-required basis for a period of 5 years. Refer to Part C3 (Scope of Work, 38 pages) for detailed technical specifications, deliverables, and service levels.

Returnable Documents:

• The specific returnable documents required are not detailed in the provided text. Bidders should consult the full tender document for the list of forms and submissions needed to avoid disqualification.

{

"legalStatus": "Applicants must be legally registered entities in South Africa or authorized to do business in the country.",

"financialCapacity": "Proof of financial stability and ability to fulfill large-scale, long-term supply contracts.",

"technicalCapacity": "Demonstrated experience in supplying similar products to power stations or industrial facilities.",

"BBBEECompliance": "Compliance with South Africa’s Broad-Based Black Economic Empowerment (BBBEE) Act may be required.",

"taxAndCompliance": "Valid tax clearance certificates and compliance with all relevant South African regulations."

}

Submit the following returnable documents: packing lists for cases and their contents, copy of invoice for the goods, delivery note, test results, and maintenance manuals. Goods must be delivered to Grootvlei Power Station – Main Stores. Supplier must give notice of delivery, check packing and marking before dispatch, contract for transport, pay transport costs, and load the goods. Both parties arrange access to the delivery place and unload the goods. No compensation is payable if the Supplier arrives on site without prior arrangement. Purchaser may refuse acceptance of goods that do not meet quality inspection requirements.

Legal entity capable of entering a contract under South African law. Must have or commit to obtaining necessary B-BBEE certification and notify Eskom of any status changes. Joint ventures/consortia are permitted but members are jointly and severally liable. Must comply with South African tax laws (VAT). Must not have a history of prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) as defined in Z12. Financial capability to handle 'as and when required' deliveries over 5 years. Technical capability to supply specified mechanical components (bearings, housings, sleeves, couplings) to Eskom's quality standards.

Submit the following returnable documents: 1) Authorization letter from a reputable bearing manufacturer to ensure supply of quality bearings. 2) At least four (4) delivery notes and data sheets for each of: bearings, couplings, and v-belts to prove prior delivery of correct specifications.

Bids will be disqualified if they fail the two mandatory criteria. Key unacceptable risks include: tenderers with no history of supplying bearings, no knowledge of bearing types, deviations from technical schedules without alternate solutions, and generic/incomplete bid submissions. A final technical score below 70% is also a failure threshold.

Scope: Supply and delivery of bearings, housings, sleeves, and transmission couplings as and when required for Grootvlei Power Station (Mpumalanga) over 5 years. Context: Grootvlei Power Station is a coal-fired station with 6 units (3 operational, 3 on cold reserve), generating ~585 MW. Spares are for primary energy production and related functions. Applicability: Requirements apply to Grootvlei Power Station only.

Returnable Documents:

Not explicitly stated in the provided content, but typical criteria may include: valid business registration, compliance with South African procurement laws, B-BBEE certification (if applicable), technical capability to supply the required components, and financial stability.

Template

Public

Portait work)

Footer risk

and (Medium

Header

Form

Template

Public

Portait work)

Footer risk

and (Medium

Header

Form

Template

OR Public

Portait work)

Footer risk

and (Medium

Header

Form

• Submission is via the Form of Offer and Acceptance document.
• The tenderer must sign the Offer part of the Form of Offer and Acceptance.
• The offer must include a total price exclusive of VAT, VAT at 15%, and a total inclusive of VAT (for budgeting purposes).
• The tenderer must examine the documents listed in the Tender Data and any addenda listed in the Returnable Schedules.
• The Purchaser (Eskom) will accept the offer by signing the Acceptance part and returning a copy to the tenderer.
• After acceptance, the tenderer (now Supplier) must contact the Purchaser within two weeks to arrange delivery of required securities, bonds, guarantees, and proof of insurance.
• Failure to provide required documentation after agreement constitutes a repudiation of the contract.

