Supply and delivery of groceries and consumables - ESKOM

This tender is for the supply and delivery of groceries and consumables (tea, coffee, milk, sugar, cleaning products, detergents, sanitary consumables) to the Apollo and Centralised Services (CS) Business Unit of Eskom on an as-and-when required basis for a period of 60 months.

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No evaluation criteria (price/functionality split, minimum qualifying scores, preference points) are stated in the document.

The document only states that bidders must maintain agreed quality standards and that products must meet the quality standards specified by the company.

Scope: supply and delivery of groceries and consumables to the Apollo and Centralised Services (CS) Business Unit of Eskom.

Contract period: 60 months (5 years) on an as-and-when required basis.

Items required include tea, coffee, sugar, milk, cleaning products, detergents, and sanitary consumables.

Detailed quantities and unit costs are listed in Table 1 of the scope of work.

Deliveries to be made on agreed timelines (weekly, bi-weekly, or monthly).

Supplier must ensure uninterrupted supply, maintain agreed quality standards, and deliver on time in correct quantities.

Products must comply with SABS and Department of Health requirements.

Supplier must provide invoices/delivery notes with each order.

Monthly supply report required summarising quantities delivered, shortages, and replacements.

Damaged or defective stock must be replaced at no additional cost.

All products must comply with food safety and hygiene regulations.

Supplier must ensure transport and storage comply with health and safety standards.

Supplier must adhere to agreed Service Level Agreements (SLAs).

Pricing is based on a schedule of rates (unit costs) for each item listed in Table 1.

Items are grouped into three categories: Kitchen Items, Cleaning and Detergents, and Sanitary Consumables.

Estimated total value for the items listed is R 5,181,865.00.

No bonds, guarantees, or payment terms are stated.

Pricing is based on a schedule of rates (unit costs) for each item listed in Table 1.

Estimated total value for the items listed is R 5,181,865.00 (based on the quantities and unit costs provided).

No bonds, guarantees, or payment terms are stated in the document.

No specific compliance requirements (CSD, tax, B-BBEE, CIDB, CIPC, local content) are stated in the document.

Products must comply with SABS and Department of Health requirements.

Supplier must comply with food safety and hygiene regulations.

Transport and storage must comply with health and safety standards.

Supplier must adhere to agreed Service Level Agreements (SLAs).

Products must be properly packaged, sealed, and within expiry dates.

Deliveries to be made during agreed business hours.

Transport and storage must comply with health and safety standards.

All products must comply with food safety and hygiene regulations.

Supply and delivery of groceries and consumables to Apollo and CS Business Unit on an as-and-when required basis for 60 months.

Buyer: Candice Ratlhagane. Department: Transmission. No email, phone, or submission address provided.

Returnable documents: SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration-Summary Schedule) are mandatory if applicable. A valid B-BBEE certificate, sworn affidavit (if annual total revenue is R10 million or less), or CIPC affidavit is required to claim preference points. All documents must be completed, signed, and submitted with the bid. Disqualification risks: omitted or unsigned returnable forms, bids received after the closing time. Submission method and address are not stated in the document.

Valid B-BBEE certificate issued by a SANAS accredited verification agency, sworn affidavit (if annual total revenue is R10 million or less), or CIPC affidavit is required to claim preference points. SBD 6.2 and Annex C are mandatory if applicable. Requirements for a valid B-BBEE Sworn Affidavit include: name and ID of deponent, designation, enterprise name and address, percentage of black ownership, total revenue for year under review, financial year end, B-BBEE status level, empowering supplier status, date signed in presence of Commissioner of Oath, and the Commissioner must not be an employee or ex officio of the enterprise.

Bidders are allocated points under a preference point system based on specific goals. The commodity is not a designated sector, so local content thresholds do not apply. SDL&I objectives do not form part of scoring but become contractual obligations. A valid B-BBEE certificate or sworn affidavit is a condition for contract award. The specific preference point system (80/20 or 90/10) is not stated.

Scope: Supply and delivery of groceries and consumables to Apollo and CS Business Unit. Contract duration: 60 months (5 years) on an 'as and when' required basis. No quantities, standards, or service levels are specified.

Skills development proposals must exclude Eskom employees and registered learners. The tenderer bears full cost of developing skills. Tenderers may approach SETAs and SARS for incentives.

