Panel for the supply and application of herbicides on roads, and pest control and fumigation services across all facilities — gauteng department of roads and transport (3 years)

Compulsory briefing (attendance required)

• Date: 23 October 2026 at 10:00.
• Venue: Main Boardroom, Department of Roads and Transport, 1215 Nico Smith Street, Koedoespoort, Pretoria.
• Failure to attend disqualifies the bid; the attendance register is the proof of attendance.
• A representative may attend on behalf of only one bidding enterprise or JV, consortium or trust.

Clarifications

• Written questions due: 28 October 2026, consolidated into a single email; no questions are accepted after this date.
• Department's responses: 30 October 2026.
• Bidders should check the e-Tender portal and departmental websites for published responses.

Document availability

• Tender document downloadable from www.etenders.gov.za from 16 October 2026.

Closing

• 06 November 2026 at 11:00.

Bid validity

• 120 days; the department may request an extension.

Compulsory briefing session

• Date: 23 October 2026 at 10:00.
• Venue: Main Boardroom, Department of Roads and Transport, 1215 Nico Smith Street, Koedoespoort, Pretoria.
• Attendance is mandatory; bidders who do not attend are disqualified.
• The attendance register is completed on site and serves as proof of attendance.
• A representative may attend on behalf of only one bidding enterprise or JV, consortium or trust.

Enquiries (bidding procedure and technical specifications)

• Email: [email protected]
• Closing date for enquiries: 28 October 2026
• Responses expected within 7 days of that date

Submission address

Gauteng Department of Roads and Transport

Ground Floor, Life Centre Building

45 Commissioner Street

Marshalltown

Johannesburg, 2000

Issuing office

Head of Department

Department of Roads and Transport

Private Bag X83

Marshalltown

2107

Submission method

• Sealed envelope deposited in the tender box; electronic, telegraphic, telephonic, telex, facsimile and email submissions are not accepted.
• The envelope must be clearly marked with tender number DRT 09/09/2026 and the full tender description.
• Bids must be submitted on the issued tender documentation, properly bound and clearly numbered.
• The cover page must indicate the schedule applied for: Schedule A (herbicides on roads) or Schedule B (pest control and fumigation across facilities).

Tender box

Gauteng Department of Roads and Transport

Ground Floor, Life Centre Building

45 Commissioner Street

Marshalltown

Johannesburg, 2000

Closing

• 06 November 2026 at 11:00. Bids received after the closing time, or not placed in the designated tender box, are not evaluated.

Returnable documents

• SBD 4 (Declaration of Interest): discloses any state employment or connection between the bidder's directors or shareholders and the department.
• Integrity Pact: signed commitment to ethical conduct in the bid.
• Proof of authority to sign the bid, such as a directors' resolution.
• Tax compliance status PIN; each JV or consortium partner submits a consolidated tax status PIN.
• CIPC registration documents, or Master of the High Court registration; each JV, consortium or sub-contractor party submits its own proof.
• Certified ID copies of company members and shareholders.
• CSD summary report or MAAA number; each JV or consortium party submits its own proof.
• Pest Control Operator registration certificate (Schedule A: Industrial Vegetation and Noxious Weeds; Schedule B: Structural).
• SAPCA affiliation certificate or registration confirmation letter.
• COIDA Letter of Good Standing from the Department of Labour.
• Schedule A only: SACPCMP registration certificate for the Safety Officer or Safety Manager; candidate registration is not accepted.
• T1.1 (Forms B1) completed for every key personnel proposed.
• Schedule A: completion certificates for referenced projects, signed by all relevant parties; practical completion certificates are not accepted.
• Schedule B: reference letters with aligned appointment letters on the client's letterhead, supported by award letters.
• JV or consortium: signed agreement by all parties showing the percentage revenue split.

Disqualification risks

• Late submission, or delivery outside the designated tender box.
• Failure to attend the compulsory briefing session.
• Any returnable form unsigned or omitted.
• Listing on National Treasury's Restricted Supplier and Tender Defaulter Report.