{

"general": "Open to all eligible suppliers capable of meeting Eskom's technical and commercial requirements.",

"legal": "Tenderer must be a legally registered entity with the capacity to enter into a binding contract.",

"technical": "Must demonstrate capability to supply the specified mechanical components to Eskom's standards.",

"financial": "Must provide required securities, bonds, and guarantees as stipulated in the contract.",

"insurance": "Proof of adequate insurance coverage must be submitted post-award."

}

Must be a legally registered entity capable of entering a contract. Must demonstrate full compliance with South African OHS legislation (OHS Act, COID Act, etc.). Must be registered with the Compensation Commissioner and provide a valid Letter of Good Standing. Must have the organizational structure and competent personnel (e.g., Safety Officer with SAMTRAC, HIRA training) to manage the contract's OHS obligations. Financial capability to sustain a 5-year contract is implied.

• This is an OHS (Occupational Health and Safety) specification document, not the technical specification for the supply of bearings, housings, sleeves, and couplings.
• The document details Eskom Generation's minimum OHS requirements for contractors/suppliers for the duration of the contract.
• The contractor is expected to develop an OHS plan meeting these requirements and all relevant applicable legislation and liabilities.
• The scope includes legislative and Eskom requirements, plus any pertaining to local authorities, municipal by-laws, or environmental legislation.
• The specification lists numerous normative references including the OHS Act, various Eskom procedures (e.g., Risk Assessment, SHEQ Policy, Working at Heights), ISO 45001, and SANS standards.
• Key requirements cover legal compliance (Section 37(2) agreement, child labour, OHS Act), SHEQ policy, Covid-19 policy, COID registration with a valid Letter of Good Standing, statutory appointments, adherence to Eskom Life-Saving Rules, substance abuse policy, contractor organisational structure, roles and responsibilities, risk assessments, safe work procedures, fire equipment, first aid, OHS communication, training, site establishment, vehicle management, housekeeping, signage, tools and equipment, auditing, smoking policy, occupational health, working at heights, PPE, incident investigation, emergency management, and OHS files.
• Note: The detailed technical scope of work for the supply of components is stated as 'The detailed scope of work for this project must be listed here', indicating it is not contained in this OHS document.

• Submit the required returnable documents as specified in the tender.

• The document indicates compliance requirements are present but the text is insufficient for detailed extraction. An AI-assisted extraction of the document is recommended to obtain specific details on CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, or local content.

Submit a signed Acknowledgement Form (Annexure B) confirming understanding of Eskom OHS requirements. The form must include: Company/Supplier Name, Name of Authorised Person (CEO/Director/Managing Director), Signature, and Date.

While specific financial or technical eligibility criteria are not detailed in this annexure, the tenderer must be a legally registered company/Supplier. An authorized person (CEO/Director/Managing Director) must sign this acknowledgement form, accepting full accountability for OHS compliance. The tenderer must also be prepared to provide testimonials/references and client contact details from previous similar work upon Eskom's request.

Supply and delivery of bearings, housings, sleeves, and couplings as and when required at Grootvlei Power Station for a 5-year period. The main supplier must: demonstrate selection criteria for appointing sub-contractors/suppliers, notify Eskom prior to their appointment, ensure sub-contractors/suppliers have adequate resources and competencies, and manage their compliance with legal and Eskom OHS requirements.

• No specific submission address, method, or deadline details provided in the extracted content.
• Tender returnables include SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) if local content is applicable.
• Failure to provide B-BBEE documentation will not disqualify but limits scoring to price points only (90/80) and zero points for specific goals.

{

"mandatory": [

"Valid B-BBEE status (or sworn affidavit for EMEs/QSEs).",

"Ability to supply components on demand over 5 years.",

"Compliance with South African legal and regulatory requirements.",

"Submission of all required documentation (B-BBEE, CIPC, IDs, etc.)."

],

"preferential": [

"Higher B-BBEE levels (Level 1–3) score more points.",

"Local procurement content (target: 100%).",

"Commitment to skills development and job creation."

