Supply and delivery of electrical testing equipment at kendal power station (RFQ 6000447078)

The project involves the supply and delivery of electrical testing equipment at Kendal Power Station, under reference E3779GXMPKEN.

No contact information is stated in the provided document.

Returnable documents:

• Non-Disclosure Agreement (NDA): must be completed, signed, and submitted with the bid. It is a mandatory returnable document.

No evaluation criteria are stated in the provided document. The only stated requirement is that the NDA must be completed and signed.

The procurement is for the supply and delivery of electrical testing equipment at Kendal Power Station.

No compliance requirements are stated in the provided document.

The provided document is a Non-Disclosure Agreement (NDA) between Eskom Holdings SOC Ltd and the supplier/tenderer. Key obligations include:

• Confidential Information may only be used for the project and in accordance with the agreement.
• The receiving party must protect confidential information with at least a reasonable standard of care.
• On request, the receiving party must return or destroy all confidential material within 7 business days.
• The agreement lasts for 3 years after termination of the relationship.
• Breach must be remedied within 7 business days of written notice, otherwise the disclosing party may seek legal remedies.
• The agreement is governed by South African law.
• Neither party may assign rights without prior written consent, except Eskom may cede to subsidiaries or divisions.
• No publicity without prior written consent.

Closing date: 27 January 2025

Returnable documents:

• E-Tendering Training Acknowledgement Form (Annexure): must be fully completed, signed and submitted to Eskom within the prescribed period. Failure to do so renders the tenderer non-responsive and disqualified.

Submission method: via Eskom's e-Tendering Solution.

Submission of the fully completed E-Tendering Training Acknowledgement Form is mandatory. Failure to submit it within the prescribed period will render the tenderer non-responsive and disqualified from the procurement process.

Supply and delivery of electrical testing equipment to Kendal Power Station. The RFQ lists 21 line items of testers, meters, detectors, calibrators, and a power supply, each with specified manufacturer part numbers and technical specifications. Quantities range from 1 to 64 units per item. Delivery is required by 24 December 2026 for the first item and 31 December 2026 for the rest.

Closing date: 27 November 2026 at 08:00 (as per tender record). Delivery dates: Item 00010 due 24 December 2026; all other items due 31 December 2026.

Contact person: Fatu-Mary Funnah

Telephone: 013 647 9168

Procurement office: Kendal Power Station, Procurement, Kendal Power Station Main Store, Witbank 1035 SA

Submission method: quotations must be submitted to Eskom Kendal Power Station. The RFQ number is 6000447078. Quotation deadline: 27 November 2026. Delivery address: Kendal Power Station, Main Store, Witbank 1035. Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (SARS TCS). Required returnable forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination).

Evaluation will follow the 80/20 preference point system (price 80 points, B-BBEE 20 points) as per the PPPFA. Bidders must be registered on the CSD and have a valid tax clearance. Bidders must complete and submit all required National Treasury standard forms.

Supply and delivery of electrical testing equipment to Kendal Power Station. Items and quantities:

• Insulation tester, 500-10000 V (Megger MIT1025) – 4 each
• Insulation tester, 500-1000 V (Fluke 1503) – 16 each
• Ohmmeter, 2.5 V, 0-2500 ohm (Chauvin Arnoux CA 6255) – 2 each
• Phase rotation tester, 40-700 V (Fluke 9040) – 4 each
• Infrared thermometer (Fluke 59 MAX) – 4 each
• Earth leakage tester, 220 VAC (TEL2TLB-BK/OG) – 10 each
• Battery tester, 4.8 V (TMC-2001RTS) – 1 each
• Clamp meter, digital (Fluke 323) – 24 each
• Clamp meter, digital (Fluke 375 FC) – 15 each (plus 1 additional)
• Multimeter, digital (Fluke 179) – 36 each
• Multimeter, 1000 VAC (Fluke 177) – 64 each
• LCR meter, digital (Major Tech MT957) – 1 each
• Scopemeter, digital (Fluke 190-104-III-S) – 1 each
• Portable density meter (DMA35) – 1 each
• Conductivity meter (RS Pro RS1410) – 1 each
• Voltage detector, 3.3-33 kV (PHE3 U) – 4 each
• Hot line indicator, 69-500 kV (Hastings 6780) – 4 each
• Loop calibrator, 0-24 mA (Fluke 707) – 1 each
• Multi-function calibrator, 0-20 mA (Fluke 789) – 28 each
• Power supply, 24 VDC (QUINT-PS/1AC/24DC/40) – 1 each

All items must meet the specified manufacturer part numbers and technical specifications.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (SARS TCS). Bidders must complete and submit the required National Treasury standard forms (SBD 1, SBD 4, SBD 6.1, SBD 6.2, SBD 8, SBD 9).