Pricing must be submitted as per the Price Schedule included in the tender documents. Where a contract involves local and imported goods or services, the tender response must separate components. NTCSA will retain 2.5% of every invoice (excluding VAT) as security for SDL&I obligations, released upon fulfillment and receipt of progress reports. A penalty of 2.5% of the invoice amount applies for failure to meet SDL&I obligations.

CSD registration is required. B-BBEE: a valid certificate, sworn affidavit (if annual total revenue is R10 million or less), or CIPC affidavit is a condition for contract award. B-BBEE improvement or retention plan required within 30 days of contract signing. Specific B-BBEE level milestones: Level 4 bidders must achieve Level 3 by end of first year; Level 5-8 or non-compliant bidders must achieve Level 4 by end of first year and improve one level each subsequent year. Local procurement content target: 100%. CIDB compulsory training: not required. The commodity is not a designated sector. SBD 6.2 and Annex C are mandatory if applicable.

B-BBEE improvement or retention plan required within 30 days of contract signing. Level 4 bidders must achieve Level 3 by end of first year and improve one level higher each subsequent year. Level 5-8 or non-compliant bidders must achieve Level 4 by end of first year and improve at least one level higher each subsequent year. A valid B-BBEE certificate or sworn affidavit is a condition for contract award. Local procurement content target is 100%. Tenderers must submit proposals for jobs created and retained. For every R2 million invoiced, the supplier shall offer a university or university of technology bursary valued at R50,000.00.

NTCSA will apply a penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations. NTCSA will retain 2.5% of every invoice (excluding VAT) as security for SDL&I obligations. Retained amounts are released upon receipt of SDL&I progress reports, fulfillment of obligations, and submission of an approved compliance report by SDL&I Department. Suppliers shall submit quarterly reports. NTCSA reviews reports within 30 days and notifies if obligations not met. Suppliers must implement corrective measures before the next report, failing which retention clauses are invoked. Each contract shall have an SDL&I Implementation Schedule completed and returned within 28 days after award.

Objective criteria may be included as a condition for contract award. If the tenderer does not meet objective criteria, it may lead to the second-ranked tenderer being recommended for award. The commodity is not a designated sector. CIDB compulsory training is not required. Mandatory subcontracting and National Industrial Participation Programme are not applicable.

Bidders are allocated points under a preference point system based on specific goals. The specific scoring split is not stated.

NTCSA invites tenders for the supply and delivery of groceries and consumables to Apollo & CS departments for 60 months on an 'as and when' required basis. The scope includes coffee, tea, milk, sugar, cleaning products, paper products, and other consumables as listed in the estimated quantities table. Delivery to 10 departments across various locations.

Closing date and time: 25 September 2026 at 10:00 SAST. Tender validity period: 120 days from closing date. Non-compulsory clarification meeting: 10 September 2026 at 11:00 via Microsoft Teams (join link provided). Clarification queries must be submitted no later than 5 working days before the tender closing deadline.

Non-compulsory clarification meeting on 10 September 2026 at 11:00 via Microsoft Teams. Join link provided in tender document. Meeting ID: 385 893 655 150 813, Passcode: Wy3yD64o.

NTCSA Representative: Candice Ratlhagane, Tel: 011 800 6755, Email: [email protected]. Procurement Manager: Busi Mtungwa (signatory on letter). Tender documents published on NTCSA Tender Bulletin (http://www.ntcsa.co.za) and National Treasury e-Tender Portal (http://www.etenders.gov.za).

Submit electronically via the NTCSA E-tendering site (http://www.ntcsa.co.za) or the National Treasury e-Tender portal (http://www.etenders.gov.za) by the closing date and time. Upload the complete tender under the Technical, Commercial, Financial, and Other folders. All documents must be in PDF format; the price list must be submitted in PDF and a copy in Excel format. File size limit: 50 MB per file, 900 MB total submission. No zip files or hard copies accepted. The submission status must show as complete. Disqualification risks: late submission, missing or unsigned mandatory returnables (disqualifiable), incomplete submission. Mandatory returnables (disqualifiable) include Annexures A (Authorisation Form), B (Acknowledgement Form), C (Tenderer's Particulars), D (Integrity Declaration Form), E (CPA Requirements for Local Goods/Services), H (SBD 1 Invitation to Bid), I (SBD 6.1 Preference Points Claim Form), J (SBD 4 Bidders Disclosure), and proof of tax clearance or SARS e-filing PIN. Non-disqualifiable returnables (must be submitted within 5 working days if missing) include Annexures G1–G4 (local content), Tax Evaluation questionnaire, Specific Goals evidence, and Employment Equity compliance. Additional documents required for joint ventures: letter of intent or JV agreement, written confirmation of single entity, and single bank account details.

