Provision of specialised tactical armed response security and aerial surveillance services for eskom’s grootvlei power station and vaal dam

Returnable Documents: The bidder must complete and submit all required returnable documents as specified in the tender documents.

Not explicitly stated in provided template. Eligibility likely determined by: Ability to provide specialized tactical armed response and aerial surveillance; Compliance with Eskom's Supplier Quality Management (Category 4) requirements; Valid security service provider licenses; Proven experience in similar large-scale security contracts; Financial and operational capacity for 60-month contract; Compliance with all relevant South African legislation (PSIRA, Civil Aviation, etc.).

• Outline the scope of work as detailed in the Works Information of the NEC contract.
• Note the relevant discipline, document, department, or procedure.
• Provide a detailed description as required.
• Scope of work is as described in the contract document, order, or tender number (if available).
• Define scope objectives/outputs: List 2-3 SMART objectives related to the SOW outputs/contract objectives.
• Customer Focus: Explain how customer needs are identified and communicated to affected personnel.
• Competency and Resources: Detail the human resources, training, and authority required to deliver the tender/order scope of work.
• Infrastructure and PPE: List the PPE required and the tools, equipment, and infrastructure (including testing/measurements) needed to deliver the scope of work.
• Leadership: Describe the organisation's mission, vision, values, and how they are communicated.
• Risk Management: Explain how risks affecting process outputs and SOW outcomes are identified and managed, including actions to minimise and mitigate risks.
• Process Improvement: Describe actions undertaken to improve business process efficiency and effectiveness to meet or exceed customer/regulatory requirements.
• Data and Analysis: Specify what data will be collected from the contract and what analysis will be performed for future decision-making and improvement.
• Stakeholder Management: Identify other stakeholders affected by the product/service, assess their impact level (low, medium, high), and describe actions taken to address them.
• Procurement and Suppliers: Detail purchasing/procurement activities, including supplier selection criteria and monitoring. Indicate if outsourcing is involved and explain how suppliers are identified, selected, evaluated, and performance monitored.

• The method statement must include the compiler's details: full name, designation, contact number, and date.
• Include the method statement title as per the tender/RFQ title.
• Scope of work is as described in the contract document, order, or tender number (if available).
• Define scope objectives/outputs: List 2-3 SMART objectives related to the SOW outputs/contract objectives.
• Risk Management: Explain how risks affecting process outputs and SOW outcomes are identified and managed, including actions to minimise and mitigate risks.
• Stakeholder Management: Identify other stakeholders affected by the product/service, assess their impact level (low, medium, high), and describe actions taken to address them.
• Procurement and Suppliers: Detail purchasing/procurement activities, including supplier selection criteria and monitoring. Indicate if outsourcing is involved and explain how suppliers are identified, selected, evaluated, and performance monitored.

Detail the human resources, training, and authority required for delivering the tender/order scope of work.

• Detail the human resources, training, and authority required for delivering the SOW.
• List the PPE required for executing the scope of work.
• List the tools, equipment, and infrastructure (including testing/measurements) required to deliver the scope of work.
• Describe the organisation's mission, vision, values, and how they are communicated.
• Customer Focus: Explain how customer needs are identified and communicated to affected personnel.
• Process Improvement: Describe actions undertaken to improve business process efficiency and effectiveness to meet or exceed customer/regulatory requirements.
• Data and Analysis: Specify what data will be collected and analysed for improvement on this scope of work.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided document.

The evaluation will consider the primary focus of quality personnel in the organisation.

• Submit all required returnable documents as specified in the tender document.
• Ensure Form A is completed and signed.
• Follow the submission deadline and method as per the tender record.

• Form A must be completed and signed.

Primary eligibility is contingent on submitting a complete set of QMS documents as specified in Sections A, B, and E of the tender returnables. Formal ISO 9001 certification is not mandatory, but the system must be demonstrably operational and compliant. All equipment must have valid calibration/test certificates.

• Provision of Security and Drone Services at Grootvlei Power Station including the Vaal Dam for a period of 60 months.

• Quality management system requirements are evaluated as part of the tender scoring.

• Quality Requirements Deliverables are evaluated with a scoring indicator.
• Section A: Quality Management System Requirements (ISO 9001) – Score 3.
• Provide a QMS manual or document defining the QMS scope or quality method statement.
• Provide a quality policy approved by top management.
• Provide quality objectives approved by top management.
• Section B: Evidence of QMS in operation – Score 5.
• Provide documented information for roles, responsibilities, and authorities, including an organization chart and responsibility matrix.
• Provide documented information for control of externally provided processes, products, and services, including evaluation, selection, monitoring, and re-evaluation criteria.
• Provide documented proof of compliance of materials and equipment to Eskom and national/international standards, including valid calibration/test certificates.
• Provide documented information for preservation of goods.
• Provide documented information for project-related risks and opportunities (risk register and action plan).
• Section E: User-defined additional requirements – Score 1.
• Ensure Form A is completed and signed.