Mandatory returnable document

• Reverse e-auction training acknowledgement form (Annexure): must be fully completed and returned before Eskom will issue reverse e-auction login details or an invitation to participate.
• The form must reach Eskom within the prescribed period. A late or missing form makes the bid non-responsive and disqualifies the bidder from the reverse e-auction.

Training

• Eskom may arrange a clarification meeting to give attendees reverse e-auction training and awareness.
• A self-training link is also provided to bidders.

Evaluation sequence

• Stage 1 — Functionality: only bids that reach the minimum qualifying score for functionality move to the next stage. The threshold itself is not stated in this annexure.
• Stage 2 — Price and preference: qualifying bids are scored on the PPPFA price and preference point system, either 80/20 or 90/10, and evaluated through a reverse e-auction.

Reverse e-auction

• An electronic evaluation of price and preference points intended to obtain the most competitive, market-related prices for clearly specified items.
• It is not a negotiation tool.
• Bidders receive login details from Eskom in order to take part.
• If a market-related price is not reached when the auction closes, Eskom may negotiate with the highest-ranked bidder, then the second-ranked bidder, then the third-ranked bidder.
• If no market-related price is agreed after negotiating with three bidders, Eskom must cancel the tender.
• Eskom may award to a bidder that is not the highest scoring or highest ranked, but only in terms of section 2(1)(f) of the PPPFA.

Reverse e-auction

• Electronic evaluation of price and preference points under the PPPFA, aimed at achieving the most competitive and market-related prices for clearly specified items.
• Not a negotiation tool.
• Only bids that reach the minimum qualifying score for functionality are eligible for this stage.
• Scoring uses the PPPFA price and preference point system, either 80/20 or 90/10.
• Eskom issues login details to eligible bidders so they can participate.

Fallback if the price is not market-related

• Eskom may negotiate a market-related price with the highest-ranked bidder, then the second-ranked, then the third-ranked.
• If no market-related price is achieved after negotiating with three bidders, the tender must be cancelled.
• Eskom may award to a bidder that is not the highest scoring or highest ranked, but only in accordance with section 2(1)(f) of the PPPFA.

The document is the Eskom eTendering System Suppliers Help Manual. It explains how suppliers register on the system and upload their tender documents electronically. It replaces physical submission at Eskom tender offices. Access requires a CSD number and registration on the eTendering portal. The manual describes the registration steps, OTP verification, document upload with file type classification, file size limits, and the finalisation process.

Closing date: 27 November 2026 at 10:00 (as per tender record).

The document does not state a closing time; the tender record closing time is 08:00 UTC, which corresponds to 10:00 South African time.

Technical support: contact the buyer responsible for the published tender for system problems.

Email used in example only: [email protected] (not a real enquiry contact).

Submission method: electronic upload through the Eskom eTendering system.

Access the system at https://eTendering.eskom.co.za or via the Tender Bulletin at https://tenderbulletin.eskom.co.za.

Registration on eTendering is required before bidding; a CSD number is needed for access.

During submission, classify each uploaded file by type (technical, commercial, finance).

File size: each file up to 50MB; total uploads per tender up to 900MB.

Confirm all required documents are uploaded before finalising.

Final submission: click 'Finalise and Close Submission'; a confirmation email is sent.

Keep the submission ID from the confirmation email for future reference.

No tender-specific evaluation criteria are provided in the supplied document. The document is a system user manual, not the tender specification.

The scope is the supply and delivery of electrical testing equipment at Kendal Power Station.

No detailed specifications are given in the supplied document.

CSD (Central Supplier Database) number required to access the eTendering system.

Registration on the eTendering system is mandatory.

Other compliance requirements (e.g., B-BBEE, tax) are not stated in the supplied document.

The document mentions a 'closed tenders' function where tenders are sent directly to selected suppliers via email link. No evaluation criteria for this tender are given.

Supply and delivery of electrical testing equipment at Kendal Power Station. The tender is an open invitation to tender. The contract may be split between multiple suppliers depending on prices offered.

Closing date: 27 November 2026 at 10:00

Clarification queries deadline: 5 working days before closing (i.e., 20 November 2026)

Tender validity period: 120 days from closing date

No clarification meeting or site visit.

Eskom Representative:

• Name: Fatu-Mary Funnah
• Telephone: 013 647 9168
• Email: [email protected]

Procurement Manager (signatory):

• Name: Thandi Mathye
• Organisation: Kendal Power Station

Fraud reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission portal: https://etendering.eskom.co.za

Submission method: electronic only via Eskom E-tendering site (https://etendering.eskom.co.za). No hard copies accepted. No zip/compressed files. Upload documents under folders: Technical, Commercial, Financial, and Other. All documents in PDF format; price list in PDF and Excel. Upload size per document: 500 MB; total submission: 4 GB. Ensure submission status is marked complete. If resubmitting, only the latest version is considered; previous submissions become null and void. Late tenders are not accepted.