Returnables are categorised as disqualifiable (must be submitted at closing, e.g., Annexures A, B, C, D, E, H, I, J, tax clearance), non-disqualifiable (must be provided within 5 working days if missing, e.g., local content forms, tax evaluation, specific goals evidence, EE compliance), and required for evaluation (must be submitted at closing or score zero).

Evaluation follows a two-stage process: 1) Basic compliance and eligibility, 2) Functionality (minimum 80% threshold), then 3) Price and preference scoring (80/20 system). Eligibility: tenderer must not be restricted from doing business with NTCSA or state-owned companies, must not have a conflict of interest, must not be on National Treasury restricted list or Tender Defaulters list, must not be flagged from Zondo Commission or SIU findings. Functionality criteria (total 100 points, threshold 80%): proof of ownership of all supplier fleet vehicles (certified registration documents) – 20 points; certified valid driver's licenses for all drivers (minimum 1 driver) – 20 points; signed company organogram on letterhead (MD, Finance, Contract Manager, Drivers) – 20 points; past performance reference letters for consumables (3 references = 20 points, 2 references = 10 points, 1 or none = 5 points) – 20 points; supplier offices based in Gauteng (proof of address) – 20 points. After functionality, price is scored out of 80 points, and specific goals (B-BBEE) out of 20 points. Specific goals points based on B-BBEE level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-Compliant = 0. Tenderers may subcontract up to 25% of contract value to a non-qualifying person; beyond that, the subcontractor must be an EME. Failure to submit evidence for specific goals results in 0 points for that component but does not disqualify. Ranking is by total score (price + specific goals). Two suppliers will be awarded: one for Cradock, Kimberley, Newcastle, Stirkland live line departments; one for Bela-Bela, Witbank Live Line, Aviation, Apollo, Simmerpan. Orders will be issued on a rotational basis.

Scope: Supply and delivery of groceries and consumables to Apollo & CS (various departments) for 60 months on an 'as and when' required basis. Departments: Cradock Live Line, Kimberley Live Line, Newcastle Live Line, Stirkland Live Line, Bela-Bela Live Line, Witbank Live Line, Aviation, Apollo, Simmerpan, Performance and WPCS. Estimated quantities of 33 items (list provided in document) including coffee, tea, milk, sugar, cleaning products, paper products, and others. Quality requirements: compliance with South African National Standards (SANS) and Department of Health requirements for groceries. Supplier must ensure uninterrupted supply, maintain agreed quality standards, deliver on time and in correct quantities. Food safety: supplier must provide a valid Certificate of Acceptability (COA) issued by the local authority per Regulation R638, and comply with the Foodstuffs, Cosmetics and Disinfectants Act. Product traceability: batch tracking, supplier traceability procedures, recall procedures, ability to trace products from manufacturer to end use. Suppliers' offices must be based in Gauteng (proof of address required).

Supplier must ensure uninterrupted supply of grocery items, maintain agreed quality standards, deliver on time and in correct quantities. Skills development proposals: for every R1.5 million invoiced, supplier shall offer an engineering bursary valued R10,000. Supplier may use SETA-accredited training providers.

Provide at least three reference letters relating to consumables with valid contact details. Score: 3 references = 20 points, 2 references = 10 points, 1 or none = 5 points. Reference letters are part of functionality evaluation.

Supplier must comply with Foodstuffs, Cosmetics and Disinfectants Act and applicable food hygiene regulations. Must provide Certificate of Acceptability (COA) per Regulation R638. Product traceability: batch tracking, recall procedures, ability to trace products from manufacturer to end use.

Pricing must be submitted on the attached Price Schedule (NEC 3 Supply Contract) in PDF and Excel format. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies. Unconditional discounts considered. Conditional discounts applied at payment.