],

"disqualificationRisks": [

"Failure to submit B-BBEE documentation (0 points for specific goals).",

"Non-compliance with CIDB skills development (if applicable).",

"Incomplete or invalid sworn affidavits."

]

}

• Submission details are not specified in the document.
• The document is a method statement template, not the tender itself.
• You must obtain the official tender document to find submission instructions, returnables, and deadlines.

While explicit eligibility criteria are not listed in this template document, suppliers must demonstrate: compliance with Eskom's quality management system (Category 4 Supplier QM Document); ability to provide detailed method statements; competency in delivering mechanical components for power generation; risk management capabilities; and commitment to continuous improvement. The template suggests Eskom will evaluate suppliers based on their quality management approach.

• This is a method statement template, not the technical specifications.
• The template requires you to describe: the scope of work as per the contract; objectives/outputs; customer needs communication; required skills, training, and human resources; required PPE; required tools, equipment, and infrastructure; the organization's mission/vision/values; risk identification and mitigation; process improvement actions; data collection and analysis for the scope; stakeholder relationship management and supplier selection criteria.
• The actual technical specifications for bearings, housings, sleeves, and couplings must be obtained from the official tender document.

Submit the following returnable documents as per the tender category (1-4) specified in Form A (240-68099512):

• Signed Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Category-specific documents (e.g., ISO 9001 certificate, QMS manual, audit reports, draft Contract Quality Plan (CQP), Quality Control Plan (QCP)/Inspection and Test Plan (ITP), documented information for roles/responsibilities, management review records).
• Use the List of Tender Returnables (240-12248652) for specific requirements per category.
• Ensure all documents are submitted with the tender response.

Eligibility is contingent on demonstrating compliance with the specified quality requirements. Key criteria include: 1. Possession of a QMS aligned with ISO 9001. 2. Ability to provide all documentation specified for the tender's assigned quality category (e.g., quality manual, audit reports, objective evidence of QMS). 3. Willingness to undergo pre-contract capability and capacity assessments if the work involves critical plant items. 4. Acceptance of Eskom's rights to information, access, and audit. 5. Commitment to using Eskom-provided templates for CQP and QCP/ITP if the supplier does not have its own.

This document is a Scope of Work (SOW), not the full tender invitation. It does not contain submission guidelines, returnable documents list, or submission address. Bidders must obtain the complete tender document for submission requirements. The SOW does state that suppliers must submit documentation with goods: installation and maintenance manuals/guides, material certificates, factory acceptance tests (where applicable), and Quality Control Plan/Checklist.

{

"general": [

"Must be a registered supplier capable of meeting Eskom's procurement standards",

"Demonstrated experience in supplying industrial mechanical components (bearings, housings, etc.)",

"Financial and operational capacity to fulfill orders over 5 years",

"Compliance with South African legal and regulatory requirements"

],

"technical": [

"Ability to meet technical specifications in Appendix A",

"Proven track record of supplying similar components to power stations or heavy industries",

"Quality management system certified to ISO 9001 or equivalent",

"Capability to handle inspections and provide required documentation"

],

"logistical": [

"Adequate storage facilities meeting Eskom's standards",

"Reliable delivery and logistics capabilities to Grootvlei Power Station",

"Ability to respond to urgent/as-and-when-required orders"

]

}

• Submission details, deadline, and required returnable documents are not specified in the extracted text. Check the main tender invitation for these instructions.
• The document mentions a 'Procedure for submission and acceptance of Supplier’s design' (Section 2.1). Ensure any design submissions comply with this process.
• Goods must be marked as per Section 4.3.
• Risk of disqualification: Non-compliance with specifications, incorrect drawing revision numbers, or failure to meet delivery constraints could lead to rejection.

Suppliers must demonstrate capability to supply the specified technical items, comply with drawing revision requirements, provide original packaged goods where specified, meet quality and safety standards, have appropriate insurance, and potentially work with preferred subcontractors as identified in the document.