Returnable documents

• Tax compliance status PIN; JV or consortium partners each submit a consolidated tax status PIN.
• CIPC registration documents, or Master of the High Court registration; each JV, consortium or sub-contractor party submits its own proof.
• Certified ID copies of company members and shareholders.
• CSD summary report or MAAA number; each JV or consortium party submits its own proof.
• Completed and signed Integrity Pact.
• Proof of authority to sign the bid, such as a directors' resolution.
• T1.1 (Forms B1) for each key personnel proposed.
• Schedule A: completion certificates for referenced projects, signed by all relevant parties.
• Schedule B: reference letters with aligned appointment letters on the client's letterhead, supported by award letters.
• Pest Control Operator registration certificate, SAPCA affiliation certificate or confirmation letter, and COIDA Letter of Good Standing.
• Schedule A: SACPCMP registration certificate for the Safety Officer or Safety Manager.
• JV or consortium: signed agreement showing the percentage revenue split.

Stages

• Stage 1: responsiveness evaluation.
• Stage 2: functionality evaluation.
• No pricing is required at this stage.

Functionality threshold

• Scored out of 100 for each schedule; minimum qualifying score 70. Bids scoring below 70 are not evaluated further.

Schedule A — herbicides on roads

Key personnel (max 40)

• Certified Pest Control Operator, herbicide application experience (max 20): 10 years or more = 20; 5 to under 10 = 15; 3 to under 5 = 10; under 3 = 0.
• Supervisor or Foreman supervising herbicide application on road infrastructure or reserve (max 10): 10 years or more = 10; 5 to under 10 = 7; 3 to under 5 = 5; under 3 = 0.
• Safety Officer registered with SACPCMP, road infrastructure or reserve experience (max 10): 5 years or more = 10; 3 to under 5 = 7; 1 to under 3 = 5; under 1 = 0.

Company experience (max 50)

• Completed projects with completion certificates issued since 2000: 0 projects = 0; 1 = 10; 2 = 20; 3 = 30; 4 = 40; 5 = 50.
• Certificates must be signed by all relevant parties; practical completion certificates are not accepted.

Environmental control and quality assurance (max 10)

• Herbicide application methodology: 5 points.
• Environmental management and waste control: 2 points.
• Management of spillages, incidents and emergencies: 1 point.
• SOPs for quality monitoring and service control: 2 points.

Schedule B — pest control and fumigation

Key personnel (max 45)

• Certified Pest Control Operator, commercial, business, government or corporate experience (max 30): 10 years or more = 30; 5 to under 10 = 20; 3 to under 5 = 10; under 3 = 0.
• Assistant Pest Control Operator (max 15): 10 years or more = 15; 5 to under 10 = 10; 3 to under 5 = 5; under 3 = 0. A SAQA-accredited Pest Control Skill Programme certificate or proof of registration as an Assistant PCO working under a registered PCO must be attached.

Company experience (max 50)

• Reference letters with aligned appointment letters on the client's letterhead, signed by all relevant parties and supported by award letters: 0 projects = 0; 1 = 10; 2 = 20; 3 = 30; 4 = 40; 5 = 50.

Environmental control and quality assurance (max 5)

• Environmental management plan and SOPs for monitoring and maintaining service quality.

Key personnel rules

• T1.1 (Forms B1) must be completed for each person proposed, showing project description, duration and contactable references; incomplete forms score zero.
• A person may not be proposed for more than one position.
• No CVs may be submitted for key personnel.

Later stage

• Specific goals points are claimed at the second round (RFQ stage) by complying with the specific goals criteria.

Purpose

• Establish a panel of service providers for the supply and application of herbicides on roads and for pest control and fumigation services across departmental facilities, for three years, on an as-and-when-required basis.
• Bidders must apply for one category: Schedule A (herbicides on roads) or Schedule B (pest control and fumigation across all facilities).