Pricing must be submitted on the attached Price Schedule (NEC 3 Supply Contract) in PDF and Excel format. Prices will be evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and adjusted for any variations. Unconditional discounts taken into account; conditional discounts applied at payment. Payment terms: for contracts valued below R50 million (incl. VAT), NTCSA pays within 30 days of receipt of undisputed invoice; for contracts valued above R50 million, within 60 days. SDL&I obligations: penalty of 2.5% of contract value for failure to meet SDL&I targets. NTCSA will retain 2.5% of every invoice (excl. VAT) as security for SDL&I obligations, released upon submission of progress reports and fulfilment. No performance security required (not applicable).

Mandatory contractual requirements (must be met before award): valid CSD registration (CSD number or CSD report). Tax compliance: provide SARS e-filing PIN for verification, or a certified copy of tax clearance certificate (for local tenderers not registered on CSD, or foreign tenderers with local footprint). Foreign suppliers with no SA footprint complete SBD 1 only. Tax evaluation questionnaire (to determine if a personal service provider for PAYE). B-BBEE: submit valid B-BBEE certificate or sworn affidavit/CIPC affidavit, proof of ownership/shareholding (CIPC documentation), certified ID copies of shareholders, proof of disability if claiming. Specific goals evidence required for preference points (see evaluation criteria). Employment Equity compliance: designated employers must furnish proof of compliance with Employment Equity Act, including EE report to Department of Labour (SA tenderers only). COIDA: original certificate of good standing or proof of application from Compensation Fund or licensed insurer (SA tenderers only). Audited financial statements for previous 18 months (or last year if not available); start-ups less than 12 months exempt but must provide statements when available. Joint ventures: letter of intent or JV agreement with joint and several liability, single bank account, and written confirmation of single entity. Local content: NTCSA target 100% local procurement; tenderers must submit proposals for local content, jobs created/retained, and skills development (including offering an engineering bursary valued R10,000 for every R1.5 million invoiced). CIDB grading not applicable.

OHS tender evaluation (low risk work). OHS BRA and specification required. Submit Annexure B: Eskom Acknowledgement Form for OHS legal and other requirements. COIDA certificate of good standing or proof of application required.

Environmental requirements are not applicable (marked as not applicable). However, suppliers must comply with food safety regulations (Certificate of Acceptability per Regulation R638).

Contract will be the NEC 3 Supply Contract. Effective date March 2025, review date March 2028. Payment terms: within 30 days for contracts below R50 million, 60 days for above R50 million. SDL&I penalty of 2.5% of contract value for non-compliance. 2.5% retention per invoice for SDL&I obligations.

NTCSA will apply a penalty of 2.5% of the contract value for failure to meet SDL&I obligations. NTCSA will retain 2.5% of every invoice (excl. VAT) as security for SDL&I obligations, released upon submission of progress reports and fulfilment.

Tenderers must meet eligibility criteria: not restricted from doing business with NTCSA or state-owned companies, no conflict of interest, not on restricted lists, not flagged. Must submit complete tender with all required returnables. Joint ventures must have a JV agreement with joint and several liability and single bank account.

Functionality criteria (threshold 80%): 1) Proof of ownership of supplier fleet – 20 points; 2) Certified valid driver's licenses (minimum 1 driver) – 20 points; 3) Signed company organogram on letterhead – 20 points; 4) Past performance reference letters (3 references = 20 points, 2 = 10, 1 or none = 5) – 20 points; 5) Gauteng office address proof – 20 points. Specific goals scored out of 20 points based on B-BBEE level (see evaluation criteria). Price scored out of 80 points. 80/20 preference system applies.

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Technical evaluation is in two stages:

• Mandatory gatekeeper criteria: assessed on a Yes/No basis. All must be met.
• Qualitative weighted criteria: scored out of 100% with a minimum threshold of 80% to be considered.

Qualitative criteria and their weights:

• Proof of ownership of all suppliers' fleet (certified registration documents): 40% (20 points).
• Valid driver's licenses for all drivers (no PDP required unless the vehicle type requires it; minimum 1 driver): 20% (20 points).
• Signed company organogram showing roles (Managing Director, Finance, Contract Manager, Drivers, etc.): 20% (20 points).
• Past performance / reference letters for consumables (minimum 3 references with valid contact details): 20% (20 points).
• Supplier offices must be based in Gauteng (proof of address required; within one month of award): 20% (20 points).