Insufficient searchable text - AI extraction recommended

• Closing date: 31 August 2026 at 10:00.
• Submit B-BBEE Improvement or Retention Plan within 30 days of contract signing.
• Submit SDL&I Implementation Schedule within 28 days after contract award.
• Submit quarterly SDL&I compliance reports.

• Buyer: Wandile Magagula.
• Business Unit: Grootvlei Power Station.

• Submit all required returnable documents to claim preference points; failure to provide them will not disqualify you but will reduce your score.
• Required documents include a valid B-BBEE certificate (or sworn affidavit for EMEs/QSEs), proof of ownership/shareholding (CIPC documents preferred), certified ID copies of shareholders, proof of disability (if applicable), and for trusts/consortia/JVs, a consolidated B-BBEE certificate.
• For mandatory subcontracting (contracts above R30 million), submit a signed subcontracting agreement with the subcontractor’s company registration documents (CK and B-BBEE certificate or sworn affidavit) or letters of intent to subcontract.
• Submit SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) if local content requirements apply.
• Submit your B-BBEE Improvement or Retention Plan within 30 days of contract signing.

Tenderers must meet objective criteria (designated sectors, CIDB, mandatory subcontracting) for award consideration. Failure to provide B-BBEE documentation results in scoring only on the price component (90/80 points) and zero for specific goals. B-BBEE Level 1 scores highest preference points. Non-compliant B-BBEE contributors score zero preference points. Subcontracting is a condition for award for contracts above R30 million.

• Scope: Provide specialised tactical armed response security services and aerial surveillance for 60 months.
• Duration: 60 months.
• Local production and content thresholds apply if stated; submit local content declarations if applicable.
• Skills development: Propose plans to develop skills of unemployed candidates, focusing on Eskom’s core, scarce, and critical skills, with candidates representative of South Africa’s demographics; tenderers bear full costs.

• Budget: Not specified.
• Payment terms: Eskom will retain 1.5% of every invoice (excluding VAT) as security for SDL&I obligations; released only upon fulfilment.
• Penalties: 1.5% of contract value for failure to meet SDL&I obligations.

• B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit; requirements vary by enterprise size (EME, QSE, or larger).
• Local content: Achieve minimum thresholds for local production and content if applicable; submit SBD 6.2 and Annex C.
• Mandatory subcontracting: For contracts above R30 million, subcontract at least 30% to designated groups (51% black-owned EMEs/QSEs in rural/underdeveloped areas/townships).
• CIDB: Meet CIDB CSDG mandatory percentage; failure renders tender non-responsive.
• Transformation: Submit B-BBEE improvement or retention plan; specific migration targets apply based on your B-BBEE level at award.
• Skills development: Submit proposals for job creation and skills development as part of SDL&I obligations.

• Scope: Provision of security and drone services at Grootvlei Power Station including the Vaal Dam for 60 months.
• Pre-contract award quality requirements apply (Clause 3).
• Category 4 quality requirements are selected (refer to clause 3.5).
• Main supplier and sub-supplier capability and capacity assessment is referenced (clause 3).
• Post-contract award activities include contract execution and supplier quality performance monitoring (Clause 5).
• Eskom retains rights of access, information, preservation, and quality audits (Clause 6).
• Management of nonconformities and special processes apply (Clause 3.8).
• ISO 9001 standards apply: Context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement.

• ISO 9001 methodology applies: Context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement.
• Principles include customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.

• Pre-contract award quality requirements apply (Clause 3).
• Supplier quality performance monitoring will be conducted post-award (Clause 3.7).
• Quality audits will be performed (Clause 3.8).
• Performance evaluations are required (ISO 9001).

Mandatory Criteria (Gatekeepers): 1) Documented experience in physical guarding and drone surveillance at a National Key Point in the last 5 years. 2) Registration with PSIRA, NKP, and SAPS, including NKP authorization. 3) All proposed personnel must hold valid PSIRA, NKP, firearm competency, and SACAA (for drone operators) certificates. 4) Compliance with specific drone technical specifications and possession of valid air service licenses. Failure to meet any mandatory criterion results in immediate disqualification.

The scope of work involves the provision of specialised tactical armed response security services and aerial surveillance.

Key areas of service include:

• Grootvlei Power Station
• Vaaldam Pump Station
• National Key Point external areas

Specific requirements for aerial surveillance include:

• Drones with a maximum weight of 7kg (e.g., DJI M30 series).
• Night vision capabilities (thermal infrared and infrared technology).
• High-definition recording capabilities.
• GPS tracing and flight logging systems.
• Weather-resistant operational capability.
• Minimum 2-hour continuous flight time.
• Real-time video transmission to the control room.
• A minimum of 2 drones.
• Valid Air Service Licenses and certificates for drones.
• Registration for all drones as per the scope of work.
• Compliance with flight altitude restrictions as per SACCA guidelines.

