Events facilitation services – two-year contract (kouga municipality)

Enquiries (in writing via email):

• Email: [email protected]
• Copy to: [email protected]

Submission address:

16 Woltemade Street (front entrance)

Jeffrey's Bay

Room 122

Submission method: sealed envelope endorsed "NOTICE NO: 253/2026: EVENTS FACILITATION FOR A PERIOD OF TWO (2) YEARS" placed in the Tender Box at 16 Woltemade Street (front entrance), Jeffrey's Bay, Room 122.

Closing: Thursday, 19 November 2026 at 12:00.

Required copies: an original hard copy AND a copy on USB or CD of the completed tender document with returnable documents. Failure to submit both deems the bid non-responsive.

Returnable documents:

• Valid Tax Compliance Status PIN.
• National Treasury Central Supplier Database (CSD) Summary report.
• Proof/required documents to claim points for specific goals (B-BBEE).

Disqualification risks:

• Telegraphic, telephonic, telex, facsimile, email, or late tenders will not be accepted.
• Tenders deposited in the incorrect box or delivered to any other venue will not be considered.
• Bidders arriving 10 minutes late or more to the compulsory clarification session will not be allowed to attend.

An electronic copy of the completed tender document with returnable documents must be submitted with the tender submission saved on a flash drive or CD. Completed documents in a sealed envelope endorsed "NOTICE NO: 253/2026: EVENTS FACILITATION FOR A PERIOD OF TWO (2) YEARS" must be placed in the Tender Box at 16 Woltemade Street (front entrance), Jeffrey's Bay, Room 122 on or before Thursday, 19 November 2026 at 12:00.

Evaluation on the 80/20-point system: 80 points for price, 20 points for specific goals (B-BBEE).

To claim points for specific goals, bidders MUST submit proof/required documents.

The Municipality may use additional vetting methods to further qualify bidders' capacity to eliminate delays during project implementation.

Appointment of a Service Provider for Events Facilitation for a period of two (2) years.

The tender document is available electronically from Tuesday, 20 October 2026 on the E-Tender portal (www.etender.gov.za) or the municipal website (www.kouga.gov.za). After downloading, bidders must print all pages of the tender document.

Valid Tax Compliance Status PIN must be submitted.

National Treasury Central Supplier Database (CSD) Summary report must be submitted.

Prospective service providers must register on Kouga Municipality's Supplier database as per its registration requirements.

B-BBEE: To claim points for specific goals, proof/required documents must be submitted.

The Council reserves the right to accept any tender and/or part thereof, appoint more than one contractor, and does not bind itself to accept the lowest or any tender. The Council reserves the right to appoint any contractor. Tenders deposited in the incorrect box or delivered to any other venue will not be considered. The Municipality may use additional vetting methods to further qualify bidders' capacity to eliminate delays during project implementation.

Telegraphic, telephonic, telex, facsimile, email, or late tenders will not be accepted. A valid Tax Compliance Status PIN must be submitted. Prospective service providers must register on Kouga Municipality's Supplier database as per its registration requirements. The National Treasury Central Supplier Database (CSD) Summary report must be submitted. An electronic copy of the completed tender document with returnable documents must be submitted with the tender submission saved on a flash drive or CD. Failure to submit an original hard copy and a copy on either USB or CD will deem the bid non-responsive. The validity period for submission is 90 days from the closing date.

Any inquiries relating to this tender must be submitted in writing via email to [email protected] and copied to [email protected]