Scoring methodology: 5=100% (meets requirements, no errors), 4=80% (minor qualifications needed), 3=60% (minor errors, correctable), 2=40% (substantial errors), 1=20% (numerous errors), 0=0% (deficient/non-responsive).

Supply and delivery of groceries and consumables for Apollo & CS on an as-and-when required basis for 60 months.

The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective is 80%. The following scoring method will be used:

Table 1: Technical Scoring Methodology

Score percentage (%) description

5 100% Meets Employer's Requirements: no errors, risks, weaknesses or omissions.

4 80% Meets Employer's Requirements: Some qualifications required from tenderer to eliminate the errors, risks, weaknesses and omissions.

3 60% Marginally does not meet Employer's Requirements: Some minor errors, weaknesses or omissions which can be corrected or overcome with negotiation and minor cost impact.

2 40% Substantially does not meet Employer's Requirements: many errors, risks, weaknesses which may be difficult to correct or overcome and make acceptance.

1 20% No achievement of Employer's Requirements: existence of numerous errors, risks, weaknesses or omissions which cannot be corrected.

0 0% Totally deficient / non-responsive

Minimum functionality/qualifying score: 80%

Proof of ownership of all Suppliers fleet which will be utilized for 40%

Technical evaluation uses mandatory gatekeeper criteria (Yes/No) and qualitative weighted criteria. Minimum threshold for technical consideration is 80%. Scoring methodology: 5=100% (meets requirements), 4=80% (minor qualifications), 3=60% (minor errors), 2=40% (substantial errors), 1=20% (numerous errors), 0=0% (deficient). Qualitative criteria (total 100%): Proof of fleet ownership (40%), valid driver's licenses (20%), signed company organogram (20%), past performance references (20%), Gauteng office address (20%).

Tender closing: 25 September 2026 at 11:00.

Contract start: 01 November 2026.

Delivery: As and when required per purchase order. Delivery times: Monday to Thursday 08:00–16:00, Friday 08:00–12:00. No weekends or public holidays.

Supply Manager: Sihle Goqo, Apollo Converter Station Main Building, Plot 393 Witkoppies Farm, C/O Plain Road and 43rd Street, Olifantsfontein, 1665. Tel: +27 11 871 3547, Fax: 086 691 8804, Email: [email protected].

Purchaser: NTCSA SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. Tel: +27 11 800 8111, Fax: +27 11 800 0321.

Closing date: 25 September 2026 at 11:00.

Returnable documents: Signed Form of Offer and Acceptance (NEC3 SC3), Schedule of Deviations, and any required bonds or guarantees.

Submission address: Not explicitly stated in the document; likely the Purchaser's registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199, or the Supply Manager's address at Apollo Converter Station, Olifantsfontein.

The document does not state explicit pre-qualification thresholds such as minimum B-BBEE level, CIDB grading, or tax clearance. However, the contract includes clauses that require the supplier to be VAT-registered in South Africa (Z7.3) and to notify the purchaser of any change in B-BBEE status (Z3). The supplier must be capable of providing the required insurance and bonds as per contract data. Standard tender forms (SBDs) are not included in this extract, but are likely required for the bid submission.

Scope: Supply and delivery of groceries and consumables (tea, coffee, milk, sugar, cleaning products, etc.) to Apollo & CS Business Unit on an as-and-when required basis for 60 months.

Delivery conditions: Goods must be delivered in full per purchase order. No delivery without a purchase order number. Delivery verified by a signed delivery note. Wrong deliveries returned at supplier's cost.

Delivery costs must be included in the quoted price.

Packaging: Must prevent damage during transit, consider rough handling, temperature extremes, and open storage.

Offloading: Supplier provides own manpower and equipment.

Delivery location: Apollo Converter Station Main Building, Olifantsfontein.

Scheduled delivery times: 08:00–16:00 Monday–Thursday, 08:00–12:00 Friday. No weekend or holiday deliveries.

Pricing: Schedule of rates (bill of quantities) with estimated quantities for each item (e.g., coffee, tea, sugar, etc.). Total price is the sum of rates multiplied by quantities.

Payment: Assessment between 25th of each month. Payment period depends on the supplier's B-BBEE status.

Delay damages: 2.5% of task order value for delays up to 5 days, 5% for delays exceeding 5 days.