Returnable forms (must be completed, signed where required, and submitted by closing):

• Annexure A: Authorisation Form – authorises the signatory to bind the bidder.
• Annexure B: Acknowledgement Form – acknowledges receipt and understanding of tender documents.
• Annexure C: Tenderer's Particulars – bidder's details.
• Annexure D: Integrity Pact Declaration – commits to ethical conduct and no collusion.
• Annexure H (SBD 1): Invitation to Bid – cover page with bidder details and signature.
• Annexure J (SBD 4): Bidder's Disclosure – discloses any state employment or connections.
• Annexure I (SBD 6.1): Preference Points Claim Form – claims B-BBEE points under PPPFA.
• Annexure G1–G4 (SBD 6.2): Local Production and Content declarations – only if designated materials are included.
• Pricing schedule: prices to be inserted on SAP RFQ and price list; PDF and Excel.
• E-tendering Help Manual acknowledgement form.
• Reverse e-auction training acknowledgement form (if applicable).

Non-disqualifiable returnables (if not submitted by closing, must be provided within 5 working days of written request):

• Tax clearance certificate or SARS e-filing PIN (for local bidders not on CSD).
• Tax Evaluation questionnaire (for personal services contracts).
• Employment Equity Act compliance proof (for designated employers).
• COIDA certificate of good standing or proof of application.
• SHEQ documents, quality documents, environmental documents.
• Financial statements (latest approved annual financial statements).

Disqualification risks:

• Missing or unsigned mandatory returnables.
• Submitting more than one tender (unless as a JV with joint and several liability).
• Conflict of interest.
• Tender signed by unauthorised person.
• Being restricted by National Treasury or Eskom, or on Tender Defaulters list.
• Subcontracting 100% of the scope.
• Failing to meet the 70% functionality threshold.

Evaluation stages:

1. Basic compliance: eligibility criteria, complete tender submission, mandatory returnables.
2. Functionality (technical) evaluation – minimum threshold 70%.
3. Price evaluation – scored out of 80 points.
4. Specific goals (B-BBEE) – scored out of 20 points.
5. Ranking using 80/20 preference point system (for tenders up to R50 million).

Functionality criteria (weights):

• Technical Datasheets: 35%
• Warranty Coverage for Storage Period: 20%
• Lead Time & Delivery Commitment: 20%
• Relevant Supply Experience & References: 25%
• Minimum threshold: 70% (fail = disqualification)

Scoring per criterion (5-point scale):

• 5 = 100% (compliant, no risk)
• 4 = 80% (compliant with acceptable qualifications)
• 2 = 40% (non-compliant)
• 0 = 0% (totally deficient)

Price evaluation:

• Prices inclusive of VAT.
• Corrected for arithmetical errors.
• Excluding contingencies.
• Unconditional discounts considered; conditional discounts applied at payment.
• Prices scored out of 80 points.

Specific goals (B-BBEE) scored out of 20 points; failure to submit evidence results in 0 points for that goal, not disqualification.

Contractual requirements (CSD, SHEQ, financial viability) are assessed after ranking; failure to meet them may render bidder non-responsive.

Scope: Supply and delivery of electrical testing equipment to Kendal Power Station.

Mandatory technical requirements:

• Submit OEM user manuals for the following item codes: 0777643, 0757195, 0777710, 0777697, 0777704, 0772714, 0679870, 0705113, 0727298, 0777657, 0777689, 0778521, 0777606.
• Submit a signed declaration on supplier letterhead confirming all items are genuine, new, unused, and fully traceable to the OEM; no counterfeit, refurbished, or reverse-engineered components.

Technical datasheets: Submit OEM technical datasheets for all items in scope.

Warranty: Provide a signed warranty agreement covering storage period for all items (≥10 months = 5 points, 6–10 months = 4 points, <6 months = 2 points, none = 0).

Lead time: Provide firm delivery lead times for each item, including logistics to Kendal Power Station Stores.

Experience: Provide traceable references for previous supply and delivery of electrical testing equipment (≥10 references = 5 points, 4–9 = 4 points, 1–3 = 2 points, none = 0).

Delivery location: Kendal Power Station Stores.

Relevant supply experience and references: Provide traceable references for previous orders of supply and delivery of electrical testing equipment. Scoring: ≥10 references = 5 points, 4–9 = 4 points, 1–3 = 2 points, none = 0. References must be verifiable.

Supplier must have a developed, implemented, and maintained QMS compliant with ISO 9001:2015 (or applicable standard). Submit approved/signed copies of: quality method statement based on ISO 9001, quality policy aligned with strategic direction, completed and signed Form A (Enquiry/Contract/Quality Requirements for Supplier), control of external provided processes, quality objectives, and documented information for roles, responsibilities, and authorities. QMS must drive business processes to consistently meet Eskom's requirements.