The evaluation process is divided into two stages:

Stage 1: Mandatory Technical Evaluation (Yes/No basis).

Stage 2: Qualitative Technical Evaluation (weighted scorecard approach).

A minimum technical score of 70% is required.

• Personnel Qualifications:
• Manager: Grade 12/Matric + 5 years experience.
• Supervisors: Grade 12/Matric + 5 years experience.
• Security Officers: Grade 12/Matric + 5 years experience.
• Workforce Experience:
• Minimum of 5 years relevant experience in security services (physical guarding, tactical response, drone operations).
• Preference for Grade A (site manager), Grade B (supervisor), and Grade C (security guards) with NKP experience of 5+ years and 3 references.
• Similar Works Previously Undertaken:
• Documented proof of service rendered for security and drone surveillance at a National Key Point in the last 5 years.
• Evidence can include signed contracts, reference letters, or completion certificates.
• Scoring: More than 5 contracts (5 points), 4-5 contracts (4 points), 2-3 contracts (2 points), No contracts (0 points).
• NKP and Firearm Competency Certificates:
• Valid NKP certification.
• Valid firearm competency certificates relevant to firearms used.
• Proof of tactical response (TRT) training.
• SACCA certification for drone operators.
• Scoring: All required certificates (5 points), TRT and firearm/NKP without drone certs (2 points), no valid certificates (0 points).

• Company Registration: Must be registered with PSIRA, National Key Point (NKP), and SAPS.
• PSIRA Registration: Valid PSIRA registration (certified copy, not older than 90 days).
• PSIRA Letter of Good Standing: Valid (certified copy, not older than 90 days).
• Firearms Licenses: Valid licenses for 9mm, Rifle, and 12 Bore firearms owned by the company (certified copies, not older than 90 days).
• SAPS NKP Letter: Letter from SAPS NKP office indicating application for registration to offer services (certified copy, not older than 90 days).
• Personnel Registration: Proof of PSIRA registration for Directors (certified copy of Grade A certificate).
• Firearm Competency: Valid firearm competency certificates for personnel.
• NKP Appointment: Valid NKP appointment letters for responsible persons.
• SAPS Firearm Competency Certificates.
• Aircraft Registration and Operational Certificates.
• Remote Pilot License (ROL) for all drone operators.
• Compliance with SACCA guidelines for flight altitude restrictions.
• CVs for relevant personnel.
• Proof of service rendered for security services (physical guarding) and drone surveillance at any National Key Point in the last five (5) years (signed contracts, reference letters, or completion certificates).
• Personnel Qualifications: Manager (Grade 12/Matric + 5 years experience), Supervisors (Grade 12/Matric + 5 years experience), Security Officers (Grade 12/Matric + 5 years experience).
• Workforce Experience: Personnel with a minimum of five (5) years of relevant experience in security services (physical guarding, tactical response, drone operations). Workforce with Grade A, B, and C security personnel with NKP experience of 5+ years and 3 references is preferred.
• NKP and Firearm Competency Certificates: Valid NKP certification, valid firearm competency certificates, proof of tactical response (TRT) training, and SACCA certification for drone operators (all certificates must be valid and accompanied by certified copies not older than 90 days).

• Company Registration: PSIRA, NKP, SAPS.
• PSIRA Registration: Valid, certified copy (<= 90 days).
• PSIRA Good Standing: Valid, certified copy (<= 90 days).
• Firearms Licenses: Valid for 9mm, Rifle, 12 Bore (company-owned, certified copies, <= 90 days).
• SAPS NKP Letter: Application confirmation (certified copy, <= 90 days).
• Personnel PSIRA Registration: Directors (certified Grade A).
• Firearm Competency Certificates.
• NKP Appointment Letters.
• SAPS Firearm Competency Certificates.
• Aircraft Registration and Operational Certificates.
• Remote Pilot License (ROL) for drone operators.
• Compliance with SACCA flight altitude restrictions.
• CVs for key personnel.
• Proof of service (last 5 years) for security and drone surveillance at NKPs.
• Personnel qualifications: Manager (Matric + 5 yrs), Supervisors (Matric + 5 yrs), Officers (Matric + 5 yrs).
• Workforce experience: Minimum 5 years in security services (guarding, tactical, drone ops).
• NKP and Firearm Competency Certificates: Valid NKP, firearm competency, TRT training, SACCA for drone operators (certified copies, <= 90 days).

Mandatory Technical Evaluation Criteria:

1. Documented proof of service rendered for security (physical guarding) and drone surveillance at any National Key Point in the last five (5) years.

2. Company registration with PSIRA, NKP, and SAPS, including confirmation of authorization for NKP security services.

3. Proof of personnel registration (PSIRA, NKP, FCA, SACCA) with qualifications and CVs.

4. Proof of air service licenses and certificates for drones, meeting specified technical requirements (weight, model, night vision, recording, GPS, weather resistance, flight time, real-time transmission, quantity, registration).