Insurance: Supplier must provide insurance per Insurance Table A (loss/damage to goods, liability, etc.). Bonds/guarantees: Required as per Contract Data (Part 1, C1.3 Sureties). Specific amount not stated.

VAT registration: The supplier must be registered for VAT in South Africa and include the Purchaser's VAT number (4710303126) on invoices.

B-BBEE: The supplier must notify the Purchaser within 7 days of any change in B-BBEE status. The Purchaser may renegotiate or terminate the contract if the B-BBEE status decreases.

No specific pre-qualification thresholds (e.g., CIDB, B-BBEE level) are stated in the document.

Closing date: 25 September 2026 at 11:00 (from tender record).

Contract starting date: 01 November 2026.

Defect correction period: 30 days (14 days for specified items, otherwise as soon as aware).

Defects access period: 30 days (14 days for specified items, otherwise as soon as aware).

Payment assessment interval: 25th day of each month.

No mandatory briefing or site visit mentioned.

Purchaser: NTCSA SOC Ltd (Reg No. 2021/539129/30)

• Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg
• Tel: +27 11 800 8111
• Fax: +27 11 800 0321

Supply Manager: Sihle Goqo

• Address: Apollo Converter Station Main Building, Plot 393 Witkoppies Farm, C/O Plain Road and 43rd Street, Olifantsfontein, 1665
• Tel: +27 11 871 3547
• Fax: 086 691 8804
• Email: [email protected]

Apollo & CS Grid Snr Manager: Siyabulela Sishuba

Returnable documents must be completed, signed, and submitted with the bid:

• Part C1.1 Form of Offer and Acceptance (including Schedule of Deviations, if any).
• Part C2.2 Price Schedule (rate-based pricing).
• Part C1.2b Contract Data provided by the Supplier.
• Proof of CSD registration and valid tax compliance PIN.
• B-BBEE verification certificate (level determines payment period).
• Any required securities, bonds, guarantees, and proof of insurance (to be arranged within two weeks of contract award).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Failure to provide required securities or guarantees within two weeks of receiving the signed agreement constitutes repudiation.
• Bids received after the closing time.

The document does not state a formal evaluation split (e.g., 80/20 or 90/10) or minimum qualifying scores. B-BBEE status affects payment terms (clause 51.2: payment period depends on B-BBEE level). No functionality or price scoring breakdown is provided.

The document references a quality section (5.12) but provides no specific quality standards, QA/QC requirements, or certifications beyond stating that the Supplier shall adhere to Eskom NTCSA Life Saving rules.

Pricing is rate-based. The Price Schedule (Part C2.2) lists items with estimated quantities; bidders insert rates. Items include: Ricoffy Coffee (1.5kg) 600, Ricoffy Coffee (750g) 500, Frisco (750g) 100, Nescafe Classic (200g) 500, Nescafe Gold (200g) 500, Jacobs Coffee (200g) 500, Rooibos (200g) 500, Five Roses (250g) 600, Joko Tea (250g) 500, Long Life Full Cream Milk (6 Pack) 2000, Long-Life Low-Fat Milk (6 Pack) 100, Cremora Coffee Creamer (750g) 500, Brown Sugar (2kg) 2000, White Sugar (2.5kg) 3000, Sweetener Canderel (100 sticks) 50, Choice Assorted (2kg) 200, Dishwashing Liquid (750ml) 5, Sanitary Cleaner (750ml) 500, Surface Cleaner (750ml) 500, Bleach (750ml) 500, Air Freshener (180ml) 500, Pet Insecticide (300ml) 400, Refuse Bags (20 bags) 500, Furniture Polish 500, Deo Blocks (1kg of 100g blocks) 300, Liquid Hand Soap (500ml) 500, Swabs - Small Dish Cloths (Pack of 5) 400, Kitchen Cloth 300, 4x 1kg Washing Powder 100, 8x 500g Hand Cleaner (Grease & Oil) 100, Toilet Paper 2ply (48 Rolls) 1600, Paper Towel Industrial 1000, Paper Towel Kitchen 500.

Bidders may add additional items. The total of Prices is assumed fully inclusive of everything necessary to provide the goods and services.

Pricing format: Rate-based pricing. The tendered total of Prices is rate-based (Part C2.2 Price Schedule). Items are priced with estimated quantities and rates; the amount due is calculated by multiplying completed quantity by rate, plus other amounts, less amounts retained.