Prices to be inserted on SAP RFQ attached to the enquiry and on the price list. Pricing Schedule/BOQ to be submitted in PDF and Excel format. Prices evaluated inclusive of VAT. No alternative tenders allowed. Cataloguing line item may be required.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoice.
• Contracts above R50 million (incl. VAT): payment within 60 days.

Pricing:

• Prices to be inserted on SAP RFQ and price list.
• Pricing schedule/BOQ to be submitted in PDF and Excel.
• Prices evaluated inclusive of VAT.
• No bid security or performance security required (not applicable).

Financial viability:

• Latest approved annual financial statements of the tendering company (not parent) required prior to award.
• Include signed director's report, auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes.
• For unincorporated JV or SPV, each partner must submit its own financial statements.
• For South African entities not audited: signed public interest score, ITA34C for current and previous years.

Cataloguing: If required, pricing schedule must include a line item for cataloguing; Eskom will pay for it.

Mandatory contractual requirements (prior to award):

• CSD registration (CSD number/report).

Additional contractual requirements:

• COIDA: original certificate of good standing or proof of application from Compensation Fund (South African tenderers only).
• SHEQ: submit SHE file; work may only commence after SHE file approval.
• Quality: ISO 9001:2015 compliant QMS; submit quality method statement, quality policy, Form A, quality objectives, and documented roles/responsibilities.
• Environmental: Environmental Policy per ISO 14001:2015, Emergency Preparedness Plan, Waste Management Plan.
• Financial viability: latest approved annual financial statements (as detailed in financial requirements).

Tax compliance:

• Local bidders not on CSD: certified tax clearance certificate or SARS e-filing PIN.
• Foreign bidders with SA footprint: same as local.
• Foreign bidders with no SA footprint: only complete SBD 1; no tax proof required.

Employment Equity Act:

• Designated employers must provide proof of compliance, including EE report submission to Department of Labour.

B-bbee:

• Submit SBD 6.1 (Annexure I) and supporting evidence to claim preference points.
• Proof of B-BBEE status level: certificate from authorised body, sworn affidavit per B-BBEE Codes, or other prescribed requirement.

Eligibility:

• Not from sanctioned countries.
• No conflict of interest.
• Not restricted by National Treasury or Eskom.
• Not on Tender Defaulters list.
• Must not subcontract 100% of scope.

Health and safety requirements (prior to award):

• Annexure B
• Baseline OHS Risk Assessment
• Valid Letter of Good Standing (COIDA)
• OHS Policy signed by CEO
• SHE Plan

Work may only commence after SHE file is approved. SHEQ requirements will be communicated in the tender document and supporting documents published in the market.

Environmental requirements (prior to award):

• Environmental Policy in terms of ISO 14001:2015
• Emergency Preparedness Plan
• Waste Management Plan

Contract will be governed by Eskom General Conditions of Purchase. Tender validity: 120 days. No alternative tenders allowed. Eskom may split the contract between multiple suppliers based on prices. Successful tenderer may be required to provide cataloguing information and label materials per Eskom specifications. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Subcontracting with subsidiary companies must be declared; may be interpreted as fronting.

Functionality criteria: Technical Datasheets (35%), Warranty Coverage for Storage Period (20%), Lead Time & Delivery Commitment (20%), Relevant Supply Experience & References (25%). Minimum threshold 70%. Price scored out of 80 points. Specific goals scored out of 20 points. 80/20 preference point system applies.

The document provided is the Eskom Supplier Declaration of Interest template, not the full tender specification. The tender is for the supply and delivery of electrical testing equipment at Kendal Power Station.

Closing date: 27 November 2026 at 08:00 (from tender record).

Returnable documents:

• Supplier Declaration of Interest form (Eskom template 240-59385360 Rev 3): must be completed, signed under oath, and submitted with the bid. The declaration covers conflicts of interest, private work, and business courtesies involving Eskom employees or directors.

Submission of the completed Supplier Declaration of Interest form is mandatory. The declaration must be true and correct; Eskom reserves the right to take action against the supplier or the signatory if the declaration is false. Eskom employees and directors engaging in private work for or on behalf of the supplier are not permitted to financially benefit from the procurement.

The tender is for the supply and delivery of electrical testing equipment at Kendal Power Station. No further technical specifications are provided in the available document.

The Supplier Declaration of Interest form requires the supplier to declare any conflicts of interest, including whether any person holding an interest in the supplier is employed by or a director at Eskom, is a close family member or associate of an Eskom employee/director, or has given or received a business courtesy from an Eskom employee/director in the last 12 months.

No additional evaluation criteria beyond the mandatory submission of the Supplier Declaration of Interest form.