Schedule A — herbicides on roads

• Supply and application of herbicides for road infrastructure maintenance on provincial roads.
• The herbicide application plan must cover identification of target vegetation and invasive species, application methods (knapsack, boom, spot, cut-stump and wick spraying), equipment calibration, prevention of over-application and drift, weather conditions for application, protection of adjacent agricultural land, watercourses, environmentally sensitive areas and public infrastructure, traffic accommodation and road user safety, and chemical registration and labelling.

Schedule B — pest control and fumigation

• Treatment at offices, laboratories, stores and warehouses, workshops, kitchens and canteens, ablutions, external waste areas and perimeter areas.
• The environmental management plan must cover waste management, application methods, chemical registration and labelling, and management of spillages and incidents.
• SOPs must cover quality monitoring of pest control services, installation and maintenance of rodent tamper-proof boxes, traps and EFC units, site preparation, sealing and warning signage, exposure periods and application methods per manufacturer and regulatory requirements, ventilation and formal clearance certification before reoccupation, and safe disposal of chemicals and containers under environmental and hazardous waste regulations.

Panel operation

• First round: eligibility and functionality evaluation; bidders who pass join the panel for 36 months with no guaranteed volume of work.
• Second round: project-specific tender or framework issued to panel members on an as-and-when-required basis.
• Quotations are issued on a rotational basis; a provider awarded a project is not invited to the next project of the same nature and may be awarded only one project per Bill.
• Panel members are placed into equal-sized subgroups by random assignment for rotational allocation.
• Rates and prices quoted become the maximum allowable rates for later instructions.
• At the RFQ stage bidders must submit material samples for quality evaluation and Safety Data Sheets for the chemicals; product labels must comply with SANS 10234:2019 or ISO 11014:2009.
• Only bidders holding a SAPCA affiliation certificate are eligible at the second round.
• If a JV or consortium dissolves before the RFQ stage, it must still bid as the original JV or consortium.

Functionality is scored out of 100 per schedule; the minimum qualifying score is 70.

Schedule A — key personnel (max 40)

• Certified Pest Control Operator, herbicide application experience (max 20): 10 years or more = 20; 5 to under 10 = 15; 3 to under 5 = 10; under 3 = 0.
• Supervisor or Foreman supervising herbicide application on road infrastructure or reserve (max 10): 10 years or more = 10; 5 to under 10 = 7; 3 to under 5 = 5; under 3 = 0.
• Safety Officer registered with SACPCMP, road infrastructure or reserve experience (max 10): 5 years or more = 10; 3 to under 5 = 7; 1 to under 3 = 5; under 1 = 0.

Schedule A — company experience (max 50)

• Completed projects with completion certificates issued since 2000: 1 project = 10; 2 = 20; 3 = 30; 4 = 40; 5 = 50.
• Certificates must be signed by all relevant parties; practical completion certificates are not accepted.

Schedule B — key personnel (max 45)

• Certified Pest Control Operator, commercial, business, government or corporate experience (max 30): 10 years or more = 30; 5 to under 10 = 20; 3 to under 5 = 10; under 3 = 0.
• Assistant Pest Control Operator (max 15): 10 years or more = 15; 5 to under 10 = 10; 3 to under 5 = 5; under 3 = 0; a SAQA-accredited Pest Control Skill Programme certificate or proof of registration as an Assistant PCO working under a registered PCO must be attached.

Schedule B — company experience (max 50)

• Reference letters with aligned appointment letters on the client's letterhead, signed by all relevant parties and supported by award letters: 1 project = 10; 2 = 20; 3 = 30; 4 = 40; 5 = 50.
• Letters must show the client name, the work performed, the years completed, and a contactable reference with contact details.

Rules

• T1.1 (Forms B1) must be completed for each key personnel proposed, showing project description, duration and contactable references; incomplete forms score zero.
• A person may not be proposed for more than one position, and no CVs may be submitted.

Environmental control and quality assurance is scored as part of functionality.