Payment terms:

• Assessment interval: 25th day of each successive month.
• Payment period: Dependant on the B-BBEE of the supplier.
• Interest on late payment: Prime rate quoted by Standard Bank of South Africa (365-day year).
• Supplier must provide a tax invoice within one week of receiving a payment certificate.
• Late submission of tax invoice extends payment period by the delay.

Bonds/guarantees: The contract requires delivery of securities, bonds, guarantees, and proof of insurance within two weeks of receiving the signed agreement. Failure constitutes repudiation.

Liability limits:

• Supplier's liability for indirect/consequential loss: R0.00 (zero Rand).
• Supplier's total liability limited to Contract Value.
• End of liability date: 5 years after delivery of the whole of the goods and services.

Delay damages:

• Up to 5 days late: 2.5% of task order value per day.
• More than 5 days late: 5% of task order value per day.
• If delay damages reach the limit, the Purchaser may terminate.

B-BBEE: Payment period depends on the supplier's B-BBEE level. A change in B-BBEE status must be notified within 7 days; an updated verification certificate must be submitted within 30 days. A decrease in B-BBEE status may lead to renegotiation or termination.

Tax: Supplier must be registered for VAT (VAT number must appear on invoices). Purchaser's VAT number: 4710303126.

Insurance: Supplier must provide insurance per Insurance Table A (loss/damage to goods, liability for property damage, bodily injury). Purchaser provides insurance per Insurance Table B.

No specific CIDB grade, CSD registration, or B-BBEE level threshold is stated in the document.

No local content percentage requirements are stated.

Supplier must take all reasonable precautions for health and safety of persons. The Prices include sufficient amount for compliance with health & safety laws and Eskom NTCSA rules. Supplier must comply with all applicable health & safety laws and ensure subcontractors and employees do the same.

Asbestos: Purchaser ensures ambient air conforms to OEL (0.2 fibres/ml as 4-hour TWA, 0.6 fibres/ml as 10-minute TWA). Supplier may perform parallel measurements at own cost. If asbestos is identified, risk assessment and control measures are implemented; supplier's personnel may stop work until area is declared safe.

Supplier must comply with all applicable environmental laws and regulations. Asbestos removal and disposal must be done by a registered asbestos contractor at the Purchaser's expense, in line with South African legislation.

Contract: NEC3 Supply Contract (SC3) with core clauses and options X1 (price adjustment for inflation), X2 (changes in law), X7 (delay damages), and Z (additional conditions Z1–Z15).

Duration: 60 months (5 years), starting 01 November 2026. Delivery dates stipulated on each purchase order.

Governing law: Republic of South Africa. Language: English.

Termination: Purchaser may terminate for B-BBEE status decrease, prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive), or if delay damages reach the limit. Termination procedures per core clauses 92/93.

Confidentiality: Supplier must not disclose contract information. Images of goods require prior written consent.

Cession/delegation/assignment: Not allowed without written consent.

Joint ventures: Jointly and severally liable. Composition cannot change without consent.

Ethics: No prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive). Cooperation with investigations required.

Nuclear liability: Purchaser indemnifies supplier for nuclear damage at Koeberg, except for unlawful intent or unauthorized presence.

Asbestos: Purchaser manages asbestos. Supplier may stop work if asbestos is identified. Removal by registered contractor at Purchaser's expense.

Goods (or grocery) to be delivered between 08:00 and 16:00 Monday – Thursday, as well as Friday between 08:00 and 12:00. No delivery will be accepted during weekends as well as holidays. The Groceries must be delivered on site in full (as per the purchase order). Delivery to be verified physically. Product must have a Delivery note of all the items delivered, signed by both Supplier and Purchaser/Purchaser’s representative. No delivery will be made without a purchase order number. Supplier to provide his/her own appropriate transportation for deliveries. Timeous delivery is of utmost importance, and it is expected from the successful Supplier to treat any order/s received as a priority and to inform Eskom NTCSA if deliveries cannot be effected on time. Delivery costs to be included in the quoted price. Wrong deliveries will not be accepted and will be returned to the Supplier, at the Supplier’s costs. The Supplier will deliver the quantities as per the order. Supplier to provide his/her own manpower for offloading. Offloading shall be made at the Stores Receiving Site. The Supplier to provide their own offloading equipment/s.