Schedule A (max 10 points)

• Herbicide application methodology: 5 points.
• Environmental management and waste control: 2 points.
• Management of spillages, incidents and emergencies: 1 point.
• SOPs for quality monitoring and service control: 2 points.
• The herbicide application plan must cover target vegetation and invasive species, application methods, equipment calibration, prevention of over-application and drift, weather conditions, protection of adjacent land, watercourses, sensitive areas and public infrastructure, traffic accommodation and road user safety, and chemical registration and labelling.
• Waste control procedures must cover safe transport and storage, empty container management, disposal of surplus and contaminated material, prevention of soil, stormwater, river, wetland and groundwater contamination, rehabilitation after accidental contamination, and compliance with environmental legislation and permits.
• Emergency procedures must cover chemical spill response, spill kits on site, incident reporting, first aid for chemical exposure, emergency contacts, and investigation and corrective action.
• SOPs must cover pre-application, application and post-application procedures, quality assurance measures, and health, safety and environmental compliance.

Schedule B (max 5 points)

• Environmental management plan covering waste management, application methods, chemical registration and labelling, and management of spillages and incidents.
• SOPs covering quality monitoring of pest control services, installation and maintenance of rodent tamper-proof boxes, traps and EFC units, site preparation, sealing and warning signage, exposure periods and application methods per manufacturer and regulatory requirements, ventilation and formal clearance certification before reoccupation, and safe disposal of chemicals and containers under environmental and hazardous waste regulations.
• Failure to submit documents addressing these requirements scores zero.

No pricing is required at this stage; evaluation covers responsiveness and functionality only.

• A form of contract with a Bills of Quantities pricing strategy may be used later.
• Panel members receive written instructions to quote or tender for proposed work and must acknowledge receipt in writing.
• Quotations are prepared in the format issued with the enquiry document.
• Rates and prices quoted become the maximum allowable rates for instructions under the agreement.
• Quotation enquiries contain the relevant forms, scope of work, pricing schedule and contract information.
• Work is allocated on a rotational basis.

Pricing

• No pricing is required at this stage; the bid is evaluated on responsiveness and functionality only.
• A form of contract with a Bills of Quantities pricing strategy may be used later.
• Rates and prices quoted for later instructions apply as maximum allowable rates.

Costs

• The bidder bears all costs of preparing and delivering the bid; the department does not compensate bid preparation or testing costs.

Bid validity

• 120 days, excluding public holidays; the department may request an extension.

Eligibility

• Must be a South African entity (company, close corporation, sole proprietor or individual) or have a local branch office in South Africa.
• Must be registered on National Treasury's Central Supplier Database and submit the CSD number or MAAA number.
• Must be fully tax compliant and submit a tax compliance status PIN; compliance must be maintained throughout the panel term, failing which registration is suspended.
• Must comply with all applicable South African legislation, including labour law and bargaining council agreements, health and safety regulations and environmental law.

Professional registrations

• Pest Control Operator qualified and certified by the Department of Agriculture, with a valid certified copy of the registration certificate: Schedule A — Industrial Vegetation and Noxious Weeds; Schedule B — Structural.
• SAPCA affiliation certificate or registration confirmation letter.
• COIDA Letter of Good Standing from the Department of Labour.
• Schedule A only: Safety Officer registered and in good standing with SACPCMP as Safety Officer or Safety Manager; candidate registration is not accepted.
• Assistant PCOs (Schedule B) must hold a SAQA-accredited Pest Control Skill Programme certificate or proof of registration as an Assistant PCO working under a registered PCO.

Ownership and structure

• CIPC registration documents, or Master of the High Court registration for sole proprietors.
• Certified ID copies of company members and shareholders.
• JV or consortium: signed agreement by all parties showing the percentage revenue split; parties may not bid individually for the same service.
• Each JV, consortium or sub-contractor party submits its own CIPC proof, CSD proof and tax status PIN.

Specific goals

• Specific goals points are claimed at the later RFQ stage by complying with the specific goals criteria.

Disqualification

• Listing on National Treasury's Restricted Supplier and Tender Defaulter Report results in automatic disqualification.
• Collusive tendering, anti-competitive conduct, seeking unlawful assistance from a government employee, offering or accepting inducements, or paying fees contingent on award.
• Past conviction for fraud or forgery.
• Culpable or negligent misrepresentation in the bid.
• A director holding directorship in another bidding entity.
• Termination by GDRT or any state entity for non-performance in the last 5 years.
• Material non-compliance with bid conditions or unsatisfactory performance on a past GDRT agreement.
• GDRT may grant a written exemption from disqualification at its sole discretion where a bidder applies before submitting.

Mandatory safety-related submissions

• Pest Control Operator certified by the Department of Agriculture, with a valid certified copy of the registration certificate (Schedule A: Industrial Vegetation and Noxious Weeds; Schedule B: Structural).
• COIDA Letter of Good Standing from the Department of Labour.
• Schedule A only: Safety Officer registered and in good standing with SACPCMP as Safety Officer or Safety Manager; candidate registration is not accepted, and a recently certified copy of the registration certificate showing the registration number must be submitted.
• SAPCA affiliation certificate or registration confirmation letter.

Safety Officer scoring (Schedule A, max 10 points)

• 5 years or more experience in the road infrastructure or reserve: 10 points.
• 3 to under 5 years: 7 points.
• 1 to under 3 years: 5 points.
• Under 1 year: 0 points.
• The Safety Officer must be proposed on a completed T1.1 (Form B1).

Other safety obligations

• Compliance with the Occupational Health and Safety Act is required.
• The department conducts a detailed risk assessment.
• The department may cancel a contract and list a supplier on National Treasury's Restricted Supplier and Tender Defaulter Report for up to 10 years for inadequate performance.

Schedule A — herbicide application

• The application plan must identify target vegetation and invasive species and set out application methods (knapsack, boom, spot, cut-stump and wick spraying), equipment calibration, measures against over-application and drift, weather conditions for application, and protection of adjacent agricultural land, watercourses, environmentally sensitive areas and public infrastructure.
• Traffic accommodation and road user safety measures must be included during spraying operations.
• Environmental management and waste control must cover safe transport and storage of herbicides, empty container management, disposal of surplus herbicides and contaminated materials, prevention of contamination of soil, stormwater systems, rivers, wetlands and groundwater, rehabilitation of accidentally contaminated areas, and compliance with environmental legislation and permit conditions.
• Emergency response must cover chemical spills, spill kits on site, incident reporting, first aid for chemical exposure, emergency contacts, and investigation and corrective action after incidents.

Schedule B — pest control and fumigation

• The environmental management plan must cover waste management, application methods, chemical registration and labelling, and management of spillages and incidents.
• Safe disposal of chemicals and containers must comply with environmental and hazardous waste regulations.
• Ventilation and formal clearance certification are required before reoccupation of treated areas.

General

• Products must carry labels compliant with SANS 10234:2019 or ISO 11014:2009, and Safety Data Sheets must be submitted at the RFQ stage.

Panel appointment

• Appointment to the panel is not a binding contract and creates no obligation on the department to procure services.
• Services are rendered on an as-and-when-required basis at the department's discretion.
• Panel term is 36 months.
• A form of contract with a Bills of Quantities pricing strategy may be used later.
• The department issues written instructions to panel members to quote or tender for proposed work; the member acknowledges receipt in writing.
• Quotations are issued on a rotational basis; quoted rates and prices become the maximum allowable rates.
• Where a quotation or tender instruction involves competition between panel members, this is stated in the enquiry document.

Bid validity and rights

• Bid validity is 120 days; the department may request an extension.
• The department may make no award, withdraw, suspend or cancel the bid at any time without giving reasons, and may change its requirements.
• The department is not obliged to give reasons for rejecting a bid, except on application under applicable legislation.
• Where the specification conflicts with the bid document, the bid document prevails.

Disqualification grounds

• Collusive tendering, anti-competitive conduct, seeking unlawful assistance from a government employee, offering or accepting inducements, or paying fees contingent on award.
• Past conviction for fraud or forgery.
• Culpable or negligent misrepresentation.
• Ownership or control by persons unacceptable to the department on ethical, business or governance grounds.
• Access to the department's proprietary information giving an unfair advantage.
• Material non-compliance with bid conditions, unsatisfactory performance on a past agreement, or failure to respond to written notices.
• A director holding directorship in another bidding entity.
• Termination by GDRT or any state entity for non-performance in the last 5 years.
• The department may grant a written exemption at its sole discretion where a bidder applies before submitting.
• The department may cancel a contract and list a supplier on National Treasury's Restricted Supplier and Tender Defaulter Report for up to 10 years for inadequate performance.

Panel status

• Appointment to the panel is not a binding contract and does not oblige the department to procure services.
• Work is allocated on an as-and-when-required basis.
• Panel term is 36 months with no guaranteed volume of work.
• A form of contract with a Bills of Quantities pricing strategy may be used later.
• Quotations are issued on a rotational basis; a provider awarded a project is not invited to the next project of the same nature and may be awarded only one project per Bill.
• Panel members are placed into equal-sized subgroups by random assignment for rotational allocation.
• Rates and prices quoted become the maximum allowable rates.
• Compliance with the Occupational Health and Safety Act is required, and specific goals criteria must be met to claim specific goals points.

Second round (RFQ stage)

• Only bidders holding a SAPCA affiliation certificate are eligible.
• Bidders must submit material samples for quality evaluation and Safety Data Sheets for the chemicals; labels must comply with SANS 10234:2019 or ISO 11014:2009.
• The department may specify project-based technological requirements that service providers must meet.
• If a JV or consortium dissolves before the RFQ stage, it must still bid as the original JV or consortium; failure allows the department to decline appointment.
• The department may cancel a contract and list a supplier on National Treasury's Restricted Supplier and Tender Defaulter Report for up to 10 years for inadequate performance.

Mandatory for both schedules

• Pest Control Operator qualified and certified by the Department of Agriculture, with a valid certified copy of the registration certificate (Schedule A: Industrial Vegetation and Noxious Weeds; Schedule B: Structural).
• SAPCA affiliation certificate or registration confirmation letter.
• COIDA Letter of Good Standing from the Department of Labour.
• All SBDs completed and signed, including SBD 4.
• Attendance at the compulsory briefing session.
• JV or consortium: signed agreement by all parties showing the percentage revenue split; parties may not bid individually for the same service.

Schedule A only

• Safety Officer registered and in good standing with SACPCMP as Safety Officer or Safety Manager; candidate registration is not accepted, with a certified copy of the registration certificate showing the registration number.

Disqualification

• Bidders listed on National Treasury's Restricted Supplier and Tender Defaulter Report are automatically disqualified.
• Failure to submit any of the required documents disqualifies the bid.

Evaluation runs in two stages: responsiveness, then functionality. No pricing is required.

• Functionality is scored out of 100 per schedule; the minimum qualifying score is 70, and bids below it are not evaluated further.
• Schedule A (herbicides): key personnel max 40, company experience max 50, environmental control and quality assurance max 10.
• Schedule B (pest control and fumigation): key personnel max 45, company experience max 50, environmental control and quality assurance max 5.
• Company experience is scored per completed project: 1 project 10 points, 2 projects 20, 3 projects 30, 4 projects 40, 5 projects 50.
• Schedule A evidence: completion certificates signed by all relevant parties for projects completed since 2000; practical completion certificates are not accepted.
• Schedule B evidence: reference letters with aligned appointment letters on the client's letterhead, signed by all relevant parties and supported by award letters.
• T1.1 (Forms B1) must be completed for each key personnel proposed; incomplete forms score zero.
• A person may not be proposed for more than one position, and no CVs may be submitted.
• Bidders who pass functionality join the panel for 36 months with no guaranteed volume of work.
• Specific goals points are claimed at the later RFQ stage by complying with the specific goals criteria.